Palm Beach County Fire Rescue Education Reimbursement Policy PDF

TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: EDUCATION REIMBURSEMENT PP...

TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: EDUCATION REIMBURSEMENT PPM #: FR-T-203 ISSUE DATE EFFECTIVE DATE September 10, 2024 November 1, 2024 PURPOSE: The purpose of this policy is to identify the procedures by which employees may receive reimbursement for approved educational tuition expenses. UPDATES: Future updates to this PPM are the responsibility of the Division Chief of Training and Safety, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator Collective Bargaining Agreement PPM CW-P-008, as may be amended. SCOPE: This policy applies to bargaining unit employees only; all non-bargaining unit personnel must apply for tuition reimbursement pursuant to Countywide PPM CW-P-008. Reimbursement for positions requiring Certifications and Recertification’s are not covered by this policy and shall be processed in accordance with PPM FR-T-206. ATTACHMENTS: Attachment A: Education Reimbursement for Degree Seeking Application POLICY: It is the policy of Fire Rescue to provide refunds for tuition costs of classes pre- approved by an authorized approving authority within Fire Rescue, including college level courses that are part of an approved accredited degree program, and certificate courses. To ensure compliance with this policy and efficient refund of tuition costs for pre-approved courses, the below procedures must be completed. Certificate and college level courses (both online and traditional delivery), along with the related cost of the certificate or licensure, are reimbursable under this policy so long as the County is not responsible for any travel expenses and the class is approved by the Division Chief of Training and Safety. FR-T-203/Page 1 of 4 Education reimbursement applies to the following circumstances only: 1. Courses on track for a degree. 2. Non-required courses and/or seminars including all registration fees. 3. Non-required certificates (e.g.: ASE for mechanics, Inspector courses for firefighters). 4. Courses taken to meet promotional requirements (e.g.: ITLS, Instructor). The following courses may be approved but must be submitted on a travel form and processed in accordance with the Travel on County Business PPM FR-F-103: 1. Fire Rescue sponsored courses that require travel (e.g., NFA, EMI, ODP, DOD, etc.). DEFINITIONS: 1. Approved Degree: a. For operational personnel: Those which meet the criteria for Firefighter Supplemental Compensation as determined by the State of Florida, Bureau of Fire Standards and Training. b. For non-operational personnel: Those which are related to the employee’s job responsibilities, which will be considered on a case-by-case basis 2. Certificate Courses and Certificates: Courses directly related to the specific assignment of the employee that have been reviewed and pre-approved by Fire Rescue. 3. Courses on Track for a Degree: Those which are related to the employee’s job responsibilities. PROCEDURE: 1. For Courses on Track for a Degree: a. Employees who desire to enroll in a degree-seeking program must complete the Education Reimbursement for Degree Seeking Application (FR-T-203 Attachment A). The Education Reimbursement for Degree Seeking Application must be sent to the Training and Safety Division for review. Documentation of all required courses must be submitted, along with the application, to the Training and Safety Division. Approval of the degree program then enters the employee into the education reimbursement process. Employee must be pre-approved for all required courses on Track for a Degree. Each course must then be submitted on a separate application through the online tuition reimbursement process (HRIS) b. Once approved for a degree, employees must submit for tuition reimbursement upon registering for any degree seeking course. Employees electing to participate in the Tuition Reimbursement Program will submit a completed Application for Education Reimbursement for Bargaining Unit Employees, submitted online through the HRIS online system, before the course start date. All documentation must be from the educational institution. Each course must be submitted on a separate application form. Documentation of registration should be uploaded indicating dates of course, registration cost and all fees. Failure to submit the Application for Education Reimbursement for Bargaining Unit Employees in the HRIS online system, with all appropriate attachments, prior to the class start date, will result in denial of the reimbursement. FR-T-203/Page 2 of 4  c. In order for any fees to be reimbursed, they must be mandatory by the educational facility. (See Section 3a) d. The Training and Safety Division shall notify all applicants within ten (10) business days as to whether or not they meet the reimbursement criteria. Although the employee may be approved for reimbursement, the reimbursement may not include the full amount requested unless the employee ensures all required documentation is provided within the required timeframes. e. Personnel who receive approval for education reimbursement must attend school on their own time (or schedule time off accordingly). f. Upon successful completion of the course, all approved applicants must submit their tuition payment documentation (including account detail of any financial aid received and official grade or completion notification, as applicable), a copy of the registration, college grade report (grade C or higher), or certificate of completion/attendance, proof of payment, cost per credit hour documentation from school web site and detailed documentation for financial aid information (grants, scholarships, loans, discounts). This must be in a printed format of an account summary or payment account statement from the educational institution. All requested information is to be submitted through the HRIS system within forty-five (45) days from course end date. g. When appropriate documentation is received within the designated time frame, the application shall be processed. Failure to provide timely documentation will result in cancellation of reimbursement approval. h. Employees are responsible for redacting any and all confidential and exempt information from the supporting documents prior to uploading them to HRIS. i. Once fully approved in HRIS the request is forwarded to the County Finance Department for disbursement. Allow 6-8 weeks for receipt of payment. 2. For Non-Required Courses, Seminars, and Certificates: a. Employees must receive pre-approval for non-required courses, seminars, or certificates by submitting an Application for Education Reimbursement for Bargaining Unit Employees through HRIS. b. For self-paced online courses that do not have a predefined end date, and to ensure completion within a reasonable timeframe, the end date of the course must be 60 calendar days from the date of the request submittal. c. Personnel who receive pre-approval for education reimbursement must attend school on their own time (or schedule time off accordingly). d. Upon successful completion of the course, all approved applicants must submit a copy of the registration, college grade report (grade C or higher), or certificate of completion/attendance, proof of payment, cost per credit hour documentation from school web site and detailed documentation for financial aid information (grants, scholarships, loans). This must be in a printed format of an account summary or payment account statement. All requested information is to be submitted in HRIS within forty-five (45) days from course end date. e. When appropriate documentation is received within the designated time frame, the application shall be processed. Failure to provide timely documentation will result in cancellation of reimbursement approval. f. Employees are responsible for redacting any and all confidential and exempt information from the supporting documents prior to uploading them to HRIS. Once FR-T-203/Page 3 of 4  fully approved in HRIS the request is forwarded to the County Finance Department for disbursement. Allow 6-8 weeks for receipt of payment. 3. Limitations to the Education Reimbursement Program: a. Only tuition costs/registration fees, laboratory fees, online fees and/or life experience credits and/or other mandatory related expenses are eligible for reimbursement. Expenses for books, transportation, meals (except those included in registration fees for courses/seminars) and any other related expenses are not reimbursable. b. The approval and payment of all tuition reimbursement requests is subject to the availability of sufficient budgeted funds. c. Reimbursement for the completion of an accredited paramedic school program is offered as a one-time benefit only. d. All employees who receive tuition reimbursement up to $850 per fiscal year shall be obligated to remain an employee of the County for a minimum of one year following satisfactory completion of course work. Those employees receiving more than $850 in tuition refund within a fiscal year shall be obligated to remain the employ of the County for two years following satisfactory completion of course work. Failure to comply with the above stipulations shall require the employee to refund the total amounts of all reimbursements. The refund shall be taken from the employee’s final paycheck unless the refund is provided by the employee prior to issuance of paycheck. e. The maximum annual reimbursement per employee are those set by the Article 25 of The Collective Bargaining Agreement between Palm Beach County Fire Rescue and Professional Firefighters/Paramedics of Palm Beach County, Local 2928, I.A.F.F., in place at the time of reimbursement. Exception: Courses related to required completion of Paramedic School shall not be subject to the annual reimbursement cap (Only reimbursable one time). Any exemption