Planning, Inspection, and Maintenance of Buildings (PDF)

PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE CHAPTER II c) Multi-storeyed quarters shall only...

PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE CHAPTER II c) Multi-storeyed quarters shall only be PLANNING, INSPECTION AND constructed on consideration of land cost/land MAINTENANCE OF BUILDINGS AND scarcity. For construction of independent STRUCTURES OTHER THAN bunglows, prior approval of General Manager shall be obtained. In areas where bye-laws BRIDGES AND HANDING OVER have been notified by the Local Authorities, COMMISSIONED ASSETS BY not withstanding the fact that the bye-laws are CONSTRUCTION ORGANISATION not applicable for the Railway buildings, it TO OPEN LINE would be in the common interest to adopt such bye-laws as being good recommended A. PLANNING AND GENERAL practice. Where the provision exists in such INSTRUCTIONS bye-laws for fire-fighting arrangements, the provisions indicated in National Building Code 201 Siting of Buildings may be followed. a) Section 11 of the Indian Railways Act d) In areas where bye-laws have not been of 1989 and the Government Buildings Act notified it will be desirable to adopt the No.IV of 1899 read in conjunction with Sec.291 provisions of the National Building Code of of the Cantonments Act No.II of 1924 provide India 1983 Part III. For quick reference, some for the right to erect buildings on their own of the provisions of National Building Code land by Railways without having to obtain (NBC) are listed in Annexure 2.10".(CS No.10 sanction of the Municipal or Cantonment Dt.17.02.2005) authorities in whose area the site is situated. e) When a large number of Type 'I' and In urban areas, the Urban Development 'II' type single storeyed quarters are to be Authority must be consulted and rules framed constructed, these should be built at least in by them followed. Municipal or Local 2- unit blocks; subject to provision of adequate authorities may, however, be consulted, where lighting and ventilation commensurate with appropriate, regarding water connections, optimum land use. sewer lines and sewage disposal and similar matters. 202 Planning of Railway Staff Colonies b) The siting of buildings or other a) Orientation of buildings:- The chief aim structures in the vicinity of tracks inside of orientation of buildings is to provide curves should be avoided. The sites should physically and psychologically comfortable be carefully selected so as not to interfere living inside the building by creating conditions with the visibility of drivers of trains or road which suitably and successfully ward off vehicles at level crossings. As far as possible undesirable effects of severe weather to the the siting of buildings or other structures best possible extent. should be at boundary of land so as to avoid encroachment as also to ensure availability For this, the following factors should be of land for future tracks. considered for the optimum orientation of the building. 11  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE (i) Natural light and temperature outer faces to act as thermal barrier. (ii) Prevailing winds Preferably the kitchen should be (iii) Relative humidity located on leeward side of the (iv) Surrounding view & features building to avoid circulation of hot air and smell from the kitchen. As per IS code No.SP-41 (S&T) – 2. Windows and fenestration: Large 1987,Four types of climatic conditions are openings with heavy shutters mainly found in India: should be provided on northern and (i) Hot and dry western faces as light coming from (ii)Hot and humid north is always diffused and (iii) Warm and humid indirect. Also direction of breeze, (iv) Cold which is from west at most of the The list of cities falling in these climatic places enters from opening on west side. Windows area should be 15 zones is given in annexure 2.11. to 20 percent of floor area. Internal The following orientation principles with courtyard caters for cross respect to various climatic condition along with ventilation & thermal buffer. building features can be used as a guideline: Suitable radiation barriers in the form of canopies, Chhajjas, long i) Hot and dry climatic zones: This climatic verandahs etc. should be provided condition generally occurs at latitude on the West side of the building. between 15 degrees to 30 degrees on Sufficient number of ventilators both the hemispheres. Maximum day close to the bottom of slab should time summer temperature goes as high be provided. as 45 degree centigrade and relative humidity as low up to 20 %. Major areas 3. Walls: Thick walls are preferred to falling in this climatic zone are Delhi, act as insulating barrier. Walls with U.P., Bihar, Rajasthan, parts of Punjab light and shining paints on outer and Madhya Pradesh. These areas are surface have good reflective quality far away from coast and do not and do not absorb heat. The surface experience very heavy rainfall. The of walls should be smooth and buildings should be oriented from solar nondust catching type. Cavity walls point of view so that as a whole it should also can be provided as they receive the maximum solar radiation in provide very good thermal winter and the minimum in ummer. insulation. Hollow bricks available Desirable features of building in this zone in the market can also be used for are: making hollow - insulated walls. 4. Roofs: Should be built up with good 1. Orientation: Longer walls of building insulating material having slope in should face North & South. Non- windward direction. False ceiling habitat rooms can be located on can be used to improve thermal 12  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE performance of building. Terracing degree centigrade and relative humidity should be provided on the flat roof ranges between 70% and 90%. Because with mud phuska, lime concrete, of less diurnal variation of temperatures foamed concrete or burnt clay block along with high humidity, the emphasis paving over roof slab. Top roof should be on prevailing winds. Coastal surface should be made reflective regions of Gujrat, Maharashtra, by providing whitewashing or any Karnataka, Kerala, Tamil Nadu, Andhra reflective paint. Pradesh, Orrissa and West Bengal fall under this category. Desirable features 5. Vegetation: Large shady trees of buildings in this zone are: whose roots do not strain foundation and basement should be planted 1. Orientation: should be preferably in near external walls to provide North-South direction for habitable shade. rooms i.e. longer walls should face north & south so that shorter sides 6. Special needs: Outdoor sleeping are exposed to direct sunlight. area for summer nights preferably be provided. Desert coolers and 2. Windows and fenestration: Proper fans can be used during summer cross ventilation of building is of months. Therefore, proper space to extreme importance therefore large provide coolers should be planned openings should be positioned on in the building. windward and leeward direction. However, openings should be ii) Hot and humid climatic zone: In these provided with suitable protection like regions the climate is hot and air contains sunshades, chhajjas etc. from Sun moisture. Sun’s glare is more and and rain. Windows area should be undesirable. Relative humidity is above 15 to 20 percent of floor area. The 40% and temperature is above 32 degree sill height of windows should be at centigrade. Mostly interior peninsular low level between 0.5 to 0.7 metre. region fall under this category. Interiors Fixed windows should be avoided. should be protected from hot Sun and Internal doorways between drawing dusty winds. The thermal characteristics & dining and dining to passage etc. are almost identical to hot & dry zone may be left open without shutters/ except that desert coolers are not suitable leaves. Ventilators should be for hot & humid zone. The orientation and provided as near to ceiling as other features of the building would possible. Provision of mechanical remain the same as in hot and dry ventilation for circulation of fresh air climatic zone. as well as exhaust of used air should be made. iii) Warm and humid climatic zone: This type of climate is normally found in the coastal 3. Walls: Low thermal capacity areas. Mean maximum temperature material be used in construction and during summer does not rise beyond 32 walls can be thinner as 13  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE temperatures are not very high. during