Safety Security and EOP 23-24.docx

Safety, Security and Emergency Operations Plan 608 Henrietta Creek - Roanoke, TX 76262 Contents CAMPUS EMERGENCY RESPONSE TEAM 5 CaMPUS INCIDENT RESPONSE TEAM 6 CAMPUS INCIDENT COMMAND TEAM ROLES AND RESPONSIBILITIES 7 SPECIAL CONSIDERATIONS INDIVIDUALS 9 SCHOLAR MEDICAL ALLERGIES 10 SCHOLAR MED...

Safety, Security and Emergency Operations Plan 608 Henrietta Creek - Roanoke, TX 76262 Contents CAMPUS EMERGENCY RESPONSE TEAM 5 CaMPUS INCIDENT RESPONSE TEAM 6 CAMPUS INCIDENT COMMAND TEAM ROLES AND RESPONSIBILITIES 7 SPECIAL CONSIDERATIONS INDIVIDUALS 9 SCHOLAR MEDICAL ALLERGIES 10 SCHOLAR MEDICAL CONDITIONS-UPDATED FREQUENTLY 11 UTILITIES CUT OFF 13 severe weather Shelter areas 14 Evacuation route 15 OFF-CAMPUS EVACUATION SITE 16 Parent & Scholar Reunification Process 30 Parent & Scholar Reunification Procedure 31 SEVERE WEATHER 33 LOCK DOWN/REVERSE EVACUATION 34 FIRE OR EVACUATION 35 CLEAR ROOM 36 GENERAL SAFETY 37 Traffic Plan 37 Safe Walking 37 Lightning 37 Dismissal Process During Severe Weather and Lightning 38 Campus Access 38 Parent/Guardian Visitation 38 Scholar/Adults Interactions 39 ACCIDENTS / INJURIES / ILLNESS 39 Parental Notification 39 Parental Notification Concerning Other Scholars 39 Asthma Attack or Allergic Reaction 40 EpiPen Instructions 41 Anaphylaxis Action Plan 42 Bomb Threat 42 Communications Embargo 44 Power Outage 44 Earthquake 44 Flooding 44 Gas Leak 45 Hazardous Materials or Chemical Spill 45 Infectious Disease 48 Notifiable Conditions 50 Intruder 52 Missing Scholar 52 Abduction 52 Child Abuse/Neglect 52 Seizures 53 Seizure Action Plan 55 Military or Terrorist Activity 56 Weapons 57 Threat to Self or Others 57 Intent to Harm Self or Others Parent/Guardian Notification 59 Re-Entry and Scholar Safety Plan After Hospitalization 60 APPENDIX A : Incident Report Form 61 APPENDIX B : Parent Scholar Reunification Documentation 62 APPENDIX C : Log of Drills and Exercises 68 APPENDIX D : Media During an Incident 69 APPENDIX E : Emergency Black Box 70 APPENDIX F : Campus Shelter in Place Emergency To-Go Bag 71 Emergency Operations Plan Acknowledgement And Attestation 72 CAMPUS EMERGENCY RESPONSE TEAM Position Name Signature Head of School Kathy Lyda Assistant Head of School Aimee Anglin Scholar Advocate Joseph Sturgeon Faculty Jeremy Edins Faculty Tracy Schraub E.A. Young Academy is a member of the American Red Cross Ready Rating Program. CaMPUS INCIDENT RESPONSE TEAM During a crisis, many issues must be dealt with quickly. Forming an Incident Response Team, or IRT, is one technique for managing the expected workload. This group may be called on anytime to respond to an emergency. Often, more than one individual is assigned to the team to ensure the availability of trained staff on short notice. Often this team is organized according to a command-and-control model called the Incident Command System. Used extensively throughout North America, the Incident Command System (ICS) is an emergency response command structure used by private companies and government agencies such as the police and fire departments. This type of response structure facilitates communication with public safety officials who will be familiar with this command structure and have corresponding managers assigned to the various functions. CAMPUS INCIDENT COMMAND TEAM ROLES AND RESPONSIBILITIES Incident Commander – Kathy Lyda The Incident Commander is responsible for frontline management of the incident, tactical planning, and execution, determining whether outside assistance is needed, and relaying requests for internal resources or outside help to other faculty or public sector responders such as the police and fire departments. Although the Incident Commander may consult with other individuals, all employees must follow the decisions made by the Incident Commander. Severe Weather: Decides to shelter in place. Maintains incoming and outgoing emergency information stream (via radio, cell, etc.) and coordinates appropriately. Lock Down/Reverse Evacuation: Decides to lock down. Calls 911. Maintains outgoing and incoming emergency information stream (via radio, cell, etc.) and coordinates appropriately. Fire or Evacuation: Decides to evacuate. Calls 911. Maintains outgoing and incoming emergency information stream (via radio, cell, etc.) and coordinates appropriately. Safety and Security Manager – Tracy Schraub The Safety and Security Manager provides support services before, during, and after an incident, including briefings, training, monitoring high-hazard areas, and posting appropriate information in high-visibility areas. This individual will ensure that after incident reports are completed. This role is responsible for the security of property and other assets of the organization. All activities should be coordinated and communicated to the Incident Commander and other Incident Command (IC team) members. Administers First Aid in any emergent event. Serves as back up for any missing positions. Serves as back up for any missing positions. Serves as back up for any missing positions. Operations Manager – Aimee Anglin The Operations Manager is responsible for setting after-incident priorities, evaluating needs, managing the deployment of resources, and coordinating the operational activities of the other members of the IC team. All activities should be coordinated and communicated to the Incident Commander and other Incident Command team members (IC team) members. Severe Weather: Calls 911 in event that the IC cannot. Primary individual responsible for ensuring all individuals on campus are accounted for and sheltered. Lock Down/Reverse Evacuation: Calls 911 in event that the IC cannot. Primary individual responsible for ensuring all individuals on campus are accounted for and sheltered. Fire/ Evacuation: Calls 911 in event that the IC cannot. Primary individual responsible for ensuring all staff, faculty and scholars on campus are accounted for and evacuated. Takes Emergency To Go Bag. Public Information and Liaison Manager – Joe Sturgeon or Lindsey Baines The Public Information and Liaison Manager is responsible for quickly establishing communications with the Incident Commander, gathering accurate information on the incident and its impact, developing a communications plan appropriate to the incident, and ensuring that only authorized individuals provide information to the media and other stakeholders. All activities should be coordinated and communicated to the Incident Commander and other members of the Incident Command team (IC team). During and immediately after the incident, the Public Information and Liaison Manager is responsible for collecting, coordinating, and managing all requests for external services and resources. Severe Weather: Secondary individual responsible for ensuring all staff, faculty and scholars on campus are accounted for and sheltered. Lock Down/Reverse Evacuation: Secondary individual responsible for ensuring all individuals on campus are accounted for and sheltered. Fire/ Evacuation: Secondary individual for ensuring all guests are accounted for and evacuated. SPECIAL CONSIDERATIONS INDIVIDUALS First Name, Last Initial LS, MS, US Additional Support Needed Harry C LS Close Supervision Lyla R LS Close Supervision Trey B LS Close Supervision Jack Risley LS Medically fragile Alejandro C. MS EpiPen – Nut allergy Vikram R. MS EpiPen – Nut allergy Duke R. MS Celiac (no actions) SCHOLAR MEDICAL ALLERGIES Scholar NAME ALLERGY COMMENT Andrews, Presley Lactose intolerant Aquino, Brady Augmentin Rash Aubin, Lillian tree nuts (confirmatory testing pending) Makes her throat itch, sometimes causes vomiting Baines, Elijah penicillin Baines, Liam seasonal Banks, Darron Dairy   Gluten   Tylenol Besters, Cameron Penicillin Brahmandam, Krish Dust mites Carpets, old rugs   Mold Brigmon, Brooks Seasonal Burtea, Alexandra Fire ants Extreme swelling Cabrera, Alejandro All Tree Nuts   Fish Nut, fish   Peanut Dayalu, Brielle Bug Bites Will get large helps from certain bug bites. Benadryl will help in addition to ice on location Duncan, Hayden Environmental Fay, Andrew Cats Frith, Richard Seasonal Hanes, Joshua Penicillin and all derivatives Josh has never been given penicillin b/c his brother and mother are highly allergic, so we just avoid it.   