Advanced Project Management IS321 Lecture 1 PDF

Advanced Project Management IS321 Lecture 1: Introduction Dr. Soha Abd-El Moamen Mohamed [email protected]  Course Textbooks A Guide to the Project Management Body of Knowledge – Fifth Edition (PMBOK® Guide) ...

Advanced Project Management IS321 Lecture 1: Introduction Dr. Soha Abd-El Moamen Mohamed [email protected]  Course Textbooks A Guide to the Project Management Body of Knowledge – Fifth Edition (PMBOK® Guide)  Course Grades Final Exam 50 Midterm Exam 25 Project 20 Attendance 5  What is a Project? A project is a temporary endeavor undertaken to create a unique product, service, or result.  The Five Process Groups Initiating, Planning, Executing, Monitoring and Controlling, and Closing.  Examples of projects Developing a new product, service, or result; Effecting a change in the structure, processes, staffing, or style of an organization; Developing or acquiring a new or modified information system (hardware or software); Conducting a research effort whose outcome will be aptly recorded; Constructing a building, industrial plant, or infrastructure; or Implementing, improving, or enhancing existing business processes and procedures.  What is Project Management? Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.  Projects and Strategic Planning Market demand Strategic opportunity/business need Social need Environmental consideration Customer request Technological advance Legal requirement  Project Stakeholders Stakeholders include all members of the project team as well as all interested entities that are internal or external to the organization. Project Stakeholders  Project Life Cycle A project life cycle is the series of phases that a project passes through from its initiation to its closure. All projects can be mapped to the following generic life cycle structure: Starting the project, Organizing and preparing, Carrying out the project work, and Closing the project. Project Life Cycle Impact of Variable Based on Project Time  Project Phases A project may be divided into any number of phases. A project phase is a collection of logically related project activities that culminates in the completion of one or more deliverables. The phase structure allows the project to be segmented into logical subsets for ease of management, planning, and control. Example of a Single-Phase Project  1.Phase-to-Phase Relationships There are two basic types of phase-to-phase relationships: Sequential relationship Overlapping relationship Sequential relationship Overlapping relationship  2.Predictive Life Cycles Predictive life cycles (also known as fully plan-driven) are ones in which the project scope, and the time and cost required to deliver that scope, are determined as early in the project life cycle as practically possible. Predictive life cycles are generally preferred when the product to be delivered is well understood. Example of Predictive Life Cycle  3.Iterative and Incremental Life Cycles Iterative and incremental life cycles are ones in which project phases (also called iterations) intentionally repeat one or more project activities as the project team’s understanding of the product increases.  4.Adaptive Life Cycles Adaptive life cycles (also known as change-driven or agile methods) are intended to respond to high levels of change and ongoing stakeholder involvement. Adaptive methods are also iterative and incremental but differ in that iterations are very rapid (usually with a duration of 2 to 4 weeks) and are fixed in time and cost.  Project Management Process Groups Initiating Process Group. Planning Process Group. Executing Process Group. Monitoring and Controlling Process Group. Closing Process Group. Project Management Process  Initiating Process Group The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Output: The project charter; Stakeholder register.  Planning Process Group The Planning Process Group consists of those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives. Output: The project management plan; The project documents.  Executing Process Group The Executing Process Group consists of those processes performed to complete the work defined in the project management plan to satisfy the project specifications. Output: The complete project.  Monitoring and Controlling Process Group The Monitoring and Controlling Process Group consists of those processes required to track, review, and orchestrate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.  Closing Process Group The Closing Process Group consists of those processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations.  Project Information Project data are collected as a result of various Executing processes and are shared within the project team. The collected data are analyzed in context and aggregated and transformed to become project information during various Controlling processes. The information may then be communicated verbally or stored and distributed as reports in various formats. Project Data, Information and Report Flow  Role of the Knowledge Areas The project management processes are further grouped into ten separate Knowledge Areas. A Knowledge Area represents a complete set of concepts, terms, and activities that make up a professional field, project management field, or area of specialization.  Assignment Divide yourselves into teams that consist of 1 to 6 persons. Each team must choose a project idea. Write a short abstract about your project (Not greater than 7 lines).