Overview of Microsoft Office 365 & Word (Book 1 PDF)

OVERVIEW OF OFFICE 365 Office 365 is a collection of different cloud applications which serve different purposes but similar in features. M i c ro s o f t 3 6 5 i s a b u n d l e o f...

OVERVIEW OF OFFICE 365 Office 365 is a collection of different cloud applications which serve different purposes but similar in features. M i c ro s o f t 3 6 5 i s a b u n d l e o f existing services under one l i c e n s e t h a t i n c l u d e s O ffi c e 3 6 5 a n d Wi n d o w s 1 0 E n t e r p r i s e P l u s.  CHAPTER MICROSOFT 1 WORD INTRODUCTION TO MS WORD A word processing application to create and edit text-based document. Microsoft Word 1.0 was first released on October 25, 1983. Microsoft Word DOS which stands for “Disk Operating System” 16bit system type capacity. HISTORICAL BACKGROUND OF MS WORD 1989: Microsoft Word for Windows 1995: Microsoft Word 95 November 19, 1996: Microsoft Word 97 July 7, 1999: Microsoft Word 2000 October 2000: Word 200 - individual product 2001: Word X - first version to run natively 2001: Microsoft Word 2002/XP - new feature was added called the “Task Panes” October 21, 2003: Microsoft Word 2003 – windows operating system  HISTORICAL BACKGROUND OF MS WORD January 30, 2007: Microsoft Word 2007 - introduced with a graphical user interface called the “Fluent User Interface”, ribbons and an Office menu. April 15, 2010: Microsoft Word 2010 - successor to Word 2007 January 29, 2013: Microsoft Word 2013 – more update features September 22, 2015: Microsoft Word 2016 - a lot of built-in features such as auto-correct, spelling check, autosave, and lots more. HISTORICAL BACKGROUND OF MS WORD September 24, 2018: Microsoft Word 2019 - Sign in, share, and auto-resume with other friendly tools June 28, 2011: Microsoft Word 365 - speech dictation, resume assistant, sharing of documents online, OneDrive cloud storage, and lots more. - latest version of Microsoft Word which functions online  Activit y: Create a brochure using MS Word by exploring its different functions. Topic: Microsoft Word 1.Use Clear formatting 2.Justify the entire text 3.Bold the title 4.Apply Sentence Case to first paragraph. Capitalize each word to second paragraph. Uppercase to 3rd paragraph. Lowercase to last paragraph. 5.Change the margins to 1.8cm 6.Insert MS Word Logo then Wrap Text Through 7.Change the page color 8. Insert a page border 9. Add your Name at the upper right corner then italicized 10. insert table 5x5 that is auto fit to contents (No  CHAPTER 3 SPEED TECHNIQUES WORTH KNOWING ABOUT Creating Hyperlinks to a web page Steps: H i g h l i g h t t h e t e x t t o b e l i n ke d. N a v i g a t e t o t h e " I n s e r t " m e n u b a r. Click "Link" on the right-hand side. E n t e r t h e w e b p a g e a d d re s s i n t h e dialog b ox (e.g., w w w. m i c ro s o f t. c o m ). Click "Insert." Outcome: Highlighted text changes to blue and underlined. Use Ctrl + Left-Click to activate the link. CONTINUE Creating a Hyperlink to Another Place in Your File Steps for Licensed Users: Highlight the text. Go to the "Insert" menu. Click "Link" and select "Existing Fi l e o r We b Pa g e. " C h o o s e a fi l e o r l o c a t i o n. Click "OK." Outcome: Te x t b e c o m e s a h y p e r l i n k , i n d i c a