winter months and protection from Compound wall on the windward chilling winds. Walls and roofs should be side should be low. Bare fencing or protected against heavy rain and light screen walls are preferable. snowfall. RCC jalies are more advantages as they allow passage of air through 1. Orientation: Should preferably be in them and at the same time provide North – South direction i.e longer privacy by obstructing the vision. walls should face north & south to receive more solar heat during 4. Roofs: should have large overhangs winter months. to avoid rainwater hitting the wall. Roof should be finished with 2. Windows and fenestration: Glazing materials of low thermal windows upto 25% floor area may conductivity. Top roof surface be provided. Double glazing is should be made reflective by preferable to avoid heat losses providing whitewashing or any during winter nights. reflective paint / tiles. Proper slope is essential for effective removal of 3. Walls: Thin walls with insulation rainwater. from inner side (2.5cm thick insulation) are preferable. Some of 5. Vegetation: Shrubs of medium the insulating materials are listed in height or coconut trees grove or table 2 of SP41-1987 Part 2 of BIS casuarinas, which do not act as titled as Handbook on functional wind barriers are recommended. requirement of Buildings - Heat insulation. The insulation should be 6. Special needs: Good rain-water protected against the risk of drainage is essential. Desert condensation by providing sufficient coolers are not suitable in these vapour barrier like 2 coats of areas. Bitumen, polythene sheet 300 to 600 gauge or aluminium foil on warm iv) Cold climatic zone: Cold climate occurs side. Hollow and light weight in mountainous regions and plateaus 800 to concrete blocks are also quite 1200 metres above sea level. Snowfall and suitable. rainfall is also heavy and mean daily temperatures is 6 degree or less. 4. Roofs: should be preferable made Minimum temperature may fall up to of asbestos cement or G.I. sheets minus four degrees or even less at some backed by false ceiling of wood, locations. Mountainous regions of Jammu & 2.5cm wood-wool board or Kashmir, Himachal Pradesh, equivalent material. The roof should Uttaranchal and North Eastern States and have sufficient slope for quick other hilly and mountainous regions of the drainage of rainwater and snow. country fall under this category. Main Vapour barrier should be used requirement of this region is heating depending on location and possible 14  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE wind pressure. Guidelines for the selection of an 5. Special needs: Provision for heating appropriate sanitation system are given in of building should be kept like fire Annexure 2.1. places etc. Ceiling fans are not normally required, but may be used Groups of latrines or urinals should not during summer on special be located within 15 metres of living quarters, occasions. Outdoor sleeping area 30 metres of any cook house or foodstall, 45 is not required. metres of any well supplying drinking water and should be located away from public The services of an architect may buildings adjoining railway colonies. be availed of for finalising the design and layout wherever required c) Dust bins - These should be particularly in case of important conveniently located with respect to the stations, other important buildings quarters and regularly cleared by the and where new colonies/ conservancy staff. In the case of multi- establishments are being set up.(CS storeyed buildings garbage chutes may be No.10 Dt.17.02.2005) provided with opening in each floor with b) Water supply and drainage:- Adequate arrangements for closing the openings. water supply and sullage and storm water drains should be provided. The water supply d) Shady trees - Shady trees like system should be designed on the basis of at Gulmohur, Neem, should be provided along least 200 litres/person/day (which includes 45 service roads at close intervals. Such trees litres for flushing requirements) due allowance should be provided along the periphery of being made for gardens. Where common parking areas and in the circulating areas in hydrants are provided, these may be equipped railway stations. Some ornamental trees like with suitable anti-waste water taps. For multi- Alstonia, Kachnar, Bottlebrush, Cassia, Silver storeyed buildings, necessary static tanks oak, Mulsari, Plumeria, Ashoka and shrubs may be provided for fire fighting arrangements like Chandani, Gardinia, Chinese Orange and in accordance with the regulations laid down. Jatruca may also be planted. For beautification of circulating areas of stations, Where water-borne sewerage./ exists service of the Horticulturist may be availed in the vicinity, open drains and soak-pits of. Gardens may be maintained in circulating should be dispensed with and an adequate areas through voluntary agencies or business underground system provided. For colonies houses on terms and conditions to safeguard provided with adequate piped water supply with the interest and rights of the railways. overhead storage facilities and where no sewerage system exists in the vicinity, an f) Play grounds for children:- An open underground sewerage system with one or two space at an appropriate place in the colony septic tanks according to the layout of the may be left for entertainment and sports of ground should be provided. the employees and their wards. 15  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE g) Vendors' stalls / shops - These may be constructed to scale, governed by local (i) Use of non-flammable, non-toxic circumstances and let out on rent to vendors materials for grain, meat, vegetable, fruit and general requisites. These should be constructed in (ii) Eliminating sharp edges, corner etc. railway colonies only if shopping facilities are These should be rounded or chamfered not available within reasonable distance. properly. General Manager's personal approval is (iii) Properly designed and adequately required for such construction. illuminated stairs, ramps and walkways. (iv) Appropriate barriers to prevent 203 General Design Requirement of people from walking through large glass door Buildings and windows, when they are closed. A building should not only be functionally (v) Use of non-skid materials in area suitable but also aesthetically pleasing, prone to becoming wet, such as in toilets, peaceful, suitable to the inhabitants, kitchen and open veranda, walk ways, stairs economical to construct and easy to maintain. etc. (vi) Emergency escape routes should While designing the building the following also be planned. factors should be considered (vii) Proper fencing around special facilities like swimming pools, electric poles, 1. Easy maintenance – At planning stage high voltage wires and heaters etc. itself, the facility of maintenance should be kept in mind. This should (viii) Fire fighting system and fire alarm include cleaning of floors, windows, walls, system should be as per national building code ceiling etc. It should also take care the periodic or local bye-laws wherever required inspection and repair of various components of building like windows, roofs, walls, plumbing, 4. Natural ventilation – Proper natural electrical fittings and wirings etc. For this ventilation is an important factor in planning sufficient space, illumination, and service building layouts specially in warmer/humid connections like plug points, master valve for climates and during the hot season of the year. whole plumbing etc. should be provided. The arrangement of ventilation will depend upon prevailing wind direction. Proper opening 2. Socio cultural variables – like privacy, should be planned as per wind direction so as family structure, recreational patterns and to get effective cross ventilation. different cultural background of people should be kept in mind while finalising the design of 5. Noise control – To minimise noise building. pollution through ground reflection, the dwelling units/areas should be surrounded by plants 3. Safety – Due care should be taken to and grass area, whereas from maintenance create an environment in which user can be reasons a large amount of hard paving is safe as far as possible. The following safety necessary. It should be broken up by areas of features should be incorporated in design & plants and grass to minimise noise pollution. layout of building :- Windows and doors should be kept away from 16  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE