SAP Master Data Governance on SAP S4HANA V18 PDF

UNIT 4 MDG for Financials and Hierarchy Management Lesson 1 Explaining Finance Change Request and Hierarchy Management 288 Exercise 9: Request, Approve, and Review an Internal Order 309...

UNIT 4 MDG for Financials and Hierarchy Management Lesson 1 Explaining Finance Change Request and Hierarchy Management 288 Exercise 9: Request, Approve, and Review an Internal Order 309 Exercise 10: Perform Profit Center and Hierarchy Maintenance 317 UNIT OBJECTIVES Describe finance change request and hierarchy management Process simple financial objects © Copyright. All rights reserved. 287  Unit 4 Lesson 1 Explaining Finance Change Request and Hierarchy Management LESSON OBJECTIVES After completing this lesson, you will be able to: Describe finance change request and hierarchy management Process simple financial objects MDG for Financials (MDG-F) MDG for Financials (MDG-F) at a Glance: Master Data Governance for Financials (MDG-F) is an application to centrally govern the maintenance of financial master data. MDG-F provides central steering and control mechanisms independently of local or centralized execution. In MDG-F, master data records can be created, completed, or changed in the staging area, using a distributed step-by-step process, before making the record available to connected business applications. Figure 275: MDG for Financials (MDG-F) at a Glance Central governance for financial data means - in analogy to the other master data domains covered by MDG - that the data is centrally created and maintained and only once it has been fully checked and completed along the MDG workflow, is it distributed to the subscribing business applications for operative use. 288 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management MDG-F Addresses Main Action Areas Figure 276: MDG-F Addresses Main Action Areas SAP Master Data Governance centrally manages financial data: Ensures consistent financial master data across the entire organization. Provides collaborative and traceable execution of changes. Supports excellent financial processes. Ensures high-quality master data and single version of the truth. Animation: MDG-F Addresses Main Action Areas For more information on MDG-F Addresses Main Action Areas, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. Figure 278: MDG-F: The Solution - Building Block Overview MDG provides adjustable data models, the appropriate architecture, processing environment and usability that enable end-to-end central governance from search to replication. © Copyright. All rights reserved. 289 Unit 4: MDG for Financials and Hierarchy Management Figure 279: MDG-F Process Framework The figure illustrates the process framework. It explains the objects Work Center, Search, Workflow/Business Rules and Roles and how they are assigned. Editions Figure 280: Editions Editions control the validity of a change. In the edition, planned change requests for the creation of new data or for changes to existing data are collected and released collectively at a certain date. Time-dependent objects (profit or cost center) automatically inherit the valid- from date from the edition's valid-from date. Intuitive - Integrated Maintenance Figure 281: Intuitive - Integrated Maintenance SAP MDG-F offers an intuitive interface to efficiently maintain financial master data in an integrated fashion. Instead of navigating through multiple tabs and switching between 290 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management organizational structures, the key users work with a browser-based interface. For less- frequent users, SAP Fiori-based applications are offered. Work with Changeable Keys Figure 282: Work with Changeable Keys When a user requests a new financial master data item, they frequently do not yet know the number to be used in the consuming applications. To provide flexibility to the requestor and meet corporate numbering standards, the single-object maintenance in SAP MDG-F offers the feature to use a generated key first then change it to the desired final number in a later step of the creation process. Animation: Work with Changeable Keys For more information on Work with Changeable Keys, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. © Copyright. All rights reserved. 291 Unit 4: MDG for Financials and Hierarchy Management Hierarchy Assignment in Single-Object Processing Figure 284: Master Data and Hierarchy Assignment in the Same Financial Objects User Interface The figure illustrates the following fields: Cost Center Profit Center Cost Element Cost Center Group Profit Center Group Cost Element Group And also: G/L Account Financial Reporting Structure Item In addition to ERP: Overview of all assignments in all hierarchies. Display and maintain not only standard group, but also alternative hierarchies on master data screen. 292 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Integrated Change Request Figure 285: Integrated Change Request A change request can be generated from various processing applications in MDG: these include hierarchy processing, file upload, mass change. Animation: Integrated Change Request For more information on Integrated Change Request, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. Process Efficiency Features Figure 287: Process Efficiency Features The figure illustrates the settings for process efficiency features. Further details: Copy multiple company codes Create multiple company code-specific G/L accounts through the copy function. One-step creation of cost element © Copyright. All rights reserved. 