Presentation Planning Guide PDF

Identify purpose, audience and mode of presentation in consultation with the content author or relevant stakeholder  Purpose of the presentation Identify the audience Objectiv es Consultation with stakeholders Mode of...

Identify purpose, audience and mode of presentation in consultation with the content author or relevant stakeholder  Purpose of the presentation Identify the audience Objectiv es Consultation with stakeholders Mode of presentation  Encourage respectful participation Mute Netiquett microphones es unless speaking Make the video full-screen for optimal viewing  Primary goal or objective that the presenter intends to achieve when delivering Purpose of information to an the audience Presentati on It shapes the content, structure and delivery style of the presentation  The purpose could be to: Purpose  Inform of the  Persuade  Educate Presentati  Entertain on  Inspire  Train the audience  Key Questions for Determining the Purpose What do I want my audience to know? Determining What do I want my audience to do? the Purpose What skills or knowledge do I want of Your my audience to walk away with? Presentation What information or ideas do I need to include? Identify the Audience To create a successful and impactful presentation, it's essential to understand your audience. Questions to consider  What is the demographic of my audience?  How much they already know about the topic?  Do certain topics need to be refreshed before moving on to a new topic?  How big will your audinec be?  Will They All Watch Your Presentation at the Same Time?  Why Will They Be Watching It?  Surveys- direct way to collect information about your audience's How to demographics, knowledge level, gather preferences, and expectations. audience informatio Discussion with stakeholders- helps to n clarify the goals and expectations of your audience, especially in professional or organizational settings.  Alignment with Goals Importanc Audience understanding e of Consultati Avoiding on with miscommunication Stakeholde rs Customising the presentation Achieving stakeholder buy- in  Face-to-face Online Choosing Hybrid the Mode of Presentati on  More focus on physical and direct audience interaction. Requires strong in- Face- person interaction, body language, and to-face visual aids like slides or physical handouts. Allows for immediate feedback, body language cues, and more dynamic engagement.  Needs to be visually engaging, often relying on slides, videos, and interactive tools like polls or chats. Content must be optimized for screen sharing, with high-quality visuals and an easy-to-follow structure. Online Focus on clear audio and visuals, managing time for questions through chat features, and ensuring the audience remains engaged despite being remote. The presenter must engage through interactive tools like polls, chat, and breakout rooms to keep the audience focused.  Requires a balance between in-person interaction and online engagement tools. Must ensure that both audiences (physical and virtual) can participate Hybrid equally. Use technology to connect both groups, ensuring online attendees have access to the same content and can interact with the presenter.  Learners to select a topic for their presentation and identify the purpose, audience, and appropriate presentation mode Activity Respond on the whiteboard Question and Answer  Remember to: Identify the purpose of the presentation Conclusi Identify the on audience Choose the mode of presentation Thank You