to this PPM shall be approved by the Fire Rescue Administrator only, after the prior approval of the Division Chief of Training; no exemptions will apply to the maximum reimbursement cap. _____________________________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR III-03, issued 02/01/1986 2. PPM#FR III-03, issued 12/04/2013 3. PPM#FR III-03, issued 10/01/2014 4. PPM#FR III-03, issued 01/05/2017 5. PPM#FR T-203, clerical 03/01/2018 6. PPM#FR T-203, clerical 03/06/2019 7. PPM#FR-T-203, issued 09/10/2024 FR-T-203/Page 4 of 4 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: INFANTS LEFT AT FIRE STATIONS PPM #: FR-O-504 ISSUE DATE EFFECTIVE DATE July 1, 2024 July 1, 2024 PURPOSE: The purpose of this policy is to identify the actions to be taken should an infant approximately (30) thirty days old or less be left by a parent at a fire station with a firefighter, paramedic, or Emergency Medical Technician (EMT). EXPLANATION: On July 1st, 2000, and updated on July 1st, 2024 the Treatment of Surrendered Infant (F.S. 383.50) went into effect. This law stipulates that hospitals, fire stations, and EMS shall admit and provide all necessary services and care to an infant brought to their facility or by emergency response due to a 911 call pursuant to this law. The law allows for parents to surrender a infant (approximately 30 days old or less) at a fire station or hospital permitting that facility is a staffed 24/7 facility. The parent has the absolute right to remain anonymous and to leave at any time and may not be pursued or followed unless the parent seeks to reclaim the newborn infant or where there is actual or suspected child abuse or neglect. This law also provides immunity for Firefighters and EMTs acting in good faith under implied consent but does not limit liability for negligence UPDATES: Future updates to this PPM are the responsibility of the Deputy Chief of Operations, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator Florida State Statute Chapter 383.50 Treatment of Surrendered Infant Florida State Statute Chapter 383.51 Confidentiality – Parent(s) Gloria M. Silverio Foundation – A Safe Haven for Newborns SCOPE: This policy applies to all Palm Beach County Fire Rescue (PBCFR) personnel and reservists. ATTACHMENTS: Attachment A: Safe Haven Overview Attachment B: Safe Haven Medical Questionnaire i. English ii. Spanish FR-O-504/Page 1 of 4  iii. Creole Attachment C: Birth Mother Card POLICY: FIRE STATION SAFE HAVEN SIGNAGE All fire stations will be posted with the approved “Safe Haven” signage. PARENT(S) ATTEMPT TO REGAIN INFANT PRIOR TO TRANSPORT On rare occasions, a parent(s) may attempt to regain custody of an infant while still in the custody of Fire-Rescue personnel. The law allows for a parent(s) to regain custody from Fire-Rescue personnel as long as there are no obvious signs of physical abuse to the infant. It is suggested that after accepting an infant, personnel provide immediate transportation to the appropriate hospital as quickly as possible. It is recommended you consider the state of mind of the parent(s) should they elect to regain custody of the infant. Under most scenarios, it is recommended you instruct the parent(s) to contact officials at the selected hospital if they desire to regain custody of the infant. RADIO REPORTS In an effort to ensure total confidentiality for the parent(s) and the surrendered newborn infant, it is highly recommended that radio reports to communications centers, hospitals, or other responding apparatus be very generic in nature and does not indicate the incident is an surrendered infant situation. Transmission of medical information is appropriate without any indication the infant was surrendered. LAW ENFORCEMENT RESPONSE It is NOT necessary to notify Law Enforcement or DCF (Department of Children and Family Services) and is not required or specified under the law unless there is actual or suspected child abuse. This is to ensure that the parent(s) remain “anonymous” as specified by the law. REQUEST FROM MEDIA OUTLETS Again, to ensure the parents remain anonymous, it is best to avoid speaking with the media until well after transportation of the surrendered infant to the hospital. The Public Information Officer (PIO) should be notified of the surrendered infant incident immediately. The PIO is trained on what information may be released and what must remain confidential. PROCEDURE: 1. Treat the surrendered infant following established PBCFR protocols. 2. Attempt to obtain medical information from parent(s) concerning the delivery and the health of the surrendered infant in order to facilitate medical care using the Safe Haven Medical Questionnaire and also provide the parent(s)with the Surrendered Infant Help Card. (All in English, Spanish & Creole) 3. Do NOT notify law enforcement unless there is actual or suspected child abuse. If physical abuse is determined or suspected, instruct a member to quietly notify law enforcement from a secure FR-O-504/Page 2 of 4  location in order not to alarm the parent(s) that may still be present. Abuse must also be reported to the Department of Children & Families at 800-96ABUSE. 4. Transport the surrendered infant to the appropriate hospital. 5. Notify the staff, including the PIO of the department, immediately. The agency PIO or officer will notify “A Safe Haven for Newborns” 1-877-767-2229 as soon as possible. 6. Complete all associated documentation (run report, etc.). DEFINITIONS: 1. Infant’s Age - The infant being left at a fire station, EMS station, hospital, or by 911 response must be “approximately” thirty (30) days old or less, as determined by a licensed physician. It may be difficult to determine the age of the surrendered infant. Although the law specifies the infant should be approximately 30 days old or less, it is best to allow the appropriate receiving facility (hospital) to make this age determination rather than debate with the parent(s). Immediate transportation to the appropriate hospital is recommended. 2. Suspicion of Abuse - The infant being left under “Safe Haven” must be unharmed. If there is actual or suspected child abuse, follow established abuse-reporting procedures. 3. Anonymity - The parent(s) must remain completely anonymous in accordance with F.S. 383.50! It is permissible to ask direct medical questions. Explain that these questions will be used only to help their infant, but parents are not required to answer any questions. Do not attempt to obtain names, address, phone, or any other personal information from the parent(s). The parent(s) may leave at any time and should not be followed. The infant should be listed as “Safe Haven Baby” within the EMS run report. 4. Parental Rights - There is a presumption that the parent who leaves the infant in accordance with F.S. 383.50 intended to leave the infant and consented to termination of parental rights. 5. Liability - Fire Rescue personnel are immune from criminal or civil liability for acting in good faith in accordance with F.S. 383.50.Nothing in this law limits liability for negligence. 6. Medical Care - It is understood that a parent who surrenders a infant in accordance with F.S. 383.50,constitutes “implied consent” for the medical treatment of that infant. Emergency medical treatment must be provided to the extent of training of the EMTs and/or Paramedics followed by transportation of the infant to the appropriate hospital. 7. Medical Expenses - The surrendered infant is presumed eligible for Medicaid coverage subject to federal legislation. The department however will not seek reimbursement from the parent(s). Obtaining billing information is not necessary or permitted. 8. Training - In order to ensure success of F.S. 383.50, all members should receive basic training and become familiar with this policy. No cost web based Safe Haven training is available from FR-O-504/Page 3 of 4  A Safe Haven for Newborns at www.asafehavenfornewborns.com ______________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR I-15, issued 08/01/2000 2. PPM#FR I-15, issued 02/07/2014 3. PPM#FR O-504, clerical 03/01/2018 4. PPM #FR O-504, issued 11/4/2020 5. PPM#FR O-504, issued 07/01/2024 FR-O-504/Page 4 of 4 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: PROPERTY DAMAGE AND BODILY INJURY REPORTS PPM #: FR-T-302 ISSUE DATE EFFECTIVE DATE July 24, 2023 September 26, 2023 PURPOSE: To provide a standardized method for reporting and documenting loss, damage, or theft to Fire Rescue property and/or property belonging to members of the public, not resulting from a vehicle accident. UPDATES: Future updates to this PPM are the responsibility of the Division Chief of Training and Safety, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator PPM CW-0-007, as may be amended. SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. This policy does not replace other policies that contain reporting requirements. The procedures in this policy are in-addition to those that are outlined in other policies. ATTACHMENTS: Attachment A: Property and Liability Accident/Incident Report POLICY: All employees shall immediately report any loss, damage, or theft to Fire Rescue property and/or property belonging to members of the public. PROCEDURE: 1. General: a. Refer to policy Reportable Events (PPM FR-A-109) and Continuous Quality Improvement (PPM FR-T-303) as they closely relate to most incidents that involve property damage, loss, theft, bodily injury, or equipment failure. b. Property loss, damage, or theft incidents include damage to vehicles or equipment damage NOT arising out of a vehicle accident (e.g.: equipment fell off a parked apparatus resulting in damage to the apparatus). c. When property damage occurs from a Fire Rescue vehicle (and the vehicle does not sustain damage), immediate notification to the Battalion Chief shall occur, prior to FR-T-302/Page 1 of 5  leaving the scene. Refer to Vehicle Apparatus Safety (PPM FR-O-303) for these incidents. d. Vehicle accidents involving vehicles leased or owned by Fire Rescue shall follow the procedures identified in Vehicle Apparatus Safety (PPM FR-O-303). e. Incidents involving theft or vandalism shall be reported to Law Enforcement. The Law Enforcement report shall be attached to the Property and Liability Accident/Incident Report (FR-T-302 Attachment A). Anytime Law Enforcement generates a case number for incidents of loss, damage, or theft, the Law Enforcement agency name and case number shall be documented on the Property and Liability Accident/Incident Report (FR-T-302 Attachment A). f. When in need of a phone number for contacting parties listed below, they are available on the Fire Rescue Intranet (SharePoint) under Phone List or Facilities Emergency Vendor List. 2. Property Loss, Damage, or Theft Incidents: a. The following procedure applies to incidents of loss, damage, or theft of Fire Rescue property, as well as loss or damage to property belonging to members of the public. b. Incidents where Fire Rescue personnel caused loss or damage to property belonging to members of the public, the member of the public should be referred to directly contact Palm Beach County Risk Management. c. Lost, damaged, or stolen hard keys and ID badges shall follow the procedures outlined in ID Badge, Access Card, and Hard Key Procedural Guide (FR-A-207 Attachment) A). d. Employee responsibility: i. Employees shall immediately report any loss, damage, or theft to their supervisor. ii. Employee’s forcing entry into a property, according to SOGs, shall gain access causing the least amount of damage appropriate to the emergency situation. Employees shall ensure the property is secured or turned over to an appropriate representative. Additional resources (e.g.: Units, supplies, etc…) may be requested to secure the property. iii. Lieutenants and Operational Captains shall ensure immediate notification occurs to their Battalion Chief. The Fire Operations Officer shall be notified should the Battalion Chief be unreachable. The Fire Operations Officer shall notify the next appropriate Battalion Chief. e. Battalion Chief Responsibility: i. Upon notification of an incident, the Battalion Chief shall be responsible for the investigation and documentation of the incident. The Battalion Chief may assign a Lieutenant or Operational Captain to portions of the investigation and documentation. ii. The documentation of these incidents shall include: 1. A Property and Liability Accident/Incident Report (FR-T-302 Attachment A) 2. Employee statements (if necessary) 3. Law Enforcement report (if necessary) 4. Digital color photographs FR-T-302/Page 2 of 5  iii. A Property Damage Tracking Number will be automatically generated when the Property and Liability Accident/Incident Report (FR-T-302 Attachment A) is completed.. iv. Completion of the Property and Liability Accident/Incident Report (FR-T-302 Attachment A) sends automatic email notifications to: 1. The Training and Safety Division 2. Risk Management 3. All Deputy Chiefs 4. All Division Chiefs 5. The appropriate District Chief 6. The appropriate Battalion Chief v. Employee statements (if necessary) shall: 1. Be signed 2. Be dated 3. Include the Property Damage Tracking Number 4. Include an incident number (if occurrence was on an emergency incident) 5. Be attached to the Property and Liability Accident/Incident Report (FR-T-302 Attachment A) vi. The Battalion Chief shall issue disciplinary action, if necessary. vii. The Battalion Chief shall sign the Property and Liability Accident/Incident Report (FR-T-302 Attachment A) in the applicable Fire Rescue program to indicate that they have checked it for accuracy and completion. 3. Bodily Injury Incidents: a. If Fire Rescue personnel were injured, follow Work Related Injuries Returning to Work (PPM FR-H-302). b. For all injuries sustained by members of the public at a Fire Rescue facility or due to Fire Rescue equipment failure the: i. Employees shall: 1. Render appropriate treatment. 2. Notify the Communication Center to be assigned to an emergency incident. 3. Lieutenants and Operational Captains shall ensure immediate notification occurs to their Battalion Chief and the Property and Liability Accident/Incident Report (FR-T-Attachment A) in the applicable Fire Rescue program is completed. The Fire Operations Officer shall be notified should the Battalion Chief be unreachable. The Fire Operations Officer shall notify next appropriate Battalion Chief. ii. Battalion Chiefs shall: 1. Follow 2.e. above. 2. Ensure an ePCR is completed according to Incident Reporting (PPM FR-M-201). 3. Ensure a Property and Liability Accident/Incident Report (FR-T- Attachment A) is completed in the applicable Fire Rescue program. FR-T-302/Page 3 of 5 4. Stretcher or Stair Chair Malfunction or Collapse a. All stretcher or stair chair malfunctions or collapses shall follow Reportable Events (PPM FR-A-109) and Continuous Quality Improvement (PPM FR-T-303). b. If Fire Rescue personnel were injured, follow Work Related Injuries Returning to Work (PPM FR-H-302). c. If a member of the public was injured, see Bodily Injury Incidents (above). d. When Fire Rescue personnel or members of the public are injured as a result of a stretcher malfunction or collapse, the employee shall: i. Immediately: 1. Render the appropriate care. 2. Request an additional Rescue for patient care and transport. 3. Take the Rescue out-of-service for stretcher malfunction. 4. Notify an EMS Captain. ii. After the incident and prior to going available: 1. Remove the stretcher from service (under no circumstances is the stretcher to be used). 2. Sequester the stretcher at the Battalion designated fire station. 3. Clearly tag the stretcher as OUT OF SERVICE – DO NOT USE. 4. Place a work order for the stretcher in Assetworks and mark as HIGH PRIORIY. 5. Complete Property Loss, Damage, or Theft Incidents (see section 2 above) for the property damage to the stretcher. e. When Fire Rescue personnel or members of the public are injured as a result of a stair chair malfunction or collapse, the employee shall perform the same steps as above for a stretcher malfunction or collapse with the exception that the Lieutenant or higher ranking officer may elect to keep the Rescue in-service until the conclusion of the incident. In these instances, under no circumstances shall the malfunctioned or collapsed stair chair be used. f. On all stretcher and stair chair related incidents the EMS Captain shall ensure that: i. An Assestworks request has been entered. ii. The incident has been reported to Stryker Stretcher by directly contacting the phone number listed on the Fire Rescue Intranet (SharePoint) under Facility Emergency Vendor List. iii. The malfunctioned or collapsed stretcher or stair chair is removed from service. iv. A battalion spare stretcher was placed in service. v. Continuous Quality Improvement (PPM FR-T-303) is followed. g. When a battalion spare stretcher is not available, the EMS Captain may utilize a neighboring battalion’s spare stretcher. When a neighboring battalion’s spare stretcher is used the EMS Captain shall complete a Fixed Asset Transfer (FR-S-606 Attachment A). When no spare stretcher or stair chair is available, the EMS Captain shall notify the Inventory and Stores Manager for a replacement. h. On all stretcher and stair chair related incidents the Battalion Chief shall ensure that Reportable Events (PPM FR-A-109) is followed. 5. All Other Responsibilities: a. District Chief Responsibility (for all of the above reports): i. The District Chief is responsible for ensuring that all documentation is included, accurate, and complete. FR-T-302/Page 4 of 5  ii. The District Chief shall sign the Property and Liability Accident/Incident Report (FR-T-Attachment A) in the applicable Fire Rescue program to indicate that they have checked it for accuracy and completion. iii. The District Chief shall ensure that discipline, where indicated, has been issued. b. The Training and Safety Division shall ensure: i. That all pertinent information is tracked for trends and patterns. ii. That all pertinent information is forwarded to Risk Management. iii. Law Enforcement reports (if necessary) are attached to the Property and Liability Accident/Incident Report (FR-A-302 Attachment A). ______________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR I-43, issued 05/13/1993 2. PPM#FR I-43, issued 09/07/2012 3. PPM#FR I-43, issued 03/24/2014 4. PPM#FR I-43, issued 03/18/2017 5. PPM#FR T-302, clerical 03/01/2018 6. PPM#FR T-302, issued 07/24/2023 FR-T-302/Page 5 of 5 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: REGINAL K. DUREN FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: PRE-INCIDENT PLANNING PPM #: FR-O-901 ISSUE DATE EFFECTIVE DATE March 25, 2021 April 23, 2021 PURPOSE: To establish a method for the documentation and distribution of vital information to responding emergency units through complete and accurate Pre-Incident Plans. UPDATES: Future updates to this PPM are the responsibility of the Deputy Chief of Operation, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. ATTACHMENTS: Attachment A: Pre-Incident Plan Worksheet POLICY: This policy is intended to provide a structured approach with conducting Pre-Incident Plans. This includes scheduling, maintenance and identifying the levels of Pre-Incident Plans, along with CAD drawing procedures and Site Survey instructions. DEFINITIONS 1. SmartDraw – a program used to create two-dimensional drawings (i.e. building floor plans and site drawings). 2. Fire Protection System – any fire alarm device or system or fire extinguishing device or system or combination thereof, that is designed and installed for detecting, controlling, or extinguishing a fire or otherwise alerting occupants, or the fire department, or both, that a fire has occurred. (NFPA 1) 3. Hazardous Material Facilities – a facility that is recommended by the Emergency Planning and Community Right-To-Know Act (EPCRA) to submit a tier II report to the State of Florida (https://www.epa.gov/epcra). 