HAP Fresh Billing Procedure PDF

Standard Operating Title Revision HAP/Fresh/Billing Page 1 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division...

Standard Operating Title Revision HAP/Fresh/Billing Page 1 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Table of Content Task Descriptions Page Nos 1.Stock Handling Verifying the Stock is available for sales 6-12 Preparation of MPD Opening Stock Receive Stock from STPO Invoice 2.Order Receiving& Order Booking Receive Order from Conole In case of order not received Manual order 13 - 19 received from Marketing team Manual order booking and Stock Availability verification 3.Claim Booking & Delivery process Verify Free Claims and Booking Leakage & Shortage packets reduced in their order Verify the HD Schemes and Booking 19 - 33 Verify the quantity - Indent sheet Vs SAP Delivery Creation for Booked orders STPO Billing for MPD products to be done 4.Shipment Creation &Post Goods Receipt Shipment Creation 33 - 42 Check the product wise Quantity Post Goods Receipt Processing 5.Invoicing and E-Way generation 42 - 47 Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 2 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Invoice processing E-Invoice & E-Way Bill generated for each customer with Primary Vehicle no Invoice and Gate pass generated and verified 6.Dispatch Process After invoice complete GMS entry created for 48-50 each route 7.Other Reports and Process After loading completed Damaged milk moved to Production by DM01 Location After all Invoice completed SAP Vs Order sheet Sales is Verified Stock Transfer Invoicing and Scrap invoicing 51 - 68 Mobile order receiving status Po Creation and SAP Shelf-life Verification Sales Update to Marketing team Leakage & Shortage report Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 3 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing OBJECTIVES.  Check stock availability in SAP (Physical Stock Register& In-transit) and prepare for order booking.  Processing orders for HD Fresh & HD I Plus& Institution  Order Sheet preparation.  Booking and Delivery process  Invoice creation& E way bill generation  Coordinate with dispatch supervisor to ensure FEFO is followed.  Shelf- Life verification in SAP  Responsible for recording accurate shipment details in the system.  Ensure shipments are on schedule and information is accurately recorded on the System.  To assist with scheduling deliveries and dispatch support on time.  Receiving the orders from HD and Process the billing for received orders.  Taking care for entire billing operations POLICY Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 4 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing  All materials mustinvoice on First-Expiry-First-Out (FEFO).  Receive order through mobile portal only if there is any deviation manual order received with the approval of Marketing team.  Scheme and Free order should be invoiced with the reference mail  Leakage & Shortage from Transit to be invoiced based on Production approval  Delivery Creation & Goods Issues.  Manual allocation of Stock is unauthorized activity  EWAY bill is mandatory for all the invoices.  Verify the All invoices with Order format  GMS entry to be done for each and every vehicle Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 5 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Responsibilities  Handling SAP stock of products  Receiving indent from Outlets  Invoicing and sales documentation  Dispatch the vehicle on schedule time  SAP related sales activities follow up  Interplant stock transfer Invoicing and receiving SAP stock based on the Invoice reference PROCEDURE: Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 6 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1. Stock Handling  On each shift check on the available stocks through stock register  Compare the Stock register with the Indent sheet to ensure sufficient stock in Both SAP & Physical  Prepare Milk/MPD products opening stock report to management on each day morning  Receive Milk/MPD Stock from other locations based on the STPO Invoice from SAP for Invoicing purpose  Maintaining the SAP Stock within the Billing Approval days to avoid batch allocation Stock Handling Process. Step 1: Stock register verification. Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 7 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Step 2: Compare the stock with received indent Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 8 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Step 3: PrepareMPD Opening stock status to management Prepared by Reviewed by Approved by  Standard Operating Title Revision HAP/Fresh/Billing Page 9 Procedure Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Step 4: Receive STPO Stock from SAP Use T-Code:MB5T Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 10 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing View and Identify the Receiving material and select on the Purchase order no 1.Double click here Select on Purchase order history and Goods issue no Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 11 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Click here Click the outbound delivery number Check the Invoiced materials on this delivery and take a Delivery number 1. Collect the delivery no 2. Check the invoiced materials Use T-Code MIGO Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 12 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1. Enter the delivery no 2. Select the (Ok) 3. Change the storage location (FG01) Click the save order will be received the FG01 location 2. Order Receiving& Order Booking PROCEDURE: Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 13 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing  Receive order through Console  In case of Mobile order not received Manual order received with Approval of Marketing team  Manual Order Booking and Stock availability verification 2.1 Order Receiving Process. Step 1: Receive order through https://hap.sanfmcg.comConsole 1. Click here 2. Select the 3. Select the 4. Sync the 5. Customer wise plant code route order order received details Step 2: Synchronize the order. Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 14 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1. Download the report 2. After sync order number created Step 3 : Download the Order Sheet Step 4 : Once order Downloaded copy the indent to the allotted Indent sheet Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 15 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2.2 :If order not received get an order from Marketing team with Mail communication. Those received order also Updated in Indent sheet Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 16 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing After receiving a manual order manual sales booking order through SAP by Manual 2.3: Manual order booking and Stock Availability verification 2.3.1Use T-Code VA01 1. Enter the T.Code VA01 2.3.2: Manual booking Home page opened 2. Enter the order type Sales: ZHAT and recycle ZSRP 2.2.3:After that new Tab opened in that enter a Customer code and Reference code , Delivery plant and material booking. Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 17 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 3. Customer code 4. Customer reference 5. Delivery 6. Verify the Pant billing Qty 2.2.4: After the above process select the Usage details : 7. Using Header Text 8. Select the sales type 2.2.5: After the All process completed save the process and Sales order No Created Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 18 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 9. Order number has been saved 2.2.6.Once the manual order completed check the Credit and Stock availability for each and every Customer using T-Code : VA02 Customer Balance 2.2.7After a Next Tab open Click on CTRL+F4 for Stock availability checking once all stocks available document is accepted Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 19 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 3. Claim Booking and Delivery Process PROCEDURE:  Verify Free Claims and Booking  Leakage & Shortage packets reduced in their order  Verify the HD Schemes and Booking  Verify the quantity - Indent sheet Vs SAP  Delivery Creation for Booked orders  STPO Billing for MPD products to be done 3.1Verify Free Claims and Booking 3.1.1: Once order booking completed check on the Free claim pending details on SAP through the T CodeZSD0024Free Claim Pending Details Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 20 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2. Click the Execute F8 1. Select Sales order Then run the process we get another tab in that enter the order date, Customer code and the proceed 5. Click the 3. Enter the Execute F8 date 4. Enter the customer number  Now the Free claim status overview visible on the screen checks on this and collect the order no for free order booking process Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 21 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Pending Order free order Number  Based on the order no Book the quantity and reduce the same quantity in the Mobile order booking no also Book the Material match with the free order value  Click on Header Data and select the condition and then verify the booked value is on the limit it should not exceeded from the booked limit Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 22 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Click the condition Verify the free value diff  Free booking order completed then the same quantity is to be lessen in the customer actual order Finally changed the order Qty 3.2 :Leakage & Shortage packets reduced in their order Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 23 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Collect the Shortage and leakage details from Transit and verify the leakage with the approved leak level then Excess occurred details need to be Send to Production for Approval Route wise SKU approval Based on the above approval invoice the Leakage and shortage quantity in Zero value using a below mentioned Item category  ZSLE – Milk Leakage  ZSLD – Milk Shortage  ZSLC - Curd leakage  ZSLB – Curd Shortage  Example mentioned Below for Shortage quantity in Milk Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 24 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing ZSLD – Shortage Qty Updating Final qty of Short Zero value Final qty in Value  Same like this example all the shortage and leakage reduced in bill for both the Milk and Curd in Above mentioned Item Category 3.3Verify the HD Schemes and Booking Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 25 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Automatic Update Manual Update Example Given for Scheme Update Non editable Auto Scheme reduced image Manual scheme reduced 3.4. Verify the quantity - Indent sheet Vs SAPdone through T-Code : MCSI Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 26 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1. Select the S905  Enter the Sales document type and Sales order no and documented date and Run the Process 5. Click the Execute (F8) 2. Enter the order type (ZHAT) 3. Enter the Sales document number 4. Enter the Date  Get the output of Sales details in SAP for the customer Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 27 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 6. Check the order Qty in SAP  Compare the Sales billing vs Indent Qty 6. Check the order Qty in Excel 3.5.Delivery Creation for Booked orders Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 28 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing After completing the all Changes in Booking and then Verification of sales Delivery process to be done throughT-Code: VL01N 1. Plant code 2. Select the Date 3. Select order number Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 29 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Delivery of the Sales order processed and item wise Qty viewed on Tab 4. Select the shipment 5. Verify the ordered Qty and Crates 6. Restricted to use for manual allocation purpose On that Shipment Tab verify the Route code and then enter the Trans code Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 30 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 7. Click on Here 8. Click the route code 9. Transporter Model (0207) Save &Delivery no has been created Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 31 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Like this all the customer ordersnumbers need to be converted to delivery. 