Computer Lab. 1.pdf

Second. Home The Home tab is generally used for document formatting, such as bold, Italic, underline, Text Size, Text Alignment, Quick Styles, and Whole Paragraph Format, and so on. It can also be used to find and replace text, The Main Commands tab is divided into five groups, each of which is brie...

Second. Home The Home tab is generally used for document formatting, such as bold, Italic, underline, Text Size, Text Alignment, Quick Styles, and Whole Paragraph Format, and so on. It can also be used to find and replace text, The Main Commands tab is divided into five groups, each of which is briefly described below: Dialog Box Launcher: The Dialog Box Launcher is a button with a small arrow that appears in the lower right corner in several groups. Clicking on it opens a dialog box that provides additional options related to that group. The groups description: A. Clipboard Group The Clipboard is a temporary storage area where text and other data that is cut or copied from the currently open file is kept until it is pasted into another file located elsewhere in the same file, and it is The first group on the Home tab, contains the main editing commands such as Cut, Copy, and Paste. 1. Cut: The cut is used to cut the selection to the Clipboard. To cut text to the Clipboard: - Select the text, and then do any of the following: - On the Home tab, in the Clipboard group, click the Cut button. - Right-click the selection, and then click Cut. - Or Press Ctrl +X. 1 - Move your mouse cursor to the place you want to, and click on the “Paste” Option from the clipboard group, as the figure shown. 2. Copy To copy text to the Clipboard Select the text, and then do any of the following: -On the Home tab, in the Clipboard group, click the Copy button. -Right-click the selection, and then click Copy. -Or Press Ctrl +C. -Move your mouse to the place you want to copy and click the Paste option. or press CTRL+V. 3. Paste The "Paste" icon is used to insert the last copied or cut item from the Clipboard of the document. - To paste the most recent item from the Clipboard. - Or press CTRL + V. 4. Painter Format Painter Format: This tool copies only the settings (such as color, font type, etc) from a specific text to another text with the following steps: -Select the text whose settings you want to take. 2 -Click the Format Painter tool. -Select the text to transfer the settings to. 5. Clipboard Task Pane Clipboard Task Pane: is used to display clipboard content, on the Home tab in the Clipboard group. -Click on the dialog box launcher to display the Clipboard Task Pane Here you can see all the items copied Here. -The "Paste All" button is used to insert the entire content. The "Clear All" button erases the entire content. B. Font Group Font: This group contains commands that enable you to choose the font type, size, font color, and other font formats, and it is the second group on the Home tab which, improves the look and feel of the text. 3 Change Font Attributes 1. Change Font Type: To change the font for the text: -Select the text you want to change. -Choose a font from the available font types 2. Change Font size To change the font size: Step (1): Select the text you want to modify. Step (2): Click the drop-down arrow next to the Font Size box on the Home tab. A drop-down menu appears. Step (3): Select the desired font size from the menu. Step (4): Alternatively, you can type the value you want and then press Enter on your keyboard. Step (5): You can also use the Grow Font and Shrink Font commands to change the size. Zoom in and out of the (Grow and, Shrink Font): The “Increase Font Size” icon is used to enlarge the font appropriately for the selected text. This icon increases the font size without specifying a number for the font size. Likewise, the “Decrease Font Size” icon is used to reduce the size of the selected text. 3. Change The Case Of Letters There are four case states: A. Change Text to sentence case sentence case is a case where the first character of every sentence is capitalized. To change selected text into sentence case by following two simple steps: Step (1): Select the text that you want to change. Step (2): Click the Change Case button and then select the Sentence Case option to capitalize the first character of every selected sentence. 4 B. Change Text to Lowercase: A lowercase is a case where every word of a sentence is in lowercase. To change selected text into lowercase by following two simple steps: Step (1): Select the text that you want to change. Step (2): Click the Change Case button and then select the Lowercase option to display all selected words in lowercase. C. Change Text to Uppercase: An uppercase is the case where every word of a sentence is in uppercase. To change selected text into Uppercase by following two simple steps: Step (1): Select the text that you want to change. Step (2): Click the Change Case button and then select the UPPERCASE option to display all selected words in all caps. All characters of every selected word will be capitalized. D. Toggle case To change the letter case: Step (1): Select the text for which you want to change the case. Step (2): from the change case button in the font group Choose status. Toggle the Text: The toggle operation will change the case of every character in a reverse way, A capital character will become the lower case and a lower case character will become the capital character the per case. To toggle the case of the text by following two simple steps: Step (1): Select the text that you want to change to a bold font. You can use any of the text selection methods to select the text. Step (2): Click the Change Case button and then select the OGGLE CASE option to change all lowercase words into uppercase and uppercase words into lowercase. 