293 Unit 4: MDG for Financials and Hierarchy Management Automatically create the primary cost element connected to a new account in the same maintenance step. This is standard for primary cost elements and optional with SAP S/ 4HANA 1809 for secondary cost elements. Central Governance for Internal Order Master Data Figure 288: Central Governance for Internal Order Master Data The figure shows a screenshot of an internal order, displaying master data. Central governance for internal order master data is available as of SAP MDG 9.2 / SAP MDG on SAP S/4HANA 1809. It provides: Innovations Central maintenance and governance of internal order master data. Replicating internal orders using IDOC from MDG system to SAP S/4HANA or ERP. Initial load of internal orders into MDG, for example, from SAP ERP or SAP S/4HANA. Business Value Centralized governance, compliance and transparency of master data during creation and change through integrated staging, approval, and central audit trail. Consistent definition, authorization, and replication of internal order master data. This keeps data consistent cross systems. Elimination of error-prone manual maintenance processes for internal order master data in multiple systems. 294 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Merge Cost Element into G/L Account Figure 289: Merge Cost Element into G/L Account The figure illustrates the merge of a cost element into a G/L account. Merge of cost element into G/L account has come with MDG on SAP S/4HANA 1809. Further details: Innovations SAP MDG on SAP S/4HANA 1809 covers: - Central maintenance of controlling data (cost element) integrated into the G/L Account user interface. - Replication of cost element data to SAP S/4HANA can be done using the G/L Account IDOC and SOA service. Business value Simplified maintenance of financial master data. Harmonized behavior with SAP S/4HANA. Simplified replication channel lowers TCO. © Copyright. All rights reserved. 295 Unit 4: MDG for Financials and Hierarchy Management Figure 290: Usability Features in Single-Object Maintenance UI The figure illustrates some usability features in single-object maintenance UI. Further details: Side panel, Business Context Viewer (BCV) Context information can be displayed in the side panel (BCV) to provide further related information about the current data record, for example, the change history. Highlight changes Fields that were changed in the previous step are highlighted in color. Usability Features in Hierarchy Processing Figure 291: Usability Features in Hierarchy Processing (1) Usability Features in Hierarchy Processing include: 296 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Easy Actions supported for multiple objects: - Drag & Drop - Move up and down - Rank higher and rank lower - Copy & Paste or paste at lower level - Cut & Paste or paste at lower level Easy to use: Select multiple sub-nodes of one node and carry out any of the actions above. Figure 292: Usability Features in Hierarchy Processing (2) Usability Features in Hierarchy Processing also include: Direct Access/Insight to Hierarchy Change by clicking icons: - Pending Change Request - Change Document Animation: Usability Features in Hierarchy Processing (2) For more information on Usability Features in Hierarchy Processing (2), please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. © Copyright. All rights reserved. 297 Unit 4: MDG for Financials and Hierarchy Management Hierarchy Interlocking Figure 294: Hierarchy Interlocking The settings can be found in the implementation guide: Master Data Governance, Central Governance → General Settings → -> Process Modeling → Hierarchies → Define Scope for Changes Explanations about “Interlocked”: Interlocked: You must use the pending change request to add, delete, move, or change the attributes of this node. Not Interlocked: You can add, delete, move, or change the attributes of this node in a separate change request Flexible Edition Management The Business Value of the Flexible Edition Management is: Easy and flexible scheduling of changes. Use and combine as many editions as you need. Reschedule changes across editions. Intuitive access to business objects across validity timeframes. Access master data through timeframes. Transparency for previous and upcoming changes. Get full transparency across all timeframes. Granular control over replication timing. End user can decide when to replicate changes. Flexible Scheduling 298 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Figure 295: Flexible Scheduling - Simple Example Edition management in central governance of financial data is about scheduling the validity of changes. You can use and combine as many editions as you need. In the example you see that Account B has been added within E1 with unlimited validity as there is no change in E2. It is also possible to reschedule changes across editions. In the example, you see that a pending change of Account D in E1 can be moved to E2. Animation: Flexible Scheduling - Simple Example For more information on Flexible Scheduling - Simple Example, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. Figure 297: Flexible Scheduling - End-to-End Example This detailed end-to-end slide focuses on two accounts. Each of the accounts was changed at different points in time. Each change was associated with an edition. As shown at the top of the figure, Flexible Scheduling - End-to-End Example, the timeframes are for the account we are focusing on - account 20000, which for simplicity, we refer to as account A. We give account A a variant name for each instance. So, when it is created in edition E1, we call it account A1. When it is changed in edition E2, we call it account A2, and so on. You may notice that account A2 has the same timeframe as account A6. This is because the © Copyright. All rights reserved. 