Week 11 - Chat.pdf

1. What is the primary goal of a project meeting? - A) To update team members on their individual tasks - B) To accomplish specific project work and objectives - C) To reduce project scope - D) To allocate project budgets Correct Answer: B 2. What is the first consideration when planning a project...

1. What is the primary goal of a project meeting? - A) To update team members on their individual tasks - B) To accomplish specific project work and objectives - C) To reduce project scope - D) To allocate project budgets Correct Answer: B 2. What is the first consideration when planning a project meeting? - A) Determine the list of attendees - B) Confirm the venue - C) Establish whether the meeting is necessary - D) Prepare the meeting materials Correct Answer: C 3. What should be included in a meeting agenda? - A) Personal details of attendees - B) Meeting start and end times, topics, and presenters - C) Budget estimates for the project - D) Detailed project risk analysis Correct Answer: B 4. Which technique helps ensure all attendees have an opportunity to contribute during a meeting? - A) Using PowerPoint slides - B) Round Robin technique - C) Limiting the discussion to presenters - D) Avoiding interaction Correct Answer: B 5. Which of the following is a key element of GREAT meetings? - A) Goal, Resources, Execution, Accountability, Time - B) Goal, Roles, Expectations, Agenda, Time - C) Goal, Retrospective, Evaluation, Task, Execution - D) Goal, Routine, Estimate, Task, Accountability Correct Answer: B 6. What should be done after the meeting to ensure follow-up actions are clear? - A) Schedule another meeting without context - B) Distribute meeting notes and action items within 24-48 hours - C) Archive the meeting without review - D) Ignore pending issues Correct Answer: B 7. What is a key consideration for virtual meetings? - A) Setting the agenda in person - B) Not considering different time zones - C) Ensuring that all participants understand the technology and have access to it - D) Conducting meetings without a formal introduction Correct Answer: C 8. Which of the following is an advantage of virtual meetings? - A) Increased face-to-face interactions - B) Higher travel costs - C) Saves time and costs - D) Challenges with technology adoption Correct Answer: C 9. What are operational distance factors in virtual meetings? - A) Cultural differences and team size - B) Time zone differences and physical distance - C) Team size and competing demands - D) Geographic distance only Correct Answer: C 10. What is a disadvantage of virtual teams? - A) Easier collaboration - B) Limited interaction and difficulty understanding emotions - C) Reduced flexibility for team members - D) Increased face-to-face time Correct Answer: B 11. Which factor in virtual distance includes differences in communication styles and attitudes towards work? - A) Temporal Distance - B) Cultural Distance - C) Organizational Distance - D) Technical Skill Distance Correct Answer: B 12. Which element should be used to assess whether a meeting is needed? - A) Team attendance statistics - B) The availability of conference rooms - C) The purpose and objective of the meeting - D) The preference of the project manager Correct Answer: C 13. What is the key focus of an effective project status report? - A) Detailed analysis of each team member's tasks - B) Honest and thorough status on project progress, risks, and milestones - C) Financial estimates only - D) Team attendance Correct Answer: B 14. When should project status reports generally be distributed? - A) Randomly throughout the week - B) At the start of every month - C) At the same time each week - D) During face-to-face meetings only Correct Answer: C 15. What type of information should be avoided in project status reports? - A) Risks and milestones - B) Static information and excessive detail on project background - C) Earned value metrics - D) Budget tracking details Correct Answer: B 16. Which component is NOT part of a typical project status report? - A) Tombstone data - B) Team bios - C) Dashboard elements - D) Summary for project highlights Correct Answer: B 17. How should bad news be communicated in a project setting? - A) In person first, along with potential solutions - B) Only in writing to avoid confrontation - C) In an email without context - D) Delayed until the end of the project Correct Answer: A 18. What is the primary goal of facilitation during meetings? - A) To dominate discussions - B) To help teams establish common objectives and assist in planning - C) To set budgets for each task - D) To limit the number of attendees Correct Answer: B 19. Which role does a project manager play during difficult meetings? - A) Leader of discussions - B) Observer without intervention - C) Facilitator, mediator, or moderator - D) Sole decision-maker Correct Answer: C 20. What is the role of a moderator in a meeting? - A) To facilitate brainstorming sessions - B) To resolve disputes between parties - C) To lead a discussion by telling each person when to speak - D) To avoid making decisions Correct Answer: C 21. What is the primary purpose of a facilitator in a meeting? - A) To assign tasks to each member - B) To support everyone to do their best thinking by encouraging full participation - C) To control all conversations - D) To reduce the scope of discussions Correct Answer: B 22. Which of the following tools can be used by facilitators to keep meetings engaging? - A) Decision making techniques, brainstorming, and action planning - B) Gantt charts and project timelines - C) Financial performance reports - D) Risk registers Correct Answer: A 23. What is an important preparation step for facilitators before conducting a meeting? - A) Avoid sharing agendas with attendees - B) Create an agenda allowing all ideas to be heard - C) Focus only on their own objectives - D) Set rigid rules for all discussions Correct Answer: B 24. What should be done if a meeting participant is not paying attention during a meeting? - A) Ignore them to avoid confrontation - B) Assign them a role to help focus their time - C) Conclude the meeting immediately - D) Restrict their access to meetings Correct Answer: B 25. What is the main goal of decision-making techniques in meetings? - A) To assign all tasks to one person - B) To obtain consensus or an agreement on important issues - C) To delay decisions until the end of the project - D) To document team disagreements Correct Answer: B 26. Which of the following is a key feature of autocratic decision-making? - A) Group consensus - B) Team voting - C) One person making decisions for the group - D) Discussion of all opinions before making