4. High Inhalation Hazard Facilities – a facility that contains highly hazardous material as identified in 302 of the EPCRA for Inhalation Hazards. FR-O-901/Page 1 of 5  5. MobileEyes program used by Fire Rescue personnel to input and track Company Inspections and Pre-Incident Plans. 6. Pre-Incident Plans – a document developed by gathering general and detailed data that is used by responding personnel in affectively managing emergencies for the protection of occupants, responding personnel and the environment. (NFPA 1620) 7. Shell – a structure with empty spaces that have not yet been classified with a known tenant. 8. Site Survey – the actual physical surveying of a site.(PPM FR-O-901) 9. Target Hazards – areas in the county which have the risk potential for high damage and/or high loss of life. PROCEDURE: Pre-Incident Plans shall be completed by all Operational Personnel in accordance with this policy. 1. General a. Familiarity with a given structure prior to an emergency is a proven method to increase operational efficiency, enhance firefighter safety, increase occupant survivability and reduce property loss. b. Pre-Incident Plans should be conducted, if possible in conjunction with Company Inspections (PPM FR-O-902) as the information and tasks often overlap. c. The reporting email for the Existing Inspections Staff Captain in CRRD is [email protected] 2. Pre-Incident Plans a. Pre-Incident Plans shall be updated on an annual basis. b. Pre-Incident Plans encompass the following: 1. All commercial, Industrial and Institutional buildings. 2. Any residential buildings that have the following: a. A common area, such as a lobby, meeting room or card room b. 5 or more units c. When completing Pre-Incident Plans, it is acceptable to upload a SmartDraw drawing of a single building for multiple like buildings in a common subdivision, provided all of the following are met: i. The buildings are 3 or more stories in height or have a fire protection system. ii. That all building characteristics are the same. iii. That all fire prevention related features are identical. iv. The SmartDraw drawing is uploaded to each Pre-Incident Plan. If multiple addresses (500-580 Pike Road), please upload the smart drawing to each address in that range. d. All Pre-Incident Plan issues shall be reported, via email, to [email protected] 3. Site Survey a. Prior to conducting a Pre-Incident Plan, the Lieutenant or Operational Captain shall: i. Review the previous Pre-Incident Plan. ii. Contact the building representative and make an appointment. b. All buildings in the county that are equipped with fire alarm systems are also required to maintain building access keys in a Knox Box. c. During a Site Survey, the Knox Box shall be opened and checked for operation, and the keys within it shall also be checked to ensure they open the appropriate doors. FR-O-901/Page 2 of 5  d. Buildings with elevators shall have their elevator machine room(s) inspected. The elevator main disconnect switches shall be identified and clearly labeled. e. Hydrants on or near the site should be opened and flowed to check for operability. f. All Site Survey issues shall be reported, via email, to [email protected] 4. Post Site Survey a. After completion of a Site Survey, the Lieutenant or Operational Captain shall: i. Enter or update all Pre-Incident Plans information in MobileEyes. ii. Enter or update all building and site drawings in the SmartDraw Drawing program. iii. Save the SmartDraw drawings on the Q drive in the Smartdraw Files folder (this folder has 3 subfolders: Pre-Incident Drawings, Satellite Images, and SmartDraw Pre-Incident Folder.) 1. SmartDraw drawings shall be saved in. SDR format within the “SmartDraw Pre - Incident” folder. 2. SmartDraw drawings shall be saved in.GIF format within the “Pre- Incident Drawings” folder. 3. All files shall be named with the numerical followed by the street name (i.e., 405 Pike Road). iv. Upload any new SmartDraw drawings into MobileEyes. 5. SmartDraw Drawings Program: a. SmartDraw drawings shall be altered or redrawn as necessary to accurately reflect fire and life safety hazards. (Fuel tanks, chemicals, etc…) b. The SmartDraw drawings shall include: i. All buildings on site. This includes large strip malls/commercial properties on one property. Draw the entire complex (not just the address listed on your schedule), then upload the drawing to every address listed in that complex or strip mall. ii. Building dimensions, to include length and width. iii. A minimum of (2) streets, to show correlation to the structure. iv. Access road to structure from road. v. All hydrants on site. (If no hydrants or drafting site available – document in drawing) vi. The dimensions between the (2) closest hydrants and the building, at a minimum. vii. The north directional arrow. The north directional arrow shall be located at the top right side of the page and pointed to the top, with legend under arrow viii. Buildings with light-weight truss systems shall have “R”, “F” or “RF” in the building of the drawing. ix. A text box with the number of floors on multi story buildings. x. If multiple addresses, a text box with the address range. Example: (500-524 Main Street) xi. Any electrical, water, gas shutoffs or disconnects. xii. Location of Fire Alarm Control Panel (FACP) and Knox Box. xiii. Location of Fire Department Connection (FDC), risers, elevators, stairs and OS&Y. FR-O-901/Page 3 of 5 6. MobileEyes: a. MobileEyes is a live, up to date and interactive program that stores information on a server and updates each Mobile Data Computer (MDC) when it is restarted. b. Care shall be taken by all Fire Rescue personnel to not delete necessary files within the MobileEyes program. c. Only the appropriate CRRD personnel may delete Pre-Incident Plans or Company Inspections within the MobileEyes program. d. Should a Pre-Incident Plan or Company Inspection be accidentally deleted, the MDC shall be restarted. If the file is still missing or deleted, the appropriate CRRD contact (i.e., Existing Inspections Staff Captain, Company Inspection Coordinator) shall be contacted. e. All MobileEyes files are backed up on the MobileEyes server on a daily basis. 7. Responsibilities: a. District Chief Responsibilities i. Each District Chief shall be responsible for ensuring all Pre-Incident Plans have been completed for the Battalion by the end of each month. b. Battalion Chief Responsibilities i. The Battalion Chief of each shift shall: 1. Ensure all Pre-Incident Plans are completed on the monthly schedule in MobileEyes. 2. Ensure all CAD drawing are adequate and are stored on the Q drive, in the SmartDraw files folder, with the address as the file name. 3. Review all Pre-Incident Plans for accuracy and commit them within MobileEyes by the end of each month. c. Lieutenant and Operational Captain Responsibilities i. The Lieutenant or Operational Captain assigned Pre-Incident Plans shall complete the: 1. Site Survey in accordance with this policy. 2. Post Site Survey in accordance with this policy. 3. Pre-Incident Plans according to the established schedule. d. MobileEyes Coordinator Responsibilities i. MobileEyes Coordinator shall be responsible for determining a schedule of all Pre-Incident Plans for each month. e. Fire Operations Officer Responsibilities i. The Fire Operations Officer shall: 1. Have access to electronic Pre-Incident Plans. 2. Have Pre-Incident Plans available for reference and review during incidents. 3. Provide the following information, if deemed necessary to responding fire units or be able to pass the information to the appropriate tac channel dispatcher. 4. Fire Department access point (to include gate code and Knox box). 5. Business/Building name and/or Occupancy type (Public Assembly, Educational, Residential, Mercantile, etc.). 6. Type of building construction: a. Fire Resistive b. Heavy Timber FR-O-901/Page 4 of 5  c. Non-Combustible d. Ordinary e. Wood Frame 7. Fire protection systems. 8. Water supply type (hydrants, drafting site, dry hydrant). 9. Water supply location. f. Community Risk Reduction Division Responsibilities i. It shall be the responsibility of CRRD to: 1. Notify the appropriate District Chief of substantive changes found to inspected occupancies during a CRRD Fire Safety Inspection. ii. It shall be the responsibility of the New Construction Plans Review Department to notify via email the appropriate District Chief and the MobileEyes Coordinator of any new construction, which meets the criteria warranting completion of a Pre-Incident Plan. g. Information Technology Services Responsibilities i. ITS shall be responsible for: 1. CAD integration and backup files on the MDCs. 2. Updating and maintaining MobileEyes. ______________________________ REGINALD K. DUREN FIRE RESCUE ADMINISTRATOR Supersession History 1. SOG #1108, issued 03/15/1995 2. SOG #1108, issued 11/01/2008 3. SOG #1108, issued 11/01/2011 4. SOG 100-01, clerical 05/01/2018 5. SOG 100-01, issued 05/21/2018 6. PPM#FR O-901, issued 05/04/2020 7. PPM #FR-O-901, revised 03/25/2021 FR-O-901/Page 5 of 5 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: INVESTIGATOR CALL OUT PROCEDURE PPM #: FR-B-101 ISSUE DATE EFFECTIVE DATE September 15, 2022 October 13, 2022 PURPOSE: The purpose of this policy is to establish guidelines to determine the need for, and requesting a Fire Investigator UPDATES: Future updates to this PPM are the responsibility of Division Chief of Community Risk Reduction CRRD, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator Palm Beach County Fire Code, as may be amended. Michigan v. Tyler, 436 U.S. 499 (1978) Michigan v. Clifford, 464 U.S. 287, 104 S. Ct. 641 (1984) Line of Duty Reporting Procedures, PPM FR-A-701 SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. ATTACHMENTS: Attachment A: Fire Investigator Call out Determination Flow Chart POLICY: It is the responsibility of the Incident Commander to determine the need for a Fire Investigator at a fire or explosion scene. Whenever there is a request for a Fire Investigator, scene security shall be maintained by Fire Rescue personnel. Upon arrival of the Fire Investigator, the IC will provide the Fire Investigator a face-to-face situation report. DEFINITIONS: CRIME-RELATED - A violation of any federal, state, local, statute, law, ordinance, rule, or regulation. LOSS OF LIFE – Any incident or event where either a civilian, employee or firefighter of Fire Rescue may or may not require transport to a medical health facility and has no signs of life or have been declared as deceased. FR-B-101/Page 1 of 4 CASUALTY – Any incident or event where either a civilian, employee or firefighter of Fire Rescue may or may not require transport to a medical health facility and has incurred an injury at any location as a result of a fire or burn and requires any type of medical treatment. JUVENILE-RELATED INCIDENT – Any incident or event in which a person under the age of 18 has a direct involvement in the ignition of the incident or event. The involvement may or may not include physically being present at the location or by any eyewitness identification. EXPLOSIVE DEVICES – Any device that relies on the exothermic reaction of an explosive material to provide a violent release of energy, any improvised incendiary device commonly referred to as a Molotov Cocktail (Firebomb), or any firework, pyrotechnic device, or flame effect. PROCEDURE: 1. The IC shall request a fire investigator through the alarm office when there has been a fire or explosion incident or event, which meets one of the following criteria: a. Evidence that any fire is crime-related or foul play is suspected: i. Such as incendiary (arson) fires/explosions, explosive devices, firebombs, stolen vehicles, burglaries, etc… ii. All crime-related or foul play suspected incidents or events require a fire investigator response, regardless of dollar value b. Loss of life/injury: i. Any fire or explosion incident or event resulting in a loss of life. ii. Any fire or explosion related injuries or burns where the injured party is transported to a medical health facility by Fire Rescue. The injury or burns shall be related to a fire or explosion and it shall require that Advanced Life Support (ALS) measures or treatment were taken. c. Firefighter Loss of life/injury: i. The LODD team shall be notified in accordance with Line of Duty Reporting Procedures and perform said duties outlined in Line of Duty Reporting Procedures (PPM FR-A-701). ii. A member of the LODD team shall take custody and control of all firefighter ensemble, as well as any equipment worn by the deceased or injured firefighter and shall retain custody of said ensemble and equipment until directed by a higher authority pursuant to PPM FR-A-701. Said ensemble and equipment shall be secured in the PBCFR Evidence Room until such time as the directed release from a higher authority. iii. Any request that meets this criteria shall require a minimum response of two (2) fire investigators to the scene. d. Accidental fires with substantial monetary loss or structural damage: i. Monetary fire loss exceeding $70,000 or structural damage exceeding 20%. Monetary loss shall be related to fire or explosion damage only and shall not include water or smoke damage. ii. Any crime-related or foul play suspected incident or event requires a fire investigator response, regardless of dollar value. Unless there is a death or injury as a result of a vehicle crash with fire. FR-B-101/Page 2 of 4  e. Juvenile related incidents: i. Any fire or explosion incident in which a person under the age of 18 has a direct involvement in the ignition shall require a fire investigator response while the Fire Rescue units remain on scene. If direct involvement cannot be determined then the fire investigator shall be notified via radio or cellphone and will then determine the need for a response at their discretion.. ii. The direct involvement of a juvenile may or may not include physically being present at the scene, or by eyewitness identification. f. Explosive device/Explosion: i. Any fire or explosion incident or event that results in the loss of life, injury, or property damage as a result from an explosive device, improvised incendiary device, firework, pyrotechnic device, or flame effect requires a fire investigator response while Fire Rescue units remain on scene. If the property damage is less than $70,000 or less than 20%, then the fire investigator shall be notified via radio or cellphone and will then determine the need for a response at their discretion. g. All Other Circumstances: : i. A fire investigator shall be requested in any fire or explosion incident or event in which a fire cause cannot be determined by the Fire Rescue units on scene. The fire cause is defined as the circumstances, conditions, or agencies that bring together a fuel, ignition source, and oxidizer (such as air or oxygen), which results in a fire or a combustion explosion.. ii. A fire investigator shall be requested in any fire sprinkler or fire suppression activation when the circumstances for the activation are for anything other than accidental causes or a potential for a high value loss exists. iii. A fire investigator shall be requested for any overcrowding issue at any assembly occupancy, a potential for a high value loss, or a potential loss of life exists. iv. A fire investigator shall be notified and requested when the IC determines a significant life safety issue exists. 2. Calling for a Fire Investigator: a. The IC shall request a Fire Investigator through the Alarm Office. The IC shall call for a Law Enforcement Officer from the appropriate Law Enforcement Agency to respond to the scene for any incident, which requires a Fire Investigator response. b. The IC will ensure that a Fire Rescue unit remains on scene until the fire investigator arrives. c. The Fire Investigator shall determine if a member of the PBSO Bomb/Arson Squad is required. If required, the Fire Investigator shall make the request through the PBSO Bomb/Arson Squad Supervisor. d. If the fire investigator determines a need for additional agencies, resources, or personnel, to complete their investigation, they shall contact the supervisor of investigations.. e. No other individual shall request outside Law Enforcement agencies for the purpose of assisting in a fire, arson, or explosion investigation. f. The IC may request Law Enforcement for the purposes of assisting to secure a fire scene, crowd control or traffic control. Operational personnel shall not request Law Enforcement to assist with an investigation. FR-B-101/Page 3 of 4  _____________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR II-01, issued 01/01/2007 2. PPM#FR II-01, issued 12/18/2011 3. PPM#FR II-01, issued 08/01/2013 4. PPM#FR II-01, issued 06/16/2014 5. PPM#FR B-101, clerical 03/01/2018 6. PPM#FR B-101, issued 11/22/2019 7. PPM#FR B-101 issued 09/15/2022 FR-B-101/Page 4 of 4 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: EMPLOYEE DEVELOPMENT PPM #: FR-A-105 ISSUE DATE EFFECTIVE DATE November 7, 2022 December 5, 2022 PURPOSE: To initiate a method for documenting Fire Rescue personnel job performance outside of the disciplinary process. UPDATES: Future updates to this PPM are the responsibility of the Deputy Chief of Administration, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. POLICY: Supervisors are responsible for assessing and evaluating the adequacy of Fire Rescue personnel performance in relation to job requirements. Supervisors should utilize the Employee Development Form or Letter of Commendation to document Fire Rescue personnel job performance. DEFINITIONS: 1. Employee Development Form – A non-disciplinary form utilized to document negative Fire Rescue personnel performance as a method of coaching or counseling. 2. Letter of Commendation – A form utilized to document positive Fire Rescue personnel performance as a method of commending. PROCEDURE: 1. Any supervisor may initiate an Employee Development Form or a Letter of Commendation for the purpose of improving or commending Fire Rescue personnel performance (i.e., need to improve report documentation skills, compliment personnel for exceptional work on an incident). These forms are located in “My Evaluations” on Target Solutions. 