Seasonal allergies Regulated from home with over-the-counter meds   Shrimp / Shellfish Have Epipen but have never used; he knows to avoid shrimp. Hitchings, Sawyer Penicillin   Seasonal Allergies Hodnett, Zoe penicillin rash Jones, Cairo Amoxicillin Kahlon, Gursaroop grass   pollen Krackenberger, Ashton Fire Ants Lee, Sandee Cat fur Eyes starts to itch almost immediately   Penicillin/amoxicillin No patch test   Pollen/ozone/smoke Can provoke wheezing Lipson, Kai Amoxicillin Urticaria Lipson, Lev Lactose Needs Lactaid pill for dairy Morales, Helena Ant Bites Mowbray, Margot Sulfa-based meds Poch, Alexander Seasonal - pollen / some trees Ramanujam, Ashwin Environmental pretty much everything outside Ramanujam, Vikram Food Allergies peanuts, tree nuts Riordan, John seasonal Risley, Caroline Amoxicillin Risley, Jackson Mango Hives Rycroft, Emma MigraLief Saifuddin, Aayan Grass   Pollen Tokerud, Autumn Penicillin Urbanski, Collin Environmental Molds, trees, etc Wasko, Aubrey Penicillin Full body rash Wasko, Kaden Penicillin Full body hives SCHOLAR MEDICAL CONDITIONS-UPDATED FREQUENTLY SCHOLAR NAME CONDITION COMMENT Aquino, Brady ADHD Aubin, Dean ADHD Aubin, Lillian ADHD Barnes, Harry ADHD D-Amphetamine Brigmon, Brooks Allergies   Asthma Burkholder, Brennan ADHD takes medication at home   Anxiety takes medication at home   Autism high functioning Cabrera, Alejandro Life threatening Food Allergies: Peanuts, Tree Nuts, Fish   Non life threatening allergy: gluten Dayalu, Brielle Near-sighted Glasses for all activities   Scoliosis Managed with Tylenol, lighter activity when it is hurting Duncan, Hayden Allergies animals, trees, grass Hitchings, Sawyer Asthma Hodnett, Zoe ADD/ADHD evaluated, but not formally diagnosed Johnson, Mattias IBS Krackenberger, Jack Asthma Lee, Sandee ADHD, sensory processing Good medical control now   Allergic conjunctivitis   Exacerbation of asthma Starting to outgrow, previously severe (ambulance)   Flat feet/pes planus Under PT - hip thrown out, knee/ankle pain   Occasional eczema and allergies Please excuse outdoors during spring Lovering, Henry ADHD Takes 4mg of guanfacine each morning Lovering, Jonah Celiac He cannot eat any gluten or he'll get bellyache/fever and possibly an upset stomach. This isn't a wheat allergy, it's an immune system response that damages his small intestine. Diagnosed in July 2022. Olm, Colby Anxiety   Autism   Depression Parham, Collin Color Blind Red/Green colorblind-will have difficulty sorting/identifying certain colors or shades Ramanujam, Ashwin Asthma uses preventive care everyday Ramanujam, Vikram Eosonophilic esophagitis Reade, Duke Celiac Cannot digest gluten Riordan, John cough variant asthma Risley, Jackson Congenital Hypothyroidism Medication taken at home Rycroft, Emma migraines has been hospitalized for them Tokerud, Autumn Reflux she takes digestive enzymes at lunch Urbanski, Collin Asthma Not severe, mainly triggered with heavy exercise Walker, Julian ADD Takes 36mg Concerta once daily (AM). UTILITIES CUT OFF Current floor plans and/or room assignments are located Front Office Central Location Utilities Location of Cut-Off Mechanisms Persons Responsible for Cutting off Utilities *Hazardous Materials *Locations of Hazardous Materials Electrical Mechanical Room, Pull Breaker Aimee Anglin Water City of Roanoke Fire Sprinklers Aimee Anglin HVAC Mechanical Room Breaker Aimee Anglin severe weather Shelter areas Evacuation route OFF-CAMPUS EVACUATION SITE Evacuation Site: JMC Global Technologies Address: 616 Henrietta Creek Ste. 100 Roanoke, TX 76262 JMC Phone Number(s): Tel. 817-428-8437 Contact Person(s): Craig Corvato Parent Reunification Location Look for Parent Check In Signs or Young Academy Staff Parent & Scholar Reunification Process The double-gated system to be utilized when laying out the Parent-Scholar Reunification Site is depicted below. The next page provides specific information on the entire system. Parent & Scholar Reunification Procedure INCIDENT COMMANDER – Kathy Lyda Serve as main point of contact for the Incident Response Team. Delegate as below. Stay in communication with main point of contact of offsite evacuation site (if applicable) SECURITY – Jeremy Edins & Non-assigned Faculty Security Team Members will be stationed to assist parents or guardians in finding the Adult Check In. RUNNERS– Designated Upper School Scholars Report to FIRST to the Scholar Holding Area. Check in with the team and ensure they note on the roster you have been released to the Adult Check In Area as a Runner. Go to the Adult Check In Area. Make sure you are checked off on the Master Release Form and accounted for as a runner here as well. Wait for further instructions. You will be handed an Adult Requestor Form at the Adult Check In area which you will run back to the Scholar Holding Area. Check this form in with the Scholar Holding Area supervisors. The team members will have the requested scholar report to them if the requested scholar is present in the holding area. Escort the scholar to the Scholar Release Area (which may be in the same place as the Adult Check in Area. Deliver the scholar to the team working this area and ensure they have them checked off as “Released” on the Master List by one of the Adult team members. Wait for the next request. ADULT CHECK IN – Joe Sturgeon Post signs at the Adult Check In Area. This may be the same as the Scholar Release Area. The parents or guardians picking up a scholar report to the Adult Check In Area. STEP ONE: Have adult Requestor complete the Adult Requestor Form. Using the Adult Requestor Form, check the name of the scholar being requested by the adult on the Master Emergency Release Form. STEP TWO: Confirm the identity of the pickup person and that the pickup person is listed on for the scholar as being authorized to pick up the scholar on the Release List. Lists are organized by Lower, Middle and Upper School. STEP THREE: Once information is captured, hand off the Adult Requestor From to a runner to take to the Scholar Holding Area. STEP FOUR: Ask parents or guardians to step around to the Scholar Release Area and wait for the runner to return. [NOTE: The Adult Report Point and the Scholar Release Area may be consolidated if there are too few Team Members to run both locations.] SCHOLAR HOLDING AREA – Advisors Organize scholars by school if possible. Take roll. Contact the Incident Commander immediately if a scholar is missing. Release any Upper School runners