Business Management 1B LU4: Financial Management PDF

Business Management 1B LU4: Financial Management IIE MSA is an educational brand of The Independent Institute of Education (Pty) Ltd which is registered with the © 2022 IIE MSA Department of Higher Education and Training as a p...

Business Management 1B LU4: Financial Management IIE MSA is an educational brand of The Independent Institute of Education (Pty) Ltd which is registered with the © 2022 IIE MSA Department of Higher Education and Training as a private higher education institution under the Higher Education Act, 1997 (reg. no. 2007/ HE07/002). Company Registration number: 1987/004754/07. CONFIDENTIAL & PROPRIETARY  The ability to ensure that an organisation receives enough income, invests money wisely for long term prospects and manages its profitability, liquidity and solvency, is a science as much as it is a form of art. Financial managers not only have to be creative to ensure that an organisation remains sustainable, but also have to think strategically to ensure that the organisation has the necessary funds to run normal day-to-day operations AND that there are funds for future expansion of the organisation. Financial management is all about the manner in which an organisation can find sustainable and ethical ways to ensure high incoming revenue, low-cost operations and investing in assets that have high returns on investment (ROI). In this learning unit, we will look at the concepts and principles associated with financial management, the process involved in determining a business’s break-even point, and examining the different financial analysis methods, financial markets, as well as the short- and long-term financing methods. Then, we will discuss the natures and applications of the financial planning and control methods and principles, methods of managing and controlling current assets, and the control of long-term investments and capital budgets. Lastly, we will explore the sources of finance for small businesses and discuss the concepts of cost of capital and management of risk. 2 © 2022 IIE MSA CONFIDENTIAL & PROPRIETARY  Reference: Erasmus, B.J, Strydom, J.W, and Rudansky-Kloppers, S. 2019. Introduction to business management. 10th edition. Cape Town: Oxford University Press. Chapter 14 © 2022 IIE MSA CONFIDENTIAL & PROPRIETARY 3  Discuss financial management concepts; Describe the fundamental principles of financial management; Determine the break-even point of a business organisation; Distinguish between different: Financial analysis methods, Financial markets, Short-term financing methods, and Long-term financing methods; Distinguish between and apply different: Financial planning and control methods and principles, Methods to manage and control current assets, Control long term investments and capital budgets, and Discuss the sources of finance for small businesses; and Explain what is meant by the cost of capital and the management of risk. Learning Objectives © 2022 IIE MSA CONFIDENTIAL & PROPRIETARY 4 The financial function and financial management Concerned with the flow of funds Acquisition of funds (financing) Application of funds for the acquisition of assets (investment) Administration of, and reporting on, financial matters. Performs following tasks: Financial analysis, reporting, planning and control Management of the application of funds Management of the acquisition of funds. The financial function and financial management (continued) Concepts in financial management The Statement of Financial Position is an overview of the financial position of the business Asset side reflects all the possessions of the business and these assets represent the asset structure: Non-current assets Current assets. Liabilities side reflects the nature and extent of interests in assets: Long-term funds Shareholders’ interest Short-term funds. Concepts in financial management (continued) Capital Accrued power of disposal over products and services used by a business to generate a monetary return or profit Capital for investing in non-current assets – the need for fixed capital Capital for investing in current assets – the need for working capital. Concepts in financial management (continued) Income Receipts resulting from the sale of products and/or services Can also be obtained from other sources such as interest on investments. Concepts in financial management (continued) Costs Monetary value sacrificed in the production of goods and/or services produced for the purpose of resale Costs can be subdivided: Direct cost Indirect cost Overhead expenses Fixed costs Variable costs Semi-variable costs Variable cost per unit Total costs. Concepts in financial management (continued) A graphical representation of total fixed costs Concepts in financial management (continued) A graphical representation of fixed costs per unit Concepts in financial management (continued) A graphical representation of total variable costs Concepts in financial management (continued) A graphical representation of variable costs per unit Concepts in financial management (continued) A graphical representation of total costs Concepts in financial management (continued) Profit Favourable difference between the income earned during a specific period and the cost incurred to earn that income A loss occurs when the cost exceeds the income Concepts in financial management (continued) The Statement of Financial Performance Furnishes details about the manner in which the profit or loss for a particular period was arrived at and how it has been distributed. Concepts in financial management (continued) Objective of financial management Long term objective should be to increase the value of the business This can be accomplished by: Investing in assets that will add