t e d by a blue or orange underline. Use Ctrl + Left-Click to activate. CONTINUE Creating an Email Hyperlink Steps: Highlight text. Open the "Insert" menu and select "Link." C h o o s e t h e " E m a i l A d d re s s " o p t i o n. Enter the email a d d re s s and subject line. Click "OK." Outcome: Te x t b e c o m e s a c l i c k a b l e e m a i l l i n k. CONTINUE Removing a Hyperlink Steps: Select the text with the hyperlink. Go to the "Insert" menu and click "Link." I n t h e d i a l o g b ox , c h o o s e " Re m o v e L i n k " a n d c o n fi rm. Outcome: H y p e r l i n k e ff e c t i s re m o v e d ; t e x t re v e r t s t o d e f a u l t f o rm a t t i n g. CONTINUE Managing and Saving Documents Renaming a Document: Saving Documents to PC or OneDrive: U s e t h e “Fi l e M e n u ” a n d s e l e c t U s e t h e " Fi l e " m e n u a n d s e l e c t “Save as” "Save As." Select the "OneDrive" option. C l i c k " Re n a m e " a n d e d i t t h e Choose a folder if needed, then document name. c l i c k " S a v e " t o s t o re y o u r document online. Undoing & Redoing Commands Undo Redo Use Ctrl + Z, the "Undo" icon, or U s e C t r l + Y o r t h e " Re d o " i c o n t o " B a c k s p a c e " t o re v e r s e re c e n t re p e a t u n d o n e a c t i o n s. actions. Zooming In and Out G o t o t h e Vi e w m e n u a n d s e l e c t " Z o o m p e rc e n t a g e. " Adjust settings f ro m the d ro p d o w n t o z o o m i n o r o u t. U s e " 1 0 0 % " t o re s e t t o d e f a u l t. Viewing a File in Multiple Windows U s e t h e " N e w Wi n d o w " o p t i o n u n d e r t h e Vi e w m e n u t o o p e n a duplicate of the c u r re n t d o c u m e n t. C h a n g e s i n o n e a re re fl e c t e d i n a l l d u p l i c a t e s. Correcting Typos with Auto-Correct A u t o - c o r re c t d e t e c t s a n d fi xe s e r ro r s a u t o m a t i c a l l y. E n a b l e i t v i a t h e Re v i e w m e n u > " S p e l l i n g & G r a m m a r. "  Entering Text Quickly with the Auto-Correct Highlight the f re q u e n t l y used t ex t. G o t o I n s e r t m e n u > Q u i c k Pa r t s > S a v e S e l e c t i o n t o Q u i c k Pa r t G a l l e r y. I n t h e d i a l o g b ox , n a m e t h e t ex t , s e l e c t " Q u i c k Pa r t " u n d e r G a l l e r y , and click OK. Assigning Shortcut Keys O p e n t h e Fi l e m e n u a n d s e l e c t Options. In the dialog b ox , go to C u s t o m i z e R i b b o n > Ke y b o a r d Shortcuts > Customize. Under Categories, choose Building Blocks and locate your saved A u t o -Tex t entry (e.g., " M y A d d re s s " ). I n t h e P re s s n e w s h o r t c u t ke y s b ox , e n t e r y o u r d e s i re d s h o r t c u t ( e. g. , C t r l + S h i ft + M ) a n d c l i c k Assign. C o n fi r m b y c l i c k i n g C l o s e a n d O K.  CHAPTER 4 LAYING OUT TEXT AND PAGES Paragraphs and Formatting: Selection Methods: Single-click places the cursor in t h e t ex t. Double-click highlights a word. Tr i p l e - c l i c k h i g h l i g h t s a n e n t i re paragraph. C l i c k a n d d r a g s e l e c t s s p e c i fi c t ex t. Pa r a g r a p h Settings: Manage layout elements l i ke spacing, indentation, and alignment. Page Formatting: Pa g e M a r g i n s , O r i e n t a t i o n , S i z e , a n d C o l u m n s : Ad j u s t m a