299 Unit 4: MDG for Financials and Hierarchy Management accountant needed to change data for the relevant timeframe after the release of edition E2. So the master data steward had to create a new edition, E6, in which the accountant could make the change. We call the instance of the account changed in Edition E6, A6. The following events occurred before today: In edition E1, accounts 20000 and 90000 are created (we call them A1 and B1). When the accounts are created, they are both valid from Q2.2013 until Q4.9999. In edition E2, account 20000 is changed and approved (now called A2). This change creates two new timeframes for the account. A1 is valid only during Q2.2013. A2, at the time of the change, is valid from Q3.2013 until Q4.9999. Account 90000 (B1) remains unchanged. Figure 298: Flexible Scheduling - Use As Many Editions as Needed Color coding of timeframes is used to enable the reader to quickly relate between the screenshot and the timescale. Type of Edition: Currently it is not recommended to create new Edition Types for MDG-F. Use the pre-delivered one (description can be changed). Figure 299: Flexible Scheduling - Through Search The example above shows how a user would access account 20000 in order to change it starting in Q3 or Q4 2013. He would access it through timeframe T2, and by assigning the 300 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management editions E6 or E3 the change would be requested either by Q3 2013 (E6) or Q4 2013 (E3). If the change was supposed to become effective in Q1 2014, an edition for this would have to be created (in a realistic example there would already be one). Animation: Flexible Scheduling - Through Search For more information on Flexible Scheduling - Through Search, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. More explanations about functions: New Creates a new account (not a new timeframe). Copy Enables an account to be used as a template for a new account. Additionally, a new search parameter (Valid On) enables a convenient way to display the values of one or more accounts at a specific point in time (or within a defined timeframe). See previous slides. Transparency About Changes in All Timeframes Figure 301: Transparency About Changes in All Timeframes The example above shows the transparency of the changes in a scenario with an open Change Request in timeframe T3. The instance of the account in T1 shows the “Next Change” in T2 (a change that has already been approved and where the data is “active”), and the “Pending Change” in T3 (there can always only be one pending change across all editions). For the account instance in T2, the “Next Change” is the change in T3, and the “Pending Change” refers to the Change Request holding the change to “A4*”. This change might be unrelated to the earlier change in T2, or it might be required because of this change. © Copyright. All rights reserved. 301 Unit 4: MDG for Financials and Hierarchy Management Figure 302: Flexible Scheduling - Reschedule Change Requests In this example, a change planned for T3 is rescheduled to T4. Rescheduling is possible for each edition within the timeframe between the “Last Change” (the last approved change in an earlier edition) and the “Next Change” (the next approved change in a later edition). Rescheduling to editions beyond this is not possible as this would “skip” changes that might be relevant. In these cases, the changes have to be entered manually. Animation: Flexible Scheduling - Reschedule Change Requests For more information on Flexible Scheduling - Reschedule Change Requests, please view the animation in the lesson Explaining Finance Change Request and Hierarchy Management, online in the SAP Learning Hub. Characteristics of Controlled Data Replication are: Replication Timing: - Edition-Based: Manually started after the edition's release - Change Request-Based: Automatically after approval of a change request or selected in each change request Object-Based Replication - Manual replication (for example, from Search): independent from Replication Timing defined in the edition Time-Dependent and Non-Time-Dependent client systems and objects supported - Replication is placed on hold if needed and started when possible (scheduled report) See also report USMD_EDITION_REPLICATE for scheduling replications. Refer to the MDG-F Configuration Guide for details. 302 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Standard Objects in Data Model Figure 304: Standard Objects in Data Model 0G Data Objects can be extended or modified flexibly to specific needs, according to the back end and target systems. For the SAP S/4HANA 1809 and MDG 9.2 releases the new entity type "Internal Order" has been added. Replication Figure 305: Replication MDG-F replicates the data according to the needs of the connected business systems. This is independent of the deployment option, if MDG is used on top of one of the operational ERP systems, or as a standalone MDG data hub. © Copyright. All rights reserved. 303 Unit 4: MDG for Financials and Hierarchy Management Integration Technology (Elective) Figure 306: Integration Technology (Elective) Master Data Governance for Financial Data supports various replication technologies. These include for example SOA and ALE/IDoc. Request Cost Center or Profit Center with SAP Fiori App Figure 307: Request Cost Center or Profit Center with SAP Fiori App You can also use SAP Fiori apps to request a new cost center or a new profit center. These apps can be flexibly used on a variety of devices including tablets and smartphones. 