S4G Chapter 4 - Time Management update.pptx

Time Management SECTION F – PEST CONTROL AND DISEASE PREVENTION CHAPTER 4 My day 4 Mark Test R0 3 Give class R120 2 See a patient R800 5 Take my wife on a date R-300 1 Get exercise R0 Health  A B C Structure 1 2 3  Class size and time slots  Checkin...

Time Management SECTION F – PEST CONTROL AND DISEASE PREVENTION CHAPTER 4 My day 4 Mark Test R0 3 Give class R120 2 See a patient R800 5 Take my wife on a date R-300 1 Get exercise R0 Health  A B C Structure 1 2 3  Class size and time slots  Checking in  Handbook content  Personal Development  A B C D Structure 1 2Class size and time slots   Checking in  Handbook content  Personal Development 3 4  Time and Success Management Your Most Valuable Resource Time Make Time for Prioritise what Matters Avoid Procrastinatio n Effective Time Scheduling Management Outcomes  Be able to explain, define and describe the following terms and its components:  time, time management, prioritising, procrastination, scheduling, organizational tools.  Be able to explain why the constructs mentioned above are significant to your personal growth and wellbeing.  Be able to apply strategies to cultivate and enhance the development of your time management skills. Moving forward concepts  Time management is either effective or ineffective.  Be proactive  Broken window principal  Give yourself more time before committing  Do not overload your plate  Do everything once  Relax time (renew)  Take a walk  Schedule something unexpected once a month/be conscious 1. Time & Success Why manage time?  Effective time management allows you to accomplish your goals.  Effective time management is linked to student success.  Time Perspective also plays an important role in time management and success.  Time perspective refers to whether you focus on the past, present, or future as you make decisions.  Time Perspectives Past Time Perspective Make decisions based on what did and didn’t work in the past. Present Time Perspective Focus on what is most beneficial in the here and now. Future Time Perspective Make decisions that yield benefits in the future. Time Management is really a miss representation. The challenge is not to manage time, but to manage ourselves. The key is not to prioritize what is on your schedule, but to schedule your  When we don’t manage our time consciously and effectively, we can easily spend most of our time responding to interruptions, last-minute projects, and emergencies. Time management falls underneath an umbrella term called boundaries. Your time is within your personal boundary or circle of control. We choose how and on what we spend our most valuable resource. M Not Yo e me u My You tim r e tim e 2. Your Most Valuable Resource Reality check  Time is an equal opportunity resource.  All of us have exactly the same number of hours in a week.  It cannot be saved.  Whether time is used or not used, it is gone forever.  When you say that you don’t have enough time, you might really be saying that  you are not spending the time you have in the way that you want to. 3. Make TIME for What Matters The Covey TIME MANAGEMENT GRID is an effective method of organizing your priorities. URGENT NOT URGENT IMPORTANT Quadrant 1 Quadrant 2 Urgent & Not Urgent & Important Important NOT Quadrant 3 Quadrant 4 IMPORTANT Not Urgent & Urgent & Not Important Not Important  URGENT NOT URGENT 1. 2. IMPORTANT Immediate and Long-term important strategizing and deadlines development 3. 4. NOT IMPORTANT Time-pressured Activities that distractions yield little value  Schedule the time for what is truly important. Learn to let go of being “crazy busy” and align your daily activities with your values. Think of time management as time investment. Then spend your most valuable resource in the way you choose.  URGENT NOT URGENT 1 2 Fire Fighting Quality Time Crises Problem Prevention Pressing problems Capability Improvement Deadline-driven Relationship building projects Recognising new IMPORTANT Exams opportunities Last-minute Learning preparations Preparation and Planning Meaningful Recreation appointments Healthy, quality relaxation Self-development Manage Focus!  URGENT NOT URGENT 3 4 Distraction Time Wasting Interruptions Trivial, busy work Some callers Some mail, some phone Some mail, some calls reports Time wasters NOT Some meetings Pleasant activities IMPORTANT Proximate, pressing Surfing social media / matters internet Popular activities Watching TV Other people’s Nonsense movies requests Gossiping Somebody else’s Shopping problems and needs Shallow relationships Limit Avoid 4. Avoid Procrastination  Procrastination means needlessly postponing tasks until some future time. It also refers to a behaviour characterized by the needless avoidance of obligations and by putting off tasks  Why do people procrastinate?  You have trouble getting started.  You lack motivation to do the work.  You are not interested in the task.  The task seems irrelevant; it has no meaning for you.  Your tasks seem difficult or time-consuming.  You are afraid of getting a low grade or failing.  