2. The supervisor shall review the completed Employee Development Form or Letter of Commendation with the employee, including a method to improve job performance or suggestions for future projects and/or advancement. FR-A-105/Page 1 of 2  3. The supervisor will then sign the Employee Development Form or Letter of Commendation, and advise the employee that the document will appear on their “My Evaluations” page in Target Solutions and will need to be signed in order to complete the form. 4. The Employee Development Form is not a form of discipline, and shall not be used to identify an infraction or breaking of a Fire Rescue rule or regulation. The Employee Development Form is not the first step in the progressive discipline process. ______________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR I-57, issued 12/01/1992 2. PPM#FR I-57, issued 10/20/2010 3. PPM#FR I-57, issued 03/24/2014 4. PPM#FR A-105, clerical 03/01/2018 5. PPM#FR A-105, clerical 07/02/2018 6. PPM#FR A-105, issued 11/07/2022 FR-A-105/Page 2 of 2 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: CARE AND CLEANING OF FIRE FIGHTING PERSONAL PROTECTIVE EQUIPMENT (PPE) PPM #: FR-O-601 ISSUE DATE EFFECTIVE DATE February 3, 2022 March 3, 2022 PURPOSE: The purpose of this policy is to ensure the highest degree of firefighter safety through the implementation of preventative and maintenance procedures for Structural Fire Fighting Protective Personal Ensembles, wildland gear, and Proximity Fire Fighting Protective Ensembles. UPDATES: Future updates to this PPM are the responsibility of the Deputy Chief of Operations, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator NFPA 1851 NFPA 1977, as may be amended. SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. ATTACHMENTS: Attachment A: Lion Bunker Gear Manual Attachment B: Routine Inspection Procedures Attachment C: Annual Bunker Gear Cleaning Checklist Station Pick-up Form Attachment D: NOTICE Bunker Gear Cleaning Form POLICY: Fire Rescue shall comply with applicable safety regulations regarding the distribution, care, cleaning and inspection of personal protective equipment. Fire Rescue personnel are responsible for securing all issued personal protective equipment (whether on or off-duty). In addition, Fire Rescue personnel and reservist are responsible for wearing the appropriate level of approved Fire Rescue issued personal protective equipment at each incident. Workers’ Compensation is responsible for injuries that occur while on duty and while the employee was wearing the appropriate level of protection. Wearing any personal protective equipment, other than approved Fire Rescue issued personal protective equipment shall be considered a violation of this policy and, may jeopardize Workers’ Compensation claims. DEFINITIONS: FR-O-601/Page 1 of 7  1. Structural Fire Fighting Protective Ensembles – NFPA’s term for bunker gear. 2. Bunker gear – Fire Rescue’s term for Structural Fire Fighting Protective Ensembles. The term “bunker gear” shall refer to all elements outlined in Procedures 1.a. below. 3. Wildland gear – Fire Fighting Protective Ensembles used for wildland fire fighting. 4. Proximity Fire Fighting Protective Ensembles – Fire Fighting Protective Ensembles used for ARFF. 5. Personal Protective Equipment – All protective equipment for an individual. This could be for fire, medical, chemical, or other protections (i.e., safety glasses, level A hazmat suits, bunker gear, etc…). PROCEDURE: 1. Bunker gear a. Fire Rescue shall provide all certified firefighters in Operations with one set of bunker gear, which shall include: i. Bunker Coat ii. Bunker Pants iii. Suspenders iv. Kevlar Belt v. Structural Boots vi. Firefighting Gloves vii. Nomex Hood viii. Firefighter Helmet ix. SCBA Face piece b. Fire Rescue currently issues two types of Bunker Coats and Bunker Pants, Cairns and Lion, which are not interchangeable and must be worn as a matching set. c. Once an employee is assigned a set of Lion Bunker Gear, it shall remain with that employee for the life of the bunker gear unless the employee requires a different size or separates employment with Fire Rescue. d. All employees are responsible for conducting a routine inspection of their protective ensembles and ensemble elements upon issue, at the beginning of each shift, and after each use, as outlined in Routine Inspection Procedures (FR-O-601 Attachment B). e. All bunker gear shall be cleaned by the firefighter after each fire to assure contaminants have been removed prior to wearing the bunker gear again. f. No additional items may be permanently attached to the bunker gear or SCBA. g. Reflective materials on bunker gear, specifically the helmet, must not be obscured or obstructed. The tetrahedron coloring scheme of the reflective material on the helmet shall be up to date, maintained properly, and clearly visible at all times. h. The color and readability of the lettering and numbers on the helmet shield must not be obscured or obstructed. i. Fire Rescue personnel are required to have their last name only in a high quality 3M Retro-Reflective name strip on the back brim of the helmet. Any personal decals placed on the helmet must first be approved by the Battalion Chief. j. Any deficiencies or damage to bunker gear shall be immediately reported to their supervisor and up the chain of command. The District Chief or Battalion Chief shall report the damage to the Logistics Warehouse so that the bunker gear may be repaired or replaced. FR-O-601/Page 2 of 7  k. All Fire Rescue personnel shall assure their full bunker gear ensemble receives an annual Advanced Inspection and Cleaning by an Independent Service Provider (ISP). 2. Wildland Gear a. Fire Rescue personnel assigned to fire stations with wildland apparatus shall be assigned wildland gear. The wildland gear shall include: i. Brush Jacket ii. Brush Pants iii. Forestry Helmet b. Wildland apparatus shall also be stocked with extra wildland gear to accommodate those Fire Rescue personnel who do not have issued wildland gear. The District Chief shall be responsible for determining the quantities and sizes and ensuring the wildland apparatuses are stocked. c. Fire Rescue personnel with issued wildland gear must return it when their assignment or bid to another fire station that does not have wildland apparatus changes. At which point they shall turn the wildland gear into their Battalion Chief. The District Chief is responsible in ensuring the Battalion Chief collects it. d. Firefighters may wear the Fire Rescue wildland gear during brush fires but may not wear wildland gear on any other emergency incident. e. All firefighters issued wildland gear are responsible for inspecting their equipment at the beginning of each shift and after each use. Any deficiencies or damage shall be immediately reported to their supervisor. 3. Self Contained Breathing Apparatus (SCBA) with PASS a. OSHA requires all firefighters to wear a NIOSH approved SCBA in any Immediately Dangerous to Life and Health (IDLH) atmosphere. b. Every SCBA on an emergency vehicle must be checked at the beginning of each shift in accordance with Vehicle, Equipment Inspection and Check-Out (PPM FR-O-301). Any deficiencies or damage shall be immediately reported to their supervisor. 4. Routine Inspection a. Firefighters must perform a routine inspection of their bunker gear after each use where it has been exposed, or is suspected of being exposed, to damage or contamination. Any deficiency or damage shall be immediately reported to their supervisor. b. On an annual basis, the Operational Captain shall inspect all Bunker gear assigned to each firefighter as outlined in Routine Inspection Procedures (FR-O-601 Attachment B). c. Fire Rescue personnel shall enter the date of this routine inspection into the Fire Rescue approved Compliance Program managed by the Training & Safety Compliance Officer. Fire Rescue personnel shall also verify the Bunker Coat and Bunker Pant serial number found in the approved bunker gear tracking program report and notify the Inventory and Stores Manager through the chain of command of any discrepancies. Fire Rescue personnel shall use the following schedule when conducting annual bunker gear inspection: B3 & B10 every August FR-O-601/Page 3 of 7  B9 & B7 every September B4 & B5 every October B1 & B2 every November 5. Care and Cleaning of Bunker gear a. The care and cleaning of all components of bunker gear shall be accomplished per the attached label, sewn-in-care, or manufacturer instructions, provided for each component. b. Cleaning of bunker gear shall be done in accordance with NFPA 1851 Chapter 7. c. Bunker gear may be cleaned at a fire station or the Chief Herman W. Brice Fire Rescue Complex. Fire station uniform washing machines shall not be used for cleaning Bunker gear. d. Do not use chlorine bleach, detergents with chlorine additives, or fabric softeners when cleaning bunker gear. e. Should bunker gear be damaged in the cleaning process, the damage shall be reported to the firefighter’s immediate supervisor and up the chain of command to the level of Battalion Chief. The Battalion Chief shall report the damage to the Safety Gear Warehouse so the component(s) may be repaired or replaced. f. The Training and Safety Division shall clean bunker gear for Fire Rescue personnel who are assigned to multi-day classes. g. Operational Captains and above may call the Training and Safety Facility Coordinator and arrange for the cleaning of bunker gear elements in the extractor washers (coats and pants only) at the Chief Herman W. Brice Fire Rescue Complex. h. At no time should any bunker gear be dropped off and left unattended at the Chief Herman W. Brice Fire Rescue Complex to be cleaned and inspected. All Fire Rescue personnel whom use extractor washers shall be trained in their use and approved by the Training and Safety Division. i. All bunker gear that undergoes any cleaning shall be reassembled correctly, which includes the Drag Rescue Device (DRD). It shall be the employee’s responsibility to ensure their bunker gear is properly assembled. 