noise side as far as possible or they should is to make a building that – be properly designed to reduce noise pollution. l Requires minimum artificial energy for Proper location and orientation of building can providing comforts like temperature, ventilation also contribute in controlling noise. Where and illumination. there is ample space, trees can be planted to reduce noise. Multiple rows of trees and l Effectively utilizes renewable sources bushes are more effective in controlling the of energy to power the building. noise. Provisions of National Building Code lUses low energy materials (building 1983, (Part VIII) may be used for proper materials that require less energy during design of noise control in buildings. manufacturing process) and involves minimum energy in transportation and construction 6. Natural lighting – Good lighting is methods. necessary for all buildings and has three 7.1 Energy Management in building – primary aims. The first aim is to promote work Building should be designed in such a way and activity. The second is to promote safety that energy requirement for cooling, heating and the third is to create a pleasing etc. should be the barest minimum. For this environment. Additionally it also preserves as already discussed in the above paras, the energy consumption (electricity). The natural orientation of building along with ventilation is lighting can be achieved by careful planning of prime importance. For minimising the energy of brightness and colour pattern within the requirement in a building, the solar energy is working area and surroundings. To improve to be made use of. This can be done in two reflectivity, Light colours should be used on ways. One is by passive solar design and the walls and ceilings for better brightness in second by active solar design. the interiors. The proper natural lighting can be provided with the help of proper orientation (A) Passive Solar System: Passive solar of building in relation to position of sun and system makes use of natural energy flows as internal open spaces. Translucent corrugated the primary means of harvesting solar energy. roof sheets with or without false ceiling of Passive solar design is an approach that Perspex sheet may also be used for this integrates building components – exterior purpose. The direct and reflected glare from walls, windows, and building materials – to light source should be controlled. The provide solar collection, heat storage and heat corridors, passage and stairways should be distribution. Passive solar heating systems are properly lighted to avoid accidents. The lighting categorized as sun-tempered, direct-gain, throughout the building should be correlated sunspaces and thermal storage walls. to avoid excessive differences between adjacent areas to reduce risk of accidents. (i) Passive solar heating: Passive solar Emergency lighting system should also be building that makes use of sunlight as a heating provided wherever necessary. source should also be designed to take advantage of sunlight as a lighting source. 7. Energy efficient buildings: ‘House for Day-lighting benefits from the gentle diffusion all seasons’ of yesteryears is now known as of sunlight over large areas of light-coloured energy efficient or climate-conscious or energy surface. Integrating these two approaches conscious or sustainable buildings. The aim requires an understanding and coordination of 17  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE day-lighting of passive design, electric lighting (f) Water wall: Water walls are based on and mechanical heating system and controls. the same principle as that for Trombe walls, This will require a proper orientation of building except that they employ water as the thermal as already discussed alongwith proper planning storage material. A water wall is a thermal of various openings. Thermal storage have storage wall made up of drums of water added features. Thermal storage features in a stacked up behind glazing. It is usually painted passive solar building is intended to meet two black to increase heat absorption. Buildings needs. It should be designed to quickly absorb that work during daytime, such as schools and solar heat for use over diurnal cycle and to offices, benefit from the rapid heat transfer in avoid overheating. This provides slow release the water wall. Overheating during summer of the stored heat when the sun is no longer may be prevented by using suitable shading shining. The thermal storage strategies are: - devices. (a) flooring of concrete, tile, brick or stone (ii) Passive Solar Cooling: Passive solar masonry. cooling are designed strategy that minimize the need for mechanical cooling system. This (b) Trombe Wall: Trombe wall is a south includes proper window placement and day- facing wall covered with glass spaced a few lighting design, selection of appropriate glazing inches away from the wall. Sunlight passes for windows and skylights, proper shading of through the glass and is absorbed and stored glass when heat gains are not desired, use of by the wall. Heat is transferred by conduction light coloured materials for the building, careful to building some hours later. This should be sitting and orientation decision and good used in buildings in cold climatic conditions. landscaping design. Use of traditional full (c) Insulated Masonry and Concrete window (leaf window) stops heat and sunlight Walls: New technologies have lowered the cost in summer months and keeps the interior cool and increased the options for insulated whereas fully glazed windows admit and trap masonry. Various foam insulations are the heat in the interior rooms. Therefore, the available in panels that can be adhered directly traditional windows should be used in hot and to the masonry surface and then protected with dry climate whereas the fully glazed windows a troweled or sprayed on weathering skin. should be used in cold climate. (d) Double Gypsum Board: Thermal (B) Active Solar System: Active solar capacity of the building can be increased by energy should be integrated with a building’s simply increasing the thickness of the gypsum design and systems only after passive solar board used on interior walls of the building. and energyconserving strategies are considered. Active solar collector systems take (e) Hollow brick walls; either rat trap bond advantage of the sun to provide energy for type or cavity wall as per BIS - S.P.20 titled domestic water heating, space heating etc. as Hand Book of masonry design and Water heating for domestic use is generally construction, can be used on all outer walls of the most economical application of active solar a buildings located in hot dry climate. It will systems. keep the interior cool in summer months due to air pocket inside the walls. Major components of the system include collectors, the circulation system that moves 18  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE the fluid between the collectors and storage, land and general drainage features. Plinth level the storage tank, a control system and a should be adequately higher than road level. backup heating system. Buildings at the time of their construction should be adequately protected against 8. Seismic consideration – The building dampness, treatment being governed by the should be designed for seismic forces as per particular type of construction, location, soil relevant IS codes as per seismic zone and and rain-fall. Minimum height of plinth shall importance of building. Some of the general not be less than 45 cm from the surrounding considerations along with seismic repair and ground. strengthening of building are given in Annexure 2.12 for ready reference. However, these b) Anti-termite treatment should be should be confirmed with the latest provision done at the time of construction from the of relevant IS codes. foundation stage itself. Following updated IS codes may be used c) Floor level of bathrooms should be for this purpose. suitably designed keeping in view the type of sanitary fittings to be accommodated. i) SP22 –1982: Explanatory handbook on codes for earthquake engineering. d) Location of sanitary fittings, inspection ii) IS 1893-1984: Criteria for earthquake holes, plumbing and other sanitary installations resistant design of structure. should be predetermined to avoid disfiguring iii) IS1893 – Part I –2002: Criteria for and subsequent patching of the walls and earthquake resistant design of structure part floors. Floor level should be suitably lowered 1 – General Provisions and buildings. to prevent water finding its way into the living iv) IS4326-1993: Code of structures for area. Floor of bathroom should be provided earthquake resistant design and construction with a slope of minimum 1 in 60 towards water of buildings outlets.