a decision Correct Answer: C 27. What is one technique to deal with dominant participants in a meeting? - A) Avoid addressing them directly - B) Remind them of the team ground rules and place their issues at the end of the agenda - C) Assign them additional tasks - D) Allow them to control the discussion Correct Answer: B 28. Which type of decision-making involves defining the problem, exploring options, and selecting the best solutions based on weighted criteria? - A) Autocratic decision-making - B) Multi-criteria decision-making analysis - C) Voting - D) Brainstorming Correct Answer: B 29. What is a critical skill for facilitators to develop when managing group meetings? - A) Assigning blame for issues - B) Promoting mutual understanding and cultivating shared responsibility - C) Avoiding interaction with the group - D) Ignoring non-participants Correct Answer: B 30. How can a facilitator manage "ramblers" during meetings? - A) Allow them to continue talking without interruption - B) Timebox their discussions and focus them on the agenda - C) Assign them a new role in the meeting - D) Avoid addressing them altogether Correct Answer: B 31. What is an effective tool for capturing information during group activities? - A) Email updates - B) Flipchart or whiteboard - C) Financial reports - D) Project scope statement Correct Answer: B 32. What type of communication do project status reports primarily use? - A) Verbal communication - B) Written communication - C) Nonverbal cues - D) Interactive discussions Correct Answer: B 33. What should be avoided when delivering a project status report? - A) Including critical risks and their mitigation strategies - B) Sending bad news without discussing it first with key stakeholders - C) Reporting earned value metrics - D) Providing a summary of project progress Correct Answer: B 34. What is an effective strategy for communicating with senior stakeholders? - A) Focus on technical language and details - B) Highlight project success criteria and benefits without excessive detail - C) Limit communication to email only - D) Ignore the use of charts and graphs Correct Answer: B 35. Which of the following is a virtual distance factor that impacts virtual team communication? - A) Temporal distance, team size, and organizational distance - B) Technical skills only - C) Geographic location without considering cultural differences - D) Budget limitations Correct Answer: A 36. What is an example of affinity distance in virtual teams? - A) Geographic location of team members - B) Cultural values and similarities in communication styles - C) Time zone differences - D) Team size and structure Correct Answer: B 37. What is the primary role of a mediator in project meetings? - A) To represent the project sponsor's interests - B) To facilitate discussions between conflicting parties and help reach a fair resolution - C) To assign team roles - D) To control the entire discussion Correct Answer: B 38. What should a project manager consider before compiling status reports? - A) The roles and technical skills of each team member - B) The audience of the reports and their expectations - C) The preferences of the project sponsor only - D) Limiting content to financial information Correct Answer: B 39. Which of the following is an advantage of using a facilitator in project meetings? - A) Reduced decision-making time without considering opinions - B) Increased participation and support for different learning styles - C) Dominating group discussions to expedite decisions - D) Avoiding discussions of any disagreements Correct Answer: B 40. What is a key consideration for project managers when deciding the format of communication to stakeholders? - A) Personal preferences of the project manager - B) Delivering the right type of communication at the right time to each stakeholder - C) Limiting all communication to written emails - D) Avoiding communication with difficult stakeholders Correct Answer: B 41. What is an appropriate method for managing team members who are multitasking during virtual meetings? - A) Ignore their lack of participation - B) Stop talking and wait for their attention - C) Assign them more tasks to keep them busy - D) Continue with the meeting as planned Correct Answer: B 42. What does "facilitating group decision-making" involve? - A) Controlling all group conversations - B) Ensuring all team members agree without discussion - C) Encouraging open discussion and using tools like brainstorming to reach a decision - D) Ignoring different perspectives Correct Answer: C 43. How should a facilitator manage "combative" participants during brainstorming sessions? - A) Encourage them to share their opinions and try to direct them constructively - B) Ignore their comments - C) Restrict them from participating - D) Allow them to dominate discussions Correct Answer: A 44. Which type of distance involves the extent to which team members are separated by time zones? - A) Geographic Distance - B) Temporal Distance - C) Affinity Distance - D) Cultural Distance Correct Answer: B 45. Which type of decision-making involves a systematic approach using a decision matrix? - A) Voting - B) Autocratic decision-making - C) Multi-criteria decision-making analysis - D) Consensus Correct Answer: C 46. What is the role of a facilitator in a project meeting? - A) To dictate solutions to the group - B) To encourage full participation and promote mutual understanding - C) To avoid all conflict during discussions - D) To limit brainstorming activities Correct Answer: B 47. What is one way to effectively run a project team meeting? - A) Start without an agenda - B) Ignore input from certain members - C) State the meeting objective clearly at the beginning - D) Conclude the meeting early to save time Correct Answer: C 48. What is an effective practice after completing a project team meeting? - A) Wait a week before sending out notes - B) Document open action items and distribute meeting notes within 24-48 hours - C) Avoid summarizing key decisions - D) Send notes without mentioning action items Correct Answer: B 49. How can project managers enhance the effectiveness of virtual meetings? - A) Avoid using video to save bandwidth - B) Engage participants by asking questions and conducting roll call - C) Limit participants to the core team only - D) Conclude meetings without reviewing the objectives Correct Answer: B 50. What is the key focus of the facilitator’s checklist? - A) Assigning team members to different tasks - B) Understanding the goals of the meeting and ensuring full participation - C) Controlling every discussion topic - D) Reducing engagement to expedite decision-making Correct Answer: B