3.6: STPO Billing for MPD products to be done Make a PO (Purchase Order) through mail from the Receiving plant. 3.Based on the Po Make a Delivery using VL10I T-code Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 32 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing VL10I T.Code Stock Transfer 1 Enter Plant code 2.Enter Date 5 Execute 3.Enter mode (1 or 2) 4.Enter the Receiving plant code 4.Click on Here to Show delivery 3.Click on Background 2.Verify material & QTY 1.Select here Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 33 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Click on delivery No 4. Shipment Creation&Post GoodsReceipt PROCEDURE:  Shipment Creation  Check the product wise Quantity  Post Goods Receipt Processing 4.1: Shipment Creation Use T-Code:VT01N Shipment Process Procedure – 01 Enter the Plant Code Select on HAPL Shipment Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 34 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 3. Enter Special character 2 Enter vehicle no and execute Enter a Route code Procedure – 02 2 Press enter to fetch data 1 Click on Here 3 Type a method of Sales Delivery inserts Process 1 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 35 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Enter the Plant Code Delivery inserts Process 2 Enter the Route Code Execute (F8) Delivery Got Inserted Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 36 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Planning Closing Process 1 Click the Deliveries Select the Planning Click the Click Here Yes Planning Closing process 2 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 37 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Click Execute (F8) Close the Planning. Close the Mentioned all portions Shipment Number Created Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 38 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 4.2.Check the Product wise Quantity Use T-Code : VL060 Material verification Click on Here Material verification Step 2 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 39 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Select Plant Material Verification Step 3 Execute to Get report Enter Shipment no Execute the process and select on Item View Click Here to View material wise total and total crate Verify the crate in this shipment with Crate arrangement sheet. Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 40 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Verify the crates Verify the crates Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 41 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 4.3. Post Goods Receipt Processing Use T.Code – VL06G Proceed for Goods issue (GI) Posting using T-Code VL06G 1 Enter Plant Code 3Execute for GI Posting 2 Enter the Shipment No Process the GI by the below method. Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 42 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2 Click here to GI Posting 1 Select the Delivery After completion of GI Posting, It indicates with Green color Green color indicates process completed 5. Invoicing and E-Way generation PROCEDURE:  Invoice processing  E-Invoice & E-Way Bill generated for each customer with Primary Vehicle no  Invoice and Gate pass generated and verified 5.1: Invoice Processing T.Code VL06G–Post goods issues process After Completing PGR Should not Come Back from the Page Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 43 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1Click here 2 Click here Customer order value is shown on the page check it and Save to complete the Invoice 2.Invoice generated 1.Check the values 9101513624 and save to complete 5.2: E-Invoice & E-Way Bill generated for each customer with Primary Vehicle no  T. Code /CGCSEW/01 - E-Way Bill Generator-Invoice Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 44 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 5 Execute 1 Enter the Plant Code 2 Enter a E-way generation date 3 Enter a Shipment no 4 Click on here On the visible tab Check the vehicle no and select all the Invoices and execute to generate E-way invoice. 3.Click to Generate 2.Check the vehicle no 1.Select all Once E-Way generated it Shows in Green icon 5.3: Invoice and Gate Pass Generated and Verified Take a Printout using T Code: VT70 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 45 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 3. Click the get variant 1. Enter the Shipment Number 4. Select the (ZSD01-A4 Size) 2. Enter the Plant code 5. Click the Yes Step – 02 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 46 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 7. Execute (F8) 6. Select the Invoice 8. Select the printer name 9. Select the print 10. Select the Ok Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 47 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Take print out of a gate pass and all customer Invoices Check the Invoice customer wise and Gate pass then handover this to Dispatch supervisor. 6.Dispatch Process Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 48 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing PROCEDURE:  After invoice completed GMS entry Created for Each route 9.1 gms.hap.in (GMS portal at Google chrome.) Enter user ID Enter Password Click on Login  Go through the home page and select product details. 1 Click Here Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 49 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2 Click on Here 3 Click on Here Choose the vehicle which is to be entered. 