Introduction to Zoom.pdf

Getting started with Zoom Yo u r G u i d e t o E a s y O n l i n e M e e t i n g s I. Overview of Zoom A. What is Zoom? B. History and Development of Zoom C. Z o o m ’s R o l e i n m o d e r n communication I. Overview of Zoom FR A. What...

Getting started with Zoom Yo u r G u i d e t o E a s y O n l i n e M e e t i n g s I. Overview of Zoom A. What is Zoom? B. History and Development of Zoom C. Z o o m ’s R o l e i n m o d e r n communication I. Overview of Zoom FR A. What is Zoom? Zoom is a video conferencing and online meeting platform that allows users to connect virtually from anywhere in the world. It supports video and audio conferencing, chat, and webinars across multiple devices, including desktops, tablets, and mobile phones. Video Conferencing Audio Conferencing Webinars and Meetings B. History and development of Zoom Zoom Video Communications, Inc. was founded in 2011 by Eric Yuan, a former lead engineer at Cisco WebEx. The first version of Zoom was launched in January 2013, offering a unique combination of high-quality video, audio, and web conferencing capabilities. Zoom continued to innovate, introducing features like Zoom Rooms (software-based conference room solutions) and Zoom Video Webinars. The company saw exponential growth during the COVID-19 pandemic, as remote work and virtual learning became essential. Zoom’s vision is “communications empowering people to accomplish more”. Zoom’s Top features in 2023 1. Zoom Whiteboard is a persistent, digital canvas on which teams can brainstorm and collaborate across locations and devices. 2. Powerpoint as Virtual Background The Powerpoint as Virtual Background feature gives you the ability to put a PowerPoint presentation as your virtual background and allows your participants to view your webcam imposed directly on the presentation. 3. Live transcription Zoom has offered closed captions for a while now, by allowing you to use the automatic transcription of the recording to display the transcript text within the video itself. 4. Enhanced chat In-meeting chat and Zoom Team Chat are two powerful ways to increase engagement with your attendees. In-meeting chat now supports more advanced forms of messaging, including in-line image previews, rich text formatting, screenshots, threaded replies, reacting to messages with emojis, and message quoting. C. Zoom’s role in modern communication FR 1. Remote Work and Collaboration Facilitating Remote Work Virtual Meetings Global Collaboration 2. Education Online Classes Webinars and Training 3. Healthcare Telehealth Virtual Support Groups C. Zoom’s role in modern communication FR 4. Social Connectivity Personal Connections Virtual Events 5. Business Continuity Disaster Recovery Client Engagement 6. Innovation and Integration Integrations New Features II. Getting Started with Zoom A. Downloading, Installing and Updating Zoom (Mobile App and Desktop) B. Creating and Logging in a Zoom account C. Joining a Zoom Meeting A. Downloading, Installing and Updating Zoom (Mobile Application) FR Step 1: Download the Zoom App 1.Open the App Store (iOS) or Google Play Store (Android) on your mobile device. 2.Search for "Zoom" and look for the app named "Zoom Cloud Meetings“/”Zoom Workplace”. 3.Download and install the app on your device. Step 2: Open the Zoom App 1.Tap on the Zoom icon to open the app once the installation is complete. A. Downloading, Installing and Updating Zoom (Desktop) FR Step 1: Open Your Web Browser 1.Open your preferred web browser (e.g., Chrome, Firefox, Edge, Safari). Step 2: Visit the Zoom Download Page 1.Go to the Zoom download page by typing the following URL into your browser's address bar: https://zoom.us/download. Step 3: Download the Zoom Client 1.On the download page, you will see various download options. 2.Under "Zoom Client for Meetings," click the blue "Download" button. A. Downloading, Installing and Updating Zoom (Desktop) FR Step 4: Save the Installer File 1.A file named "ZoomInstaller.exe" (Windows) or "Zoom.pkg" (Mac) will begin downloading. Step 5: Install Zoom 1.Once the download is complete, locate the installer file in your downloads folder or the location where you saved it. Double-click the installer file to start the installation process then follow the installation prompts. B. Creating and Logging in a Zoom account FR Step 3: Sign Up for a New Account 1.Tap on "Sign Up" at the bottom of the screen. 