value to the business Keeping the cost of capital as low as possible Short term financial objective should be to ensure the profitability, liquidity and solvency of the business. Objective of financial management (continued) Fundamental principles of financial management The risk-return principle The cost-benefit principle The time value of money principle. Cost–volume–profit relationships Profitability is determined by the unit selling price of a product, the cost of the product and the level of activity of the business Change in one of these three components will result in a change in the total profit earned Each of these components have to be viewed in conjunction with one another A break-even point is reached, where total costs are equal to total income. Cost–volume–profit relationships (continued) The time value of money Considers the combined effect of both interest and time Can be approached from two perspectives: The calculation of the future value of some given present value The calculation of the present value of some expected future amount. The time value of money (continued) The relationship between present value and future value The time value of money (continued) The future value of a single amount Future value of an initial investment or principle is determined by means of compounding Amount of interest earned in each successive period is added to the amount of the investment at the end of the preceding period Interest is therefore earned on capital and interest in each successive period The time value of money (continued) The present value of a single amount Present value of a future value is the monetary amount which can be invested today at a given interest rate (i) per period in order to grow to the same future amount after n periods Discounting process is the reciprocal of the compounding process The formula for calculating the present value of a future single amount is: Financial analysis, planning and control Financial analysis is necessary to monitor the general financial position of a business and to limit the risk of financial failure of the business as far as possible Financial managers have a number of tools at their disposal to conduct financial analyses: The Statement of Financial Performance The Statement of Financial Position Financial ratios. Financial analysis, planning and control (cont.) The Statement of Financial Performance  The Statement of Financial Position Financial analysis, planning and control (continued) Financial ratios A financial ratio gives the relationship between two items (or groups of items) in the financial statements Serves as a performance criterion to point out potential strengths and weaknesses of the business. Financial ratios Liquidity ratios Indicate the ability of a business to meet its short-term obligations as they become due without curtailing or ceasing normal activities Financial ratios (continued) Solvency ratios Indicate the ability of a business to repay its debts from the sale of the assets on cessation of its activities Financial ratios (continued) Profitability, rate of return or yield ratios Gross profit margin 𝑮𝑮𝑮𝑮𝑮𝑮𝑮𝑮𝑮𝑮 𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑 𝟏𝟏𝟏𝟏𝟏𝟏 𝒙𝒙 𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺 𝟏𝟏 Net profit margin 𝑵𝑵𝑵𝑵𝑵𝑵 𝒊𝒊𝒊𝒊𝒊𝒊𝒊𝒊𝒊𝒊𝒊𝒊 𝟏𝟏𝟏𝟏𝟏𝟏 𝒙𝒙 𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺𝑺 𝟏𝟏 Return on total 𝑵𝑵𝑵𝑵𝑵𝑵 𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑 𝒂𝒂𝒂𝒂𝒂𝒂𝒂𝒂𝒂𝒂 𝒕𝒕𝒕𝒕𝒕𝒕 𝟏𝟏𝟏𝟏𝟏𝟏 𝒙𝒙 capital 𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶 𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆 + 𝒏𝒏𝒏𝒏𝒏𝒏 − 𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄𝒄 𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍𝒍 𝟏𝟏 Return on owners 𝑵𝑵𝑵𝑵𝑵𝑵 𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑𝒑 𝟏𝟏𝟏𝟏𝟏𝟏 𝒙𝒙 equity 𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶𝑶 𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆𝒆 𝟏𝟏 Financial planning and control Integral part of the strategic planning of the business Done in most businesses or organisations by means of budgets A budget is a formal written plan of future action expressed in monetary terms and sometimes also in physical terms to implement the strategy of the business and to achieve goals with limited resources. Financial planning and control (continued) An integrated budgeting system Operating budgets Cost budgets Income budgets Profit plan or profit budget Financial budgets Capital expenditure budget The cash budget Financing budget The budgeted statement of financial position Financial planning and control (continued) Traditional budgeting Using the actual income and expenditure of the previous year as a basis and making adjustments for expected changes in circumstances. Zero-base budgeting Enables the business to look at its activities and priorities afresh on an annual basis because historical results are not taken as a basis for the next budgeting period. Asset management: The management of current assets Current assets include items such as cash, marketable securities, debtors and inventory Current assets are needed to ensure the smooth and continuous functioning of the business. Asset management: The management of current assets (continued) The management of cash and marketable securities Costs of holding cash: Loss of interest Loss of purchasing power. Costs of little or no cash: Loss of goodwill Loss of opportunities Inability to claim discounts Cost of borrowing. Asset management: The management of current assets (continued) Marketable securities Investment instruments on which a business earns a fixed interest income Three reasons to have a certain amount of cash available: The transaction motive The precautionary motive The speculative motive. Asset management: The