6. Annual Advanced Cleaning of Bunker gear: a. Fire Rescue shall make every attempt to ensure that all Fire Rescue personnel complete the annual Advanced Inspection and Cleaning of bunker gear (including the helmet, hood, gloves, boots, suspenders, and belt) by an independent service provider (ISP). b. Personnel with approved personal leather structural firefighting helmets must have a Personal Leather Helmet Affidavit (FR-O-603 Attachment A) on file authorizing use. The employee’s personal leather helmet must be submitted along with the rest of the full bunker gear ensemble for annual advanced cleaning and inspection. Should the personal leather helmet fail inspection and be deemed damaged beyond economical repair (BER)-non-compliant, it will be returned to the employee for their disposal and shall no longer be worn as part of the employee’s PPE ensemble. See Leather Structural Firefighting Helmets (PPM FR-O-603) for Fire Rescue issued helmet availability requirements. c. The bunker gear ISP shall schedule pickup and delivery of bunker gear at each fire station based on the schedule developed by the Inventory and Stores Manager. d. For annual Bunker gear cleaning: i. Bunker gear shall be placed inside a plastic bag and then placed in a location FR-O-601/Page 4 of 7  within the apparatus that is accessible for pick-up by the ISP. ii. Fire Rescue personnel shall attach a label to the bunker gear. The label should indicate their name, Battalion, and shift. iii. Fire Rescue personnel should personally record their Bunker Coat and bunker Pants serial number in the approved Training & Safety Compliance Program. e. If the bunker gear is considered biohazardous, see below. f. Fire Rescue personnel shall receive their primary set of bunker gear at the fire station within 36 hours from the pick-up time for the annual Advanced Inspection and cleaning process. This 36 hour turn around window does not apply for any Advanced Inspection and Cleaning in addition to the annual bunker gear cleaning. g. If at any point Fire Rescue personnel do not have bunker gear when reporting for duty, they shall notify their immediate supervisor and up the chain of command to the level of Battalion Chief. The Battalion Chief shall contact the Logistics Warehouse to request a loaner set of bunker gear. h. If the bunker gear ISP determines that the bunker gear is non-serviceable during Advanced Inspection and Cleaning, they shall notify the Safety Gear Warehouse. The Safety Gear Warehouse shall then notify the Battalion Chief and coordinate the delivery of new or loaner bunker gear to the employee, ideally before the start of the employees shift. i. A return receipt for the bunker gear Advanced Inspection and Cleaning shall be provided with the names of the Fire Rescue personnel, whose bunker gear was cleaned, and the total number of items cleaned. Battalion Chiefs, or their designee, shall verify the total number of items and sign the return receipt. The signed return receipt must be forwarded to Support Services Fiscal Section for payment. j. The bunker gear ISP shall forward the invoices and copies of signed return receipts to Support Services Fiscal Section for verification and payment. A monthly report shall be provided by the bunker gear ISP, indicating Fire Rescue personnel name, type of cleaning, inspections done and repairs completed. k. The Inventory and Stores Manager shall maintain a database to ensure that each set of bunker gear receives an annual Advanced Inspection and Cleaning. The Inventory and Stores Manager shall submit a non-compliance list to the Division Chief of Operations at the end of the annual cleaning cycle identifying the individuals that are non- compliant with the annual Advanced Inspection and Cleaning process. l. The Inventory and Stores Manager shall coordinate a makeup schedule for the bunker gear ISP to complete the process for all bunker gear in need of Advance Inspection and Cleaning. A non-compliant list will once again be sent to the Division Chief of Operations. m. The bunker gear ISP shall provide records of the annual Advance Inspection and Cleaning results to include the serial number, manufacture date and completed repairs to the Inventory and Stores Manager. The Inventory and Stores Manager shall assure the data is entered into the Fire Rescue approved Bunker Gear Tracking program. 7. Biohazardous Contaminated Bunker Gear a. Bunker gear with any biohazardous contamination shall be bagged in a red biohazard bag. All biohazardous contaminated bunker gear shall be clearly marked and labeled, including the employee name and the location and type of contaminant. b. The Safety Gear Warehouse shall be notified to coordinate the pickup of biohazardous contaminated bunker gear. The Safety Gear Warehouse shall coordinate the delivery FR-O-601/Page 5 of 7  of a loaner set of bunker gear while the primary set receives an Advanced Inspection and Cleaning. c. Any Bunker gear or SCBA exposed to a Chemical, Biological, Radiological, or Nuclear agents, shall be retired immediately. 8. Repair to Bunker Gear a. Fire Rescue personnel who need their bunker gear repaired shall attach a Fire Rescue Equipment Repair Tag to it. The tag should indicate: i. Their name ii. Battalion iii. The deficiency requiring service (i.e., ripped inner liner, biohazardous contamination, routine cleaning, etc…) b. Fire Rescue personnel should personally record their Bunker Coat and Bunker Pants serial number. c. Fire Rescue Personnel sending bunker gear to the bunker gear ISP for repair shall receive a loaner set of Bunker gear from the Safety Gear Warehouse while their primary set is repaired. 9. Field Safety Evaluations a. Occasionally, Fire Rescue may select specific Fire Rescue personnel to participate in a field evaluation program of specific types of equipment or personal protective equipment for the purpose of future purchases. b. Only Fire Rescue personnel participating in the field evaluation program shall be authorized to use equipment or personal protective equipment other than approved Fire Rescue issued equipment or personal protective equipment. Fire Rescue may utilize the Field Evaluation Program in order to objectively evaluate the potential need for specific equipment or personal protective equipment. c. At the completion of the field evaluation program, the trial equipment or personal protective equipment may no longer be used or worn by Fire Rescue personnel. 10. Bunker gear Retirement a. All bunker gear shall be retired from front line emergency operations service no more than 10 years from the date of manufacture. b. In all cases, the radiant reflective outer shell of the Proximity Fire Fighting Protective Ensembles shall be replaced at a maximum of 5 years from the date of manufacture. c. Bunker gear and Proximity Fire Fighting Protective Ensembles that are retired from front line emergency operations service shall not be used for firefighting or emergency activities, including live fire training. d. Retired Bunker gear and Proximity Fire Fighting Protective Ensembles that have been retired from front line emergency operations service but are not contaminated, defective, or damaged, deemed in good condition, and labeled “non-live fire only”, may be utilized for: i. Training that does not involved live fire ii. Public Education Events iii. As determined by Fire Rescue e. Bunker gear elements shall be destroyed or disposed of in a manner ensuring that they will not be used in any firefighting or emergency activities. 11. Special Incident Procedures FR-O-601/Page 6 of 7  a. All bunker gear, wildland gear, and Proximity Fire Fighting Protective Ensembles including SCBA’s that were worn by firefighters who were victims and received serious injuries or fatalities shall be immediately secured by the Incident Commander. In such cases: i. Internal Affairs shall be notified to respond to retrieve the involved Bunker gear, wildland gear, or Proximity Fire Fighting Protective Ensembles including SCBA’s from the Incident Commander. ii. Internal Affairs shall maintain custody of the involved Bunker gear, wildland gear, or Proximity Fire Fighting Protective Ensembles including SCBA’s in a secured location with controlled and access procedures in place at all time, for a minimum of five (5) years. iii. Internal Affairs shall assure the bunker gear, wildland gear, or Proximity Fire Fighting Protective Ensembles including SCBA’s is nondestructively tagged and stored only in paper or cardboard containers to prevent further degradation or damage. Plastic or airtight containers shall not be used. iv. Examination of the bunker gear, wildland gear, or Proximity Fire Fighting Protective Ensembles including SCBA’s shall be made by qualified members of organizations or by outside experts to determine the condition thereof. 12. Reimbursement of Lost or Stolen Bunker Gear a. When an employee’s bunker gear is lost or stolen, it is the responsibility of the employee to ensure a police report is obtained and a Property and Liability Accident, Incident Report (PPM-T-302 Attachment A) is completed and turned into the Support Services Division, Inventory and Stores Manager prior to being issued a new set of bunker gear. b. The employee has two options to reimburse the county: i. A check for the entire amount made out to Board of County Commissioners, checks shall be turned into the Finance Division of Fire Rescue. ii. A biweekly pay deduction for three (3) months or six (6) pay periods. The Payroll Section shall arrange for the repayment plan to be signed by the employee. c. It is up to the employee to seek any insurance claim for stolen bunker gear. ______________________________ PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR Supersession History 1. PPM#FR I-65, issued 09/01/2003 2. PPM#FR I-65, issued 04/15/2015 3. PPM#FR O-601, clerical 03/01/2018 4. PPM#FR O-601, issued 6/15/2018 5. PPM#FR O-601, revised 02/03/2022 FR-O-601/Page 7 of 7 TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: PATRICK J. KENNEDY FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: TRAINING PPM #: FR-T-201 ISSUE DATE EFFECTIVE DATE April 30, 2024 May 14, 2024 PURPOSE: The purpose of this policy is to identify guidelines for scheduling, delivering, and documenting training to personnel and delineate the roles of the Training and Safety Division. UPDATES: Future updates to this PPM are the responsibility of the Division Chief of Training and Safety, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY: Fire Rescue Administrator NFPA 1403 PPM FR-T-204 EMS Continuing Education PPM FR-T-401 Equipment Video and Vehicle Loan, as may be amended. SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. ATTACHMENTS: Attachment A: Drill Safety Plan Attachment B: Observer Release Attachment C: Student Registration Agreement Attachment D: Medical Monitoring Form POLICY: Fire Rescue requires personnel to participate in training activities that are designed to improve and enhance their job knowledge, skills, and abilities. It is the responsibility of each person involved in every training exercise to ensure their safety