to the Adult Check in Area once you have recorded that information in the roster. Runners will begin to arrive with requests for scholars. Record on the roster that the scholar has been released from the holding area, check off the “Sent with Runner” Scholar Release Form, and send the scholar with a runner to the Scholar Release Point. If the scholar was never at school that day (absent), is being attended to at the First Aid Station, has been taken to the hospital, is not available for pickup due to some other situation, or is missing, the team member will make the appropriate entry on the Adult Requestor Form and enter comments to clarify the status. The runner will deliver the Adult Requestor Form to the Scholar Release Point with this information. Contact the Incident Commander immediately if a scholar is missing. SCHOLAR RELEASE – Aimee Anglin When the runner delivers the Scholar Release Form and the scholar (if available) to the 2 or more Scholar/Family Reunification Team Members at the Scholar Release Point, the team members will call for the parents or guardians picking up the scholar. The parent’s or guardian’s identification will again be confirmed. The parents or guardians will then sign for the scholar and depart the area with the scholar. If, however, the parents or guardians must be notified that the scholar is not available for pickup, a Scholar/Family Reunification Team Member will escort them to the Notification Room, where the notification will be made privately based on the information provided in the third section of the Scholar Release Form. The team members in the Notification Room will be responsible for helping the adult and finding answers to the resulting questions. SEVERE WEATHER SIGNAL: OVERHEAD ANNOUNCEMENT PROCEDURE: Line up scholars. Exit room in a silent, orderly line. Leave belongings in classroom. Take your Emergency Black Box, First Aid Kit and Flashlight Check that all scholars are out of the classroom. Close classroom door. DO NOT LOCK. Proceed to your designated shelter area. In the shelter area, take attendance and account for each scholar. Designated Admin will conduct a building sweep to ensure all individuals on campus are accounted for. If a scholar is missing or you have too many, share with Administrator making the security sweep. Do NOT leave your scholars. Scholars remain in place until the all clear signal is given. LOCK DOWN/REVERSE EVACUATION IF POSSIBLE, SIGNAL IS: WE ARE IN LOCKDOWN PROCEDURE: In the event of a building lockdown OR reverse evacuation, it is mandatory that all scholars and adults remain in the classroom or get to the closest classroom. Staff who are outside will re-enter the building immediately and proceed to the closest classroom. Always have your key when outside. Staff who are not teaching should go to the nearest classroom. Pre-designated staff will check common areas and halls for scholars and direct them to the nearest classroom. Anyone outside a classroom when the alarm is sounded must immediately go to the closest classroom. Close and lock classroom door. Close blinds in room, if possible. Bring your Emergency Black Box, roll and cell phone with you. Check your roll using attendance sheet in the Emergency Black Box. Remain quiet. No one is to answer the door under any circumstance. Remain in this position until "all clear" is announced by either overhead announcement and/or an “all clear” text. Other shelter areas are: FIRE OR EVACUATION SIGNAL: OVERHEAD ANNOUNCEMENT or ALARM PROCEDURE Line up scholars. Exit room in a silent, orderly line. Leave belongings in classroom. Take your Emergency Black Box Check that all scholars are out of the classroom. Close classroom door. DO NOT LOCK. Evacuate the building by designated routes to the assembly area. The assembly area is the paved pad underneath the water tower. In assembly area, gather by advisory and take roll to account for each scholar. Raise your hand if a scholar is missing or you have too many scholars. Scholars remain in orderly and silent lines until all clear signal is given. PROCEDURE WHEN NOT IN YOUR OWN CLASSROOM Staff should be familiar with assembly area and evacuation route designated for that classroom or area. The Emergency Black Box should accompany the class and be used by the faculty, or supervising adult, to account for all scholars. CLEAR ROOM SIGNAL: CLEAR ROOM “Clear Room” is used when a faculty member must remain in an emergent situation and needs to send scholars to a designated safe area. “Clear Room” is a verbal command issued by the faculty in the room. Successful use of “Clear Room” requires that there be a designated safe area and that scholars understand they must go directly to the designated area when the command is issued. CLEAR ROOM SENDER PROCEDURE Direct scholars to the agreed upon designated area. Scholars must leave their belongings. If possible, send the Emergency Black Box. Notify the front office immediately. Include requested response if possible such as “additional adult needed,” call 911, medical emergency etc. Remain with the problem situation. Additional adults will arrive to assist. CLEAR ROOM RECEIVER PROCEDURE Ensure that the front office staff is aware that a room has been cleared via the PA system in your room. Take roll for that class. Wait for further instructions. Go to this room in the event of a “Clear Room” GENERAL SAFETY Traffic Plan Scholars may be dropped off no earlier than 15 minutes prior to the designated drop off time. For safety reasons, drivers must drop-off and pick-up scholars in the designated drop-off and pick-up zones. If a scholar is unprepared to exit the car please have the driver pull through the drop-off zone and park. When drivers are entering the drop-off zone please have them pull as far forward in the drop-off zone as possible. Parents should not move out of the drop-off zone until instructed to do so by the appointed Young staff. If scholars arrive after 20 minutes after the designated drop off time they will need to sign in at the front office as roll may already have been taken in class. Scholars must be picked-up no later 30 minutes after the dismissal time. If a scholar does not come to the car when all other cars are ready to move from the pick-up zone, this car will need to move out of the pick-up zone and park. Appointed Young staff will oversee the drop-off and pick-up each day. Appointed Young staff will ensure all cars pull all the way forward, stop and stay stopped until all scholars are safely in/out of their vehicles. Please keep in mind that staff should not engage in conversation or relay information during drop-off and pick up times. Academy scholars remaining on campus longer than 30 minutes will be charged an after care fee of $20 per hour. Should the scholar not have arrangements for timely pick up more than three times during the school year, a mandatory parent conference with Academy Leadership Team will be required. Safe Walking For those scholars who would like to walk or ride bikes to school, the following are things they should be aware of. E.A. Young Academy cannot assume liability for scholars unless they are on campus. Appointed Young staff will be by the school entrance and will be on duty every school day. Walkers will be released by an appointed Young Academy staff member 15 minutes after the designated pick-up time. At this point