r g i n s , switch between portrait and landscape, set page sizes ( d e f a u l t i s A 4 ) , a n d s p l i t t ex t i n t o columns. Changing Margins: Fo u n d under t h e “L a y o u t ” t a b. Section Breaks: I n s e r t e d v i a t h e “L a y o u t ” t a b > “B re a k s ” > “Pa g e ” o r u s e t h e s h o r t c u t C t r l + E n t e r. Cover Page: I n s e r t t h ro u g h t h e “ I n s e r t ” t a b , choose a built-in template, and customize as needed. Working Tabs A d j u s t t a b s t o p s v i a “H o m e ” > “Pa r a g r a p h S e t t i n g s ” > “ Ta b s. ” u s e d t o o r g a n i z e t ex t s p a c i n g , a l i g n t ex t , a n d c re a t e c u s t o m insertion points Hyphenation Enable hyphenation via the “L a y o u t ” t a b t o b re a k l o n g w o r d s automatically when space is limited. Options include None, Automatic, or Manual.  CHAPTER 5 WORD STYLES Overview of Word Styles: S t y l e s a re p re d e fi n e d t e m p l a t e s i n Wo r d t h a t f o r m a t t ex t , s u c h a s distinguishing headings f ro m b o d y t ex t. Include options to c re a t e , modify, or clear styles. S t y l e s a re n o t l i m i t e d t o t ex t formatting but also aid in c re a t i n g tables of contents, h e a d i n g s , a n d m o re. CONTINUE  Types of Styles: 01. 02. 03. 04. Paragraph Styles: Character Styles: Table Styles: List Styles: C o n t ro l t h e Fo r m a t s p e c i fi c t ex t D e fi n e t h e Fo rm a t b u l l e t e d o r a p p e a r a n c e o f e n t i re elements, such as formatting of n u m b e re d l i s t s , paragraphs, including font, size, color, and tables for various allowing for indents, spacing, line e ff e c t s ( e. g. , b o l d , p u r p o s e s , l i ke c u s t o m i z a t i o n l i ke b re a k s , a n d b o r d e r s. i t a l i c ). T h e s e a re calendars or lists. adding images or O ft e n u s e d f o r l a r g e r applied to selected adjusting indents. t ex t s e c t i o n s. t ex t , n o t e n t i re paragraphs. Advantages of Using Styles: 1.Adaptability: Quick adjustments across documents. 2.Simplicity: Easy application and management. 3.Continuity: Ensures uniform formatting. 4.Efficiency: Speeds up work on long documents. 5.Navigation & Outlining: Simplifies document structure. Experimenting with style sets 01. 02. 03. Creating Styles Modifying Existing Styles Renaming Styles U s e t h e C re a t e a H i g h l i g h t t h e t ex t , Right-click on a style (e.g., Style option in the access the Manage " H e a d i n g 1 " ) , s e l e c t M o d i fy , Styles ribbon to Styles dialog, and a n d a d j u s t a t t r i b u t e s l i ke d e fi n e a n e w s t y l e. re n a m e t h e s t y l e color or boldness. M o d i fy i t s p ro p e r t i e s t h ro u g h t h e Pro p e r t i e s (e.g., font, size) as section. needed. Applying Themes T h e m e s i n Wo rd a p p l y a c o h e s i v e design to documents, altering the a p p e a r a n c e o f h e a d i n g s , t ex t , a n d other elements. Go to the Design tab, select T h e m e s , a n d c h o o s e f ro m t h e d ro p d o w n o p t i o n s t o u p d a t e t h e document's overall style. CONTINUE  CHAPTER 6 CONSTRUCTING A PERFECT TABLE Table Jargon Ta b l e s a re grids of cells o r g a n i z e d i n ro w s a n d c o l u m n s , useful for organizing