management of current assets (continued) The cash budget Determining the cash needs of a business is crucially important Cash budget is a detailed plan of future cash flows for a specific period Composed of three elements: Cash receipts Cash disbursements Net changes in cash. Asset management: The management of current assets (continued) The cash cycle indicates the time it takes to complete: Investing cash in raw materials Converting the raw materials to finished products Selling the finished products on credit Ending the cycle by collecting cash. Asset management: The management of current assets (continued) The management of debtors Debtors arise when a business sells on credit. Credit granted to individuals is referred to as consumer credit Credit extended to businesses is known as trade credit. Asset management: The management of current assets (continued) The management of debtors Three most important facets of the management of debtor accounts are: The credit policy The credit terms The collection policy. Asset management: The management of current assets (continued) The credit policy Credit policy contains information on how decisions are made about who to grant credit to and how much The four Cs of credit: Character: The customer's willingness to pay Capacity: The customer's ability to pay Capital: The customer's financial resources Conditions: Current economic or business conditions. Asset management: The management of current assets (continued) The collection policy Collection policy concerns the guidelines for collection of debtor accounts that have not been paid by due dates Costs of granting credit include the following: Loss of interest Costs associated with determining customer’s creditworthiness Administration and record-keeping costs Bad debts. Asset management: The management of current assets (continued) The management of stock (inventory) Conflict between profit objective and operating objective Costs of holding stock: Lost interest Storage cost Insurance costs Obsolescence Costs of holding little or no stocks: The loss of customer goodwill Production interruption dislocation Loss of flexibility Re-order costs. Asset management: Long-term investment decisions and capital budgeting Capital investment involves the use of funds of a business to acquire fixed assets, such as land, the benefits of which accrue over periods longer than one year Importance of capital investment projects: Relative magnitude of the amounts involved Long-term nature of capital investment decisions Strategic nature of capital investment projects. Asset management: Long-term investment decisions and capital budgeting (continued) The evaluation of investment projects Basic principle underlying the evaluation of investment decision-making is cost benefit analysis – cost of each project is compared to its benefits Two additional factors require further consideration when comparing benefits and costs: Benefits and costs occur at different times Costs and benefits are accounting concepts that do not necessarily reflect the timing and amount of payments to the business Asset management: Long-term investment decisions and capital budgeting (continued) Cash-flow concepts Cash flow represents cash transactions Three cash-flow components used for capital budgeting: Initial investment Expected annual cash flows over the life of the project Expected terminal cash flow, related to the termination of the project. Asset management: Long-term investment decisions and capital budgeting (continued) Cash-flow concepts Annual net cash flows are calculated as the earnings before interest and tax, plus any non-cash cost items such as depreciation minus cash outflows for particular year Concepts to understand: Initial investment (C0) Annual net cash flows (CFt) Life of the project (n) Terminal cash flow (TCF) Long-term investment decisions and capital budgeting (continued) The net present value method The formula used to calculate NPV is: NPV = present value of net cash inflows – initial investment The application of NPV involves: Forecasting the three components of project cash flows as accurately as possible Deciding on an appropriate discounting rate Calculating the present values of the three project cash flow components for a project Accepting all projects with a positive NPV and rejecting all those with a negative NPV, in accordance with NPV decision criteria. Asset management: Long-term investment decisions and capital budgeting (continued) Decision criteria for the NPV Accept all independent projects with a positive NPV (NPV > 0) Reject all independent projects with a negative NPV (NPV < 0) Projects with NPV = 0 make no contribution to value and are usually rejected. Asset management: Long-term investment decisions and capital budgeting (continued) Risk and uncertainty Risk is defined as any deviation from the expected outcome Risks may or may not occur Uncertainty describes a situation where the managers are simply unable to identify the various deviations and are unable to assess the likelihood of their occurrence. Financing Financial markets Financial markets and financial institutions play an important role in the financing of businesses Financial markets are channels through which holders of surplus funds make funds available to those who require additional finance Financial institutions act as intermediaries on financial markets between savers and those with a shortage of funds Financial intermediation is the process in which financial institutions pool funds from savers and make these funds available to those requiring finance. Financing (continued) Primary and secondary markets Savers receive assets in the form of financial claims against the institution to which money was made available New issues of financial