PARAKH Rashtriya Sarvekshan 2024 Operational Guidelines PDF

OPERATIONAL GUIDELINES & TRAINING MANUAL  Department of School Education Shri Sanjay Kumar & Literacy, Secretary...

OPERATIONAL GUIDELINES & TRAINING MANUAL  Department of School Education Shri Sanjay Kumar & Literacy, Secretary Ministry of Education Government of India MESSAGE The Operational Guidelines & Training Manual for PARAKH Rashtriya Sarvekshan 2024 is an invaluable resource crafted to support the seamless execution of one of India’s most comprehensive educational assessment initiatives. Reflecting the vision of the National Education Policy (NEP) 2020, this manual provides educators and administrators with detailed protocols to ensure standardized, equitable, and accurate assessments across the nation. It is designed to facilitate assessments that are fair, inclusive, and grounded in real learning outcomes. The manual outlines the logistical and instructional requirements for conducting competency- based assessments that capture students’ skills and knowledge across foundational, preparatory, and middle stages of education. These guidelines support a standardized approach to implementing assessments, offering clarity on roles, responsibilities, and protocols for state functionaries. The training manual ensures that all stakeholders involved can contribute to a reliable and effective assessment process that accurately reflects students’ learning. By adhering to the Operational Guidelines & Training Manual, we are reinforcing our collective commitment to building an education system that prioritizes quality, inclusivity, and data- driven improvements. iii iv  Department of School Education Shri Anandrao V Patil & Literacy, Additional Secretary Ministry of Education Government of India MESSAGE The Operational Guidelines & Training Manual for PARAKH Rashtriya Sarvekshan 2024 represents a foundational step toward establishing an effective, standardized assessment process for students across India. As part of the NEP 2020’s broader goals, this manual is intended to equip educators and administrators with the tools, protocols, and best practices necessary to conduct assessments that capture student progress in a fair, equitable, and competency-based manner. This manual serves not only as an operational guide but also as a framework for creating assessments that are reflective of diverse learning contexts, from urban to rural settings, across varying socio-economic backgrounds. It includes specific instructions for handling logistical challenges and ensuring that assessments are accessible to all students, including those with special needs. By implementing the guidelines, we aim to ensure a seamless, accurate, and inclusive assessment process that truly reflects each student’s capabilities. The Operational Guidelines & Training Manual provides a clear roadmap for conducting assessments that yield valuable insights into student learning and areas for improvement. As we implement these guidelines, I am confident that they will foster a structured and inclusive approach to education, ensuring that every learner’s progress is accurately assessed and supported. v vi Foreword Competency-based assessments are vital to shaping a forward-thinking, dynamic education system. In an ever-evolving world, it’s crucial to evaluate the knowledge and skills students acquire at each educational stage. The PARAKH Rashtriya Sarvekshan for Grades 3, 6, and 9 represents a transformative initiative in this direction, closely aligned with the progressive goals set forth by the National Education Policy (NEP) 2020. Education, from foundational to secondary stages, builds a student’s capabilities and potential. NEP 2020 envisions a holistic, skills-oriented, and outcome-focused education system, making regular assessment of students’ competencies essential. Within this context, the PARAKH Rashtriya Sarvekshan is a landmark effort to assess, analyze, and elevate the competencies of our students, providing a clear reflection of our education system’s progress and areas for growth. One defining feature of PARAKH Rashtriya Sarvekshan 2024 is its uniform and standardized execution across all Indian districts, ensuring that competency assessment remains accessible and equitable, irrespective of geographical or socio-economic factors. Going beyond traditional examinations, PARAKH offers constructive feedback and fosters continuous improvement, empowering educators, policymakers, and parents with valuable insights into the strengths and challenges within our education system. The Operational Guidelines & Training Manual for PARAKH Rashtriya Sarvekshan 2024 serves as a comprehensive resource to support smooth implementation. Designed with educators and administrators in mind, it provides detailed protocols, methodologies, and best practices essential for effective, reliable assessment. PARAKH Rashtriya Sarvekshan 2024 is more than an assessment tool—it represents a steadfast commitment to unlocking the potential of every child in India. Rooted in the belief that education lights the path to a brighter future for our youth and society, this initiative calls upon educators, policymakers, and stakeholders