SOFAPP_CHAPTER 3 PDF - Microsoft Word Intermediate Guide

MODULE OFFICE APPLICATION SOFTWARE - SOFAPP CHAPTER 3: Microsoft Word – Intermediate Guide Objectives: a.) Recognize the importance of word processing. b.) Indicate the names and functions of th...

MODULE OFFICE APPLICATION SOFTWARE - SOFAPP CHAPTER 3: Microsoft Word – Intermediate Guide Objectives: a.) Recognize the importance of word processing. b.) Indicate the names and functions of the word interface components. c.) Apply add-ins in Office programs and proofing feature of Microsoft word. Lesson 1: View, manage, and install add-ins in Office programs When you enable an add-in, it adds custom commands and new features to Office programs that help increase your productivity. Because add-ins can be used by hackers to do malicious harm to your computer, you can use add-in security settings to change their behavior. How to enable add-in? You can click Enable Content on the Message Bar if you know the add-in is from a reliable source. Permanently disable or remove an add-in To disable or remove an add-in follow these steps: 1. Click File > Options > Add-ins 2. Towards the bottom of the window, where it says Manage, click the Go button 3. In the dialog box, select the add-ins you want to disable or remove 4. To disable the add-in, just uncheck the box in front of its name. To uninstall the add-in select it and click Remove 5. Click OK to save your changes and return to your document Page 1  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP View or change add-in settings You can see and change add-in settings in the Trust Center, descriptions of which are in the following section. Add-in security settings may have been determined by your organization so not all options may be available to change. 1. Click File > Options. 2. Click Trust Center > Trust Center Settings > Add-ins. 3. Check or uncheck the boxes you want. Add-in settings explained  Require Application Add-ins to be signed by Trusted Publisher Check this box to have the Trust Center check that the add-in uses a publisher's trusted signature. If the publisher's signature hasn’t been trusted, the Office program doesn’t load the add-in, and the Trust Bar displays a notification that the add-in has been disabled.  Disable notification for unsigned add-ins (code will remain disabled) When you check the Require Application Extensions to be signed by Trusted Publisher box, this option is no longer grayed out. Add-ins signed by a trusted publisher are enabled, but unsigned add-ins are disabled.  Disable all Application Add-ins (may impair functionality) Check this box if you don't trust any add-ins. All add-ins are disabled without any notification, and the other add-in boxes are grayed out. Add-in categories explained  Active Application Add-ins Add-ins registered and currently running in your Office program.  Inactive Application Add-ins These are present on your computer but not currently loaded. For example, XML schemas are active when the document that refers to them is Page 2  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP open. Another example is the COM add-in: if a COM add-in is selected, the add-in is active. If the check box is cleared, the add-in is inactive.  Document Related Add-ins Template files referred to by open documents.  Disabled Application Add-ins These add-ins are automatically disabled because they are causing Office programs to crash.  Add-in The title of the add-in.  Publisher The software developer or organization responsible for creating the add-in.  Compatibility Look here for any compatibility issues.  Location This file path indicates where the add-in is installed on your computer.  Description This text explains the add-in function. Lesson 2: Proofing Features How to Correct Errors in MS Word? When you type text in a document, by default the Word informs you if there is any contextual, spelling or grammatical error. Word informs you in different ways for different errors; If there is any contextual error in the document, it will underline the text with blue line. If there is any spelling error in the document, it will underline the text with red line. Page 3  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP If there is any grammar error in the document, it will underline the text with green line. Steps to correct errors:  Place the cursor over the text that you want to correct  Right click the mouse  A list of suggestions appears  Choose the correct word with a left click How to Check Word Count in MS Word? When you start typing, the Word automatically counts the number of words and number of pages and displays the information on the status bar. If the word count is not available on the status bar, you can right click the status bar and select the Word Count option from the menu. Basic steps to check the word count are listed below;  Open the document  Look at left bottom corner of the document  You will see the total world count and the number of pages To know the word count of a specific line or paragraph you have to select it then Word will display its word count along with the total word count, e.g. 15/40. In this example, the selection has 15 words out of the total number of words (40). Page 4  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP Lesson 3: Working with Tables How to Insert Table in MS Word? Table is a versatile tool of MS Word. It allows you to organize your information, i.e. you can align text, present numerical data and create forms and calendar. The steps to insert table are given below;  Place the cursor where you want to insert the table  Select the Insert tab  In Tables group