information, such as t ex t , numerical data, and illustrations. Wo r d a l l o w s u s e r s t o c re a t e blank tables, c o n v e r t t ex t i n t o tables, and apply styles or formats. CONTINUE Creating a Table U s e t h e “ I n s e r t ” t a b a n d “ Ta b l e ” o p t i o n s t o c re a t e a t a b l e b y s e l e c t i n g t h e d e s i re d n u m b e r o f ro w s a n d c o l u m n s f ro m t h e g r i d. Alternatively, insert a table m a n u a l l y u s i n g a d i a l o g b ox f o r c u s t o m c o n fi g u r a t i o n s. CONTINUE Styling Tables Ac c e s s t a b l e s t y l i n g o p t i o n s v i a t h e “ Ta b l e To o l s ” m e n u , w h i c h includes the “D e s i g n” and “L a y o u t ” t a b s. Pre d e fi n e d templates and customizable styles (color, borders, shading) can enhance the table's appearance. CONTINUE Merging and Splitting Cells Merge cells to c re a t e larger fi e l d s , s u c h a s t a b l e h e a d e r s , using the “Merge Cells” option in t h e “L a y o u t ” t a b. Split cells into multiple smaller ones for detailed organization. CONTINUE Merging and Splitting Cells Merge cells to c re a t e larger fi e l d s , s u c h a s t a b l e h e a d e r s , using the “Merge Cells” option in t h e “L a y o u t ” t a b. Split cells into multiple smaller ones for detailed organization. CONTINUE Positioning and Aligning Tables A l i g n t a b l e s ( l e ft , c e n t e r , r i g h t ) u s i n g t h e “Pa r a g r a p h ” r i b b o n i n t h e “H o m e ” t a b o r t h e s h o r t c u t Ctrl + E for centering. Drag and move tables within the document using the plus (+) sign i n t h e t o p - l e ft c o rn e r. CONTINUE  CHAPTER 7 TAKING ADVANTAGE OF THE PROOFING TOOLS Spelling & Grammar Check A c c e s s v i a t h e “Re v i e w ” t a b > “Spelling & Grammar ”. P ro v i d e s suggestions for c o r re c t i n g t y p o s a n d g r a m m a r e r ro r s. Options include: ⚬ I g n o re : S k i p a fl a g g e d w o r d once. ⚬ I g n o re A l l : S k i p i t w h e re v e r i t appears. ⚬ A d d : Ad d t h e w o r d t o t h e d i c t i o n a r y p e r m a n e n t l y. E r ro r s a re u n d e r l i n e d : ⚬ Re d : S p e l l i n g e r ro r s. ⚬ B l u e : G r a m m a r e r ro r s ( e. g. , Customizing Proofing Settings N a v i g a t e t o t h e “Fi l e m e n u ” > “O p t i o n s ” > “P ro o fi n g ”. Adjust grammar and style checks for stricter or lenient settings. C u s t o m i z e f e a t u re s l i ke s e n t e n c e f r a g m e n t s o r f re q u e n t l y c o n f u s e d words. Find and Replace Tool A c c e s s v i a t h e “H o m e ” t a b > “Re p l a c e ” o r p re s s C t r l + H. Allows quick re p l a c e m e n t of words/phrases a c ro s s a document. Using the Thesaurus Lo c a t e d u n d e r t h e “Re v i e w ” t a b. Helps fi n d synonyms and u n d e r s t a n d w o r d c l a s s i fi c a t i o n s for better vocabulary use. Translating Text Av a i l a b l e u n d e r t h e “Re v i e w ” t a b > “ Tr a n s l a t e ”. Options: ⚬ Tr a n s l a t e S e l e c t i o n : Tr a n s l a t e s s p e c i fi c t ex t. ⚬ Tr a n s l a t e D o c u m e n t : C re a t e s a translated copy in a chosen language. Re q u i re s an active internet connection. Changing Language Settings A c c e s s i b l e v i a t h e “Fi l e m e n u ” > “O p t i o n s ” > “L a n g u a g e ”. Adjust display and help languages for a personalized ex p e r i e n c e. Re s t a r t t h e p ro g r a m f o r c h a n g e s t o t a ke e ff e c t.  