(CS No.10 Dated 17.02.2005) v) IS13828 –1993: Improving Earthquake resistance of low strength masonry buildings e) Mosquito proof shutters should be - Guidelines provided in Type IV and higher type quarters vi) 13920-1993: ductile detailing of and in the kitchen and toilets of all types of reinforced concrete structure subject to quarters. seismic forces - code of practices vii) 13935-1993: Criteria for repair and f) The position of conduits for concealed seismic strengthening of buildings. wiring and other service installations should viii) Any other IS codes related to be determined in the initial stage in earthquake issued afterwards. consultation with Electrical and Signalling and ix) National Building Code. Tele-communication Departments. 9. Other general design requirements – (CS No.10 Dated 17.02.2005) g) Designs of important buildings, like hospitals, offices, station buildings, etc. should a) The plinth level of the building should be finalised in consultation with an Architect. be carefully fixed based on the level of the 19  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE h) The layout of the kitchen in canteens l) The detailed construction plan which and the serving counters therein, should be includes Sections and Elevations of building such as to make the canteen functional. should not be approved unless following detailed plans are also available: i) No addition/alterations in an existing (i) Site plan and General layout plan structure should be carried out without the showing various service connections approval of drawings and designs by the Hqrs. like sewerage, drainage, water & power office. Particular care should be exercised to supply, roads etc to town services. check the adequacy of the existing structure (ii) Roof plan showing terracing with to withstand the loads further proposed to be slopes, water proofing and water outlets. imposed. No building drawing (including that (Sample Plan at Annexure 2.13 – Fig.1) for additions/alterations) should be approved (iii) Detailed larger size plans of toilets without the relevant designs being put up to and kitchens indicating the location and type the concerned Engineer alongwith the of fittings and treatment on floor and walls. Drawings. The designs should invariable (Sample Plan at Annexure 2.13 – Fig.2, 3) include design of foundations. (iv) Plan showing layout of furniture and furnishing and their type. ( Sample Plan at The general arrangement drawing should Annexure 2.13 – Fig.4) have the prior approval of an officers in Hqrs. (v) Sanitary fittings, drainage and sewage not lower than the rank of SAG in the Office plan, plumbing details. (Sample Plan at of the Chief Engineer(Open Line). Further, in Annexure 2.13 – Fig.5, 6, 7) Station Buildings and other important (vi) Horticulture landscaping plan structures, no additions/alterations should be (optional). carried out without the prior approval of the (vii) Electrical wiring plans. (Sample Plan general arrangement plan by the concerned at Annexure 2.13 – Fig.8)(CS No.10 Dated SAG officer in the office of Chief Engineer 17.02.2005) (Open Line). 204 Water Supply to Stations and Staff j) It should be ensured that cross Quarters reference of the drawing and the design a) The source, storage and distribution calculations are endorsed on both of them of water supply should be adequate and all and record should be maintained with equal installations maintained in a satisfactory care both for the design calculations as well manner. as drawings. b) The question of adequacy in regard to k) While checking the design, adequate the source should be primarily considered details of physical condition of the existing before preparing schemes for the expansion structure, details of any signs of distress, of a colony or for new colonies. settlement, etc. as well as any relevant feature having bearing on the integrity and stability of Before deciding on a new source of the structure including type of soil should be supply or when there is any doubt in regard to intimated to the Hqrs. potability of water from an existing source, suitable test may be carried out in a reputed Laboratory. Medical Department may be 20  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE called upon to arrange periodical inspection in to decline in ground water level. The solution of existing sources of water supply. to these problems is to replenish ground water bodies with rain water by man made means. c) RAIN WATER HARVESTING (RWH) 3. Basic types:- Following are three basic 1. Introduction:- Rain Water harvesting types:- is the technique of collection and storage of (a) Roof top rain water harvesting and rain water at surface or in sub-surface aquifer, storage in tanks. before it is lost as surface run-off. The (b) Roof top rain water harvesting and augmented resource can be harvested when recharging subsurface aquifer. needed. (c) Surface run-off harvesting and Thus it covers wide range of means of recharging subsurface aquifer. collecting and storing water but popularly this 4. Advantages:- item is becoming synonymous to artificial (a) Promotes adequacy of underground recharging of ground water aquifer. water. (b) Mitigates the effect of drought. 2. Necessity:- Water is one of the most (c) Reduces soil erosion as surface run- essential requirement for existence of living off is reduced. beings. Surface water and ground water are (d) Decreases load on storm water two major sources of water. Due to over disposal system. population and higher usages levels of water (e) Reduces flood hazards. in urban areas, water supply agencies are (f) Improves ground quality/decreases unable to cope up demand with surface sources like dams, reservoirs, rivers etc. This salinity (by dilution). has led to digging of individual tubewells by (g) Prevents ingress of sea water in house owners. Even water supply agencies subsurface aquifers in coastal areas. have resorted to ground water sources by (h) Affects rise in ground water table. digging tubewells in order to augment the water Thus saving energy (to lift water). supply. Replenishment of ground water is (i) The cost of recharging subsurface drastically reduced due to paving of open aquifer is lower than surface reservoirs. areas. Indiscriminate exploitation of ground (j) The subsurface aquifer also serves water results in lowering of water table as storage and distribution system. rendering many bore-wells dry. To overcome (k) No land is wasted for storage purpose and this situation bore-wells are drilled to greater no population displacement is involved. depths. This further lowers the water table and (l) Storing water underground is in some areas which leads to higher environment friendly. concentration of hazardous chemicals such 5. Legislation:- Under section 15 of as fluorides, nitrates & arsenic. In coastal Environment (Protection) Act 1986, Central areas like Chennai, over exploitation of ground ground Water Authority (Ministry of Water water resulted in sea water intrusion thereby resources) has made it mandatory to adopt rendering ground water bodies saline. In rural rain water harvesting system for certain types areas also Government policies on subsidized of building/institutions located in specified power supply for agricultural pumps and piped regions of National Capital territory. water supply through bore wells are resulting 21  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE In Chennai, rain water harvesting has can be fixed on the edges of roof all around to been made compulsory. In Delhi, Building bye- collect and transport the rainwater from the laws have been modified making rain water roof to the storage tank. Gutters can be harvesting mandatory for new buildings erected prepared in semi-circular and rectangular on plots of more than 100 sq. mtrs. shapes. Locally available materials such as Ministry of Environment & Forest plain Galvanized Iron sheets can be easily (Government of India) has circulated draft folded to required shapes to prepare semi- Gazette Notification regarding rain water circular and rectangular gutters. Semicircular harvesting in hilly area of entire country. gutters of PVC materials can be readily prepared by