click the Table command  It displays different options to insert the table  Select the desired option to insert the table To Convert Text to Table  Select the text  Select the Insert tab  In Tables group click the Table command  Select the 'Convert Text to Table' option;  It displays a dialog box  In 'Separate text at' section select the desired option  Click OK, the text will convert to a table Page 5  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP How to Add Row in Table? If you want to increase or add a new row in your table, you can follow the steps given below;  Place the cursor in a row above or below which you want to add row  Right click the mouse  A menu appears  Place the arrow over Insert option  It will display a menu  As required select 'Insert Rows Above' or 'Insert Rows Below' How to Add Column in Table? If you want to increase or add a new column in your table, you can follow these steps;  Place the cursor in the column adjacent to which you want to add the column  Right click the mouse  It displays a menu  Place the arrow over Insert option  It shows a list of commands  As required select 'Insert Columns to the Right' or 'Insert Columns to the Left' Page 6  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP How to Delete Column or Row in Table? The table command also allows you to delete a column or row in your table. You can delete the unwanted columns or rows by following these steps;  Select the column or row of the table  Right click the mouse  A menu appears  As required select 'Delete Columns' or 'Delete Rows' How to Modify Table? Word allows you to customize tables as per your requirement. You can modify your table in different ways, i.e. you can choose a table style, table design, draw borders. The steps to modify a table are given below;  Select the table  Two new tabs Design and Layout appear on the Ribbon  On Design tab you will see three groups of commands to modify table; Table Style Options, Table Styles and Draw Borders;  Layout tab has six groups of commands to format table; Page 7  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP How to Split Text to Columns? You can split your text to columns as shown in the image given below. It helps you make your text more readable and presentable. The steps involved in this process are given below;  Open the document  Select the Page Layout tab  In Page Setup group click the Columns command  It displays a list of options to split text into columns  Select the desired option Lesson 4: Inserting Illustrations How to Insert Smart Art Graphics You can insert Smart Art Graphics in your document to effectively communicate your message. You can insert a process flow, a relationship or an organization hierarchy. The steps to insert smart art graphics are given below;  Place the cursor in the document where you want to insert graphics  Select the Insert tab  In Illustrations group select the 'Smart Art' command;  On left side, a dialog box appears with list of categories  In the center you will see the illustrations available in a category  Select the desired illustration and click Ok Page 8  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP How to Add Text in Smart Art Graphics? Word also allows you to add text in Smart Art Graphics; you can add facts, figures and any other information. The steps to add smart art graphics are given below;  Select the graphic  Task pane appears on the left side if it is not visible then click the arrow on left side of graphic  Type the text in task pane fields it will appear in the graphic  You can also directly type the text in the graphic in text area  Close the task pane after entering the text and click outside the graphic How to Insert Picture in Document? Pictures make our text more attractive and readable. You can insert relevant pictures in your text by following these steps;  Place the cursor where you want to insert the picture  Select the Insert tab on Ribbon  In Illustrations group click the Picture command;  It displays 'Insert Picture' dialog box  Select the desired image  Click Insert to insert the picture Page 9  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP How to Insert Clip Art? Clip art refers to a graphic or a picture that you can insert in your document. It comes in different formats and styles. It is used to enhance the appearance of a document. The steps to insert a clip art are given below;  Place the cursor where you want to insert the clip art  Select the Insert tab  In Illustrations group click the Clip Art command;  A task pane appears on the right side of document  Enter the keyword in 'Search for' field and select the suitable option in 'Search in' and 'Results should be' fields  Click Go, clip art menu will appear  Select the desired clip art with a left click How to Format Picture or Clip Art? You can change the appearance of your picture or clip art to enhance its visual impact. The format tab offers you various options for formatting pictures like contrast, changing color, line style, cropping, etc. The steps to format picture or clip art are given below;  Select the picture or clip art that you want to format  Format tab appears in the Ribbon  Click the Format tab  It displays four groups of related commands to modify or format picture or clip art Page 10  MODULE OFFICE APPLICATION SOFTWARE - SOFAPP For more knowledge about Microsoft Word Intermediate Guide , please check the link provided;https://www.youtube.com/watch?v=_uRRvNGHAd8&list=PL_iwD7O7FG7iZ_Ammd 16DtJyIyyGEHKga&index=3&t=0s REFERENCES https://www.tutorialspoint.com/word/word_explore_window.htm https://www.javatpoint.com/ms-word-tutorial Page 11