Domestic Data Entry Operator Class X Textbook PDF

Domestic Data Entry Operator (Job Role) Qualification Pack: Ref. Id. SSC/Q2212 Sector: Information Technology and Information Technology enabled Services (IT–ITeS) Textbook for Class X 2023-24 171025 – DomeStIc Data eNtry operator...

Domestic Data Entry Operator (Job Role) Qualification Pack: Ref. Id. SSC/Q2212 Sector: Information Technology and Information Technology enabled Services (IT–ITeS) Textbook for Class X 2023-24 171025 – DomeStIc Data eNtry operator ISBN 978-93-5580-007-7 Textbook for Class X ALL RIGHTS RESERVED First Edition  No part of this publication may be reproduced, stored in a retrieval November 2022 Agrahayana 1944 system or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of the publisher.  This book is sold subject to the condition that it shall not, by way of trade, be lent, re-sold, hired out or otherwise disposed off PD 5T BS without the publisher’s consent, in any form of binding or cover other than that in which it is published.  The correct price of this publication is the price printed on this © National Council of Educational page. Any revised price indicated by a rubber stamp or by a sticker or by any other means is incorrect and should be unacceptable. Research and Training, 2022 OFFICES OF THE PUBLICATION DIVISION, NCERT NCERT Campus Sri Aurobindo Marg New Delhi 110 016 Phone : 011-26562708 108, 100 Feet Road Hosdakere Halli Extension Banashankari III Stage Bengaluru 560 085 Phone : 080-26725740 Navjivan Trust Building P.O. Navjivan Ahmedabad 380 014 Phone : 079-27541446 CWC Campus 330.00 Opp. Dhankal Bus Stop Panihati Kolkata 700 114 Phone : 033-25530454 CWC Complex Maligaon Guwahati 781 021 Phone : 0361-2674869 Publication Team Head, Publication : Anup Kumar Rajput Division Chief Production Officer : Arun Chitkara Chief Business Manager : Vipin Dewan Printed on 80 GSM paper with NCERT watermark Chief Editor (In charge) : Bijnan Sutar Production Assistant : Rajesh Pippal Published at the Publication Division by the Secretary, National Council of Educational Research and Training, Cover and Layout Sri Aurobindo Marg, New Delhi 110 016 DTP Cell, Publication Division and printed at Saraswati Art Printers, E-25, Sector-4, Bawana Industrial Area, Delhi -110 039 2023-24  Foreword The National Curriculum Framework (NCF)–2005 recommends bringing out work and education into the domain of the curricular, infusing it in all areas of learning while giving it an identity of its own at relevant stages. It explains that work transforms knowledge into experience and generates important personal and social values, such as self-reliance, creativity and cooperation. Through work, one learns to find one’s place in the society. It is an educational activity with an inherent potential for inclusion. Therefore, an experience of involvement in productive work in an educational set up will make one appreciate the worth of social life and what is valued and appreciated in the society. Work involves interaction with material or other people (mostly both), thus, creating a deeper comprehension and increased practical knowledge of natural substances and social relationships. Through work and education, school knowledge can be easily linked to learners’ life outside the school. This also makes a departure from the legacy of bookish learning and bridges the gap between the school, home, community and workplace. The NCF–2005 also emphasises Vocational Education and Training (VET) for all those children, who wish to acquire additional skills and/or seek livelihood through vocational education after either discontinuing or completing their school education. VET is expected to provide a ‘preferred and dignified’ choice rather than a terminal or ‘last resort’ option. As a follow-up of this, the NCERT has attempted to infuse work across subject areas and also contributed towards the development of the National Skill Qualification Framework (NSQF) for the country, which was notified on 27 December 2013. It is a quality assurance framework that organises all qualifications, according to the levels of knowledge, skills and attitude. These levels, graded from one to ten, are defined in terms of learning outcomes, which the learner must possess regardless of whether they are obtained through formal, non-formal or informal learning. The NSQF sets common principles 2023-24 and guidelines for a nationally recognised qualification system, covering schools, vocational education and training institutions, technical education institutions, colleges and universities. It is under this backdrop that Pandit Sunderlal Sharma Central Institute of Vocational Education (PSSCIVE), Bhopal, a constituent of the NCERT has developed learning outcome based modular curricula for vocational subjects from Classes IX to XII. This has been developed under the Centrally Sponsored Scheme of Vocationalisation of Secondary and Higher Secondary Education of the Ministry of Education, erstwhile Ministry of Human Resource Development. qaza This textbook has been developed as per the learning outcome based curriculum, keeping in view the National Occupation Standards (NOSs) for the job role and to promote experiential learning related to the vocation. This will enable the students to acquire necessary skills, knowledge and attitude. I acknowledge the contributions of the book development team, reviewers, and all institutions and organisations for supporting towards the development of this textbook. The NCERT welcomes suggestions from students, teachers and parents, which would help us to further improve the quality of the material in subsequent editions. Dinesh PrasaD saklani Director New Delhi National Council of Educational September 2022 Research and Training (iv) 2023-24  aBout the textBook The IT–ITeS sector is growing at a fast pace and is a very important industry in India and abroad. In the growing business opportunities in various domains around the globe, there is a huge transfer of information from one place to another. Large amount of data is churned thus creating a need for proper management of the data that are collected. The companies also have to concentrate on their core activities and resort to outsourcing the data entry process. The rapid growth in the IT industry along with the entry of many small and large outsourcing companies in this area, has led to a huge demand for trained personnel for various job roles, such as Data Entry Operator. Domestic Data Entry Operators in the IT-ITeS Industry are also known as Data Entry Operators. These individuals are responsible for providing daily work reports and work on hourly basis. They are also responsible for electronic entry of data from the client site on to the office site or vice-versa. Individual tasks vary depending on the size and structure of the organisation. This job requires the individual to have thorough knowledge of various technology trends and processes as well as have updated knowledge about database management systems and IT initiatives. The individual should know fast and accurate typing or data encoding. This job involves working on a computer, and appropriate software to enter accurate data regarding different issues like retrieving data from a computer or to a computer. The textbook for the job role of “Domestic Data Entry Operator” has been developed to impart knowledge and skills through hands-on learning experience, which forms a part of the experiential learning. Experiential learning focusses on the learning process for the individual. Therefore, the learning activities are student-centered rather than teacher-centered. The textbook has been developed with the contribution of the expertise from the subject and industry experts and academicians for making it a useful and inspiring teaching-learning resource material 2023-24 for the vocational students. Open source software LibreOffice version 6.4 under Ubuntu Linux is used to demonstrate the process in this textbook. The presentation of the screenshots may look different in other versions of LibreOffice under Windows platform, but the functionality, features and commands will remain the same in any version under any platform. Adequate care has been taken to align the content of the textbook with the National Occupational Standards (NOSs) for the job role so that the students acquire necessary knowledge and skills as per the performance criteria mentioned in the respective NOSs of the Qualification Pack (QP). The textbook has been reviewed by experts so as to make sure that the content is not only aligned with the NOSs, but is also of high quality. The NOSs for the job role of Domestic Data Entry Operator covered through this textbook are as follows: 1. SSC/N3022 – Undertaking data entry