304 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Approve Cost Center, Profit Center, or G/L Account Figure 308: Approve Cost Center, Profit Center, or G/L Account These examples show SAP Fiori screens for the approval of Cost Center, Profit Center, or G/L Account. Only the relevant fields for the approval (newly created or changed) are displayed. Figure 309: SAP MDG Support of Central Finance (SAP S/4 HANA Finance) Especially in the case of mergers and acquisitions, when you're adding new local systems you can use MDG to maintain mappings in your local and corporate systems. SAP MDG Consolidation identifies common content in different repositories and writes related mapping information into the mapping tables. © Copyright. All rights reserved. 305 Unit 4: MDG for Financials and Hierarchy Management Benefits of SAP MDG for Financials Figure 310: The Benefits of SAP MDG for Financials (1) Benefits of applying central governance for financial data range from increased process efficiency (for example: faster financial close, increased trust in reporting data)... Figure 311: The Benefits of SAP MDG for Financials (2)... and compliance support (that is, for example, transparency and traceability for full audit trail that helps to avoid non-compliance penalties)... 306 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Figure 312: The Benefits of SAP MDG for Financials (3)... up to increased data quality and consistency, for example, to minimize the need for restatements and enable improved planning and analysis. © Copyright. All rights reserved. 307 Unit 4: MDG for Financials and Hierarchy Management 308 © Copyright. All rights reserved.  Unit 4 Exercise 9 Request, Approve, and Review an Internal Order Simulation: Request, Approve, and Review an Internal Order For more information on Request, Approve, and Review an Internal Order, please view the simulation in the lesson Explaining Finance Change Request and Hierarchy Management online in the SAP Learning Hub. Business Scenario You are acting as a business user in the controlling department. Most of the time, you are working with internal orders. After completing this exercise, you will be able to use MDG applications to request a new internal order by copying existing internal orders. In MDG you can work with the SAP NetWeaver Business Client (NWBC) or via the SAP Fiori launchpad. Note: Log on with user MDG100-## to make your master data request, and log on with user MDG_APPROVER to approve the request. Note: In this exercise, when the values include ##, replace the characters with the number that your instructor assigned you. Task 1: Request an Internal Order using the Copy Function 1. In the Manage Internal Order tile, request an internal order using the copy function. Task 2: Approve the New Internal Order 1. In the Change Requests tile, approve the new internal order. Task 3: Review the Internal Order 1. In the Manage Internal Order tile, review the internal order. © Copyright. All rights reserved. 309  Unit 4 Solution 9 Request, Approve, and Review an Internal Order Simulation: Request, Approve, and Review an Internal Order For more information on Request, Approve, and Review an Internal Order, please view the simulation in the lesson Explaining Finance Change Request and Hierarchy Management online in the SAP Learning Hub. Business Scenario You are acting as a business user in the controlling department. Most of the time, you are working with internal orders. After completing this exercise, you will be able to use MDG applications to request a new internal order by copying existing internal orders. In MDG you can work with the SAP NetWeaver Business Client (NWBC) or via the SAP Fiori launchpad. Note: Log on with user MDG100-## to make your master data request, and log on with user MDG_APPROVER to approve the request. Note: In this exercise, when the values include ##, replace the characters with the number that your instructor assigned you. Task 1: Request an Internal Order using the Copy Function 1. In the Manage Internal Order tile, request an internal order using the copy function. a) Choose the Fin Controlling Governance tab and choose the Manage Internal Order tile. 310 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management b) Choose Search. You do not need to apply filter criteria. c) To reuse an existing data record, select the master data record of the internal order: 200021, Description: Area 51 and choose Copy. d) In the pop-up window, use the default Change Request Type, select the EDITION_1 item and choose OK. e) In the next pop-up window, use the default Order Type and choose Copy. © Copyright. All rights reserved. 311 Unit 4: MDG for Financials and Hierarchy Management You do not need to specify a target order ID, because it will be picked from the number range automatically. f) On the opened window, next to Change Request, choose Edit to make changes to the newly created internal order. g) Maintain the Description for the change request. Enter, for example, Request new order for building A - Gr##. h) Scroll down to the Internal Order General Data area, choose Edit and enter the following values: Field Name Value Oder / Description Building A Person Responsible Group-## i) Expand the Status node and check the System Status. 