claims are referred to as issues of the primary market Trading in securities after they have been issued takes place in the secondary market The tradability of securities ensures that savers with surplus funds continue to invest. Financing (continued) Money and capital markets Money market is the market for financial instruments with a short-term maturity Funds are borrowed and lent for periods of one day or for a few months Funds required for long-term investment are raised and traded by investors on the capital market Mostly takes place on the Johannesburg Securities Exchange (JSE) Long-term investment transactions of this nature can also be done privately. Financing (continued) Types of institutions Financial institutions are divided into two broad categories: Deposit-taking institutions Private-sector bank, such as Barclays Africa, Nedbank, FNB, Standard Bank and Investec Non-deposit taking institutions Short-term insurers, such as Outsurance, Santam and Mutual & Federal Life assurers, such as Old Mutual and Sanlam Pension funds Provident funds. Short-term financing Trade credit Occurs mainly in the form of suppliers’ credit Prompt payment is often secured in the form of rebates Advantages of trade credit: Readily available to businesses that pay their suppliers regularly It is informal It is more flexible than other forms of short-term financing. Short-term financing (continued) Accruals Accruals are a source of spontaneous finance Accrued wages represent money that a business owes its employees (wages or salaries) Accrued tax is a form of financing which is determined by the amount of tax payable and the frequency with which it is paid. Short-term financing (continued) Bank overdrafts Overdraft facility allows the business to make payments from a cheque account in excess of the balance in the account Bridges the gap between cash income and cash expenses Interest charged on overdraft is negotiable and is related to the borrower’s risk profile Interest is charged daily on the outstanding balance. Short-term financing (continued) Debtor finance Involves the sale of debtors to a debtor-financing company: Invoice discounting is the sale of existing debtors and future credit sales to a debtor financing company Factoring is similar to invoice discounting, except the financer undertakes to administer and control the collection of debt. Short-term financing plans Long-term financing Shareholders’ interest Shareholders’ interest in a company is subdivided into owners’ equity and preference shareholders’ capital Owners’ equity consists of funds made directly available by the legal owners in the form of share capital Preference-shareholder capital falls between debentures and ordinary shares in terms of risk. Long-term financing (continued) Owners’ equity Ordinary shareholders are true owners of a business Two types of ordinary shares: Par value shares Non-par value shares A co-owner of the business, the ordinary shareholder, has a claim to profits. Long-term financing (continued) Owners’ equity Important characteristics of the ordinary share: Liability of ordinary shareholders is limited to the amount of share capital they contributed to the business No certainty that money paid for shares will be recouped Ordinary shares in listed company are tradable on stock exchange Ordinary shareholders are owners of the business and usually have full control of it Business has no legal obligation to reward ordinary shareholders for their investment in shares Share capital is available to the business for an unlimited period. Long-term financing (continued) Preference-shareholders’ capital Two types of preference shares: Ordinary preference share Cumulative preference share Characteristics of preference shares: Have a preferential claim over ordinary shares on profit after tax Have a preferential claim over ordinary shares on the assets of the business in the case of liquidation The term of availability is unlimited Authority can vary between full voting rights and no voting rights at all. Long-term financing (continued) Long-term debt Refers to debt that will mature in a year or more Usually obtained in two ways: Loans Debentures Bonds Registered term loans Financial leasing (credit) Direct financial leasing Leaseback agreements. Long-term financing (continued) Sources of financing for small businesses Personal funds Loans from relatives and friends Trade credit Loans or credit from equipment sellers Mortgage loans Commercial bank loans Small-business loans Taking in partners Selling capital shares Venture-capital funding. The cost of capital Financial management should ensure that only the necessary amount of capital is obtained Cost and risk should be kept to a minimum In capital investment decisions, cost of capital serves as a benchmark for investment proposals In financing decisions, various types of capital earmarked for financing investments of a business should be combined so that the cost of capital to the business is kept to a minimum. The cost of capital (continued) Risk For an investor, risk consists of two components: Possible loss of the principal sum (the original amount invested) Possibility that no compensation will be paid for the use of the capital (no interest or dividend payments). Summary Nature of financial function and task of financial management Concepts and techniques in financial management Goals and principles of financial management Financial analysis, planning and control Management of the asset structure including investments Guidelines and techniques for short- and long-term investments Nature and characteristics of long-term capital Factors involved in determining cost of capital Risk involved Questions Activities on Learn:  3 Activities  Self Reflection  Chapter questions