services 2. SSC/N9001 – Managing work to meet requirements 3. SSC/N9003 – Maintaining a healthy, safe and secure working environment Unit 1 of the textbook covers the advanced features of word processing using LibreOffice Writer. It covers applying styles to the document, where you will learn to format a document using styles. Unit 2 of the textbook covers the advanced features of spreadsheet using LibreOffice Calc. It includes – analysing data to extract useful information for making effective decisions. Unit 3 of the textbook covers the Database Management System (DBMS) using LibreOffice Base. It covers the general concepts of DBMS, different database model with the focus on relational database. Unit 4 of the textbook deals with the concept of working environment in IT industry. It focuses on safe working practices at workplace. It explains about health related problem caused by the wrong practices and its solution. It also gives the knowledge about required resources in workplace for smooth working. DeePak D. shuDhalwar Associate Professor (CSE) and Head Department of Engineering and Technology PSSCIVE, NCERT, Bhopal (vi) 2023-24  textBook DevelopmeNt team memBerS Anju Gupta, Freelance Educationist, New Delhi Chetna Khanna, Freelance Educationist, New Delhi Mohini Arora, Head, Department of Computer Science, Air Force Golden Jubilee Institute, Subroto Park, New Delhi Sangita Chadha, Head, Department of Computer Science, Ambience Public School, Safdarjung Enclave, New Delhi memBer-coorDINator Deepak D. Shudhalwar, Professor (CSE) and Head, Department of Engineering and Technology, PSSCIVE, NCERT, Bhopal 2023-24  ackNowleDgemeNtS The National Council of Educational Research and Training (NCERT) expresses its gratitude to all members of the Project Approval Board (PAB) and officials of the Ministry of Human Resource Development (MHRD), Government of India, for their cooperation in the development of this textbook. The Council also extends gratitude to all the contributors for sharing expertise and valuable time by positively responding to the request for the development of this textbook. The Council acknowledges the contribution of Prakash Khanale, Head, Department of Computer Science, DSM College Parbhani, for carefully evaluating and giving suggestions for the improvement of this textbook. The Council would also like to thank Rajesh Khambayat, Joint Director, PSS Central Institute of Vocational Education (PSSCIVE), Bhopal, for providing support and guidance in the development of this textbook. The Council is grateful to Saroj Yadav, Professor and Dean (A), NCERT, and Ranjana Arora, Professor and Head, Department of Curriculum Studies, for their sincere efforts in coordinating the review workshops for the finalisation of this book. The Council acknowledges the copy editing and valuable contribution of Shilpa Mohan, Assistant Editor (Contractual) in shaping this book. The efforts of DTP Operator Pawan Kumar Barriar, Haridarshan Lodi and Rajshree Saini, DTP Operators (Contractual), Publication Division, NCERT, for flawless layout design are also acknowledged. 2023-24  coNteNtS Foreword iii About the Textbook v Unit 1: Digital Documentation (Advanced) using 1 LibreOffice Writer Chapter 1. Introduction to Styles 3 Chapter 2. Working with Images 22 Chapter 3. Advanced Features of Writer 47 Unit 2: Electronic Spreadsheet (Advanced) 84 using LibreOffice Calc Chapter 4. Analyse Data using Scenarios and Goal Seek 86 Chapter 5. Using Macros in Spreadsheet 104 Chapter 6. Linking Spreadsheet Data 116 Chapter 7. Share and Review a Spreadsheet 130 Unit 3: Database Management System using 142 LibreOffice Base Chapter 8. Introduction to Database Management System 144 Chapter 9. Starting with LibreOffice Base 157 Chapter 10. Working with Multiple Tables 173 Chapter 11. Queries in Base 186 Chapter 12. Forms and Reports 199 Unit 4: Maintain Healthy, Safe and Secure Working 222 Environment Chapter 13. Health, Safety and Security at Workplace 223 Chapter 14. Workplace Quality Measures 235 Chapter 15. Prevent Accidents and Emergencies 247 Answer Key 260 2023-24 2023-24  1 Digital Docu mentation (Advanced) using LibreOffice Writer IntroductIon In Class IX, you have learned the basic concepts of word processing using LibreOffice Writer, where the basic functions, such as creating, editing and formatting the document are covered. However, in today’s professional set up, you need to know more features to create a document that can be presented in a professional style. LibreOffice Writer offers a variety of features and commands that enable you to create an attractive and presentable document with a consistent format. Further, such documents are easy to read, comprehend and edit by one and all. In this Unit, you will learn to format a document using styles, use style formats, create new styles, update styles, and apply styles and to use the template of another document to format the current document. A document with pictures is always easier to understand than a text document. Pictures have a visual appeal, as our brain responds quickly to colours in comparison to any other form of information. In digital document, a picture can be a drawing, chart, photo, 2023-24  notes logo, graph or single video frame. LibreOffice Writer provides various tools to work with images. In this Unit you will learn to create a document with pictures, insert and modify images in the document to make it more attractive. Later, it discusses some advanced features of LibreOffice Writer that are used to create professional documents. You will be able to use the feature ‘Table of Contents’, which is based on different types of heading styles and create professional documents using templates. ‘Track changes’, an important feature, used to keep a track of editing being done by each user is also covered in this Unit. The screenshots of LibreOffice version 6.4 under Ubuntu Linux are used here to demonstrate the various processes. The presentation of the screenshots may look different in other versions of LibreOffice or under Windows platform. But the functionality, features and commands are the same in any version under any platform. 2 Domestic Data entry operator – class X 2023-24  1 CHAPTER Introduction to Styles In Class IX, you had learned to create, format and edit documents in LibreOffice Writer. In today’s world, a document created and presented in professional style is appreciated by all. There are two ways of creating an attractive digital document in Writer: manually formatting a document or by applying styles. You learned manual formatting in class IX, where you selected a part of a document, such as page, paragraph or words and then applied formatting effects using the formatting toolbar. To format different portion(s) in the document, having same style, steps were repeated for all part(s) of the document. So, to change any aspect(s) of formatting, the entire process was repeated for the document. Manual formatting is popular, as it is easy to use and requires less knowledge. Creating a big report with consistent format becomes difficult when manual formatting is used. To avoid inconsistency in formatting and reduce time and effort in formatting a document, we use Styles in Writer. In this chapter, you will learn how to style a document by using– style formats, creating new styles, updating styles, applying styles and using template to format the current document. Introduction to Styles A style is a collection of all formatting information, which you want to save and then apply on the document. For example, following details of Font can be stored as a style with the name ‘Title style’. Size – 12 Name – Bookman Old Style Weight –Bold Alignment – Left 2023-24  notes Now you can use and consistently apply Title style to all titles of the document. To change the style of Title in a document, you just need to update the Title style and apply it to the document. Similarly, to change the format of the complete document, just change the style applied to it. Using Style allows you to shift your focus from appearance of the document to the content of document. This chapter will help you learn how to create and apply styles in Libreoffice Writer. Style Categories Writer provides six Style categories, which are as follows: (a) Page – all documents in Writer are based on pages, hence for formatting them, Page Style is used. It defines basic page layout like page size, its margin, placement of header and footer, footnote, borders and background. A document can have one or many page styles. If a page style is not specified, Writer uses its built-in Default page style. (b) Paragraph – after deciding on a page format, next is the document content, which is organised in paragraphs. A paragraph begins and ends by pressing Enter key. Paragraph formatting includes tab stops, text alignment, line spacing and borders. Usually, it also includes Character styling attributes. (c) Character – this styling is used to work on block of letters, i.e. word(s) in the paragraph instead of the whole paragraph. By using character styles, you can change the appearance of a part of a paragraph without affecting the other part. Character styles allow changing the text colour, text size, highlighting text and emphasising it. (d) Frame – using frames, a document can be organised in sections, so that each section of the page can have a different appearance. Frames are like containers, which can hold text, graphics and lists. Therefore, applying Frame Styles allows to format a frame by specifying its size, position, border and how the text is placed around the picture. 