312 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management j) Choose Submit and close the window. Task 2: Approve the New Internal Order 1. In the Change Requests tile, approve the new internal order. a) Navigate back to the Fin Controlling Governance tab and choose Change Requests. b) Use the button Hide Quick Criteria Maintenance and ensure, that the Show filter is set to New and In Progress Work Items. c) In the MDG: Change Requests window, your previously created request displays. To open it, click the hyperlink. Alternatively, select the line and choose Process Change Request. Note: Ensure that you process only your own request. d) Review the changes and choose Finalize Processing. e) To approve the internal order, first choose Refresh, then choose Approve. Close the window. © Copyright. All rights reserved. 313 Unit 4: MDG for Financials and Hierarchy Management Task 3: Review the Internal Order 1. In the Manage Internal Order tile, review the internal order. a) On the Fiori Launchpad Home Screen navigate to the Internal Order tile group. b) Choose the Manage Internal Order tile c) Choose Go. Note: If the warning: "You have not set a controlling area." appears, perform the following steps: a) Open (in the upper right corner) User info → Settings → Default Values. b) In the CO Area, enter A000 c) Choose Save. d) If the warning still pops up, logoff and logon again. d) In the Manage Internal Orders window, select your data record. You can now jump to Display Settlement Rule (if defined), Manage Internal Order or Manage Internal Order - Governance 314 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management © Copyright. All rights reserved. 315 Unit 4: MDG for Financials and Hierarchy Management 316 © Copyright. All rights reserved.  Unit 4 Exercise 10 Perform Profit Center and Hierarchy Maintenance Simulation: Perform Profit Center and Hierarchy Maintenance For more information on Perform Profit Center and Hierarchy Maintenance, please view the simulation in the lesson Explaining Finance Change Request and Hierarchy Management online in the SAP Learning Hub. Business Scenario You act as a business user in the controlling department. You often work with controlling master data. You work using MDG applications to request a new profit center including the hierarchy management through different applications. Note: In this exercise, replace ## with your group number and log on with your user MDG100-##. In MDG you can work with the SAP NetWeaver Business Client (NWBC) or via the SAP Fiori launchpad. Task 1: Create a Profit Center and Process the Change Request 1. Log on to SAP Fiori launchpad. 2. Review Existing Profit Center Hierarchy and Groups. Review the existing profit centers of controlling area 0001 (assigned to Company Code MDG1) that are assigned to the Profit Center Group Hierarchy PCGH-## with ## representing your group. Use the following information: Field Value Edition LOAD2018Q1 Controlling Area # 0001 Profit Center Hierarchy PCGH-## 3. Create a Profit Center with Hierarchy Assignment. Create an additional Profit Center and immediately assign it to the standard hierarchy (mandatory) and the alternative sales hierarchy PCGH-## under the Profit Center Group PCG-S2 Americas you have analyzed in the previous step. © Copyright. All rights reserved. 317 Unit 4: MDG for Financials and Hierarchy Management Note: This task describes how to create the Profit Center “Vancouver". 4. Process the Change Request. For MDG financial processes, SAP delivers a standard workflow template that consists of a maintenance step with final approval and a separate activation step during which the processor is not allowed to change data anymore (segregation of duty). Task 2: Create a Profit Center Without Direct Assignment, Replicate Data and Review it 1. Create a Profit Center without Direct Assignment. Note: Depending on your company’s roles, responsibilities and best practices, there may be a segregation of duty not only for the approval process but as well for the hierarchy assignment. We create now one more profit center, this time in Europe, but without direct hierarchy assignment. At the end of the process, you still get the error of missing standard hierarchy assignment. However, MDG Financial allows you to activate and store the data in the MDG tables. The inbound process of the data replication then takes care of assigning the profit center to the root of the standard hierarchy in the target system. 2. Assign the Profit Center. The task is now to assign the newly created profit center to the alternate sales hierarchy. This hierarchy can be levereaged to perform aggregated or detailed analysis along those hierarchies. They can also be exported to BW or to other analytical applications. 3. Replicate data to the back-end Structures. Note: While the settings of the Editon will replicate any changes immediately after approval, we explain here how to replicate the hierarchy explicitly. Through the NWBC hierarchy, you can trigger the search results. In this example, we use the generic Data Replication option which is always available. 4. Review the Profit Center (alternate) Hierarchy in CO Back end. After the data replication you can find the new and improved master data also via the CO back end transactions. 318 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management 5. Perform mass process Profit Centers through the classic process. Instead of the correct responsible person MDG Expert, we have created several profit centers with MDG only. We search for those records, filter them and trigger a mass change from the search result list. © Copyright. All rights reserved. 