scholars will be able to walk home. This is done to allow for the heaviest traffic to move out before scholars are released. Lightning Monitoring Weather Conditions: a. The school will monitor weather forecasts and alerts from reputable sources, such as the National Weather Service, to stay informed about potential lightning storms. b. In the event of a severe thunderstorm warning, the administration will be notified immediately. Communication: a. Teachers and staff members will be informed of weather forecasts and updates through official channels (email, text, or designated communication platform). b. Teachers are responsible for relaying weather-related information to scholars in a calm and clear manner. b. When lightning is detected within a predetermined radius, outdoor activities will be suspended, and scholars will be directed indoors. Outdoor Activities: a. During lightning storms, all outdoor activities, including physical education classes, recess, and sporting events, will be immediately suspended. b. Scholars will be directed to move to designated safe areas indoors until the lightning threat has passed. c. The recommended distance to suspend outdoor activities and seek shelter due to the threat of lightning strikes is typically within 6 miles of the storm. d. The recommended time for activities to be suspended after the last lightning strike is 30 minutes. Dismissal Process During Severe Weather and Lightning When severe weather occurs at dismissal time, parents can expect a delay in the dismissal process. Parents of scholars whose dismissal is delayed by inclement weather will be notified via RenWeb group text message as well as communication through email and social media. Scholar pick-up will be delayed if lightning strikes within one mile of the school. Ten minutes must elapse without another lightning strike within a one-mile radius of the school before regular activities can proceed. Parents wishing to forgo the delayed dismissal to pick up their scholar may park and go to the office. Once the scholar is signed out, they will be released directly to the parent/guardian. Walkers and Bike Riders: In the case of lightning, scholars will be held indoors for 30 minutes after the lightning is out of the area. Carpool Line When it is determined that it is safe to operate the carpool line during severe weather, the carpool line will be directed to go under the portico (one lane only). Carpool will be conducted as usual under the portico unless common sense dictates otherwise. Campus Access E.A. Young Academy encourages and welcomes parents and other visitors to work as educational partners. As part of our commitment to the safety and security of all scholars, staff, and visitors, all visitors are required to enter through the front door of the building and report to the front office to sign in and receive a visitor badge to wear in a visible place above the waist while on campus. Upon leaving the campus, all visitors must stop by the front office to sign out and return their visitor badge. This process helps academy administration know who may still be on campus in case the campus has to be evacuated for any reason. All parents and scholars will need to enter and exit through our front doors. All scholars and campus visitors will need to ring the doorbell. Once verified, an office staff member will "buzz in" the scholar or parent. Parent/Guardian Visitation Parents and guardians are welcome to visit the Academy at any time. No prior scheduling is required but is STRONGLY encouraged for appropriate accommodations to be made. Please note, all visitors must check in with the office prior to being on campus. Please do not ask if they can ”just run down to the classroom for a quick sec” without checking in. During visits, visitors are asked to observe any precautions or procedures as described above or given by the faculty for the safe and orderly conduct of planned activities. As an educational institution committed to providing our scholars with the best educational environment, we strive to minimize interruptions and distractions. This also applies to before and after campus visits to the classroom. ANYONE seen on campus without a badge will be asked about his or her presence. “May I help you?” is a common question heard when greeting someone without a badge. Should someone not have a badge displayed, they should be directed to the front office for proper sign in. Parents need to sign in all younger children and infants who may be with them. Again, the office must be able to account for EVERYONE. Visitors who sign in and wear a badge may become a campus “intruder” depending on their actions while on campus. When parents or guardians are visiting the campus, they are asked to state their business in the sign-in book. Straying from campus business can be a disruption to classroom instruction and should be avoided. Visitors should always SIGN OUT when they leave campus. Scholar/Adults Interactions Please refer to the Safe Scholar Handbook for specific guidance on scholar/adult interactions. ACCIDENTS / INJURIES / ILLNESS Assess severity of injury or illness. Call first aid/CPR certified staff members to assist with on-site intervention. Call 911 for emergency assistance if necessary. Remove uninjured scholars from the accident site. Transfer injured or ill person(s) to office area if safe/necessary to do so. Call parent(s) or those listed on emergency release form. If a scholar is taken to a medical facility, they should be accompanied by a staff member if parent(s) are not available to immediately accompany the scholar. Post-incident, record the details of the incident on the Incident Report Form located in Appendix A. All incidents that result in bruising, bleeding, bites, stings or potential head injury must be entered into RenWeb and parents must be notified. Parental Notification After ensuring the safety of a scholar, parents will be notified immediately if that child: Is injured and the injury requires medical attention by a healthcare professional Has a sign or symptom requiring exclusion from other scholars as specified in Infectious Disease section of this handbook Has been involved in any situation that placed the scholar at risk Has been involved in any situation that renders the Academy unsafe, such as a fire, flood, or damage as a result of severe weather Parents and guardians will be made aware of less serious injuries when the parent picks the child up from the Academy or after Academy hours. Less serious injuries include, but are not limited to, minor cuts, scratches, and any other first-aid treatment by staff. Should an Incident Report be required due to injuries requiring medical attention by a health-care professional or a situation which has put a child at risk, the report will be shared with the child’s parent/guardian. Academy staff must obtain a signature from the child’s parent/guardian indicating the parent has reviewed it within forty-eight hours of when the incident occurred. Parental Notification Concerning Other Scholars Parents and guardians of scholars will be notified in writing within forty-eight hours of becoming aware that a scholar or group of scholars has an outbreak of an infectious disease. Should an Incident/Illness Report be required due to injuries requiring the medical attention by a health-care professional or a