4 Domestic Data entry operator – class X 2023-24  (e) List – to style lists in a document, the Writer provides a separate category. It can be used to style lists by putting numbering or bullets of a different kind or specify numeric format. (f) Table – using tables, a large amount of information can be organised and presented effectively. Table Style category allows to format a table by adding borders, using different text or border colour(s), aligning text inside the table, having different patterns or text colour. Now we know which Style category should be applied to style/format a section of the document, let’s learn how to apply it. Styles and Formatting Writer provides many options and tools to style or format a document. All formatting options, learned in Class IX, which can be applied using Formatting toolbar, can also be Fig. 1.1: Style drop down list in Toolbar applied using Style menu. There are many predefined Styles in Writer, which can be accessed by using the following methods: (i) Using Style option from Menu Bar (ii) Using Style Drop Down list box, as shown in Fig. 1.1, from the Toolbar. The current paragraph style is displayed in the textbox. If the Toolbar is not visible then, click on View>Toolbars, and enable Formatting/“Formatting (Styles)”. (iii) Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Fig. 1.2: Style sub menu from sidebar Style sub-menu as shown in Fig. 1.2. (iv) Using keyboard shortcut — F11 function key. If you choose to style your document using this option, you will find various available options on top as shown in Fig. 1.3 In Fig. 1.3, first six icons allow to select Fig. 1.3: Buttons at the top of sidebar the category of style, such as Paragraph style, sub menu Digital Documentation (aDvanceD) using libreoffice Writer 5 2023-24  Character style, Frame style, Page style, List style and Table style to work on. Click on any one of these buttons to display a list of existing styles in that category. From the bottom of the window selecting Show Preview option displays its style along with the name in the list. Fig. 1.4 shows the list when preview is not selected and Fig. 1.5 shows when the Fig. 1.4: Paragraph Styles Fig. 1.5: Paragraph Styles with preview is selected. without Show previews Show previews At the bottom of this menu, there is a Drop Down list, to select the filter for the style list to be displayed above. By default this filter is set to Hierarchical as shown at the bottom of Fig. 1.5. Assignment 1 Select each of the Styles – Character style, Frame style, Page style, List style and Table style and list the styles under each category. Let us use these styles in a document. For applying any styles, such as Paragraph, Character, Frame, Page, List, Table follow the given steps. Step 1. Select the text to be formatted. The selected text may be a collection of characters, words, lines, paragraph, page, frame or table. Step 2. To format the selected text, choose appropriate style by clicking the button from the top of the Styles bar. Step 3. A list of styles for that category appears. Double click on the desired style to apply to the selected text. 6 Domestic Data entry operator – class X 2023-24  notes Practical Activity 1.1 Apply an existing Heading style, from Paragraph Styles. Step 1. Create a new document named ‘noise.odt’ with the text as shown in Fig. 1.6. Step 2. Add a title, ‘Noise Pollution’ on top. Fig. 1.6: noise.odt Step 3. Select the Tile – Noise Pollution Step 4. Open Styles Menu using Sidebar and go to Headings option. Step 5. Double click on Heading 4 to apply. Observe that the Fig. 1.7 shows the Heading 4 style is applied to the heading ‘Noise Pollution’. Fig. 1.7: Applying Heading 4 options of Paragraph Styles Using predefined Heading Style, allow you to use them as a Book Mark for browsing the document. Digital Documentation (aDvanceD) using libreoffice Writer 7 2023-24  notes Practical Activity 1.2 Apply an existing page style on ‘noise.odt’ Step 1. Open file ‘noise.odt’ created in Activity 1.2. Step 2. Insert a blank page in the beginning by selecting Insert>Page Break from main menu bar, as shown in Fig. 1.8. Fig. 1.8: Inserting page break Step 3. Observe that in Fig. 1.9, inserting a page break will shift the matter to the second page. Now, place the cursor at the beginning of page 2, where the matter appears as shown in Fig. 1.9. Step 4. Open Style Menu from side bar and select the Page Styles option as shown in Fig. 1.9. Fig. 1.9: Selecting Landscape from Page Styles option of sidebar menu Step 5. Double click on Landscape to change page orientation to Landscape. After applying Page Styles, you can observe that the document pages orientation is changed to Landscape from Portrait. Note: Applying page style on a page may affect the entire document. 8 Domestic Data entry operator – class X 2023-24  Assignment 2 notes (i) Try applying Landscape option on one page of a large file. (ii) Explore, in which situation Conditional Styles filter, given in Paragraph category of styling, can be used? Fill Format To apply a style on words present at different locations in the document, you will have to go to each word separately and apply it on each word. Writer provides a convenient way of doing it through Fill Format option. It is the second icon from right on the Style menu, as shown in Fig 1.3. This method is useful when a same style is to be applied at many places scattered in the document. Fill Format can be used to style scattered – pages, frames, tables, lists, paragraphs or characters. Follow the steps given below to use it. Step 1. Open the document to be styled. Step 2. Open the Styles window and select the desired style category and then desired style from drop down list. Step 3. Select Fill Format button. Step 4. To apply the selected style, take the mouse pointer to desired location and click. Do take care to apply style on appropriate type of content. Step 5. Repeat step 4 until all the changes have been made for that style in the entire document. Step 6. To quit Fill Format option, click the Fill Format button again or press the Esc key. Practical Activity 1.3 Use Fill Format to change appearance of paragraphs at different places in the document using paragraph formatting. A file ‘documentation.odt’ with at least 5 pages of text is used for the activity. Digital Documentation (aDvanceD) using libreoffice Writer 9 2023-24  Step 1. Open a file ‘documentation.odt’ having 5 pages of text. Observe the indented sentences in second page in Fig. 1.10. Fig. 1.10: Pages of file documentation Step 2. Go to Style Menu from sidebar and click on Paragraph category, and select List Paragraph from the drop down list as shown in Fig. 1.11. Fig. 1.11: Selecting List paragraph option in Paragraph Styles category 10 Domestic Data entry operator – class X 2023-24  Step 3. Click at the beginning of the sentence to be styled using List Paragraph. Step 4. Now click on Fill button, keep on doing same to apply the style for all sentences using desired format. Observe in Fig. 1.12 that how the indented list items look after applying the Fill Format button. Step 5. Press ‘Esc’ key to disable Fill button. Fig. 1.12: Using Fill Format button Creating and Updating a New Style Till now you have used only predefined styles to format a document. If existing styles specified by Writer do not match your requirement, then it is also possible to create a Custom Style. There are many ways to create a custom style, two of them – From Selection and by using drag and drop are explained here. (a) From Selection – last button in Style menu, is Styles action button is used to create a new style or modify an existing style. It can also be used to load a style defined in document or template, in the list. Let us learn how to create a new style; which is the first function in the drop down list of action button. Digital Documentation (aDvanceD) using libreoffice Writer 