4. Clear Formatting: Clear is used to clear and remove all changes or patterns made On text, OR All of the settings can be reset to plain text or the default formatting. To reset text to default settings: Step (1): Select the text that you want to reset. Step (2): Click the Clear Formatting button in the Home tab Font group OR Press Ctrl + SPACEBAR Key. 5 5. Change Font Style A. Making text bold: Step (1): Select the text that you want to change to a bold font. Step (2): Click the Font Bold [ B ] button in the Home tab Font group, or use Ctrl + B keys to make the selected text bold. B. Making text Italic: Step (1): Select the text that you want to change to an Italic font. Step (2): Click the Font Italic [ I ] button in the Home tab Font group, or use Ctrl + I keys to convert the text into an italic font. C. Underline the Text: Step (1): Select the text that you want to change to an Underline font. Step (2): Click the Font Underline [ U ] button in the Home tab Font group, or use Ctrl + U keys to putting an underline under the text. 6. Strikethrough Used to draw a line in the middle of the text, so the text will look like it's canceled out, and is no anymore required. Step (1): Select the text that you want to change to Strikethrough text. Step (2): Click the Font Strikethrough [abc] button in the Home tab Font group. 7. Subscript and Superscript Subscript: is used to make lowercase letters or numbers below the line level. Superscript: is used to make lowercase letters or numbers above the line level. -Select the text you want to move up or down relative to the line level. -From the Font group, click the superscript or subscript button. 6 8. Text Effects Text Effects: is used to apply effects differently on the selected text. Effects that can be applied to the text: A. Outline B. Shadow C. Reflection D. Glow To change Text Effects Step (1): Select the text to apply the effect. -From the text effects button, choose the effect to apply 9. Text Highlight Colors The Text Highlight Color: makes the text appear to be a Color marker This is done by: - Step (1): Select the text you want to modify. It will then be highlighted. - Step (2): From the Home tab, click the Text Highlight Color drop-down arrow. The Highlight Color menu appears. Select the desired highlight color. -To switch back to the normal cursor, click the Text Highlight Color command. 7 10. Font Colors Font Color: it is the color of the text, The text color icon is used to change the color of the selected text. By default, any typed text comes in black, but you can change your font color to any of the colors. To change the text color by following two steps: Step (1): Select the text that you want to change Font Color. Step (2): Click the Font Color button triangle to display a list of colors, You can select any f the colors available by simply clicking over it. 11. Font Dialog Box Launcher: The Dialog Box Launcher is a button with a small arrow that appears in the lower right corner in several groups, Clicking on it opens a dialog box that provides additional options related to that group, It is used to create a range of different formats for the text. -In the Font group, tap the small Dialog Box Launcher arrow to display a box Font dialog. -Enter the changes and click OK as shown in the figure below. C. paragraph group. Paragraph: This group contains commands that enable you to format entire paragraphs. 8 1. Change Text Alignment To change text alignment: Select the text you want to modify. Select one of the four alignment options from the Paragraph group on the Home tab. A. Align Text Left: Aligns all selected text to the left margin. OR press the ctrl + L key. B. Center: Aligns text an equal distance from the left and right margins. OR press the ctrl + E key. C. Align Text Right: Aligns all selected text to the right margin. OR press the ctrl + R key. D. Justify: Aligns text equally on both sides and line up to the right and left margins. To Justify Aligned Text: Click anywhere on the paragraph you want to align and click Justify button available on the Home tab. OR press Ctrl + J keys. NOTE: When you click Justify button, it displays four options, justifies, justifies low, justifies medium, and justifies high. You need to select only justify option. The difference between these options is that: -low justifies: creates little space between two words. -medium justifies: creates a bit more space. -high justifies: creates maximum space between two words to justify the text. 2. Paragraph spacing To format Spacing Line and Paragraphs: -Click the Line and Paragraph Spacing command on the Home tab. -Select Add Space Before Paragraph or Remove Space After Paragraph from the drop-down menu. 9 NOTE: You can also select Line Spacing Options from the drop-down menu to open the Paragraph dialog box. From here, you can control exactly how much space there is before and after the paragraph. 3. Add Shades To Text: Step (1): Click the Shading tab which will display options to select fill, color, and style and whether this border should be applied to the Paragraph or Text. Step (2): Select The shading option available at the bottom of the list of options. Step (3): Click the OK button to apply the result. NOTE: You can use the Preview section to have an idea about the expected result. NOTE: The dialog box can be used to set shading around a selected text or page borders. 4. Add Borders To Text: Following are the simple steps to add a border to any text or paragraph. Step (1): Select the text or paragraph to which you want to add a border. Step (2): Click the Border Button to display a list of options to put a border around the selected text or paragraph. You can select any of the options available by simply clicking over it. Step (3): Try to add different borders like left, right top, or bottom by selecting different options from the border options. Step (4): To delete the existing border, simply select the No Border option from the border options. 10 Note: You can add a horizontal line by selecting the Horizontal Line option from the border options. Otherwise type --- (three hyphens) and press ENTER, a single, light horizontal line will be created between the left and right margins. 