situation which has put a child at risk, the report will be shared with the child’s parent/guardian. Academy staff must obtain a signature from the child’s parent/guardian indicating the parent has reviewed it within forty-eight hours of when the incident occurred. Asthma Attack or Allergic Reaction At any sign, send to front office if ambulatory. If not able to walk, send a runner to the office for assistance. Refer to scholar’s asthma action plan. EpiPen Instructions Anaphylaxis Action Plan Scholar Name _________________________________________________DOB___________________ Physician_______________________________________________ ________Phone _____________ Parent _________________________________________________________ Phone _____________ _ ALLERGY:______________________________ EpiPen Administration Permission Form On File  Yes  No ACTION Symptoms Give Checked Medication If a food allergen has been ingested or sting has occurred but no symptoms Observe Epinephrine Antihistamine Mouth Itching, tingling or swelling of lips, tongue, mouth Observe Epinephrine Antihistamine Skin Hives, itchy rash, swelling of the face or extremities Observe Epinephrine Antihistamine GI Nausea, abdominal cramps, vomiting, diarrhea Observe Epinephrine Antihistamine Throat* Tightening of throat, hoarseness, hacking cough Observe Epinephrine Antihistamine Lung* Shortness of breath, repetitive cough, wheezing Observe Epinephrine Antihistamine Heart* Weak, thready pulse, low blood pressure, fainting, pale, blueness Observe Epinephrine Antihistamine Other* Observe Epinephrine Antihistamine Physician’s Name (Print) _____________________________________ Office Number___________________ Physician’s Signature________________________________________ Date___________________________ CALL 911 IF EPIPEN IS ADMINISTERED (MANDATORY) Bomb Threat Upon receiving a message that a bomb has been placed in or near the campus: Keep caller on phone as long as possible and DO NOT hang up. Signal to someone near you to alert the Incident Commander (or designee). Use the bomb threat checklist to obtain information from the caller. (see below) After hanging up, assess if Caller ID captured the number. Incident Commander (or designee) notifies 911 on a different phone Use normal evacuation procedures and routes unless otherwise noted. Bomb Threat Checklist When is the bomb going to explode? Where is it now? What does it look like? What kind is it? What will cause it to explode? Why did you place it? What is your name? Exact wording of threat:________________________________________________________ Communications Embargo Due to the digitally connected nature of our school, our scholars have accessibility to potentially disturbing breaking news events. E.A. Young Academy monitors these events throughout the day, and should a breaking news event be determined not appropriate for our scholars to learn about at school, an incoming communications embargo will be put in place. Faculty will be notified via administration of developing news events that may not be appropriate for our scholars to learn about at school. Each faculty will determine how to proceed with their class in shutting down incoming digital communication and communicate that to their cluster teachers or other classes which may share the information with that class. For example, a faculty member may direct his/her class to close computers and move to a non-digital activity. Power Outage Before or After the Academic Day: When a serious power outage occurs before the academic day begins, attempts will be made to determine from the power utility company the anticipated duration of the problem. If the problem is expected to extend beyond school starting time, the Incident Commander (or designee) will discuss whether to cancel school. During school: When a power outage occurs for more than a fifteen-minute duration, the Incident Commander (or designee) will contact the power utility company to determine the extent of the problem. Faculty will remain in classrooms with their scholars. Communications with classes will occur through the use of runners, or radios. Every effort will be made to keep scholars in school until regular closing time. In extreme circumstances, Administration (or designee) may decide to close school early. Earthquake If An Earthquake Strikes: If indoors or outdoors, take action at the first indication of ground shaking. INDOORS: Stay inside. Move away from windows, shelves and heavy objects that might fall. Drop and cover, under table or desk, if the table or desk moves, hold the legs and move with it. OUTDOORS: Move to an open space away from buildings and overhead power lines. Lie down or crouch. Keep looking around for potential dangers that may demand your movement. Incident Commander (or designee) should make a quick assessment and make a decision whether to evacuate and whether to call 911 for rescue officials. Don’t move the seriously injured unless they are still in danger. Administer first aid if necessary. DO NOT use the telephone, light switches, matches, candles or other (open flame) unless absolutely certain there is no natural gas leaking. The Operations Manager (or designee) will shut off gas, water, only if leaking and electrical main switches, if possible, and notify the Incident Commander (or designee) of any damage to these supply lines. Report damage to the appropriate utility company. The Incident Commander (or designee) will determine the advisability of canceling school. The building, if damaged, will be reoccupied only after it has been declared safe by qualified personnel. Flooding Flood Watch has been issued in an area that includes the campus: Monitor Emergency Alert Stations, weather radio, and television. Stay in contact with local emergency management officials. Check evacuation location. Line up transportation resources. Flood Warning has been issued in an area that includes the campus: Be prepared to shelter in place until it is safe for parents to pick up their child. If advised by emergency responders to evacuate, do so immediately. Staff takes Emergency Black Box. Turn off utilities in building and lock doors, if safe to do so. Implement Scholar/Family Reunification Procedure. Gas Leak If gas odor has been detected in the building: Follow normal evacuation route and procedures. Follow alternate route if normal route is too dangerous. Take Emergency Black Box. Incident Commander (or designee) notifies police and fire (call 911) and Gas Company if necessary. Staff take roll after being evacuated. Incident Commander (or designee) may move scholars to an ALTERNATE LOCATION if weather is inclement or building is damaged. No one may re-enter building(s) until fire or police personnel declare entire building(s) safe. Incident Commander (or designee) notifies scholars and staff of termination of emergency. If gas odor has been detected outside the building: Incident Commander (or designee) notifies police and fire department (calls 911), if necessary and Gas Company, if necessary. Incident Commander (or designee) determines whether to shelter in place or evacuate. Fire personnel will assist with decision. Incident Commander (or designee) notifies scholars and staff of termination of emergency (if determined by emergency personnel). Hazardous Materials or Chemical Spill Severe Incident On School Property: In the event