You are overwhelmed by too many things to do, and you know you cannot get them all done.  You do not think that you have the skills or knowledge to handle the task.  You are not clear about what is expected. The major problem with time wasting or procrastination is that your productivity decreases. This can cause you to feel useless and unworthy, and sap your energy, enthusiasm or motivation for the task. This draining of your enthusiasm can easily lead to further procrastination(Broken window), which drops your productivity and progress even more. The only way to address this is through good time management, which depends on the ability to organise and plan time effectively. Tips to combat procrastination  Change your behaviour - do things differently.  Focus on the advantages of completing tasks on time  Break a large assignment or project or large amounts of study material into smaller units of work that you can complete in one sitting.  Decide what your reward will be for completing a task.  Schedule enough time for completing a long assignment. Set a goal to spend a certain amount of time each day until the assignment is finished.  Get organised.  If you don’t know where to start or how to do the work, find out what you need to know.  Assume an attitude of confidence:  Instead of thinking, “This is too difficult” or “I’ll never finish this,” think, “I can do this. I’ll get started right now” or  “There is a lot of work to do, but if I do a little bit at a time, I’ll be finished before I know it.” 5. Effective Time Management  Time Management is more about considering which activities we engage in, and how and when we engage in them. It is an important part of self-management. Managing oneself, just like any other form of management, involves certain special skills – planning, organising, implementing and controlling. Time Management further means the efficient use of our resources in such a way that we are effective in achieving important personal and academic goals.  Efficiency in time management always involves the following key components:  Commitment – There are no shortcuts. Sloppy time management is just like a bad habit. You need to be committed to your vision, values, goals, studies and other important things.  Analysis – Collect data on where you spend your time, what your problems are and their causes. (Refer to the Time Monitor.)  Planning – An hour of planning will save you many hours of doing the wrong things, fighting crises and avoiding the unimportant.  Follow-up and Review – Make sure to monitor the results of your plan, detect problems and determine whether your plan requires modification. A few basic Self-Management skills:  Make a list of your daily activities.  Compile a weekly timetable.  Prioritize your activities (Covey Time Management Grid) and include the Emotional component.  Set specific goals (Refer to Chapter 2).  Focus on only one task at a time. Avoid multi-tasking. Single- task it!  Study at regular times.  Put some time aside for healthy relaxation. Schedule your way to success STEP 1: Fill Out a “Semester Overview” Calendar. STEP 2: Create a Weekly Schedule for the Semester. STEP 3: Invest in a Planner. STEP 4: Transfer Important Dates. STEP 5: Set Intermediate Dates. STEP 6: Check for Schedule Conflicts. STEP 7: Schedule Flexible Time. STEP 8: Monitor Your Schedule Every Day. ACTIVITY Complete the Organizational Tools Time Management SECTION F – PEST CONTROL AND DISEASE PREVENTION CHAPTER 4  A B C D Structure 1 2Class size and time slots   Checking in  Handbook content  Personal Development 3 4 Schedule your way to success STEP 1: Fill Out a “Semester Overview” Calendar. STEP 2: Create a Weekly Schedule for the Semester. STEP 3: Invest in a Planner. STEP 4: Transfer Important Dates. STEP 5: Set Intermediate Dates. STEP 6: Check for Schedule Conflicts. STEP 7: Schedule Flexible Time. STEP 8: Monitor Your Schedule Every Day. If you live up to 70years you will have 20 = 2500 weekends 30 = 2000 weekends 40 = 1500 weekends 50 = 1000 weekends 60 = 500 weekends   How much time do you have? Time 75 = 39 420 000 minutes 2 365 200 000 seconds  Average life time: 66  34 689 600 minutes 2 081 376 000 seconds  Current age 20  10 512 000 minutes you already lived  Youhave 24 177 600 Minutes left if you live until 66.  This means you have 150 465 200 seconds left 5am Club  20min Exercise  20min Time spend with God  20min Learning something significant Valley of disappointment Valley of disappointment Time well spent:  Baseline:  Control  Competence SAY DO  Congruence  Caring  Connection  Growth:  Change  Challenge  Creative Expression  Contribution The multiplier Step 1: Get more time  Limit watching TV  Limit/STOP checking your phone so much  Limit sugar intake  Get enough sleep  Get renewed/rest  Unclutter Step 2: Look out for these enemies  Doubt  Postponement/delaying  Fear of making mistakes  Fear of rejection Step 3: Use the principles  Have a diary at hand  Practice time  Do difficult purpose/life driven tasks first  Get momentum(Eat the frog)  Be proactive  Do a task good enough once, as to not to do it again.  Prioritize