2.Fill-up the information needed 3.Agree to the Terms of Service by checking the box. 4.Tap "Sign Up". Step 4: Verify Your Email 1.Check your email inbox for a verification email from Zoom. 2.Open the email and tap on the verification link. 3.The link will direct you back to the Zoom website where you will be prompted to complete the sign-up process.  FR Step 5: Complete the Sign-Up Process 1.Create a password for your Zoom account and confirm it. Step 6: Sign In to Your Account 1.Open the Zoom app on your mobile device. 2.Tap "Sign In". 3.Enter your email address and password that you used to create the account. 4.Tap "Sign In". Step 7: Configure Your Profile (Optional) 1.Once signed in, you can tap on "Settings" at the bottom right of the screen. 2.Tap on your name to access and edit your profile details, such as your display name and profile picture. C. Joining a Zoom Meeting FR C. Joining a Zoom Meeting FR 1. Joining a Zoom Meeting via Link 1.1 Click the invite link or copy and paste the link into a web browser. The web browser will redirect you to the launch meeting page. A pop-up will ask if you want to open Zoom Meetings. 1.2 (Optional) Select the check box if you want to always allow Zoom to open links of this type in the associated app. Note: This option is only available on select browsers. 1.3 Click Open. The Zoom app will open and direct you to the meeting. Note: This button may say something else, such as Allow or Open zoom.us, depending on the web browser and device you are on. C. Joining a Zoom Meeting FR 2. Input a Meeting ID number 2.1 Open the Zoom Application Launch the Zoom mobile app. 2.2 Join a Meeting: Tap the “Join” button on the home screen. Enter Meeting Information: Input the Meeting ID provided by the host. Tap “Join”. 2.3 Enter Passcode: If the meeting requires a passcode, enter the passcode provided by the host and tap “OK”. 2.4 Configure Audio and Video: Choose whether to join with or without video. Select your preferred audio option (device audio or dial-in). III. Navigating the Zoom Interface A. Understanding the Main Zoom Window B. Exploring the toolbar and its functions (In-meeting) Navigating Zoom Web Portal FR Main Zoom Window on Desktop FR 1. Menu Bar: Home: Quick access to start or Meetings: View scheduled Zoom Whiteboard: provides schedule a meeting, join a meetings, start, edit, or delete customers a set of easy-to-use meeting, or view upcoming them, and access meeting tools to collaborate together meetings. recordings. to capture ideas Chat: View and send messages Contacts: Manage your More: Drag items here to to contacts, access channels, contacts, add new ones, and remove them from the toolbar and review chat history. create channels. A. Home Tab FR New Meeting: Start an instant meeting. Join: Join a meeting by entering the Meeting ID. Schedule: Schedule a future meeting. Share Screen: Share your screen in a Zoom Room by entering the sharing key or meeting ID. B. Chat Tab FR View your recent conversations and messages. Start new chats with contacts. Access your starred messages and files. C. Meetings Tab FR Upcoming: View and manage your scheduled meetings. Recorded: Access and manage your recorded meetings. D. Contacts Tab FR Directory: View and manage your contacts. Channels: View channels for group conversations. Add Contact/Channel: Add new contacts or create new channels. E. Whiteboards (Optional) FR Zoom Whiteboard: a collaborative persistent whiteboard that allows participants to share and collaborate on a virtual whiteboard in real time. Main Zoom Window on Desktop FR 2. Main Area: Open/HideManage Profile Calendar Side Panel Activity The Center Help Center is designed to assist users - Upcoming Meetings in resolving issues quickly and efficiently, - Recentensuring Chats a smoother experience with - Notifications Zoom's services. Main Zoom Window on Mobile FR Main Zoom Window on Mobile FR B. Exploring the toolbar and its functions (In-meeting)  Understanding Common Icons and Buttons 1. Microphone Icon: 3. Participants Icon: Mute/Unmute Participants Panel: Open the participants panel to see who is in the meeting. 2. Camera Icon: 4. Chat Icon: Start/Stop Video  Chat Panel: Open the chat panel to send and read messages.  Understanding Common Icons and Buttons 5. Share Screen Icon: 6. Record Icon: Share Screen Panel: Open the panel to start Start/Stop Recording sharing your screen. 