to work together in reshaping the educational landscape of our nation. Together, let us embrace this transformative effort and strive toward a future where every student reaches their fullest potential. Prof. Dinesh Prasad Saklani Director National Council of Educational Research and Training New Delhi, India vii viii Preface Competency based assessments are the cornerstone of educational progress and reform. In our rapidly changing world, it is essential to measure the knowledge and skills acquired by students at various stages of their educational journey. The PARAKH Rashtriya Sarvekshan for Grades III, VI, and IX stands as a pivotal initiative, aligning itself with the transformative goals outlined in the National Education Policy (NEP) of 2020. Education is a journey encompassing foundational, preparatory, middle and secondary stages, each playing a critical role in shaping a student's capabilities and potential. NEP 2020 envisions a holistic, skill-oriented, and outcome-driven education system, emphasizing the importance of regularly assessing students' competencies. In this context, PARAKH Rashtriya Sarvekshan shines as a beacon of educational reform, designed to assess, analyse, and enhance the competencies of our young minds. One remarkable feature of PARAKH Rashtriya Sarvekshan 2024 is its uniform and standardized implementation across all districts in India, ensuring equal opportunities for competency assessment regardless of geographic or socio-economic disparities. PARAKH Rashtriya Sarvekshan goes beyond mere examinations; it offers constructive feedback and continuous improvement opportunities, empowering educators, policymakers, and parents with insights into our education system's strengths and weaknesses. The Operational Guidelines & Training Manual provided here is a valuable resource to support the seamless implementation of PARAKH Rashtriya Sarvekshan 2024. It offers detailed guidance to educators and administrators, outlining the protocols, methodologies, and best practices necessary for effective assessment. In conclusion, PARAKH Rashtriya Sarvekshan is more than an assessment tool; it embodies our commitment to nurturing every child's talent and potential in our nation. It signifies our belief that education is the key to a brighter future for our youth and society as a whole. Let us embrace this transformative endeavor collectively, for it is through the efforts of educators, policymakers, and stakeholders that we can reshape our nation's educational landscape. May PARAKH Rashtriya Sarvekshan 2024 lead us to a future where every student reaches their full potential and every learner contributes to an “Aatma Nirbhar Bharat”. Prof. Indrani Bhaduri CEO & Head, PARAKH and Head, ESD NCERT, New Delhi ix x Acronyms AT Achievement Test CBSE Central Board of Secondary Education CWSN Children with Special Needs DLC District Level Coordinator DEO District Education Officer DIET District Institute of Education and Training DLMTs District Level Master Trainers DR District Report DPC District Project Coordinator ESD Educational Survey Division FAQs Frequently Asked Questions FI Field Investigator HI Hearing Impairment ID Intellectual Disability LD Locomotor Disability NCERT National Council of Educational Research and Training OMR Optical Mark Recognition OthD Other Disabilities PARAKH Performance Assessment, Review, and Analysis of Knowledge for Holistic Development PMU Project Management Unit PQ Pupil Questionnaire RCC Resource Custody Centre RS Random Start SCERT State Council of Educational Research and Training SI Sample Interval SIE State Institute of Education SPD State Project Director SQ School Questionnaire SS Samagra Shiksha S&LD Speech & Language Disability SLCs State-Level Coordinators SLMTs State-Level Master Trainers TQ Teacher Questionnaire UDISE Unified District Information System for Education UT Union Territories VI Visual Impairment xi xii Contents Preface........................................................................................................................................................................ iii Acronyms................................................................................................................................................................... xi Contents................................................................................................................................................................... xiii PARAKH Rashtriya Sarvekshan 2024....................................................................................................................... 1 Features of PARAKH, Rashtriya Sarvekshan 2024................................................................................................. 1 PARAKH Rashtriya Sarvekshan, 2024 Assessment Areas...................................................................................... 1 Roles and Functions of Different Institutions/Functionaries involved in survey.................................................. 3 RESPONSIBILITIES OF PARAKH NCERT............................................................................................................. 