11 2023-24  Step 1. Select the portion of document, such as page, paragraph, character, to change its appearance. Format it as per the requirement. Step 2. From the buttons at the top of the Style menu, choose the category (paragraph, character, page, etc.) for which a new style is to be created. Fig. 1.13: Selecting New Style Step 3. Select Style action button. A list of options as from Selection to create a New shown in Fig. 1.13 is displayed. Click on New Style Style from Selection. Step 4. In Create Style dialog window, type the name of new style, say, ‘MyStyle’ as shown in Fig. 1.14. The names of existing styles are displayed in the window. Step 5. Click OK to save the name of new style. Observe that the name of the newly created style ‘MyStyle’ appears in the Fig. 1.14: Creating a new style MyStyle list of styles. Practical Activity 1.4 To create a custom paragraph style ‘myStyle’, using file ‘noise.odt’ created in Practical Activity 1.2. Step 1. Open file ‘noise.odt’ created in Practical Activity 1.2. Step 2. Format the content of the paragraph with Font face – Arial, Font size 12, line spacing 1.5. Step 3. Select paragraph button from Style Menu of sidebar as shown in Fig. 1.15. Fig. 1.15: Selecting Paragraph Style 12 Domestic Data entry operator – class X 2023-24  Step 4. Select Style Action button. Step 5. Click on New Style From Selection. A Create Style dialog box will appear as shown in Fig. 1.16. Fig. 1.16: Create New style using Selection Step 6. Type ‘myStyle’ as style name in the box and click OK. The Style Name (myStyle) will appear in the drop down list under Paragraph category. Fig. 1.17: New created myStyle becomes part of Style list under Paragraph category Updating a Style Instead of creating a new style for a small changes in predefined style, an existing Style can be modified on desired aspect. Updating Current Style (Fig. 1.18), the Fig. 1.18: Selecting Update second option in list can be used for doing so. Selected Style option Digital Documentation (aDvanceD) using libreoffice Writer 13 2023-24  notes Follow the given below steps to modify an existing user defined style of page, frame or paragraph style. Step 1. Select the page/paragraph to be modified. Step 2. Format the selected portion as per the requirement. Step 3. Go to Style menu, and click on the button to update. Step 4. Using Style Action button, click on Updated Selected Style. Note – Ensure that the aspect modified remains same throughout the selection. For example, in paragraph, if you are changing font face or size then, throughout the paragraph it should remain same. Using Drag and Drop Another way of creating a new style is using Drag and Drop method. It is very easy, as the desired formatted portion of text is just dragged and dropped at correct place in the Style menu. Use the following steps to create a new Style using Drag and Drop method. Step 1. Select the text from the document and change its formatting as desired. Step 2. From the buttons at the top of the Style menu, choose the desired category of style to create. Step 3. Click on the desired style under which, new style is to be created. Step 4. From the document drag the selected portion of text to the Style Menu. Note – While dragging the text, check the cursor shape, as it changes to indicate whether the desired operation is possible or not. Step 5. Create Style dialog window appears (see Fig. 1.16), type the name of new style. Names of existing styles are displayed in the window. Step 6. Click OK button to save the name of new style. The Create Style window displays the list of custom styles. To update an existing style, choose the style name from the list. So same method can be used to create or update a Style. Drag and Drop cannot be used to create a Page Style. 14 Domestic Data entry operator – class X 2023-24  notes Practical Actiivty 1.5 Create a new style ‘myStyle1’ using drag and drop, by changing line spacing to 1 and font size to 13 in myStyle. Step 1. Open file ‘noise.odt’ created in Practical Activity 1.2. Step 2. Format the content of the paragraph with Font size 13 and line spacing 1. Step 3. Select paragraph button from Style menu of sidebar as shown in Fig. 1.19. Fig. 1.19: Paragraph Styles in Style menu of sidebar Step 4. Now drag the selected text to Style menu, as shown in Fig. 1.20. Fig. 1.20: Creating a new style using drag and drop Digital Documentation (aDvanceD) using libreoffice Writer 15 2023-24  Step 5. Press OK. The style name (myStyle1) will appear in the drop down list under Paragraph category as shown in Fig. 1.21. Fig. 1.21: New style myStyle1 created using drag and drop appears in the style list Apart from creating a new style or modifying an existing style, a new document can be styled/formatted using pre-defined templates or another document which suits our requirement. This helps in copying all styles of the template/document in one go to our Style menu and makes formatting our task easy. Load Styles (from a template or document) The last option, in Style Action button of Style Menu is Load Styles. It is used to copy styles from an existing template or document. Once copied, in the list of styles, you can create a new document having same appearance as old one with no extra efforts. Follow the given steps to copy style from template or document Step 1. In the Styles Menu, click on the Load Styles as shown in Fig. 1.22. Step 2. It will open the Load Styles dialog box as shown in Fig. 1.23. In the Load Styles dialog box, choose the category of your document. Fig. 1.22: Selecting Load Step 3. Find and select the desired template to copy Styles option from Style Action button styles from. Note that there are no templates stored in My Templates category. 16 Domestic Data entry operator – class X 2023-24 Step 4. From the same dialog window, also, select the options for the types of styles to be copied, such as Text for Paragraph and Character styles, Frame, Pages or Numbering (List styles). By selecting Overwrite option, the styles being copied will replace any existing styles with the same name. Step 5. Click OK to copy the styles. Step 6. In case styles are to be copied Fig. 1.23: Selecting the My Templates from Categories of Load Styles dialog window from a file, then instead of Template option, click on the From File button. A File Selection dialog box is displayed. Select the desired document from your computer. Applying styles Whenever a new document is created, the Writer applies default style(s) to it, and the same is displayed in the status bar as shown in Fig. 1.24. You may like to retain the default style or change it. Self Exploration Learn other ways of accessing Style options as listed in section 1.4. summary Fig. 1.24: The current Default Style is displayed on the A Style is collection of all status bar formatting information, which you want to save and then apply on the document. Writer provides six Style categories – Page, Paragraph, Character, Frame, List and Table. Predefined Heading style(s) act as bookmarks in a document. These bookmarks allow faster browsing in a document. These Style(s) tools can be accessed from Menu bar, Drop Down List and Side bar. Fill Format is used to style scattered – Pages, Frames, Tables, Lists, Paragraphs or Characters in a document. Digital Documentation (aDvanceD) using libreoffice Writer 17 2023-24  notes Writer allows creating custom style and saving them for future use. These new styles can be created using Selection method or Drag and Drop method. Drag and Drop method cannot be used to create a Page style. A user defined style once created, can be updated at any point of time. Steps used for updating a style are same as creation of style. A document can be styled using another document or a template. Practical Exercises 1. Mr R K Sharma is planning to change his job. He approaches a company (www.naukri.in) for helping him in finding new job. Mr Sharma is asked to submit his CV/Resume in the company. He has downloaded a sample CV from “template.com”. Help him in creating his CV in the same format. Also save the format as “CV1” on the computer, for future reference. 