CHAPTER 8 DESKTOP PUBLISHING WITH WORD Experimenting with Themes Themes p ro v i d e p re d e fi n e d styles combining colors, fonts, a n d e ff e c t s. Ac c e s s i b l e v i a t h e “D e s i g n” t a b , t h e m e s c re a t e a c o n s i s t e n t l o o k a c ro s s d o c u m e n t s. CONTINUE Page Customization B o r d e r s : Ad d b o rd e r s t h ro u g h t h e “Pa g e B o r d e r s ” t o o l i n t h e “D e s i g n” t a b , o ff e r i n g o p t i o n s for style, color, width, and art. Background Colors: Set b a c k g ro u n d c o l o r s f ro m t h e “Pa g e B a c k g ro u n d ” r i b b o n , w i t h a d v a n c e d c o l o r- m i x i n g o p t i o n s. Wa t e r m a r k s : Ad d t ex t or image watermarks via t h e “ Wa t e r m a r k ” f e a t u re under “D e s i g n” for p ro f e s s i o n a l m a r k i n g. CONTINUE Page Customization Columns: C re a t e n e w s p a p e r- style columns t h ro u g h the “L a y o u t ” t a b. Orientation: Switch between Po r t r a i t a n d L a n d s c a p e v i a t h e “L a y o u t ” t a b. Pa p e r S i z e : Ad j u s t p a p e r s i z e i n t h e “L a y o u t ” t a b f o r c u s t o m o r standard dimensions. CONTINUE Working with Objects Charts: Insert visual data re p re s e n t a t i o n s using the “Insert” > “Illustrations” ribbon. Shapes: Ad d and customize p re d e fi n e d s h a p e s l i ke a r ro w s and banners. P i c t u r e s : I n s e r t i m a g e s d i re c t l y f ro m local storage via the “Insert” tab. CONTINUE Advanced Formatting Te x t B o x e s : U s e t ex t b oxe s f o r positioning and wrapping t ex t within the document. Drop Caps: Highlight paragraph o p e n i n g s w i t h o v e r s i z e d fi r s t l e t t e r s u s i n g t h e “D ro p C a p ” t o o l in the “Insert” tab. CONTINUE Resume and Cover Letter Assistance Utilize Re s u m e Assistant under t h e “Re v i e w ” t a b f o r c re a t i n g p ro f e s s i o n a l re s u m e s and accessing templates. M i c ro s o ft Wo rd 3 6 5 integrates with L i n ke d I n for industry- s p e c i fi c ex a m p l e s. CONTINUE Embedding Media Vi d e o s c a n b e a d d e d t h ro u g h t h e “Insert” > “O n l i n e Vi d e o” f e a t u re , either online o r f ro m local storage. CONTINUE Printing Features Customize print settings such as orientation, paper size, and l a y o u t v i a t h e “L a y o u t ” t a b f o r t a i l o re d o u t p u t s. CONTINUE  CHAPTER 9 GETTING WORD'S HELP WITH OFFICE CHORES Highlighting Parts of a Document Highlighting Methods: ⚬ Mouse Highlighting: Click and d r a g t h e m o u s e t o s e l e c t t ex t. ⚬ Ke y b o a r d H i g h l i g h t i n g : U s e t h e S h i ft ke y w i t h n a v i g a t i o n ke y s f o r p re c i s e s e l e c t i o n. Commenting on a Document Highlighting Methods: ⚬ Mouse Highlighting: Click and d r a g t h e m o u s e t o s e l e c t t ex t. ⚬ Ke y b o a r d H i g h l i g h t i n g : U s e t h e S h i ft ke y w i t h n a v i g a t i o n ke y s f o r p re c i s e s e l e c t i o n. Commenting on a Document A d d i n g C o m m e n t s : H i g h l i g h t t ex t , g o t o t h e Re v i e w t a b , a n d c l i c k "New Comment." Re p l y i n g to Comments: Ty p e re p l i e s in the comment b ox without limits. Re s o l v i n g C o m m e n t s : H i g h l i g h t o r right-click the comment to re s o l v e i t. Vi e w i n g Comments: Use the Re v i e w t a b o r c l i c k t h e s p e e c h bubble icon on the document.  