of a spill which involves any of the below call 911 and immediately activate the nearest fire alarm and evacuate the building. The release of a type or quantity of a chemical that poses an immediate risk to health Uncontrolled fire or explosion Highly dangerous chemical Unknown or highly reactive chemical(s) A large quantity of chemical (generally over 1 liter of liquid or 1 kg of solid material) Incident On School Property: Call 911 Move the victim from the immediate area (if this can be done without further injury to the victim or you). Locate nearest emergency eyewash. Remove any contaminated clothing from the victim and flush all areas of the body contacted by chemicals with copious amounts of water for 15 minutes. Administer first aid as appropriate and seek medical attention. Notify Incident Commander. Follow plans and procedures for sheltering or evacuation as determined by the Incident Commander. Notify parent(s) if scholars are evacuated. Resume normal operations after consulting with fire or hazmat officials. Incident Near School Property: Fire, police or hazmat personnel will notify Incident Commander Fire officer in charge of scene will recommend sheltering or evacuation actions. Turn off all heating/air-conditioning systems and switch inlet or vents to the “closed” position. Follow plans and procedures for sheltering or evacuation. Notify parent(s) if scholars are evacuated. Consider shutting off heating, cooling and ventilation systems in contaminated area to reduce the spread of contamination. For Minor Spills In the event of a spill involving the release of a chemical that does not pose an immediate risk to health and does not involve chemical contamination to the body: Notify the Incident Commander and surrounding classrooms of the accident. Isolate the area, closing doors and evacuating the immediate area if necessary. Remove ignition sources and unplug nearby electrical equipment. Locate the spill kit. Choose appropriate personal protective equipment (goggles, face shield, impervious gloves, lab coat, apron, etc.). Confine and contain spill by covering or surrounding it with appropriate absorbent material. Neutralize acid and base spills prior to cleanup. Sweep solid material into a plastic dust pan and place in a sealed 5 gallon container. Wet mop spill area. Be sure to decontaminate broom, dustpan, etc. Put all contaminated items (gloves, clothing, etc.) into a sealed 5 gallon container or plastic bag. Spills Requiring Special Procedures Treatment for Hydrofluoric Acid Exposure Skin Contact: Immediately flush with copious amounts of water. Remove all affected clothing. Flush skin for 5 minutes. Apply calcium gluconate gel (2.5%) while wearing clean impervious gloves. (If calcium gluconate gel is not available continue to flush skin until medical personnel arrive). Get medical attention immediately. Eye Contact: Immediately flush eyes with water under an eyewash for 15 minutes. Get medical attention immediately. Inhalation: Remove victim to fresh air. Get medical attention immediately. Inform medical personnel that injury involves hydrofluoric acid and give them a copy of the material safety data sheet. Acid Chlorides: Use Oil-Dri, Zorb-All, or dry sand. Avoid water and avoid sodium bicarbonate. Alkali Metals (lithium, sodium, magnesium, potassium): Cover with contents from a Class “D” fire extinguisher. Avoid contact with water. White or Yellow Phosphorus: Blanket with wet sand or wet absorbent. Bromine: Neutralize spill with a 5% solution of sodium thiosulfate. Absorb with inert absorbent material. Hydrofluoric Acid: Neutralize with soda ash or lime (or absorb with special HF spill pillow). Absorb with inert absorbent material. Mercury: Use aspirator bulb or suction device to collect mercury beads (Do not use a vacuum cleaner). Mop up mercury with mercury decontaminating powder. Infectious Disease If you suspect a scholar has an infectious disease: 1. Send directly to the front office. 2. Front office staff will assess the situation. 3. If any of the below conditions are suspected, the scholar will be sent home: COVID-19 Refer to COVID-19 Guide Chicken Pox / Varicella Scholars with chicken pox may return with a parent note once all of the sores and blisters are dried or scabbed over. If there are no scabs, the child may return when no new sores appear for 24 hours. Cytomegalovirus A health care provider must clear a scholar with CMV to return to school. Diarrhea For most kinds of diarrhea (defined as 3 or more loose stools in 24 hours): Scholars in 1st through 4th grades should stay home until diarrhea stops for at least 24 hours, or until a physician clears the child to return to school. Scholars in 6th through 12th grades with diarrhea do not have to stay home, unless they are spreading illness in the campus setting, or have diarrhea with blood or mucus, or they have diarrhea from one of the contagious conditions listed below. If one of these conditions exists then the scholar may return with a parent note after diarrhea stops for 24 hours. E. coli For the most severe type of E. coli, scholars of any age must be out of school until the diarrhea stops and 2 lab tests taken at least 24 hours apart test negative for E. coli O157:H7. A physician must clear the scholar to return to school. Salmonella Typhi (Typhoid fever) Scholars of any age must be out of school until the diarrhea stops and 3 lab tests taken at least 24 hours apart test negative for Salmonella Typhi. A physician must clear the scholar to return to school. Shigella Scholars of any age must be out of school until the diarrhea stops and a lab test is negative for Shigella. A physician must clear the scholar to return to school. Fever but No Other Symptoms Send scholars home with a fever 100 degrees or higher. Scholars may return to school when the fever is gone for 24 hours. Fever with Rash, Behavior Change, or other Symptoms Scholars with a fever should be out of school if they have signs of severe illness such as a rash, change in behavior, earache, vomiting, confusion, sore throat, or irritability. Flu, Influenza or Influenza-Like Illness (ILI) A scholar with the flu must be out of school until they no longer have a fever of 100 degrees or cough and/or sore throat for at least 24 hours without any fever-reducing medications. German Measles / Rubella / 3 Day Measles Keep your scholar home until 7 days after the rash starts. Scholars may return with a note from the physician. Hand, Foot, and Mouth Disease Scholars with hand, foot, and mouth disease should be out of school while they have fever, excessive drooling, difficulty swallowing, or are too sick to do routine school activities. Head Lice Scholars with live head lice do not need to be sent home early from school; they can go home at the end of the day, be treated, and return to class after appropriate treatment has begun. Nits may persist after treatment, but successful treatment should kill crawling lice. Hepatitis A / Yellow Jaundice Children with acute hepatitis A may return with a medical note 1 week after the start of the jaundice. HIB (Haemophilus influenzae Type B) Scholars with proven HIB infection need to be out of school until a health care provider clears the scholar to return. Impetigo If a scholar has dry, honey-colored crusty sores that can be covered, they will be sent home and may return 24 hours after starting