2. Raghav receives a non-styled text document as shown in Fig. 1.25, from his teacher to convert it into desired appearance as shown in Fig. 1.26. He has to save it as “reportStyle” for future reference. Write the process that he should follow. Fig. 1.25: Practical Exercise 2 Original Document 18 Domestic Data entry operator – class X 2023-24  notes Fig. 1.26: Appearance of Styled Document 3. Kendriya Vidyala No. 3, is planning to publish a monthly digital newsletter for their school. Ravish Pandey of class 12, heads the group responsible to design it on computer. Size of news letter finalised is 5 inch (length) by 8 inch (height). It was also decided that: The newsletter will have two pages with 4 leaves. The first leaf will provide brief information about school. The second leaf will have a table, displaying the school’s last year’s Board exam results. On the third leaf School achievements (at least 4) for the current session will be given. The last leaf will have articles or poems (at least 2) written by students. You being part of the team are required to perform the following using Style Menu from Sidebar: (a) Suggest appropriate style category (page, frame, and table) to be used to design the newsletter. (b) Create digital copy of it. (c) Apply Left Page and Right Page format on appropriate leaves. (d) Also set the same margins on all leaves, having same border on all. (e) Add page number on each leaf. The page number should appear in Footer as “Page – number”. Right align these numbers on each leaf. Digital Documentation (aDvanceD) using libreoffice Writer 19 2023-24  notes (f) For heading(s) and sub heading(s) use Heading 2 and Heading 4, in the newsletter. (g) On the first leaf, while displaying information about school, use character styling of your choice to make it attractive. (h) Use table to style Board Results, using grid rows and columns. (i) Each row of the table should have a number – in Roman, prefixed to content. (j) Organise school achievements in frames, where individual frame is to be styled using Frames of Paragraph category. (k) Using selection method, save the style in respective category, so that the same can be used to publish future newsletters to maintain consistency. Check Your Progress A. Multiple choice questions 1. Which of the following features in LibreOffice Writer is/are used to create the given document? (a) Page borders (b) Envelope (c) Picture from File (d) Indexes and Tables 2. Styles menu (from sidebar) in Writer provide options to work on (a) Paragraph Styles (b) Frame Styles (c) Page Styles (d) All of the above 3. What is style template in LibreOffice Writer? (a) Pre-determined form and mode of document file (b) One kind of model style (c) One type of document (d) Cluster of documents in Writer 4. Which of the following gives the status of your document like page numbers, number of pages? (a) Status bar (b) Standard toolbar (c) Formatting (d) Title bar 5. Which of the following can be used to access a style menu? (a) F11 function key (b) Sidebar Menu (c) Formatting toolbar (d) All of these B. Fill in the blanks 1. A __________ is a collection of different formats 2. Styles are especially handy in __________. 20 Domestic Data entry operator – class X 2023-24  3. Proper use of styles improves __________ in a document notes 4. The first five buttons at the top of the Styles window select the category of __________. 5. Using predefined __________ creates Bookmark in the document. 6. On opening a new file _________ Style is used for formatting the document. 7. In page layout documents, you can arrange __________ like text boxes and graphics. 8. Character styles are often integrated in __________ Style. 9. __________ allows to apply style at different places in the document. 10. Predefined Style __________ be updated by Drag and Drop method. C. Short answer questions 1. What do you understand by styles in LibreOffice writer document? 2. Write advantages of using Style over manual formatting, for designing a document. 3. What are the different categories of style in LibreOffice writer document? 4. Write down the steps to update a style. 5. What do you understand by custom styles in LibreOffice writer? 6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size, weight, colour), space above it and giving number to heading. Given below are the steps used to do so. (i) Select the Introduction (paragraph) (ii) Open Font list from Toolbar (iii) Select the font (iv) Open Font size from Toolbar (v) Select the desired font size (vi) Select Font weight (Bold) from the toolbar (vii) Open Font color from Toolbar (viii) Select desired color (ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing (x) Edit space above paragraph (xi) Add number by Selecting Numbered list from Toolbar. 7. Give two examples, where instead of Style, using manual formatting will be beneficial. 8. Give one situation, in which you will prefer to use Fill Format for styling your document. 9. Write steps to load style(s) from a template. Digital Documentation (aDvanceD) using libreoffice Writer 21 2023-24  2 CHAPTER Working with Images It is easy to read and comprehend a good interactive document. A word processing application has rich features, which allows to create an interactive document. A document containing pictures is always easier to understand than a pure text document. Pictures have visual appeal, as our brain responds quickly to colors in comparison to any other form of information. A picture can be a drawing, chart, photo, logo, graph, or single video frame. In digital document a picture can be a graphic or image representation, which is a digital image. Till now, we have created a text document with different features, such as formatting and using styles. In this chapter you will learn to create a document with pictures. You will learn to insert and modify images in the document to make it more attractive. LibreOffice Writer provides various tools to work with images. A picture is a digital image, which is representation of image in finite set of digital values 0 or 1, known as pixels. These are stored in various types of graphics files with the file extension, such as GIF, JPG, JPEG, PNG, BMP, etc. Inserting an Image in a Document LibreOffice Writer allows to work on images, shapes, charts and diagrams by providing various tools. The image file stored on the computer, can be inserted into a document using different ways, such as using Insert Image dialog, using Drag and Drop option, using Cut, Copy and Paste option and lastly by Linking. Inserting Image Using Insert Image Option A general procedure to insert an image using Insert Image dialog box, is as follows. Step 1. Open the document to insert an image in LibreOffice Writer. 2023-24 Step 2. Place the cursor where you want to insert an notes image. Step 3. Select and click on Insert > Image from menu bar Step 4. An Insert Image dialog box will open which will allow to choose the picture file to be inserted. Step 5. Select the file and click on Open button to insert an image in document. Practical Acitivity 2.1 Insert an image using Insert Image dialog box in the file “noise.odt” created in previous chapter. Step 1. Ensure that you have an image file on your computer hard disk. Otherwise download a relevant image from Internet. Step 2. Open “noise.odt” file created in Practical Activity 1.2 of Chapter 1. Step 3. Place the cursor to the next line of the text to insert the image file, and then click on Insert menu from the menu bar as shown in Fig. 2.1. Fig. 2.1: Selecting Insert menu for inserting Image Digital Documentation (aDvanceD) using libreoffice Writer 23 2023-24  notes Step 4. Click on Image option, opens Insert Image browsing window to select an image. Select desired image as shown in Fig. 2.2. Fig. 2.2: Insert image browsing window Step 5. Click Open button. The image appears at desired place as shown in Fig. 2.3. Fig. 2.3: Image inserted in noise.odt document 24 Domestic Data entry operator – class X 2023-24 Inserting Image using Drag and Drop option notes Another option to insert images in the document is by using Drag and Drop option. The standard procedure is just drag the image from its source and drop it at desired position in the document. A general procedure to insert an image using drag and drop option, is as follows. Step 1. Open the document to insert an image in LibreOffice Writer. Step 2. Open a file browser window (Win+E) and select the image file to be inserted. Step 3. Drag the image into the document Step 4. Drop it, where you want it to appear in the document. Inserting image using Copy and Paste method As stated above, another way to insert an image in the document is by using copy and paste method. In this method instead of dragging the image, copy the image and then paste into the desired location of the document. Inserting an image using any of the above described method saves a copy of image file in the document wherever image is inserted, that means, the image gets embedded in the document. Practical Activity 2.2 Insert an image from one document (source) to another document (target) using Clipboard. Source file is “typewriter.odt” having different images of typewriter, and target file is “documentation. odt” created in the previous chapter. Step 1. Open source file “typewriter.odt” and target file “documentation. odt”. Step 2. In the source document, select the image to be