3 RESPONSIBILITIES OF CBSE................................................................................................................................ 4 CLASS-WISE (FOR ONE SCHOOL) QUANTITY OF SURVEY MATERIAL............................................................ 7 RESPONSIBILITIES OF STATES/UTs- SCERT/SIEs............................................................................................. 8 RESPONSIBILITIES OF STATES/UTs- SAMAGRA SHIKSHA............................................................................... 8 RESPONSIBILITIES OF DISTRICT LEVEL COORDINATORs (DLCs-PARAKH)................................................... 8 RESPONSIBILITIES OF DISTRICT LEVEL COORDINATOR (DLC-CBSE)............................................................ 9 RESPONSIBILITIES OF RESOURCE CENTRE CUSTODIAN (RCC).................................................................. 12 RESPONSIBILITIES OF OBSERVERS AT THE SCHOOL LEVEL....................................................................... 12 RESPONSIBILITIES OF NATIONAL LEVEL OBSERVERS.................................................................................. 14 RESPONSIBILITIES OF NATIONAL LEVEL EXPERTS........................................................................................ 14 RESPONSIBILITIES OF FIELD INVESTIGATORS............................................................................................... 15 FIELD INVESTIGATOR: ACTIVITIES ON THE DAY OF ASSESSMENT.............................................................. 16 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS III SAMPLED STUDENTS...................... 17 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS VI SAMPLED STUDENTS...................... 18 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS IX SAMPLED STUDENTS...................... 19 PACKAGING AND DISPATCHING OF THE SURVEY MATERIAL....................................................................... 20 Annexure................................................................................................................................................................... 21 Annexure-I: Sampling procedure........................................................................................................................... 21 Annexure-II Sheet – I Sampling Sheet................................................................................................................... 24 Annexure-III Control Sheet..................................................................................................................................... 25 Annexure-IV Sample OMRs................................................................................................................................... 27 Annexure-V Medium of Instructions....................................................................................................................... 35 Annexure-VI Appointment as DLC......................................................................................................................... 36 Annexure-VII Acceptance of Appointment as DLC................................................................................................. 36 Annexure-VIII Undertaking for Advance Delivery................................................................................................... 36 Annexure-IX District Note for District Level Coordinator......................................................................................... 39 Annexure-X Letter of Appointment Format for Observers...................................................................................... 40 Annexure-XI Hand Out for Observer...................................................................................................................... 41 Annexure-XII Acceptance of Appointment as Observer......................................................................................... 44 Annexure-XIII Field Note for Observer................................................................................................................... 44 Annexure-XIV Activity Schedule for Observer for 4th December 2024.................................................................. 45 Annexure-XV Monitoring Proforma........................................................................................................................ 46 Annexure-XVI Letter of Appointment for FIs........................................................................................................... 48 Annexure-XVII Field Note for FIs........................................................................................................................... 48 Annexure-XVIII FAQs............................................................................................................................................. 51 xiii xiv PARAKH Rashtriya Sarvekshan 2024 Since 2001, the National Council of Educational Research and Training (NCERT) has been conducting nationwide achievement surveys, initially known as the National Achievement Survey (NAS), to gain insights into the state of school education in India. Now evolving into PARAKH Rashtriya Sarvekshan, 2024 this