cutting the PV pipes into two equal 6. MODES AND TECHNIQUES: semi circular channels. Bamboo poles can be used for making gutters if they are locally Roof top water/storm runoff is harvested. available in sufficient quantity. Use of such The collected water can be stored directly in locally available materials reduces the overall a storage tank or existing sump through a filter cost of the system. chamber or this water can be used to recharge ground water. Normally, debris, dirt and dust In flat roofs, rainwater drain pipes should get deposited on the roof during non-rainy be extended upto the bottom of the building. If periods. When the first rains arrive, this no. of rain water drain pipes are more than unwanted material would be washed into the one then they should be interconnected or storage tank. This may cause contamination connected separately to rainwater collection of water collected in the storage tank thereby systems. rendering it unfit for drinking and cooking purposes. Therefore, a first flush system can Methods of recharging subsurface be incorporated in the Roof top Rainwater aquifer: Harvesting System (RRHS) to dispose off the 6.1 Through recharge pit. first flush so that it does not enter the tank. 6.2 Recharge through abandoned hand There are two such simple systems. One is pump. based on a simple manually operated arrangement whereby, the down pipe is moved 6.3 Recharge through abandoned dug away from the tank inlet and replaced again well/open well. once the first flush water has been disposed. 6.4 Through recharge trench. 6.5 In another simple and semi automatic system, Recharge through shaft. 6.6 separate vertical pipe is fixed to the down pipe with a valve provided below the T-junction. Recharge trench with bore. After the first rain is washed out through the first flush pipe the valve is closed to allow the 6.1 THROUGH RECHARGE PIT: water to enter the down pipe and reach the This method is suitable where permeable storage tank. strata is available at shallow depth. It is Collection of roof top water – adopted for buildings having roof area up to Roofs made of corrugated iron sheet; 100 sq m Recharge pit of any shape is asbestos sheet or tiles can be utilized for constructed generally 1-2 m wide and 2-3 m harvesting the rainwater. Gutter and channels deep. The pit is filled with boulders, gravel 22  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE and sand for filtration of rain water. Water characteristics should be constructed and entering in to RWH structure should be silt filled with boulders, gravel and sand as shown free. Top layer of sand of filter should be in the figure D. Cleaning of filter media should cleaned periodically for better ingression of be done periodically. rain water in to the sub soil. Details are shown in figure A. 6.5 RECHARGE THROUGH SHAFTS: This method is suitable where shallow 6.2 RECHARGE THROUGH aquifer is located below clayey surface. It is ABANDONED HAND PUMP: used for buildings having roof top area between In this, an abandoned hand pump is used 2000-5000 sq. m Recharge shaft of diameter, for as recharge structure. It is suitable for 0.5-3 m and 10-15 m deep is excavated building having roof top area up to 150 sq m. mechanically. The shaft should end in Roof top rain water is fed to the hand pump impermeable strata. The shaft should be filled through 100 mm dia pipe as shown in figure with boulders, gravel and sand for filtration of B. Water fed in the Rain Water Harvesting recharge water. Top sand layer should be structure should be silt free. Water from first cleaned periodically. Recharge shaft should rain should be diverted to drain through suitable be constructed 10-15 m away from the arrangement. If water is not clear then filter buildings for the safety of the buildings. The should be provided. details are given in figure E. 6.3 RECHARGE THROUGH 6.6 RECHARGE TRENCH WITH BORE: ABANDONED DUG WELL / OPEN WELL: This method is used where sub-soil is In this method, a dry / unused dug well impervious and large quantity of roof water/ can be used as a recharge structure. It is surface run off is available. In this, trench is suitable for buildings having a roof top area made 1.5-3 m wide and 10- 30 m length more then 100 sq. m Recharge water is guided depending upon water availability. Wells of through a pipe of 100 mm to the bottom of the 150-300 mm. dia meter and 3-5 m deep (below well as shown in figure C. Well cleaning and pervious layer) are constructed in the trench. desilting is imperative before using it. No. of wells to be dug are decided in Recharge water guided should be silt free, accordance to water availability and rate of otherwise filter should be provided as shown ingression. Trench is filled with filtration media in the figure. Well should be cleaned as shown in figure F. A suitable silt chamber periodically and chlorinated to control is also inserted with grating for water diverting bacteriological contamination. arrangements as shown in the figure.(CS No.10 Dated 17.02.2005) 6.4 THROUGH RECHARGE TRENCH: This method is used where permeable strata is available at shallow depth. It is suitable for buildings having roof top area between 200 to 300 sq. m In this, trench of 0.5-1.0 m wide, 1-1.5 m deep and of adequate length depending upon roof top area and soil 23 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 24 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 25 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 26 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 27 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 28 PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 29  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 7. REFERENCES: 7.1 Chairman, Central Ground Water Authority, vide his DO letter No. 29-5/ CGWA/ Meetings/MOWR/2003-853 dtd. 27-05-2003, copy enclosed as Annexure 2.14 assured for giving all technical help and guidance for rain water harvesting. This also gives the addresses of offices of Central Ground Water Board which may be contacted for such help. 7.2 Mannual on Rain Water Harvesting and conservation of consultancy services organization CPWD can also be referred for more details.(CS No.10 Dt.17.02.2005) 30  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE 205 Scale of Fitments for Water b) The requirements for fitments for Supply, Sanitation and Drainage drinking water drainage and sanitation in the case of buildings other than residences shall a) At stations - as provided in para 414 be in accordance with Table 2.1 for office and 415 of this Manual. buildings and Table 2.2 for factories given below - TABLE 2.1 OFFICE BUILDINGS ________________________________________________________________________________ SL FITMENTS FOR MALE FOR FEMALE NO. PERSONNEL PERSONNEL (1) (2) (3) (4) ________________________________________________________________________________ i) Water-closets* 1 for every 25 persons 1 for every 15 persons or part thereof or part thereof ii) Ablution taps 1 in each water-closet 1 in each water-closet 1 water tap with draining arrangement shall be provided for every 50 persons or part thereof in the vicinity of water- closet and urinals. iii) Urinals Nil, up to 6 persons 1 for 7-20 persons 2 for 21-45 persons 3 for 46-70 persons 4 for 71-100 persons From 101 to 200 persons add at the rate of 3 percent For over 200 persons add at the rate of 2.5 percent iv) Wash basins 1 for every 25 persons or part thereof v) Drinking water 1 for every 100 persons with a minimum of one on fountain each floor vi) Cleaner's sink 1 per floor, minimum, preferably in or adjacent to sanitary rooms * This may include adequate number of water-closets of European style, where desired. 