Email Vocabulary Guide PDF

*Learn the following vocabulary to communicate through email effectively. You should be able to know where these are located in your email and how to use them.* [Inbox:] The primary folder where incoming emails are stored. It displays all new messages that have not yet been read or organized. [Dra...

*Learn the following vocabulary to communicate through email effectively. You should be able to know where these are located in your email and how to use them.* [Inbox:] The primary folder where incoming emails are stored. It displays all new messages that have not yet been read or organized. [Drafts:] A folder that contains emails that have been composed but not yet sent. Users can save messages here to edit or send later. [Deleted Items:] This folder holds emails that have been deleted by the user. Items in this folder can often be recovered unless permanently deleted. [Sent Items:] A folder that stores copies of emails that have been successfully sent. This allows users to keep track of their correspondence. [Forward:] The action of sending an email received from one person to another recipient. This often includes adding comments or additional context. [Reply:] A response to an email, typically sent directly back to the original sender. This can be done using \"Reply\" or \"Reply All\" to include other recipients. [Recall:] A feature that allows a sender to attempt to retract an email that has already been sent, though success depends on various factors such as recipient settings. [Subject:] A brief line summarizing the content of the email, appearing in the recipient\'s inbox. It is crucial for grabbing attention and providing context. [Attachment:] A file (such as documents, images, etc.) included with an email. Attachments allow users to share additional information easily. [CC (Carbon Copy):] A method of sending a copy of an email to additional recipients beyond the primary addressee. Recipients in the CC field can see who else received the email. [Compose:] The action of creating a new email message. This involves writing the content, adding recipients, and including any attachments [Flagged/Starred:] Marking an email for follow-up or importance. Flagged or starred emails are often highlighted for easy retrieval later. [Spam/Junk:] Unsolicited or unwanted emails, often from unknown senders. Most email services have a dedicated spam folder to filter these messages automatically. [Email Signature:] A block of text automatically appended at the end of an email, typically containing the sender\'s name, title, contact information, and sometimes a company logo. [Salutations/Greetings:] The opening lines of an email used to address the recipient, such as \"Dear \[Name\],\" or \"Hello \[Name\].\" [Closing Remarks/Sign Offs:] The concluding phrases used before signing off an email, such as \"Best regards,\" \"Sincerely,\" or \"Thank you.\" These set the tone for the end of the message and often reflect the relationship with the recipient. [Quizlet Flashcards:] [ ]