Personal Information Retrieval Systems PDF

PERSONAL INFORMATION RETRIEVAL SYSTEMS 1 These are systems that individuals would set up for organising their own personal information so it would be easy to retrieve that information when needed to solve information needs or for everyday use. –How people (individual) coll...

PERSONAL INFORMATION RETRIEVAL SYSTEMS 1 These are systems that individuals would set up for organising their own personal information so it would be easy to retrieve that information when needed to solve information needs or for everyday use. –How people (individual) collect, organise and maintain personal information collection in such a way that it would be easy for them to retrieve the information anytime they need it 2 It’s the systems people would use for personal information management Def: Personal information management refers to both the practice and activities people perform in order to acquire or create, organize, maintain, retrieve and use information (personal information) for everyday use to complete tasks (e.g. academic-related, work-related etc.). 3 There are manual methods (e.g. files, filling cabinets etc.) as well as technological methods (e.g. computers, folders etc.) that people use to store and organise their personal information 4 Importance of personal information retrieval systems Proper organisation of personal information oTo help work efficiently and effectively Easy retrieval of information Saves time Help one to deal with information overload 5 COMPONENTS OF ACADEMIC PERSONAL INFORMATION RETRIEVAL SYSTEMS 6 1. Information skills 2. Finding information 3. Organising and using information 7 Information skills – skills one needs to handle the information he/she needs for solving an information problem or to complete an information task. These are lifelong learning skills These are skills one needs to handle and use information (effectively and responsibly). Handling information is something you already do as university students, maybe never thought of it as “information handling”. 8 e.g. when you search for relevant information, read, write, compare ideas and prepare assignments, cite information – that’s information handling All the skills you apply in these situations that has to do with using information in one way or the other are called information skills. Skills one needs to effectively handle the information problem or to complete an information task. An information task is a task that requires one to find and apply the right information to solve an information-related problem 9 Finding information – locating information in resource collections (e.g. libraries) to meet specific information needs This is basically all about retrieving the relevant information that may assist one to solve an information problem. Finding information for instance, entails the following components Finding information in a library Finding information in databases Finding information in the internet 10 Organising and using information – How to organise the information you have retrieved to complete a task -Using information to complete an information task This is basically organising the information you retrieved so that you will be able to retrieve it at a later stage when you need it again. For example: organising personal information in a computer One effective way is to save information in folders 11 12