31  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE TABLE 2.2 FACTORIES ___________________________________________________________________________________________________ SL FITMENTS FOR MALE FOR FEMALE NO. PERSONNEL PERSONNEL (1) (2) (3) (4) ___________________________________________________________________________________________________ i) Water-closets* 1 for 1-15 persons 1 for 1-12 persons 2 for 16-35 persons 2 for 13-25 persons 3 for 36-65 persons 3 for 26-40 persons 4 for 66-100 persons 4 for 41-57 persons 5 for 58-77 persons 6 for 78-100 persons From 101 to 200 persons From 101 to 200 persons, add at the rate of 3% add at the rate of 5 % For over 200 persons, For over 200 persons, add at the rate of 2.5 % add at the rate of 4 % ii) Ablution taps 1 in each water-closet 1 in each water-closet 1 water tap with draining arrangements shall be provided for every 50 persons or part thereof in the vicinity of water- closets and urinals. iii) Urinals Nil, up to 6 persons 1 for 7-20 persons 2 for 21-45 persons 3 for 46-70 persons 4 for 71-100 persons From 101 to 200 persons, add at the rate of 3 percent. For over 200 persons, add at the rate of 2.5 percent. iv) Washing taps with ← 1 for every 25 persons or part thereof → draining arrangements v) Drinking water 1 for every 100 persons with a minimum of one on fountains each floor. vi) Baths As required for particular trades or occupations. (preferably showers) ___________________________________________________________________________________________________ Note 1 - For many trades of a dirty or dangerous character, more extensive provisions are required than provided in item (iv) above. Note 2 - Creches, where provided, shall be fitted with water-closets (one for 10 persons or part thereof) and wash basins (one for 15 persons or part thereof) and drinking water tap with draining arrangements (one for every 50 persons or part thereof). ___________________________________________________________________________________________________ * Some of the water-closets may be of European style, if desired. 32  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE The above scales should be subject to not available. facilities being not less than those specified in Factories Act and the rules made 208 Type of Flooring, Wall Surface and thereunder. Colour of Wood and Steel Work in General- In all cases of separate latrines The following standards should be generally used by males and females, the indication observed unless otherwise directed by the boards should be conspicuously displayed. Chief Engineer :- 206 Plinth Area for Various Types of a) Hospitals and Dispensaries : Quarters - The Plinth area to be adopted for various types of quarters by Central 1) Important rooms and bathrooms : Government departments is indicated in the (i) Flooring.. Mosaic or terrazzo Ministry of Works and Housing memorandum or non-slippery dated 14.08.1975, (copy of annexure to the ceramic tiles memorandum is given in Annexure 2.2). The Railways may adopt their own economical type (ii) Wall-surface.. Mosaic or Terrazzo design for each category of quarters keeping dado to 1200 mm in mind the economics in construction. The in height and designs followed by Local bodies, Housing distemper or Boards, etc. will bring out the most economical ceramic tiles on local designs which could be referred for walls and guidance. distemper to ceiling 207 Basic amenities in Staff Quarters: (iii) All wood work.. White Paint All staff quarters should be provided with the following basic amenities:- 2) Unimportant rooms : (i) Flooring.. Cement concrete (i) Kitchen except for bathrooms and (ii) Individual bath room toilets where mosaic is to be (iii) Individual sanitised latrines. provided. wherever individual latrines are not feasible due to space constraints (ii) Wall surface.. Cement dado to as in the case of back to back 1200mm in height quarters, sanitised community and white wash on latrines should be provided. sides and ceiling. (iv) Basic ventilation arrangements. (iii) All woodwork.. Painted buff or and steel work brown The above amenities may be provided on a programme basis wherever these are 33  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE b) Quarters-Type-IV and above:(CS No.9 Dt.19.05.03) (a) Serving counters (i) Flooring.. Mosaic flooring. (b) Dish washing place in the kitchen (ii) Wall surface.. Dado in bathrooms with same material (c) About 1.2 metres high dado on the as flooring, or walls above the kitchen counter ceramic tiles. slab. c) Quarters below Type-IV : (5) The slab counters provided in the (i) Flooring.. Cement concrete. kitchen for cooking purposes may be covered with locally available (ii) Wall surface.. Dado in bathrooms stone properly polished to enable with same material easy cleaning. as flooring. Skirting in other rooms. 209 Use of New Materials: New d) Staff canteens : materials available in market may be used if (1) The kitchen, serving area, dish found suitable from the consideration of cost, washing place and dining hall - contractability and aesthetic with the approval marble chip flooring or anti-slippery of concerned SAG Officer. ceramic tile flooring and mosaic or ceramic tiles dado of 1200mm in 210 Colours for Timber, Steel-Work height on the walls, of light colour. and Walls in General - Colours for painting of walls, timber work and steel work of (2) The kitchen and the dining area buildings and structures may be as follows or should be white washed at close as directed by the Chief Engineer :- intervals to prevent accumulation of i) All wood work - Oiled/polished or soot etc., and exhaust fans should in offices varnished or be provided in the kitchen as per painted with requirements. approved brand of paints. (3) In case, the kitchen is provided in a building with high ceiling viz. roof ii) Doors, windows - Frames of doors trusses etc. a false ceiling with fire and structural wood- and windows proof material, gypsum board etc., work of staff quarters and structural may be provided so that the problem Type-IV and above wood work white, of having to clean dust, cobwebs cream, buff or etc. at places not easily accessible brown; is avoided. corresponding venetian and (4) The following areas in the canteen panels cream or may be provided with suitable light brown. finishing e.g. glazed tiles, so that Alternatively, cleaning is easy: doors and 34  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE windows of may be polished or ix)Water columns - Upper portion red, varnished. Doors lower portion and windows black with band likely to come in about 500 mm contact with water below pivot. may be painted with epoxy paints x) Plastered exterior - Pale cream of appropriate of all buildings. colour. xi) Plastered interior - White/Pale iii)All woodwork of - Dark battleship Cream/ of all buildings. buildings grey or buff Pale Green/Pale and structures other Blue. than those under (i) and (ii) including xii)Buffer stops - Structural part, station buildings and black; buffer beam in quarters below red Type-IV All exposed steel work should be provided with a primary coat of red lead and iv) All steel work in - Aluminium or dark appropriate final coats. station buildings, battleship grey offices and residential C.G.I. sheets should not be painted quarters. unless they are in corrosion prone areas. v) All steel work - Grey, aluminium 211 Rest Houses - Officers rest house of platform shelters. or red. should be separated from the subordinate rest house. Provision should be made for dormitory vi) All steel work in Dark battleship accommodation for group 'D' staff. -foot over bridges, grey or red or signal gantries goods aluminium Special attention should be paid by the sheds and small Assistant Engineer and staff to the cleanliness workshops and satisfactory upkeep of all Rest Houses. vii)All steel work in - Dark battleship 212 Allotment of Rest House. power houses grey or aluminium. and large workshops The Rest Houses are primarily meant for Railway Officers/staff on duty. The allotment viii)All steel work in - Dark battleship of Rest House is regulated in terms of para water tanks grey or red or 1953 to 1955 of Engineering Code. and stagings aluminium or black enamel. Railway Rest Houses should not be 35  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE allotted to non-officials including Members of administrative reason such as the officer flying Parliament when their visits are not connected back etc., the family can continue to stay in with Railway working. Railway Rest houses the rest house free of charge till they are able can be allotted under following conditions:- to proceed separately on a special Pass or till the officer was due to return as per the original (i) The occupation of Rest House by schedule, whichever is earlier. families of railway officers accompanying him is permissible as per the following guidelines:- In case, however, the family wants to stay on for a few more days of their own, the (a) Earning or married children or close charges will have to be paid as at (b) above. relatives of the Railway officers when accompanying him (either on duty or on leave) (d) When the officer is staying in a rest may be permitted to stay in the rest house on house with proper permission at his payment of charges to