319  Unit 4 Solution 10 Perform Profit Center and Hierarchy Maintenance Simulation: Perform Profit Center and Hierarchy Maintenance For more information on Perform Profit Center and Hierarchy Maintenance, please view the simulation in the lesson Explaining Finance Change Request and Hierarchy Management online in the SAP Learning Hub. Business Scenario You act as a business user in the controlling department. You often work with controlling master data. You work using MDG applications to request a new profit center including the hierarchy management through different applications. Note: In this exercise, replace ## with your group number and log on with your user MDG100-##. In MDG you can work with the SAP NetWeaver Business Client (NWBC) or via the SAP Fiori launchpad. Task 1: Create a Profit Center and Process the Change Request 1. Log on to SAP Fiori launchpad. a) Log on to the SAP Fiori Launchpad. Locate the link to the Fiori Launchpad by using the desktop search. 2. Review Existing Profit Center Hierarchy and Groups. Review the existing profit centers of controlling area 0001 (assigned to Company Code MDG1) that are assigned to the Profit Center Group Hierarchy PCGH-## with ## representing your group. Use the following information: Field Value Edition LOAD2018Q1 Controlling Area # 0001 Profit Center Hierarchy PCGH-## a) In the SAP Fiori Launchpad navigate to section / role: Fin Controlling Governance → Manage Hierarchy for Profit Center. 320 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management b) Enter the following data using the F4 input help, and choose Continue. Field Value Edition LOAD2018Q1 Controlling Area # 0001 Profit Center Hierarchy PCGH-## c) In the object menu, choose Levels → Expand Subtree. d) Toggle between Inactive Version and Active Version and expand again. © Copyright. All rights reserved. 321 Unit 4: MDG for Financials and Hierarchy Management Both views are similar because there are no pending change requests. e) Choose Back or close the tab. 3. Create a Profit Center with Hierarchy Assignment. Create an additional Profit Center and immediately assign it to the standard hierarchy (mandatory) and the alternative sales hierarchy PCGH-## under the Profit Center Group PCG-S2 Americas you have analyzed in the previous step. Note: This task describes how to create the Profit Center “Vancouver". a) Start the process through the top Fin Controlling Governance tab and Manage Profit Center tile. You can either directly start to create a New Profit Center or, if the desired master data already exists, search first or, if not, then simplify the process by copying and adjusting an existing record. b) To search for Profit Centers choose starts with as operand, and enter G##* as search term. Choose Search. 322 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management c) From the hit list, select Profit Center G##-22-1, assigned to Controlling Area 0001. Choose Copy. d) Select the change request type Create Profit Center w. Hry Assignments and choose OK. e) Enter the details from the table and choose OK. Field Value Controlling Area 0001 Profit Center ID G##-22-3 Note: Ensure this ID does not yet exist. © Copyright. All rights reserved. 323 Unit 4: MDG for Financials and Hierarchy Management Field Value Edition EDITION_1 f) Enter description Copy PC Toronto to Vancouver ## for the change request and scroll down. Note: Ignore the warning messages. g) In the Profit Center Details section, choose Edit and replace Toronto with Vancouver and adapt the group number G##. Note: Changes you make are highlighted in orange. 324 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management h) Scroll down to the Profit Center Assignments in Profit Center Group Hierarchies area and choose New. Note: You already got the warning message: Profit Center A000/G##-22-03 Field "Profit Center": Profit center not assigned to standard hier. MDGH in controlling area. Ignore this warning in this training system to not interfere with other trainings. In standard MDG-F projects the assignment is done for real data. i) For the Hierarchy field, choose the F4 Input Help and select the Profit Center Group Hierarchy PCGH-##. j) Choose the Parent Type option Profit Center Group as we want to assign the new profit center to the America group. Note: The parent node cannot be derived automatically, use the tree navigation to select the group. k) In column Actions choose the Hierarchy Assignment icon and enter PCGH-## as search term in the Profit Center Hierarchy search field. Then choose Search. © Copyright. All rights reserved. 325 Unit 4: MDG for Financials and Hierarchy Management Note: Optionally, you can click the sign left ot the group to open the list of already assigned profit centers. You can assign your new profit center Assign As Next Node at a specific place in the list. Alternatively, as in this exercise, Assign As Subnode to the group. l) Select the entry PCG-##-2 for the America group and choose Assign As Subnode. m) Perform a Check to ensure the data complies with the roles. n) When you receive the message No error found, choose Submit and close the window. Note: Note the Change Request ID in case other users are working on the system and using the same user ID. 326 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management 4. Process the Change Request. For MDG financial processes, SAP delivers a standard workflow template that consists of a maintenance step with final approval and a separate activation step during which the processor is not allowed to change data anymore (segregation of duty). a) In the SAP Fiori Launchpad, navigate to the Fin Controlling Governance tab and choose the Change Request Inbox tile, to review your pending workflow. b) Assign the Show filter New and In Progress Work Items and choose Apply. c) Select the line that contains your change request. Note: You can either use the hyperlink or choose Process Change Request. © Copyright. All rights reserved. 