copied, as shown in Fig. 2.4. Fig. 2.4: Selected image in typewriter.odt Digital Documentation (aDvanceD) using libreoffice Writer 25 2023-24  notes Step 3. Move the mouse pointer over the selected image and copy the image by using keyboard shortcut (Ctrl+C) or right-click and select Copy option from the context menu to copy the image to the clipboard. Step 4. Switch to the target file, “documentation.odt”. Step 5. Place the cursor on the location where you want to insert the image as shown in Fig. 2.5. Fig. 2.5: Placing cursor to insert image in documentation.odt Step 6. Paste the image by using the keyboard shortcut (Ctrl+V) or right-click and select Paste option from the context menu to paste the image as shown in Fig. 2.6. Fig. 2.6: documentation.odt after inserting image from typewriter.odt 26 Domestic Data entry operator – class X 2023-24 Inserting an image by linking notes If multiple copies of the same image are required to be inserted in the document, it is beneficial to save the link of image instead of inserting the image. Inserting a link, stores its reference instead of the image itself, thereby reduces the size of the document, because actual image is saved only once as a separate file along with the document. Whenever a document containing the link is opened, the image file gets merged, at the place(s) where reference was stored, and displayed on screen to the user. A general procedure to link the image file is as follows. In Insert Image dialog box, check the Link option as shown in Fig. 2.7 Fig. 2.7: Link check box in Insert image dialog window Keyboard shortcut to link an image – drag and drop the image while holding the Ctrl+Shift keys. Assignment 1 Explore how to insert an image from Writer’s Gallery or from any other device? Modifying an Image Sometimes we may have to modify the image inserted in the document to suit its requirement. The Image toolbar is used to resize, crop, delete and rotate the image. Using the Image toolbar The image toolbar automatically appears when an image is inserted or selected in the document. If you want to keep it always on screen, click on View > Toolbars > Image from the menu bar. The Image toolbar will be Digital Documentation (aDvanceD) using libreoffice Writer 27 2023-24  displayed as shown in Fig. 2.8. Table 2.1 describes various tools that are made available through this image toolbar. Fig. 2.8: Image Toolbar Table 2.1: Description of Image Toolbar Tool Effect on image There are 11 types of filters available Image Filter for improving an image. Details given in Table 2.2 Image can be changed to black and white, Image Mode gray-scale or a watermark Crop Cuts off non-desirable part of the image o Flip Horizontally Flips the image Horizontally by 180 o Flip Vertically Flips the image Vertically by 180 o o Rotate 90 left Rotates the image by 90 left o o Rotate 90 right Rotates the image by 90 right Image can be rotated by any angle using Rotate this tool Makes an image transparent by using the Transparency value provided in percentage Using Drop Down list (as shown in Fig. 2.9), Red, Blue or Green colour can Colour be modified or adjustment for brightness, contrast and gamma can be made To apply any of the tools from image toolbar, select the image on which tool is to be applied and then click on the tool. Clicking on the colour button will display the colour drop down list as shown in Fig. 2.9. It consists of six components in the drop down list. One can increase or decrease the percentage of these components. The first components represent the three primary colours Red, Green and Blue, respectively. The fourth component represent the Brightness, fifth component represent the Contrast and last sixth component represent Fig. 2.9: Color dropdown list the Gamma. 28 Domestic Data entry operator – class X 2023-24 Clicking on Image Filter opens up a window with 11 filters, as shown in Fig. 2.10. Table 2.2 gives the brief description of various tools available in the Image Filter window. Table 2.2: Description of Image Filter Tool Effect on Image Inverts the colour values of coloured Invert image. In case image is gray-scale then its brightness is inverted. Softens the contrast of image. Another Smooth Fig. 2.10: Image Filter window dialogue box appears to adjust parameter Sharpen Increases the contrast of image Remove Noise Removes single pixels from the image Used in Photographs to reverse the tone. Dark appears light and light appears dark. Solarisation Another dialogue box appears to adjust parameter. Simulates the effect of time on picture. On Aging clicking it, another dialogue box appears to adjust parameter. Makes a picture appear like painting by reducing colours in the image. Another Posterise dialogue box appears to adjust parameter, when this icon is clicked. Charcoal Sketch Changes image as charcoal sketch Adjusts light source to create shadow using Relief dialogue box to adjust parameter Joins group of pixels into a single area of Mosaic one colour. Another dialogue box appears to adjust parameter. Practical Acitivity 2.3 Insert an image in a document and rotate the image. Step 1. Open a new document in LibreOffice Writer. Step 2. Go to Insert menu and Select Image >> From File Step 3. Insert an image from library as shown in Fig. 2.11. Fig. 2.11: Image inserted in a new document Digital Documentation (aDvanceD) using libreoffice Writer 29 2023-24  notes Step 4. Select image and then click on rotate tool. Observe that four dots known as handles, appeared on four corners of the image. Step 5. Move the mouse on any corner and observe that the ‘rotate’ symbol is activated. Step 6. Click on rotate symbol on the top right corner of the image and drag it to downward direction, as shown in Fig. 2.12. Fig. 2.12: Rotating image Fig. 2.13: Image after rotation Step 7. The image rotated is shown in the Fig. 2.13. Practical Acitivity 2.4 Crop an image in a new file. Step 1. Open a new document in LibreOffice Writer. Step 2. Insert an image in the document as shown in Fig. 2.14 using Insert >> Image >> From File option as demonstrated above. Fig. 2.14: Document after inserting Fig. 2.15: Changed handles for image cropping the image Step 3. Select the image by clicking on the image. Observe that the selected image is surrounded by eight small squares as shown in Fig. 2.14. Step 4. Click on crop tool from Image toolbar. Now observe that the eight small squares surrounding the image will be changed into the blue coloured handles as shown in Fig. 2.15. These are the handles used to crop the image. 30 Domestic Data entry operator – class X 2023-24  Step 5. Click any of these edges of the image and drag the cursor towards the center of image as shown in Fig. 2.16. Observe that the image is being cropped up to the dotted lines. It is possible to crop the image by clicking on dragging any of the edge as per the requirement. Fig. 2.16: Cropping the image Fig. 2.17: Image after cropping from upper right edge Step 6. Click anywhere on the page or press Esc key to leave the crop tool and observe the cropped image as shown in Fig. 2.17. Resizing an Image Sometimes you may want to resize the image to fit an image at the desired place in a document. Resizing is the process of reducing or enlarging the size of the image. This can be done in various ways. Quick and easy way to resize an image is by dragging the image’s sizing handles. Use the following steps to resize image: Step 1. Click on the image inserted in the previous activity. Observe that there are eight sizing handles surrounding the image as shown in Fig. 2.14. Step 2. Position the pointer over one of the sizing handles. The pointer changes shape indicating the direction of resizing. Step 3. Click and drag to resize the image as shown in Fig. 2.18. Step 4. Release the mouse button when satisfied with the new size and observe the size of the image is reduced. Fig. 2.18: Resizing the image Digital Documentation (aDvanceD) using libreoffice Writer 31 2023-24  By dragging the corner handles, one can resize both the width and the height of the image simultaneously, while the other four handles only resize one dimension at a time. Note that while resizing the image its size gets changed, but while cropping the image cuts it. Deleting an Image It is possible to delete the image from the document just like we delete the text. To delete the image, just select the image by clicking on the image and press the Delete key. Drawing Objects If you need to draw a flowchart or a callout box in your document, LibreOffice Writer provides the feature of drawing tools for such work. The set of drawing tools available in Writer are easy to use, and helps in creating good quality designs, diagrams and drawings. Once you create the drawings, you can directly place it in the document. These diagrams can also be copied or imported in other packages. Using Drawing Tools To display Drawing Toolbar in the Writer window, click on View > Toolbars > Drawing as shown in Fig. 2.19. This will display the Drawing Toolbar in the Writer window as shown in Fig. 2.20. The toolbar contains various basic drawing objects of different Fig. 2.19: Enabling Drawing tools types to create any design of your choice. There are many default drawing objects used to create designs in document. To use them – Step 1. Place the cursor in the document where you want the drawing to be placed (anchored). You can change the anchor later, if required. 