of themselves and their others. This policy assists personnel in the development and delivery of safe training programs. PROCEDURE: All personnel are expected to maintain a high level of preparedness through regular training and individual study. This includes keeping current on Fire Rescue services and changes, and notifying their Supervisor of their training needs. Firefighters are responsible to participate in an aggressive, safe and positive manner in all classroom and practical training. FR-T-201/Page 1 of 8 1. Training and Safety Division: a. The Training and Safety Division is responsible for the coordination of all training ventures which pertain to Fire Rescue personnel. The Training and Safety Division makes every attempt to forecast the training needs of all personnel, regardless of assignment or job function. The Division Chief of Training and Safety is responsible and accountable to ensure that Fire Rescue training activities are current and consistent with applicable standards and practices. b. The Training and Safety Division is responsible for: i. Providing identification of training needs ii. Development and delivery of training programs iii. Evaluation of training programs iv. Training records management c. Enrollment, Completion , and Cancellation i. The Training and Safety Division shall make every effort to provide classes at no cost to the Fire Rescue employees and reservists. Generally, the classes are scheduled through a variety of vendors who do expect payment for all registered students. Therefore, once an employee or reservist is registered for a class, failure to cancel with the Training and Safety Division by the date specified on the class announcement, or failure to successfully complete the course, shall require the student to reimburse the County the registration cost identified on the class announcement. 1. Due to extenuating circumstances, if an employee is not able to cancel their registration within the timeframe provided, they may submit in writing their reimbursement appeal to the Division Chief of Training and Safety. A determination shall be made on a case by case basis. ii. By enrolling in a class, the employee agrees to have read, understand and agree with the provisions of this policy. iii. Receiving a grade of C or better shall constitute passing or completion of the class. d. Reimbursement i. The employee shall have 30 days to reimburse the County for failed or unattended classes. Failure to reimburse the County within the 30 day period shall result in discipline. The reimbursement must be in the form of a personal check or money order, payable to the Board of County Commissioners for the amount owed. Employees shall not be eligible for any Fire Rescue class registration while they still owe the County for a previous class. ii. Two (2) or more failures to reimburse the County within 30 days of being notified for failed, canceled or incomplete classes within a 12 month period shall result in the employees or reservists being ineligible to sign up for pre- paid classes for 12 months. 1. Their ability to utilize the tuition reimbursement process shall remain intact. iii. If the employee fails to complete or pass a class and does not reimburse the County within 30 days, they agree to have the cost of the class deducted from their next paycheck(s). In the event the cost of the class is over $500, it is agreed the amount may be deducted over two or more paychecks as determined on a case-by-case basis and approved by the Division Chief of Training and Safety. FR-T-201/Page 2 of 8  iv. All class registration forms shall identify the cancellation process and amount of potential reimbursement. e. For courses eligible for college credit provided by the Training and Safety Division, Fire Rescue shall utilize the Florida State Fire College grading scale of: i. 100 – 93 = A ii. 92 – 85 = B iii. 84 – 78 = C iv. 77 – 70 = D v. 69 – 0 = F f. The Training and Safety Division maintains information and resources on Fire Rescue’s SharePoint site, under the Training and Safety Division heading. Information and resources maintained on the SharePoint site include the DSP’s, Training Documents, Online training sites, Florida Health Paramedic/EMT recertification link and the Training Menu. 2. Training Allowed On Duty: a. Personnel assigned to a twenty-four (24) hour tactical assignment shall be allowed to attend Fire Rescue required training while on duty according to the following guidelines: i. Recurrence training or additional training requirements shall be Fire Rescue’s responsibility. Employees may be allowed to attend while on duty based on Fire Rescue’s approval. ii. EMS Captains, Battalion Chiefs and above shall be permitted to attend non- Fire Rescue required training while on duty. 1. Attendance shall be allowed with the approval from the appropriate Division Chief. 2. Approval shall be from a Supervisor of higher rank than that employee requesting. 3. Scheduling, to allow for training, shall be coordinated with the Fire Operations Officer to provide coverage and time for the employee to attend requested training. 3. Training NOT Allowed On Duty: a. Personnel assigned to a twenty-four (24) hour tactical assignment shall not be allowed to attend Fire Rescue training while on duty according to the following guidelines: i. Employees needing to complete minimum requirements, the result of an awarded bid. The affected employee must arrange for their own time off (e.g., utilizing vacation, exchange of time, etc…). The only exception shall be employees assigned to ARFF as a result of a bid award or voluntary/involuntary assignment and newly assigned personnel in Special Operations attending SOCS course. ii. EMS Captains, Battalion Chiefs, and above shall not be permitted to attend non-Fire Rescue required training on duty if their vacancy creates an overtime occurrence or if assigned to work OT. If the employee has received approval prior to the planned training, based on no overtime needed, and scheduling subsequently does not support the vacancy the employee may be required to provide coverage to attend the training. FR-T-201/Page 3 of 8  iii. With the exception of department assigned classes mandated for a person’s bid such as but not limited to: SOCS 4. Station Training/Company Training: a. It is the responsibility of the Lieutenant or Operational Captain to complete station level training on a daily basis. All station level training: i. Should be accomplished through in-service means. The Battalion Chief must approve any units that require out of service status to accomplish training needs. ii. May include designated in-service training modules (e.g., Quick Skills, DVD’s on-line emergency medical training, or any approved Fire Rescue training/records program etc…). iii. That requires minimal risk and resources (and as long as units remain in- service) does not require prior approval by the Training and Safety Division. b. It is the responsibility of the Lieutenant or Operational Captain to enter all station level training in the Fire Rescue approved training records program (refer to Staffing, Unit Staffing, PPM FR-O-101). c. It is the responsibility of the Battalion Chief/Supervisor to verify that all station level training is accomplished and documented correctly on a monthly basis. 5. Scheduled Out of Service Training: a. The Training and Safety Division is responsible for the development and delivery of department wide training and shall schedule the units out of service to attend such classes. b. It is the responsibility of the Training and Safety Division to block enough space to cover all scheduled out-of-service training in the Fire Rescue approved staffing program (refer to Staffing, Unit Staffing, PPM FR-O-101). This will allow the Battalion Chiefs/supervisors to properly schedule their personnel. 6. Increased (High) Hazard Training: a. Any of the following training must be coordinated, and approved, through the Training and Safety Division, regardless if the training is accomplished in-service or out-of- service: i. Below or above-ground atmospheres ii. Confined spaces iii. Trenches iv. Smoke environments v. Fires vi. Or environments that could be interpreted as Immediately Dangerous to Life and Health (IDLH) b. All increased (high) hazard training requires a dedicated Incident Commander and Incident Safety Officer. The Lieutenant or Operational Captain must complete the Drill Safety Plan (FR-T-201 Attachment A) on the intranet and obtain approval from the Training and Safety Division prior to the training occurring. In addition, the Training and Safety Division shall determine if an Incident Safety Officer is also required. c. Any training site used for increased (high) hazard training must be pre-approved by the Training and Safety Division. FR-T-201/Page 4 of 8 7. Regional Training Center a. Field units must schedule use of the non-live props (tower) in advance with the Training and Safety Division. The officer must complete the Drill Safety Plan (FR-T- 201 Attachment A) on the intranet and obtain approval from the Training and Safety Division prior to the training occurring. b. Special Operations units must schedule the use of the non-live props (confined space, etc.) in advance with the Training and Safety Division. All increased (high) hazard training evolutions also require the Incident Commander (a.k.a. Instructor-in-Charge) and Incident Safety Officer to be identified and approved by the Training and Safety Division. The Officer must complete the Drill Safety Plan (FR-T-201 Attachment) on the intranet and obtain approval from the Training and Safety Division prior to the training occurring. c. The training grounds are tobacco free no smoking or use of any tobacco products is permitted. d. Certified firefighters who are not employees of Fire Rescue may attend courses if the student registration fee is paid. Courses that entail a practica