be fixed by the Railway headquarters station he is being permitted to in consultation with the FA & CAO. The officer use it as residence. Therefore, whenever he will, however, have to accommodate them in proceeds on duty the rest house continues to the accommodation allotted to him. Additional be residence for his family. accommodation may only be provided at the discretion of controlling officer when not (ii) Members of the ZRUCC and DRUCC required by other officers at the charges fixed including Members of Parliament attending by Railway in consultation with FA & CAO. meetings of respective Committees or participating in conducted tours organised by (b) Spouse and dependent children and the Railways can be provided accommodation dependents (as permitted in Pass Rules and in Rest House free of charge. close relatives) when escorting/accompanying them may be permitted to occupy the rest (iii) Railway Rest House can be allotted house if it is available for short durations not to the officers and staff of CRIS on payment exceeding four or five days and only of normal charges applicable to railway staff occasionally. The charges to be recovered on duty if rest house is not required by railway from the family will be as for the officer on officers/staff and also the staff of CRIS are leave. For the other members the charges solely engaged in specific assignment in are recovered as per (a) above. In this case development and implementation of OIS also no additional accommodation will be project on production of certificate to this effect provided for the relatives. They will have to from their employer. be accommodated in the accommodation allotted for. (iv) Railway Rest House can be allotted to the officers on transfer as per the following (c) If an officer occupying a rest house guidelines:- on duty is recalled to the headquarters and his family has to stay in the rest house a) In case of permanent transfers, in the because they are unable to proceed with the first instance, occupation of the Rest House officer either because of non-availability of should be permitted for ten days only. accommodation in the train or for any other 36  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE b) Use of Rest House accommodation (Ministry of Home Affairs). for residential purposes beyond ten days may be permitted only on submission by the officer, f) The Commissioners of Departmental of a certificate from the competent authority Enquiries or other officers of Central Vigilance to the effect that "the officer has formally Commission when on duty in respect of applied for allotment of pooled accommodation enquiries of Railway Officers. and that the same is not available." c) These instructions shall not apply in 213 Railway Institute the case of temporary transfers. Railway Institute with its ancillaries v) The Railway Rest House and Rest should be considered as a club provided and Room can be allotted to non-railway maintained rent-free for the benefit of railway Government officers on tour. The Rest House employees. The incidence of cost of should be booked not earlier than one month maintenance and upkeep of railway institutes in advance only if not required by railway as between the Railway administration and the officers. The Rest House should be booked Institutes shall be in accordance with the initially for a period of 4 days only. If the officer provisions contained in paras 1937 and 1938 failed to occupy the Rest House, half rates of the Indian Railways Code for Engg. Deptt. for the period of booking should be charged (1993 Edition). unless the room is taken up by some other officer. Following non-Railway government 214 Construction of R.M.S. Buildings officers can be permitted to occupy railway in Railway Premises Rest House on duty:- The R.M.S building and maintenance a) Officers of the Posts and Telegraphs works will be carried out by the Railways on Department having free duty passes in the the following terms and conditions:- area covered by the (Railway) pass. (i) RMS building will be constructed by b) Officers of the Special Police the Railways according to the Establishment and Government Railway approved design/plans to be Police working on Railways. finalised after mutual discussion between the Railway administration c) All officers serving under the and the Postal authorities. Funds for conciliation Officers, Railways and Supervisor this will be provided by Postal Railway Labour. department in instalments equivalent to the anticipated outlay d) The officers of the Audit Department during the particular year. (Railway Wing) and Special Railway The Railway administration will Magistrates. charge the usual supervision charges as per the extant rules for e) The Officers of the Industrial Security deposit works. The building shall Inspection Team of the Intelligence Bureau be maintained by the Railway and 37  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE the maintenance charges for the 100 sq. metre is available in the existing same will be borne by the Postal railway buildings and another 50 sq. metre is department. added by way of vertical expansion as a deposit work, rent for the land will be charged, (ii) Rent, depreciation and maintenance in the ratio of 50/150 = 1/3 i.e. one third of the charges shall be governed in rent for land on which the existing building accordance with para 1943 of the stands. Indian Railways Code for Engg. Deptt (1993 Edition). 215 Buildings for Railway Police : The office and residential buildings for Governemnt In the case of additions and Reserve Police shall be dealt in accordance alterations to existing buildings constructed with para 1957 to 1959 of the Indian Railways at Railway's cost for the R.M.S. the additions Code for Engg. Deptt. (1993 Edition). and alterations to them should be carried out at Railway's cost. In case such additions and 216 Construction of Quarters/ alterations are substantial or require abnormal Barracks for GRP Personnel by the heavy repairs of the existing portion of the Railway: building, the cost of such repairs/additions / alterations should be taken up as part of the (i) Provision of barracks : Railway will cost of the building for purposes of reckoning continue to provide barracks for GRP its rent. Personnel by including the works in their Works Programme, on need basis, For buildings constructed at the subject to the usual checks as applicable cost of the Postal department, additions and to the other Works Programme proposals. alterations should however be carried out at the cost of the Postal department only. (ii) Provision of quarters: In the case of lateral extension of (a)Leasing of Railway land for quarters: RMS buildings to add additional plinth areas, the Railway will construct it as deposit work The responsibility of provision of quarters after ensuring that such extensions would be to the GRP Personnel primarily rests with the permissible after taking into consideration the State Governments. However, with a view to present and future traffic needs of Railways. encourage State Governments to provide more As regards carrying out vertical extensions and more quarters to GRP, Railway land to the existing RMS building constructed at wherever sparable, may be leased to them at the cost of and owned by the Railways, such a concessional rate of 3% per annum of the extensions will be carried out as deposit work market value of land (both for covered and at the cost of Postal Department. The open areas) for a period of 30 years for the ownership of such vertical expansion will vest specific purpose of construction of quarters with the Postal Department. The rent for the for GRP. The lease charges for this purpose land in such cases will be fixed on the following will, however, be subject to periodical revision basis in the ratio of area added to the total after every 10 years based on updating of the area available after addition. For example if land price. 