antibiotics. A parent note is needed to return to school. Measles / Red Measles / 10 Day Measles Children with measles can return with a note from a physician 4 days after the rash begins, if they have no fever and feel well enough to participate in regular school activities. Meningitis A scholar with signs of meningitis (high fever, rash, stiff neck) must remain out of school until a physician says that the scholar may return. Mononucleosis Scholars with "mono" may return to school when cleared by a physician. Mumps Scholars with mumps may return with a medical note 5 days after the beginning of swelling. Pink-eye / Conjunctivitis Scholars with pink eye will be sent home and may return after 24 hours after starting antibiotics. Rash Scholars who have a rapidly spreading rash or a rash with fever or behavior change are sent home from school immediately. Ringworm Kindergarten — 5th graders with ringworm of the scalp must remain out of school until they have begun treatment with a prescription oral antifungal medication. They may return with a medical note from a physician. Kindergarten — 5th graders with ringworm of the body do not have to be out of school as long as the affected area stays completely covered by clothing. Treatment is recommended. 6th – 12th graders with ringworm of the head or body do not have to remain out of school unless they are spreading illness at school. Treatment is recommended. Scabies Children with scabies should be out of school until treatment/medication has been applied. A medical note from a physician is required to return. Shingles A scholar with shingles may return with a parent note once the sores are dried or scabbed. Skin Infections from Staph, Strep or Herpes Gladiatorum (does not include MRSA) Scholars who have had a staph infection, including MRSA ,and received treatment should stay away from school as long as symptoms exist and when a fever is present. This could be for an extended period of time. The scholar must be cleared by a physician to return to school. "Strep Throat" / Streptococcal Pharyngitis Scholars with "Strep throat" can return to school with a medical note 24 hours after starting antibiotics, if there is no fever. Tuberculosis (TB) A scholar with active TB must be kept home until the physician treating the TB writes a medical note that says that the scholar is no longer contagious. Whooping Cough / Pertussis Scholars with whooping cough can return to school with a medical note after completing 5 days of prescribed antibiotics, unless directed otherwise by a physician. Parents and guardians of scholars will be notified in writing within forty-eight hours of becoming aware that a scholar or staff member has contracted a communicable disease deemed reportable by the Department of State Health Services. Parental Notification Parents and guardians of scholars will be notified in writing within forty-eight hours of becoming aware that a scholar or group of scholars has an outbreak of lice or other infestation in the group. Should an Incident/Illness Report be required due to injuries requiring the medical attention by a health-care professional or a situation which has put a child at risk, the report will be shared with the child’s parent/guardian. Academy staff must obtain a signature from the child’s parent/guardian indicating the parent has reviewed it within forty-eight hours of when the incident occurred. Notifiable Conditions Several Texas laws (Health & Safety Code, Chapters 81, 84, and 87) require specific information regarding notifiable conditions be provided to the Texas Department of State Health Services (DSHS). Health care providers, hospitals, laboratories, schools, and others are required to report patients who are suspected of having a notifiable condition (Chapter 97, Title 25, Texas Administrative Code ) as listed on the following pages. In addition to these conditions, any outbreaks, exotic diseases, and unusual group expressions of disease must be reported. All diseases shall be reported by name, age, sex, race/ethnicity, DOB, address, telephone number, disease, date of onset, method of diagnosis, and name, address, and telephone number of physician. Table 1 indicates when to report each condition. Other diseases for which there must be a quick public health response must be reported within one working day. All other conditions must be reported to the local health department or DSHS within one week. Paper reporting forms can be obtained by calling the local or health service region or by download in PDF. As a last resort or in case of emergency, reports can be made by telephone to the state office at 888-963-7111. After hours this number will reach the physician/epidemiologist-on-call. Table 1 Intruder Intruder is any unauthorized person who is on school property: If you are with scholars, stay with your scholars and notify the Incident Commander (or designee). If you are not with scholars, ask another member of staff to accompany you before approaching the intruder. Politely greet intruder and identify yourself. Ask intruder the purpose of his/her visit. If purpose is not legitimate, ask intruder to leave. Accompany intruder to the exit or to the Incident Commander. Procedure for the Incident Commander: If Intruder Refuses to Leave: Warn of consequences of staying on school property and that police will be called. Walk away from the intruder if he/she indicates potential for violence (be aware of actions, location, weapons or packages, etc.). Maintain visual contact within a safe distance. Determine if lock-down procedures merit implementation. If so, proceed. Call 911. Missing Scholar If a scholar is missing (or has run away) take a minute or two to try and locate the scholar. If you observe the scholar running away and are in class, do not leave your class but ask for assistance in either covering your class or looking for the scholar. If scholar is not quickly found, have the office make an announcement asking the missing scholar to return to class immediately. If the scholar does not return, notify the acting administrator. Notify parent(s) of scholar(s). Several staff will conduct a thorough search of the interior and immediate exterior of the building. This should take no longer than a few minutes. If the scholar is still not found, call 911. Notify parent(s) of scholar(s). Abduction If abduction is known or suspected call 911 immediately. Notify the front office. Wait for Police to handle the situation. Contact parent(s) of scholar(s) as directed by Police. Child Abuse/Neglect Please refer to the Safe Scholar Policy and Procedures for more information on child abuse and neglect. Seizures (Adapted from the Texas Guide to School Health Programs) Managing seizures at school Any member of the school staff could be present while a scholar is having a seizure. The following includes types of seizures and appropriate interventions. If a scholar is known to have seizures, please refer to the scholar’s Seizure Action Plan. Absence seizures Previously called petit mal seizures, these typically produce momentary loss of awareness, sometimes accompanied by movements of the face, blinking, or arm movements. They may be frequent, as many as 60 a day. These seizures may be difficult to distinguish from a child who is daydreaming. The child with absence seizures may stop talking in the middle of a sentence, and