5. Using bulleted and numbered lists: When you want to organize lists, you can format them as either bulleted or numbered lists. Word offers a variety of bullet options that allow you to customize your lists to suit your needs. steps to create either a bulleted list or numbered list from the Home tab: Step (1): Select the text you want to format as a list. Step (2): Click the Bullets or Numbering drop-down arrow on the Home tab. Step (3): Select the bullet or numbering style you want to use, and it will appear in the document. Step (4): To remove numbers or bullets from a list, select the list, then click the Bullets or Numbering commands. NOTE: When you're editing a list, you can press Enter to start a new line, and the new line will automatically have a bullet or number. NOTE: When you've reached the end of your list, press Enter twice to return to normal formatting. Following are the simple steps to create a bulleted list as you type. Step (1): Type *, and then either press the SPACEBAR or press the TAB key, and then type the rest of what you want in the first item of the bulleted list. Step (2): When you are done with typing, press Enter to add the item to the list automatically and go to add the next item to the list. Step (3): Repeat Step 2 for each list item. 11 Following are the simple steps to create a numbered list as you type. Step (1): Type 1, and then either press the SPACEBAR or press the TAB key, and then type the rest of what you want in the first item of the numbered list. Step (2): When you are done with typing, press Enter to add the item to the list automatically and go to add the next item to the list. Step (3): Repeat Step 2 for each list item. 6. Multi-level lists Multi-level lists: This icon is used to allow you to create an outline with multiple levels. are numbering of several overlapping levels of paragraphs, This icon has a role in arranging and coordinating them. You can create sub-lists which are called multi-lists: You can turn any bulleted or numbered list into a multilevel list by placing the insertion point at the beginning of a line and pressing the Tab key to change the level for that line. You can then use the Multilevel List command to choose the types of bullets or numbering that are used. To change the level of a line: Step (1): Place the insertion point at the beginning of the line. Step (1): Press the Tab key to increase the level. Step (1): Hold Shift and press Tab to decrease the level. 12 7. Indent Paragraphs A. Left Indentation: Left indentation: means to move the left edge of the paragraph inward towards the center of the paragraph. Step (1): Click anywhere on the paragraph you want to indent left. Step (2): click the Increase Indent button available on the Home tab. Step (3): OR press Ctrl + M keys. NOTE: You can remove the left indentation by: Step (1): click the Decrease Indent button available on the Home tab Step (2): OR pressing Ctrl + Shift+ M keys. B. Right Indentation: Right indentation: meamovingove the right edge of the paragraph inward toward the center of the paragraph. Step (1): Click anywhere on the paragraph you want to indent right Step (2): click the Increase Right Indent spinner available on the Page Layout tab. NOTE: You can remove the right indentation by clicking the Decrease Right Indent spinner in opposite direction. 8. This icon makes the writing direction from right to left 9. This icon makes the writing direction from left to right. 10. This icon arranges the selected paragraphs, names, and numbers into several paragraphs, according to the letters of the alphabet, in ascending or descending order. 11. This icon simply works to show special marks indicating each paragraph in the document. OR press the Ctrl + * keys To show the special marks. NOTE: When you click again on this icon, these special marks will disappear. 13 D. Style Group Styles: This group contains commands that enable you to apply predefined formatting instructions. To change Styles click on the drop-down arrow from the icon Change Styles, it contains several options including a set of styles, colors, fonts, and paragraph spacing. E. Editing Group Editing: This group contains commands that enable you to find and replace text. TO Find and replace text One way to ensure that the text in your documents is consistent and accurate is to use the Find feature to search for and review every occurrence of a particular word or phrase. One way to ensure that the text in your documents is consistent and accurate is to use the Find feature to search for and review every occurrence of a particular word or phrase. When you enter characters in the search box at the top of the pane, Word highlights all occurrences of those characters in the document and displays them on the Results page of the Navigation pane. When you point to a search result on the Results page, a ScreenTip displays the number of the page on which that result appears and the name of the heading preceding the search result. You can click a search result to move directly to that location in the document, or you can click the Next and Previous arrows to move between results. Step (1): Click the Replace option in the Editing group on the Home tab or press Ctrl + H to launch the Find and Replace dialog box is shown. Step (2): Type a word that you want to search for and a word you would like to replace within the Find and Replace dialog box. Step (3): Enter the text you want to search for in the "Find What" text you want to replace. Step (4): Click Replace. Step (5): Finally if you are done with finding and replacing the operation, you can click Close (X) or Cancel the button of the dialog box to close the box. NOTE: You can click on “Replace All” to replace all words in the document. 14 The Delete 1. To delete only one or a few characters A. Position the cursor immediately to the left of the text you want to delete Press the Delete key once for each character you want to delete, OR Position the cursor immediately to the right of the text you want to delete. B. Press the Backspace key once for each character you want to delete. 2. To delete any amount of text: A. Select the text you want to delete. B. Press the Delete key or the Backspace key. 15