327 Unit 4: MDG for Financials and Hierarchy Management d) Review the data of the Change Request. Choose Workflow Log to see the potential processors. e) Close the window. f) Choose Finalize Processing and close the window. g) Return to the Inbox and choose Refresh. The current status is Final Check to Be Performed h) Open again your change request and choose Approve. Close the window. Task 2: Create a Profit Center Without Direct Assignment, Replicate Data and Review it 1. Create a Profit Center without Direct Assignment. 328 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Note: Depending on your company’s roles, responsibilities and best practices, there may be a segregation of duty not only for the approval process but as well for the hierarchy assignment. We create now one more profit center, this time in Europe, but without direct hierarchy assignment. At the end of the process, you still get the error of missing standard hierarchy assignment. However, MDG Financial allows you to activate and store the data in the MDG tables. The inbound process of the data replication then takes care of assigning the profit center to the root of the standard hierarchy in the target system. a) Start the process through the top Fin Controlling Governance tab and Manage Profit Center tile. b) This time, we search by the Medium Text field using the search term Vanco* and contains as operand. Select the latest created profit center from the hit list and choose Copy. c) Select the Create Profit Center change request type and choose OK. © Copyright. All rights reserved. 329 Unit 4: MDG for Financials and Hierarchy Management d) The Profit Center has no automatic internal numbering. Enter an ID. Use the next number and confirm the creation through choosing OK. e) Enter Copy PC Vancouver to Walldorf ## in the change request Description field. Note: The change request type is configured with the highlight changes option. All newly copied data is highlighted in orange. 330 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Note: Hierarchy assignments are not possible with this type of change request. There is still the Hierarchy Assignment UI block on the screen because the same user interface is also used to change data. Existing assignments would be shown. f) Scroll down to the Profit Center Details area, choose Edit and enter the values from the table: Field Name Value Name G## - Sales Walldorf Medium Text Group ## - Sales Walldorf g) Scroll down to the Profit Center Description area, choose Edit, and add additional description. Use the values from the table: Language Name Medium Text German G## - Vertrieb Walldorf Verkaufsbüro Walldorf French G## - Ventes Walldorf Office des Ventes Walldorf Note: The Name field has a restricted length. h) Submit the change request and note the number of your change request. Close the window. © Copyright. All rights reserved. 331 Unit 4: MDG for Financials and Hierarchy Management i) On the Home screen of the SAP Fiori Launchpad, use the magnifier icon in the upper right corner and enter my change request in the search field. From the hit list, choose My Change Requests - Monitoring to open the app. j) Switch the Show filter from Created by me to To be processed by me. k) Choose the hyperlink of your change request ID. l) Choose Finalize Processing, Refresh, then Approve. m) Close the browser tab and return to Created by me in the My Change Requests list. Here you can find the overview and processing status of the change requests you triggered. The default period is one week but you can adjust the dates. There is also a user parameter you can use to adjust the default behavior to your needs. You can also close this browser tab/window. 332 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management 2. Assign the Profit Center. The task is now to assign the newly created profit center to the alternate sales hierarchy. This hierarchy can be levereaged to perform aggregated or detailed analysis along those hierarchies. They can also be exported to BW or to other analytical applications. a) Start the process through the top Fin Controlling Governance tab and Manage Hierarchy for Profit Center - Hierarchy Processing tile. b) Search using EDITION_1. We list all existing profit center hierarchies for Controlling Area 0001. Select the Profit Center Hierarchy PCGH-##and choose Continue. c) Expand the full tree hierarchy. © Copyright. All rights reserved. 333 Unit 4: MDG for Financials and Hierarchy Management d) Switch to the Edit mode and choose your profit center G##-22-3 | Group ## - Sales Vancouver. e) Your profit center must belong to the Profit Center Group - Group ## - Canada. Use drag&drop to move it to the correct node. Then move it down to the end of the list. Therefor you have several options including drag&drop or using the menu action. In our case we will use the context menu (right mouse) to move down the profit center. The system always keeps the parent and predecessor information of any element in the hierarchy. Alternatively you can use the RMB action Cut and Paste. f) Review the result. Then use the Check link to perform a check. 