7. Reactions Icon: Reactions Menu: Open a menu to send reactions like thumbs up or applause. IV. Scheduling and Hosting Meetings A. Creating and Scheduling meetings B. Inviting participants and managing invitations A. Creating and Scheduling meetings FR Schedule a Meeting FR Sign In: Enter your email and password, then click "Sign In.“ Schedule a Meeting: Once logged in, click on "Schedule a Meeting" in the upper right corner. Enter Meeting Details: Topic, Description (Optional), When, Duration, Time Zone, Recurring meeting, Registration Schedule a Meeting FR Meeting ID: Choose "Generate Automatically" for a unique ID or "Personal Meeting ID" for your standard meeting ID. Security: Set a meeting passcode. Video and Audio Schedule a Meeting FR Meeting Options: Enable join before host. Mute participants upon entry. Automatically record the meeting. Other options as needed. Alternative Hosts: Enter the email addresses of other users who can start the meeting on your behalf. Save Invitation B. Inviting participants and managing invitations B. Inviting participants and managing invitations FR Managing Invitations FR Editing Invitations: Canceling a Meeting: 1.Open Meetings: 1. Open Meetings: Go to the "Meetings" tab in the Zoom Go to the "Meetings" tab. desktop or mobile app. 2. Select Meeting: 2. Select Meeting: Select the meeting you want to cancel. Select the meeting you want to edit. 3. Delete: 3. Edit: Click or tap "Delete." Click or tap "Edit" to change meeting Notify participants of the cancellation by details. sending a message or updating the calendar 4. Update Invitations: event. After editing, resend the updated invitation if needed. V. Essential Meeting Controls A. Managing audio and video settings B. Screen sharing options and best practices C. Using the chat feature and managing participants Audio and Video Basic Settings FR Test audio settings before a meeting 1. In the top-right corner, click your profile picture, then click Settings. Click the Audio tab. 2. In the Speaker section, click Test Speaker to play a test tone. 3. In the Microphone section, click Test Mic to test your microphone. Test your video before a meeting 1. In the top-right corner, click your profile picture, then click Settings. You will see a preview video from Click the Video tab. the camera that is currently selected; you can choose a different camera if another one is available. You can check the other video settings by clicking “Background & effects” B. Screen sharing options and best practices Sharing your desktop, screen, or content FR FR FR Controls when screen sharing FR When you start sharing your screen, the meeting controls will move into a menu that you can drag around your screen. Note: Some of the options detailed below may not be visible due to account admin restrictions or the feature is only visible to the meeting host or co-host. C. Using the chat feature and managing participants VI. Advanced Features A. B re a ko u t Ro o ms : H ow to s et u p and manage B. Recording and managing meetings C. Roles in a meeting  A. Breakout Rooms : How to set up and manage What is a breakout room? Breakout rooms allow the host of a Zoom meeting to create separate, smaller groups within a larger meeting or training session. You can use video, audio, chat, whiteboards, and screen sharing during a breakout room session. Creating breakout rooms Breakout Room Pre-assign FR Using Breakout Rooms During a Meeting FR B. Recording and managing meetings FR Recording Locally on your Computer FR How to start a local recording How to stop or pause a local recording How to assign recording privileges to a participant C. Roles in a meeting Host: The user that scheduled the meeting. They have full permissions to manage the meeting. There can only be one host of a meeting. Co-hosts: Shares most of the controls that hosts have, allowing the co-host to manage the administrative side of the meeting, such as managing attendees. Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. Hosts can assign alternative hosts when they schedule a meeting. Enabling and a adding co-host FR Live streaming meetings on Facebook or any other Social Media FR Start the custom stream to Facebook Start the custom stream to Facebook FR Thank You. Paola Ross M. Liberato Source: https://us05web.zoom.us/profile https://support.zoom.com/ https://learn-zoom.us/show-me