a few seconds later continue with their conversation. The child immediately returns to full awareness after one of these episodes. Management – Make sure the child did not miss any key parts of the lesson. Simple partial seizures These are limited to one area of the brain. Consciousness is not lost, though the child may not be able to control body movements. Senses may be distorted during the seizure so that the child sees, hear, smells, or experiences feelings that are not real. Management – If the child seems confused or frightened, comfort and reassure. Complex partial seizures Sometimes called psychomotor or temporal lobe epilepsy, these seizures produce a variety of automatic behavior in which consciousness is clouded. The child may get up and walk around, be unresponsive to spoken direction (or respond inappropriately), may fling off restraints, may mutter, or tap a desk in an aimless, undirected way. He or she may appear to be sleepwalking or drugged. Some children experience fear as part of the seizure and may try to leave the room. This type of seizure usually lasts only a minute or two, but feelings of confusion afterwards may be prolonged. The child will not remember what he or she did during the seizure. Their actions during the seizure are not under their control. Management - If a child has an episode of this type and appears dazed and oblivious to their surroundings, the teacher can take their arm gently, speak to them calmly, and guide them back to their seat. Do not grab or hold the child or speak loudly. If the child resists, make sure that they are safe. If the child is seated, ignore the automatic behavior but have them stay in the classroom until full awareness returns. This may necessitate closing the classroom door to prevent wandering and/or possible injury. Help reorient the child if they seem confused afterwards. Generalized tonic clonic seizures Previously called grand mal, these seizures are convulsions in which the body stiffens and/or jerks. The scholar may cry out, fall unconscious, and then continue massive jerking movements. Bladder and bowel control may be lost. Seizures usually last a minute or two. Breathing is shallow or even stops briefly and will renew as jerking movements subside. The child may be confused, weary, or belligerent as consciousness returns. Management – First aid for a generalized seizure is focused on protecting the child from injury while the seizure runs its course. There are no first aid steps that can alter the course of the seizure. When this type of seizure happens, staff should: Keep calm. Reassure other children that the scholar will be okay. Time the length of the seizure and try to notice how it started and changed. Ease the child gently to the floor and clear the area around him or her of anything that could hurt them. Put something flat and soft (like a folded jacket) under the scholar’s head so it will not bang against the floor as their body seizes. Turn the scholar gently on his or her side. This will keep the airway clear and allow any fluid in their mouth to drain harmlessly away. DON’T try to force open the mouth. DON’T try to hold on to the scholar’s tongue. DON’T put anything in the mouth. DON’T restrain movements. When the jerking movements stop, let the scholar rest until full consciousness returns. Breathing may have been shallow during the seizure and may have stopped briefly. This can give the child’s lips or skin a bluish tinge, which corrects naturally as the seizure ends. In the unlikely event that breathing does not begin again, check the airway for any obstruction. It is rarely necessary to give artificial respiration. The average seizure in a child who has epilepsy is not a medical emergency. It usually resolves without problems. It does not require immediate medical attention unless: A child has a seizure and there is no known history of seizures or epilepsy. Some other medical problem might be causing the seizure and emergency treatment of that problem might be required. Consciousness does not return after the seizure ends. A second seizure begins shortly after the first one without regaining consciousness between seizures. The seizure shows no signs of stopping after 5 minutes. If a scholar hits his or her head with force, either during the seizure or just before it began, and has one or more of the following signs, call for immediate medical attention: Difficulty rousing after twenty minutes Vomiting Complaints of difficulty with vision Persistent headache after a short rest period Unconsciousness with failure to respond Dilation of the pupils of the eye, or if the pupils are unequal in size Seizure Action Plan Military or Terrorist Activity Should we experience a crisis related to military or terrorist activity during the day, we will respond as described below. Our response will be based on the best information available at the time, the nature of the activity, and the amount of time we have to respond. In the event of an emergency, and assuming that we are able to do so, we will notify families and staff through our notification system. Military action limited to foreign country, but with U.S. ramifications: Continue school as usual Increase campus security Terrorist activity in U.S.: Increase campus security Restrict campus access Consider suspension of off-campus activities Decide which, if any, extra-curricular activities will continue Terrorist activity in the Dallas/Fort Worth Metroplex: Increase campus security Restrict campus access Suspend off-campus activities Suspend outdoor activities Restrict Academy functions to classrooms Decide which, if any, extra-curricular activities will continue Be ready for lock-down If advised by emergency and law enforcement agencies, scholars will be escorted to other locations Terrorist activity in immediate area involving biological or chemical weapons: Lock down campus Scholars, faculty and staff will remain in classrooms unless directed otherwise Shut off HVAC units In the event of any emergency, the Academy will dismiss scholars to their parents if conditions make it possible. The dismissal plan will be communicated immediately. Parents will also receive a broadcast instructional email, text or phone call via our notification system, if conditions allow. Other communication chain measures will be employed, depending on the situation. Weapons Call 911 if a weapon is suspected to be in school; or is viewed by a reasonable person. Ask another staff member to join you in questioning suspected scholar(s) or staff member(s). Accompany suspect to private office to wait for police. Conduct search with police. Have police inform suspect of his/her rights and why you are conducting search. Keep detailed notes of all events and why search was conducted. Notify parent(s) if suspect is a scholar. Explain why search was conducted and results of the search. If suspect threatens you with a weapon, do not try to disarm them. Back away with your arms up. Remain calm. A note about Concealed Carry Laws and Schools: Although a new law in 2021 removed the requirement to have a license to carry a handgun, there are still restrictions on the carry of firearms at schools. Even with a concealed carry license, no guns are allowed on the "premises" of a school, school activity, or transportation by a school. Sec. 46.03. PLACES WEAPONS PROHIBITED. (a) A