334 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management g) In the Create Change Request window, choose change request type Process Profit Center Group Hierarchies and enter as description Assign new PC to hierarchy. h) Choose Transfer. i) Choose Refresh and expand the profit center tree completely. j) Select the profit center group PCG-##-1. Then choose Insert → Profit Center (unassigned), to assign your new profit center to the alternate sales hierarchy. © Copyright. All rights reserved. 335 Unit 4: MDG for Financials and Hierarchy Management k) Mark the new profit center G##-22-4 | Group ## - Sales Walldorf, check that the flag Insert as Subnode is active, and Transfer the profit center to the hierarchy. l) The result should look similar. If the assignment happens to another node, use the context menu / right mouse button to move the profit center to the desired position. Finalize the change by clicking on Save and close the window. m) Use the Change Request Inbox in the Fin Controlling Governance folder to process the changes. Detailed steps are already described in Task 2. 336 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management Note: You can also use My Change Request. 3. Replicate data to the back-end Structures. Note: While the settings of the Editon will replicate any changes immediately after approval, we explain here how to replicate the hierarchy explicitly. Through the NWBC hierarchy, you can trigger the search results. In this example, we use the generic Data Replication option which is always available. a) On the SAP Fiori Launchpac Home screen, navigate to Custom Objects Governance and choose Replicate by Object. b) As Business Object Type select Profit Center Group Hierarchy. c) Enter the CO Area 0001 and the hierarchy PCGH-## – there is no explicit value help, but type ahead via HANA is functional. © Copyright. All rights reserved. 337 Unit 4: MDG for Financials and Hierarchy Management d) Select the line, you have maintained. Then select T41_400 as Target System Selection and choose Replicate. e) Check through Display Log. f) Close the log and the window. 4. Review the Profit Center (alternate) Hierarchy in CO Back end. After the data replication you can find the new and improved master data also via the CO back end transactions. a) Start the process through the top Fin Controlling Governance tab and Manage Profit Center tile. 338 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management b) In the Search Profit Center window, use the values from the table. Then press Search (or Enter). Field Name Value Hierarchy Type Profit Center Group Edition EDITION_1 Profit Center Hierarchy PCGH-## Controlling Area 0001 c) Review your structure. d) Examine the structure and assigned objects in the back end. e) Log on to the SAP back end system and, from SAP Easy Access, navigate to Accounting → Controlling → Profit Center Accounting → Master Data → Profit Center Group → Display. As alternative, you can also start transaction KCH3. © Copyright. All rights reserved. 339 Unit 4: MDG for Financials and Hierarchy Management f) Enter 0001 as Controlling Area, using the F4 input help. g) Use the F4 input help to enter PCGH* as Profit Center Group and set the option Top Nodes Only. Choose Execute. h) The Selection Profit Center Group window appears, showing you the hit list. Select your PC PCGH-## and choose Execute. i) Press the Hierarchy (F6) Button or press Enter. j) Navigate to the group and profit center details. 5. Perform mass process Profit Centers through the classic process. Instead of the correct responsible person MDG Expert, we have created several profit centers with MDG only. We search for those records, filter them and trigger a mass change from the search result list. 340 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management a) On the SAP Fiori launchpad, start the process through the top Fin Controlling Governance tab and Manage Profit Center tile. b) Include the field Person Responsible in the search parameters. As search criteria enter Group ## as responsible person and choose Search. c) Select the lines which contains the values from the table and choolse Mass Change. Field Name Value Controlling Area 0001 Profit Center G##-22-X (X = 1-4) From the search result list, you are transferred to a new browser session or window. You are already at step 3 Refine Selection of the procedure guided by Mass Change. d) Choose Next. © Copyright. All rights reserved. 341 Unit 4: MDG for Financials and Hierarchy Management e) In step 4 Define Values, enter MDG Expert in the field Person Responsible and choose Next. f) In step Check and Execute you can review the planned changes. Choose Execute Changes. If there is already an open change request, it can be reused. Here, we create a new change request. g) Add Correct responsible Person as description and choose OK. 342 © Copyright. All rights reserved.  Lesson: Explaining Finance Change Request and Hierarchy Management h) Ignore the warnings and choose Save Changes and close the window. i) Process the change request through the Change Request Inbox. You can also use your My Change Request list. © Copyright. All rights reserved. 343 Unit 4: MDG for Financials and Hierarchy Management LESSON SUMMARY You should now be able to: Describe finance change request and hierarchy management Process simple financial objects 344 © Copyright. All rights reserved.  Unit 4 Learning Assessment 1. Explain the term “Edition”. 2. Which replication technology is supported for internal order replication? Choose the correct answers. X A WebService / SOA X B ALE /IDOC © Copyright. All rights reserved. 345 Unit 4: Learning Assessment 346 © Copyright. All rights reserved.