32 Domestic Data entry operator – class X 2023-24  Rectangle rounded Right angle triangle Circle Symbol (list) Flowchart (list) Polygon Star (list) Fontwork Square Curve (list) Select Curve Oval Call Out (list) Points Insert Line Rectangle Lines & Arrows (list) Arrow (list) Call outs Isosceles triangle Toggle Extrusion Basic shapes (list) Text Box Fig. 2.20: Drawing Toolbar Step 2. Select the tool from the Drawing toolbar as shown in Fig. 2.20. The mouse pointer changes to a drawing-functions pointer. Note – One more toolbar appears on the screen, the Drawing Object Properties. It is shown in Fig. 2.23 and explained later. Step 3. Move the pointer to the place in the document where you want the image to appear and then click-and-drag to create the drawing object. Step 4. Release the mouse button to finish drawing. The selected drawing function remains active, so that you can draw another object of the same type. Step 5. To cancel the selected drawing function, press the Esc key or click the Select icon (the arrow) on the Drawing toolbar. Digital Documentation (aDvanceD) using libreoffice Writer 33 2023-24  notes Practical Activity 2.5 Draw a family tree with 3 family members, Mr R K Sharma (Grandfather), Mr B Sharma (Father), Mrs Sunita Sharma (Mother). Step 1. Open a new document in LibreOffice Writer. Enable the Drawing toolbar and ensure that it is displayed on the bottom of the document window as shown in Fig. 2.21. Fig. 2.21: Rectangles created using drawing tool for family tree Step 2. Select Rectangle Round tool from the toolbar. Place the cursor on the location where you want to draw the family tree, and drag it to create a rectangle. In the same manner, create other two rectangles as shown in Fig. 2.21. Step 3. Enter the text in all three rectangular boxes as shown in Fig. 2.22. To enter text, select the rectangle and then type the text. Step 4. Select the type of line (simple line and line with arrow) from Line tool to draw lines showing hierarchical relation as shown in Fig. 2.22. Step 5. Save the diagram in file “family.odt”. It is also possible to change the properties of the object on which you are working. Writer provides tools in Drawing Object Properties toolbar for changing properties, i.e. customising an object. Using these tools the object can be moved, resized, rotated, edited and conFig.d on various aspects. Properties of the object can be modified or edited, either at the time of its creation, i.e. before you start drawing them or after its creation. When properties are 34 Domestic Data entry operator – class X 2023-24 modified before creation, it is known as setting default value(s). To work on properties, you can use tools from the toolbar and change the desired aspect of the object. Properties can also be modified by right clicking on the object. Fig. 2.22: Drawing of family tree using rectangles Setting or Changing Properties of Drawing Object On selecting the drawing object, in the document, Drawing Object Properties Toolbar is displayed as shown in Fig. 2.23. It is a floating toolbar, and can be placed Fig. 2.23: Drawing Object Properties Toolbar anywhere on the screen. To set the properties before drawing the object, follow the given steps. Step 1. From the Drawing Toolbar, select the object you want to draw. Step 2. From Drawing Object Properties Toolbar, click on the icon of property to be modified. Step 3. Change the value of parameter. Step 4. Repeat steps 2 and 3 to change all desired properties. Digital Documentation (aDvanceD) using libreoffice Writer 35 2023-24  notes Step 5. Draw the desired figure by following the steps given in the previous section. Changes done in properties of an object, before creating it, are available only for current session. Follow the steps for changing properties of the object after drawing it. Step 1. Select the object whose properties are to be modified. Step 2. Follow steps 2 to 5 of the previous process of setting Properties before drawing an object. Practical Activity 2.6 In the file “family.odt” created in Activity 2.5, add two more members, a son Master Rohit Sharma and a daughter Baby Deepika Sharma. Make a copy of the file. Then change the properties of Rectangle as (Fill color – lime yellow, border line – Orange having 0.08” width) and Line (color – black, Style – ultrafine dashed) used in Family Tree. Step 1. Open file “family.odt” in LibreOffice Writer. Step 2. Add two rounded rectangle and add text in them to reflect two more members in the diagram. Step 3. Save a copy as “family1.odt”. Keep on working in “family.odt” Step 4. Select a rectangle using selection tool. Step 5. Click on Fill Color tool in Drawing Object Properties toolbar, and change the color selected rectangle as shown in Fig. 2.24. Fig. 2.24: Using Fill Color tool for rectangle 36 Domestic Data entry operator – class X 2023-24  Step 6. In the same way change color of all the rectangles. notes Step 7. Select a line in the drawing. Click on Line Color tool and select Black color to change the line color from blue to black. In the same way, change the color of all the lines to black as shown in Fig. 2.25. Fig. 2.25: Using Line Color tool for changing the line color Step 8. You can also change the border color of rectangle using Line color tool and width of the border by specifying the value in line width option. Step 9. Alternately you can change the line color and width by right clicking on the object and then selecting the “Line” option from the context menu as shown in Fig. 2.26. Fig. 2.26: Right clicking on object to select Line option from context menu Digital Documentation (aDvanceD) using libreoffice Writer 37 2023-24  notes Step 10. To change the line color and width of all the rectangles, select all the rectangles by holding shift key and clicking on each rectangle. This will open the Line dialog window as shown in Fig. 2.27. Change the line color to “Orange” and specify the line width as “0.08” as shown in Fig. 2.27 and click on the OK button. Fig. 2.27: Specifying line color and line width for selected objects in the Line dialog window Observe in Fig. 2.28, the line color and width changed as specified Fig. 2.28: Family Tree with desired object properties 38 Domestic Data entry operator – class X 2023-24 Resizing and Grouping objects notes Sometimes you may want to change the size of drawing to accommodate it at a particular place in the document. This can be done either by changing its size only or by changing its shape and size both. Follow the given steps to resize a drawing. Step 1. Select the object to be resized. All eight handles on the corners and edges will be visible. Step 2. Click on any of the handles and drag it to its new place. The object will be scaled up or down, depending on your action. Also whether object’s shape will be retained or not, will depend on the handle you choose for resizing. Step 3. For resizing and maintaining original shape of drawing, use corner handles. Step 4. Using edge handles will resize drawing non-proportionally. Assignment 2 Use SHIFT key, while resizing the object, in both the cases and observe the difference in action. While drawing an object comprising more than one overlapping shape, on screen they stay together looking like a single entity. But actually they are different shapes placed together as different entities. So, when you choose to edit them you have to work on each individual shape. To treat these shapes as one Fig., they may be grouped together. Grouping drawing objects LibreOffice Writer allows grouping these different shapes, to behave as a single entity without affecting their size and position. Once grouped, all shapes belonging to that group become its member and a change applied on one member works on all. Follow the given below steps to group the drawing objects. To group drawing objects: Step 1. Select the object by clicking over it. Step 2. Hold the Shift key and keep on selecting all other objects by clicking on it to be included in the group. Digital Documentation (aDvanceD) using libreoffice Writer 39 2023-24  Step 3. Select a group tool from Drawing Object Properties