1 Choose date 2 Enter a Vehicle 3 Click here No 4 Select the vehicle to be register 5 Click Here Enter the details required in the visible tab Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 50 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1 Click on Product out 2 Click here FG /SFG 3 Enter route Code 4 Click on Shipment no 5 Enter Shipment 6 Click on SAP to Fetch the No billing details Check the fetched data and the click on modify to complete the GMS Process Check the crates Click here to Complete After Completion of All the Process handover the Invoice and Gate Pass to Dispatch Supervisor Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 51 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 07.Other Reports and Process PROCEDURE:  After loading completed Damaged milk moved to Production by DM01 Location  After all Invoice completed SAP Vs Order sheet Sales is Verified  Stock Transfer Invoicing and Scrap invoicing  Mobile order receiving status  Po Creation and SAP Shelf-life Verification  Sales Update to Marketing team  Leakage & Shortage report 7.1After loading completed Damaged milk moved to Production by DM01 Location Verify the Anti Cold room leakage with Register. Step :Make a Damage movement (DM01) through T-Code : MIGO_TR Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 52 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Qty Storage ofdamage Unit location Plant code Enter material code Click on tab icon and enter the transfer location Click Enter Icon and then enter the Batch details 2 Save the document 1 Enter the batch details Damage movement successfully done Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 53 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Check the Location of Damage milk through UseT.Code MB52 Execute (F8) Enter the Plant code Storage Location Material Group Damage milk qty available at the tab Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 54 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Mail communication given to In charge 6.2.Sales verification process Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 55 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Once all route completed Sales vs Order sheet to be verified.  Run the customer wise sales details through T-Code : MCSI On MCSI Tcode select S904  Enter the Sales document type and Sales order no and documented date and Run the Process Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 56 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Execute Enter the plant code Enter the Item category Enter date of the document  Get the output of Sales details in SAP for the customer Check with this data  Download this sheet and based on the sales compare with the Excell sheet Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 57 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Net Diff Sap data Indent sales 6.3. Scrap Invoicing Process Receive Scrap invoice details through mail from Recycle management team 2. Book a Scrap order using Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 58 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing VA01 T. Code Scrap Order Booking Process For Scrap order type ZSRP 1 Scrap customer 6 Click Here 2.Ref Date 3.Enter Plant code 5 Verify Scrap material 4 Enter scrap material and Check item category Check pricing using below mentioned step Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 59 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2. Click the Icon 1 Select the material Check on the Rate with the mail and compare Invoice value With GST Value Then Process the delivery Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 60 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 2 Click delivery 1 Choose Others After completion of delivery enter the location and Process GI Posting and invoice process directly 3 Click on PGI 1 Click on Picking 2.Enter the location manually  After completion of Goods Receipt Invoice Raised using VF01 Tcode Because shipment not required for Outside Vendors Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 61 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1.Process the Invoice 7.4.Mobile order status needs to be communicated to marketing team through Mail communication Stock status overview Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 62 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 5.Execute 1.Plant code 2.Storage location 3.Material Group 4.Mention the Layout Stock status will be Loaded In Payment not received send a Mail to marketing to Clear the payment issue other wise to release the hold to Invoice for the payment pending customers Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 63 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing PO Creation Method. Receive mail from Supply plant about the loading material details and make a PO for the mentioned materials. Based on the mail Po raised for the Supply plant using ME21N T.CodePO creation process Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 64 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 1.Select The Stock transp order 2.Enter plant Code Click on Here Enter the details Book the material need to be Received Transit point Customer booking: 1.On booking transit point material booking value should be in Zero by using ZSLF Item category Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 65 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Transit Customer Use this item Category MB5M Product Shelf-Life verification Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 66 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Execute (F8) Enter the Material Code Enter the Plant Code Enter the Days Expire &Near by Expired Details Sales details to be sent to marketing team Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 67 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing Leakage & Shortage Report Preparation Break down vehicle number Change Using T code :/CGCSEW/05 Prepared by Reviewed by Approved by  Standard Operating HAP/Fresh/Billing Page Title Revision Procedure 68 Designation Asst to Dy. Officer Issue Date 01.09.2024 Department Logistics Division Outbound - Fresh Billing 4.Execute 1.Enter Plant code 2.Enter Company Code 3.Enter E way No 2.Click here 5.Save for Vehicle Change 1.Select Here 3.Change Vehicle No 4.Select the Reason Prepared by Reviewed by Approved by