Tracking Changes Activating Track Locking Reviewing Forgotten Accepting or Changes: Changes: Changes: Markups: Rejecting Changes: Fo u n d u n d e r Pa s s w o r d - Options to Use Simple Navigate and t h e Re v i e w t a b. p ro t e c t view M a r ku p a n d p ro c e s s Re c o r d s e d i t s changes changes select "All changes via with visible using vertically or M a r ku p " t o the "Accept" or m a r ke r s. "Lock horizontally re t ro a c t i v e l y " Re j e c t " Tr a c k i n g. " using the mark edits. options. Re v i e w i n g Pa n e. Printing Tasks Printing Envelopes: Use the Mailings tab to enter a delivery a n d re t u r n a d d re s s f o r e n v e l o p e printing. Printing Labels: In Mailings, c re a t e s i n g l e o r m u l t i p l e a d d re s s l a b e l s b y i n p u t t i n g re q u i re d d a t a.  CHAPTER 10 KEYBOARD SHORTCUTS  CHAPTER 11 MICROSOFT WORD TIPS & TRICKS Dark Mode Enable dark mode for better sight adjustment: ⚬ G o t o Fi l e > Ac c o u n t > O ffi c e Theme and select "Dark Gray" or "Black." ⚬ Document b a c k g ro u n d c o l o r can also be changed via D e s i g n > Pa g e C o l o r. CONTINUE Transform Word Document to a Web Page U s e Fi l e > Tr a n s f o r m t o c o n v e r t a document into a web page via M i c ro s o ft S w a y. E d i t , re v i e w , a n d s h a re t h e w e b page with others. CONTINUE Convert PDF or Image Text to Editable Word O p e n P D F o r i m a g e fi l e s i n Wo r d to convert them into editable documents. ⚬ Note: Graphics-heavy documents may not convert p e r f e c t l y. CONTINUE Clipboard Functionality Vi e w a n d p a s t e m u l t i p l e c o p i e d items via the Clipboard under the Home tab. CONTINUE Use Formulas in Tables Pe r f o r m c a l c u l a t i o n s ( e. g. , s u m , a v e r a g e ) u s i n g L a y o u t > Fo r m u l a w i t h i n Wo r d t a b l e s. CONTINUE Sort Lists Alphabetically, Numerically, or by Date Highlight items, go to Home > Sort, and choose sorting criteria ( e. g. , Pa r a g r a p h , Tex t , N u m b e r , or Date). CONTINUE Collaboration Features S h a re d o c u m e n t s v i a a l i n k o r mention collaborators using “@” in comments. C o n fi g u re s h a r i n g s e t t i n g s ( e. g. , e d i t i n g p e rm i s s i o n s , ex p i r a t i o n date, passwords). CONTINUE Pinning Documents Pi n re c e n t d o c u m e n t s v i a Fi l e > Home view for quick access. CONTINUE Rewrite Suggestions R i g h t - c l i c k o n h i g h l i g h t e d t ex t , s e l e c t Re w r i t e S u g g e s t i o n s , a n d c h o o s e re p h r a s e d a l t e r n a t i v e s. CONTINUE Table of Contents C re a t e a t a b l e o f c o n t e n t s v i a Re f e re n c e s > Ta b l e o f C o n t e n t s. Update it dynamically as the document changes. CONTINUE Citations and Bibliography Ad d c i t a t i o n s v i a Re f e re n c e s > Insert Citation > Ad d New S o u rc e. Generate a bibliography in your p re f e r re d s t y l e. CONTINUE