Toolbar (Fig. 2.23). Alternatively, selecting from main menu Format > Group > Fig. 2.29: Grouping tools in Group will also do same work. Drawing Object Properties toolbar Step 4. This process will group the selected drawing objects. There are four options under Group option. These are Group, Ungroup, Enter Group, Exit Group. The icons as shown in Fig. 2.29 for these options also present in the Drawing Object Properties Toolbar. Practical Activity 2.7 Group all items of Family tree created in Activity 2.5 and 2.6, in the file “family1.odt”. Using the group, change the properties of Rectangle (Fill color – lime yellow, border line – orange with 0.08” width) and Line (color – black, Style – ultrafine dashed) used in Family Tree. Step 1. Open the document “family.odt” created earlier in Writer. Step 2. Select all the lines. For this click on the first line, hold the Shift key and keep on selecting other lines to group them. Step 3. Click on Group tool in Drawing Object Properties toolbar. Observe that all the lines are grouped together as shown in Fig. 2.30. Now change the color of all lines grouped together to black. Fig. 2.30: All the lines are grouped together and changed the color to black 40 Domestic Data entry operator – class X 2023-24  Step 4. Similarly select all the rectangles, group them and change its fill color to lime yellow, border line to orange color and border width to 0.08, as done in previous activity. Observe that the color of all the rectangles changed to orange colour as shown in Fig. 2.28. Positioning Image in the Text Once the task of creating, formatting, resizing and grouping the drawing object is complete, it has to be positioned in the document with text and other image or drawings. Positioning of an image is controlled by four settings. (i) Arrangement (ii) Anchoring (iii) Alignment (iv) Text Wrapping These settings can be accessed using three ways – by using Format menu, by using context menu after right clicking on the object, by using Drawing Object Properties Toolbar for changing the properties of the drawings. Let us learn how to use Drawing Object Properties Toolbar to position a drawing in the page. Arrangement In Overlapping objects arrangement determines the position of the current drawing with respect to other drawings or text. The Drawing Object Properties toolbar consists of the arrangement tools as shown in Fig. 2.31. These are the six tools in the order of appearance from left to right, namely Bring to Front, Fig. 2.31: Image arrangement Forward One, Back One, Send to Back, To Foreground, tools in Drawing Object To Background, which are briefly explained in Table 2.3. Properties Table 2.3: Description of Image arrangement tools Tool Effect Bring to Front Place image on top of all objects / images Bring image one level up, when there are Forward One overlapping images Sends image one level down in overlapping Back One images Place image at the bottom of all objects/ Send to Back images Digital Documentation (aDvanceD) using libreoffice Writer 41 2023-24  To Foreground Moves the drawing object in front of the text To Background Moves the drawing object behind the text Note – First four settings can be applied on an image or drawing, but last two are available for drawings only. Anchoring It acts as a reference point for image or drawing. Anchoring allows an image to retain its position to a page, paragraph, character or frame. Anchor tool is shown in Fig. 2.32. Clicking on the downward arrow you can observe that an image can be anchored to Page, Paragraph, Character or Frame. So whenever a page, Fig. 2.32: Anchored tool with paragraph, character or frame is aligned, the anchored its options image moves along with it. Alignment It allows the vertical or horizontal placement of the image with respect to its anchor. Alignment tools are located under Drawing Properties Toolbar, as shown in Fig. 2.33. An image can be aligned in six different styles – 3 horizontal and 3 vertical. Text Wrapping It allows the placement of image in relation to text. Text Fig. 2.33: Alignment tools Wrapping tools are available under Drawing Object in Drawing Object Property Properties Toolbar. There are six choices, namely Wrap toolbar off, Page Wrap, Optimal Page Wrap, Wrap left, Wrap right, Wrap through, in the order of their appearance from left to right as shown in Fig. 2.34. Table 2.4 briefly describes these tools. Fig. 2.34: Text wrapping tools in Drawing Object Properties Table 2.4: Description of Text Wrapping tools toolbar Tool Wrapping Effect Wrap off Text is placed above and below the image Text flows around the image. Moving an Page Wrap image will rearrange the text on the page In Page Wrap, if the space between image Optimal Page and margin is less than 2 cm then text will wrap not be placed on that side Wrap left Text is placed on left side of the image Wrap right Text is placed on the right side of the image Wrap through Superimposes the image on the text 42 Domestic Data entry operator – class X 2023-24 summary notes In a digital document, a graphic or image is called digital image. A digital image is represented in pixels. Predefined image can be inserted using Drag- Drop method, Copy-Paste method or using Insert Image dialog box. Inserting an image embeds a copy of the image in the document. An image can be linked to a document using Insert Image dialog box. Linking an image saves only the link of the image instead of embedding the image. This saves space in case multiple copies of the same image are required. Image Toolbar can be used to modify an image. Tools for filtering, resizing, cropping, deleting and rotating an image are available in this toolbar. Drawing Tools are used to create pictures (objects), such as Flowchart, Call out box, designs, etc. Properties of Object can be customised by resizing, rotating, moving or editing. Drawing object properties can be modified either at the time of creation (when you start drawing) or after its creation. Properties when modified before creation, is known as setting Default values. An object drawn using different shapes, can be grouped to behave as single object. Writer provide various tools to arrange text and image or drawing on a page. Practical Exercises Q.1 In Practical Exercise of chapter 1 (Question 3), you created a school newsletter. Leaf-wise content of the newsletter were: (a) School Information (b) Result for Class X & XII in table (c) School Achievement (d) Students’ article(s)/poem(s) Digital Documentation (aDvanceD) using libreoffice Writer 43 2023-24  notes For improving the visual appeal of the newsletter, add some images in it. Following are the details given for adding images. Leaf 1: Add a relevant photo of school in bottom right corner, as shown in picture. Photo should have good contrast and brightness. Add black border to photo. Leaf 2: Add photograph of toppers of Class X and Class XII. Make adjustment to display photograph of student in appropriate table and in front of their name. As this page might be printed in black, convert them to grayscale with proper contrast. Leaf 3: Add few relevant pictures in the given style on this leaf. Apply at least two types of image filter on the pictures. Q.2 Master Udit is helping his drawing teacher to create digital drawings. His teacher asks him to write down the steps to create the following two drawings. In the first drawing, objects are grouped and second drawing was created by resizing objects of first drawing. How would you help her to do so using drawing tools of Writer? Q.3 Miss Roshni has Start downloaded a flowchart to be included in her Read Input report. She asks for your help, in creating End of an editable copy of Data the flowchart. Write steps to draw it using Process Data Create Report Drawing tools of Writer. Read Input End 44 Domestic Data entry operator – class X 2023-24 Check Your Progress notes A. Multiple choice questions 1. The text or image which appears faintly in the background of a page is called _________________. (a) Water mark (b) Trade mark (c) Copyright (d) Embossing 2. JPG or JPEG in image format stands for _________________. (a) Joint Photographic Experts Group (b) Joint Picture Experts Group (c) Joint Photographic Experts Graph (d) Joint Photographic Experts General 3. In Drawing Object Properties toolbar, Grouping options provided are _________________. (a) Exit Group (b) Ungroup (c) Enter Group (d) All of these 4. Which of the following is not the correct file extension for an image file? (a) GIF (b) JPEG (c) Odt (d) PNG 5. Image toolbar does not provide a tool for _________________. (a) filtering (b) cropping (c) copying (d) flipping B. Fill in the blanks 1. _________ tool cuts off non-desirable part of the image. 2. To change both brightness and contrast of th