38  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE Land to be leased should be based on the same will be borne by the State minimum requirement consistent with the Government concerned. need for quarters and should preferably be located on the periphery of the Railway Railway will, however, have the option boundary. to acquire the quarters at any time by payment f the depreciated cost of the building in (b) Construction of Quarters: accordance with the Railway rules, which provide for depreciation at the rate of 1/65 per Construction of quarters for GRP on the year at present. land so leased is to be done by the State Government out of their own funds. While 217 Provision of Chicks and Venetian leasing land, it should be enjoined on State Blinds - Governments that they construct the quarters Chicks or Venetian blinds as considered within a specified time span failing which the appropriate may, if considered necessary, be land will revert back to the Railways. provided to the following buildings, preferably on the West and South sides:- If the State Governments are not prepared to construct the quarters a) Hospitals themselves, Railways may take up the construction work on deposit terms. Funds for b) Rest Houses this purpose will be provided by the State Government concerned in instalments c) Running Rooms equivalent to anticipated outlay during a particular year. The Railway Administration d) Offices at Railway headquarters will charge the usual supervision charges as per the extant rules for deposit works. e) Officer's bungalows and quarters of Senior Class III staff, if of open type. The quarters will be constructed according to the approved design/plans to be In exceptional localities where finalised after mutual discussion between the shade temperatures are high or in buildings Railway Administration and the State close to a public thoroughfare, special Government concerned in either case, i.e., sanction for provision of chicks or Venetian whether construction is done by State blinds may be applied for. Provision of chicks Government on their own or by the Railway or Venetian blinds in quarters will be subject Administration on deposit terms. to recovery of hire charges as per provisions of the Indian Railways Code for Engg. Deptt. iii) Ownership/maintenance of quarters: 218 Additions and Alterations to The ownership of these quarters will vest Quarters with the State Government concerned. a) Additions and alterations to staff The quarters shall be maintained by the quarters only of a temporary nature may be Railway and the maintenance charges for permitted to be done by the occupant under 39  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE para 1976 of the Indian Railways Code for 221 Transfer of Buildings Engg. Deptt. (1993 Edition) with the prior approval of the Senior Divisional Engineer and a) Each Department is responsible for on the specific understanding that the occupant the allotment of staff quarters under its control, will dismantle the same at the time of vacation preference being given to essential staff. The of the quarters. transfer of vacant staff quarters from one department to another should not be effected b) Additions and alterations of a unless approved by the Housing or Quarters permanent nature shall not be carried out Committee. without competent sanction. When an existing building is to be enlarged or extended, the external architectural features of the old b) In the case of transfer of staff quarters structures should be adhered to as far as from one department to another, the possible. department concerned will carry out the transfer in the presence of Section Engineer c) Additions and alterations to standard (Works) by giving due notice to the Assistant type quarters should not be carried out, without Engineer. The Section Engineer (works) shall the prior approval of the Chief Engineer. make out a handing over /taking over memo, listing out the details of deficiencies noticed 219 Block Numbering of Buildings and and get it signed by the occupant. This memo Structures will be forwarded to Divisional Engineer through Assistant Engineer after duly pricing Every building or structure in a station the damages, if any, to enable the department yard, railway colony, and between stations concerned to recover the cost of damage should be numbered according to such attributable to the occupant. instructions as may be issued by the Chief Engineer so as to facilitate reference in c) In the case of occupation of quarters correspondence, the correct number being by a new occupant, the Section Engineer entered in the Building Register. (works) will be contacted by the allottee with the allotment order for obtaining the key of 220 Building Registers - Building the quarters. The Section Engineer (Works) registers in Chief Engineer's Office and will prepare a handing over memo listing out Divisional Engineer's Offices shall be the fittings and deficiencies and get it signed maintained up-to-date and show complete by the occupant. One copy of the Memo will details of each structure as per para 1977 of be submitted to the Divisional Engineer through the Indian Railways Code for Engg. Deptt. the Assistant Engineer. One copy will be given (1993 Edition). Replicas of these registers to the occupant, one page will be earmarked will be maintained in the Accounts Offices. for each residential quarters to record details The Senior Divisional Engineers should advise of occupancy. Signature of the occupants will the Accounts Officers of the construction of be obtained on this register, whenever there new structures and alterations or additions to is a change of occupancy. The proforma for existing structures and the costs thereof, as this register in given Annexure 2.3. and when carried out. 40  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE d) In the case of new service buildings, there is an interval of time from date of the Assistant Engineer will fix a date for vacation of quarters to next occupation, the handing over of the building for use to the Section Engineer (Works) should make department concerned, who will arrange for necessary arrangements for its safe custody. their representative to be present for inspection and taking over of the building. The Section It is the responsibility of the Engineering Engineer (Works) shall be deputed to staff or Special staff where appointed to see represent the Engineering Department for that the occupants adhere to the instructions handing over. laid down. Any breach of instruction should be reported to the occupant's immediate e) In the case of buildings constructed superior. by the Construction Department, the open line will take over the same after joint inspection 223 Vacant Railway Buildings at the level of Assistant Engineers. The Open line Assistant Engineer will allot a number to a) As far as possible, no railway quarters the building and enter the details of the building should be allowed to remain unoccupied. The in the building register duly intimating all Section Engineer (Works) should send a return concerned. on buildings lying vacant at the end of every month through the Assistant Engineer to the 222 Responsibilities of Staff Divisional Engineer who will take necessary Occupying Quarters steps in regard to their occupation. a) All staff are under obligation to keep b) A return of vacant buildings should be their quarters and compounds in a clean and sent by the Divisional Engineer's Office to the tidy state and to obey all sanitary rules that Accounts Department /allotment authority at are in force. the end of every month. Before occupying railway quarters, the 223 A Construction and Dismantling occupant should satisfy himself of their of Building/Structures condition and sign the prescribed form. 1. When constructing new structures/ b) Cooking except in kitchens or places buildings or making deep excavations, in specially provided is forbidden. addition to Building/structural plans, detailed scheme of erection of form work/ c) The occupant is responsible for supporting arrangements should be made. notifying the vacation of his Quarters and for When dismantling of any existing structure giving reasonable notice to the Works, is involved to facilitate construction, the Electrical and telecom staff for inspecting it scheme for dismantling of the existing in his presence. The Works and Electrical structure shall also be shown in plans. In Supervisor in-charge should inspect the contractual work, special tender conditions quarters and submit an estimate of damages should be provided to cover above. attributable to the occupant to enable the department concerned to recover the cost. If 2. a)The dismantling of structure 41  PLANNING, INSPECTION AND MAINTENANCE OF BUILDINGS AND STRUCTURES OTHER THAN BRIDGES AND HANDING OVER COMMISSIONED ASSETS BY CONSTRUCTION ORGANISATION TO OPEN LINE should be done under proper supervision d) Proper barricading should be and as per approved scheme of done to stop access of unauthorised dismantling. personnel near the dismantling area.