Project Proposals and Reports PDF

Writing and Presenting Project Proposals and Reports (Presented by Group 5) Lesson Targets 01 What are the writing conventions of project proposals and reports? 02 How does one effectively write and present project proposals and reports Project Proposal A project propos...

Writing and Presenting Project Proposals and Reports (Presented by Group 5) Lesson Targets 01 What are the writing conventions of project proposals and reports? 02 How does one effectively write and present project proposals and reports Project Proposal A project proposal is a document that describes a proposed project and its purpose, outcomes, and the steps that will be taken to complete the project. https://www.kantata.com/blog/article/what-is-a-project-proposal-and-why-is-it-important  Parts of Project Proposal I. Project Title The project title is the first piece of information someone will encounter about your project. It's a brief, concise, and clear statement that sums up what your project is about. https://www.fundsforngos.org/proposals/what-are-the-different-parts-of-a-project-proposal-with-examples/ Parts of Project Proposal II. Executive Summary Is a brief overview of the entire proposal. It is typically a few paragraphs long It includes the project’s main objectives, methods, and expected outcomes. Parts of Project Proposal III. Project Rationale Also known as a problem statement. Is a crucial part of a project proposal. It outlines the need for the project by highlighting the problem or challenges that your project aims to address. Parts of Project Proposal IV. Project Narrative or Project Description A project narrative is the heart of your project proposal. - What the project is about? - How it will be implemented? - Who it will benefit? - What outcomes are expected? Parts of Project Proposal V. Goals and Objectives Goals and objectives are critical components of a project proposal because they clearly define what the project aims to achieve. Parts of Project Proposal VI. Personel Key Personnel Roles and Responsibilities Qualifications and Experience Parts of Project Proposal VII. Monitoring and Evaluation Are important components of any project proposal. They are critical for ensuring a project’s success and for measuring its impact. Example: For monitoring, we will track indicators such as the number of teachers trained, the number of reading clubs established, and the number of books distributed. Our Project Manager will review this data on a monthly basis to assess progress and make any necessary adjustments. Example: For evaluation, we will assess improvements in literacy rates among children aged 6-14 in the target communities. We will conduct a baseline assessment at the start of the project and follow-up assessments at the end of each year. These evaluations will help us to measure our impact and inform the future direction of our work. Parts of Project Proposal VIII. Project Timeline Is a visual list of tasks or activities placed in chronological order. https://docs.google.com/document/d/13FBFuXvfyAY9okYXxbxwDWKPaTXhT7BQjjzvIgDU9xg/edit?usp=drivesdk Parts of Project Proposal XI. Budget Requirements A budget provides a detailed estimation of the resources required to execute the project successfully. https://docs.google.com/document/d/13FBFuXvfyAY9okYXxbxwDWKPaTXhT7BQjjzvIgDU9xg/edit?usp=drivesdk  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 1. DEFINE YOUR OBJECTIVES - Clearly define the project’s objectives. 2. UNDERSTAND YOUR AUDIENCE - Learn your audience’s needs, expectations, and requirements 3. RESEARCH AND PLANNING - Identify the relevant information, data, and resources needed for your project. https://www.grammarly.com/blog/business-writing/project-proposal/  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 4. OUTLINE THE PROPOSAL - Create an outline. 5. WRITE THE INTRODUCTION - Provide context for the project, the problem, and its importance. 6. DEFINE THE SCOPE AND METHODOLOGY - Describe the project’s scope, its limitations, and the methods you will use. https://www.grammarly.com/blog/business-writing/project-proposal/  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 7. BUDGETING - Calculate the project’s costs. 8. TEAM AND QUALIFICATIONS - Introduce the project team and their qualifications. 9. RISK ASSESSMENT - Identify potential risks or challenges.  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 10. BENEFITS AND DELIVERABLES - Explain the project’s expected benefits and what specific deliverables will be produced. 11. TIMELINE AND SCHEDULE - Create a project schedule or timeline. 12. MEASUREMENT AND EVALUATION - Detail how you will measure the project’s success.  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 13. WRITE THE EXECUTIVE SUMMARY - Summarize your proposal’s key points. 14. CONCLUSION - Summarize your proposal’s main points and reinforce the significance of the project. 15. EDIT AND PROOFREAD - Review your proposal for clarity, coherence, and accuracy and revise it as needed.  WRITING CONVENTIONS AND HOW TO WRITE A PROJECT PROPOSAL 16. APPENDICES AND SUPPORTING MATERIALS - Include any supplementary documents, charts, graphs, references, or data that support your proposal. 17. FINAL REVIEW - Review the entire proposal one last time to ensure it meets the requirements and expectations of your audience. TIPS ON HOW TO WRITE A PROJECT PROPOSAL Make goals clear Define Confirm your Verify your Set up a and specific measureable goals are goals are time- based assets attainable relevant plan SPECIFIC MEASURABLE ATTAINABLE RELEVANT TIME-BASED https://www.fossilconsulting.com/blog/qualifications-and-training/setting-smart-training-goals/ HOW TO PRESENT A PROJECT PROPOSAL? 1. Know your audience 2. Choose your format 3. Craft your message 4. Design your visuals 5. Practice your delivery 6. Evaluate your results https://www.linkedin.com/advice/0/how-do-you-present-your-project-proposal-different Importance of Project Proposal The importance of a project proposal lies in its ability to communicate the value of the project to stakeholders and sponsors. It serves as a blueprint for the project and helps to ensure that everyone involved is on the same page with regard to the project’s goals and objectives. https://saarav529.medium.com/the-importance-of-a-project-proposal-what-it-is-and why-it-matters-4d99ad20c268  REPORT A report is a document or a statement that presents information in an organized format for a specific audience and purpose. A report is a nonfiction account that presents and/or summarizes the facts about a particular event, topic, or issue. A report can be an oral report and written report relay in an observation and investigation. Writing Conventions of Report Executive summary - highlights of the main report. Table of Contents - index page. Introduction - origin, essentials of the main subject. Body - main report. Conclusion - inferences, measures taken, projections. Reference - sources of information. https://www.toppr.com/guides/business-correspondence-and-reporting/report-writing/steps-in-report-writing/  HOW TO WRITE A REPORT? 1. Choose a topic based on the assignment 2. Conduct research 3. Write a thesis statement 4. Prepare an outline 5. Write a rough draft 6. Revise and edit your report 7. Proofread and check for mistakes https://www.linkedin.com/advice/0/whats-your-best-method-creating-presenting HOW TO PRESENT A REPORT? 1. Know your purpose and audience 2. Choose the right format and structure 3. Use clear and concise language 4. Proofread and edit your report 5. Prepare and practice your presentation 6. Deliver presentation with confidence 7. Here’s what else to consider https://www.grammarly.com/blog/academic-writing/how-to-write-a-report/#2  Importance of Report It is important to write and present a report because It facilitates the systematic presentation of analysis, conclusions, and research findings, supporting well-informed decision-making. Reports are useful instruments for inquiry, assessment, and problem-solving and demonstrate research, analytical, and communication abilities. Professional growth and handling challenging circumstances require the ability to communicate information clearly in reports https://www.indeed.com/career-advice/career-development/report-writing-skills  Importance of Report Showing what you’ve learned Organizing ideas Development of writing and speaking skills information sharing Showing your skills Getting support https://www.indeed.com/career-advice/career-development/report-writing- Writing and Presenting Project Proposals and Reports (Presented by Group 5) TARA NA SA EXCITING PART!  QUIZ NA! LAGOT KA NAKINIG KA BA?