assessment is a comprehensive assessment managed by the National Assessment Centre PARAKH (Performance Assessment, Review, and Analysis of Knowledge for Holistic Development), located within NCERT. Like the previous NAS, PARAKH assesses schools as whole entities, emphasizing the overall health of the education system in each district, including government, government-aided, and private institutions. PARAKH Rashtriya Sarvekshan 2024 is crafted to offer comprehensive analyses of India's educational advancement, specifically aligned with the objectives set forth in the National Education Policy (NEP) 2020. Scheduled on 4th December,2024, PARAKH Rashtriya Sarvekshan 2024 aims to evaluate the progress of learners in the Foundational, Preparatory, and Middle stages of education, providing valuable insights into their development. Samples for assessing the foundational level will be drawn from grade 3, for the preparatory level from grade 6, and for the middle stage from grade 9. Employing a blend of paper-based assessments and OMR technology, the initiative strives to harmonize with the competencies delineated in the National Curriculum Framework across the foundational, preparatory, and middle stages of education. Features of PARAKH, Rashtriya Sarvekshan 2024 PARAKH Rashtriya Sarvekshan is scheduled for 4th December 2024. It targets students at the end of Foundational, Preparatory, and Middle stages of education (grades 3, 6 and 9) to improve learning standards. It operates at the district level, providing insights into student progress. The survey covers competencies from the foundational, preparatory, and middle stages of education. The survey uses a paper-based approach with OMR technology. PARAKH Rashtriya Sarvekshan, 2024 Assessment Areas In the PARAKH Rashtriya Sarvekshan 2024, the assessment areas will include foundational stage competencies for end of foundational level, Language, Mathematics, and The World Around Us (TWAU) for the preparatory levels, organized into six booklets for each level. For 1 the middle level, the assessment areas will encompass Language, Mathematics, Science, and Social Science, with eight booklets. The assessment duration for grades 3 and 6 will be 90 minutes, while for grade 9, it will be 120 minutes. Furthermore, to gain insight into the factors influencing learning, students' contextual and school background information will be collected through three questionnaires – the Teacher Questionnaire (TQ), School Questionnaire (SQ), and Pupil Questionnaire (PQ). Internationally recognized technical standards and best practices are being rigorously adhered to during the planning, design, and execution of the PARAKH Rashtriya Sarvekshan to guarantee its durability and long-term viability. PARAKH is actively collaborating with various states and stakeholders to reinforce and ensure the prompt implementation of this crucial educational initiative. 2 Roles and Functions of Different Institutions/Functionaries involved in survey Team Structure The PARAKH, Rashtriya Sarvekshan, 2024 operates through a structured hierarchy of roles and responsibilities. At the national level, PARAKH NCERT and CBSE, jointly led by the Ministry of Education, leads the PARAKH, Rashtriya Sarvekshan at the national level while at the state level SPDs/SCERTs/SIEs/DIETs will providing the necessary guidance and support for its implementation at district level. The roles and functions of each of the institutions / functionaries have been explained and defined in this manual. RESPONSIBILITIES OF PARAKH NCERT The national leadership for the implementation of the PARAKH Rashtriya Sarvekshan is spearheaded jointly by the Ministry of Education (MoE) and the PARAKH, NCERT. The pivotal role in executing the PARAKH Rashtriya Sarvekshan on a national scale is entrusted to National Assessment Centre PARAKH. The CEO & head of PARAKH assumes the position of National Coordinator, receiving support from NCERT's faculty and project staff. The roles and functions of the national team are to: 1. Hold consultations at national level to finalize the objective, policy decisions and design; develop sampling framework and manual. 3  2. Hold consultations with state institutions to reach an agreement and inform the assessment criteria and development of assessment framework; 3. Build capacity at the State/UT level by training a cadre of State Level Master Trainers. The State Level Master Trainers will in turn train the district level functionaries for implementation of PARAKH Rashtriya Sarvekshan 2024; 4. PARAKH in consultation with State Level Coordinators will appoint PARAKH -District level coordinators (DLCs) for the training of field investigators. 5. Develop the survey tools (Achievement Tests; Questionnaires – Pupil (PQ), Teacher (TQ) and School (SQ); OMR sheets; Operational Guidelines-cum-Training Manual; and student sampling protocol as per the agreed assessment framework; 6. Facilitate translation and linguistic control of tests in Hindi and regional languages (Medium of Instruction) with the help of States; 7. Conduct field trial, review and quality assurance of PARAKH Rashtriya Sarvekshan 2024 tests and questionnaires; 8. Draw the sample and provide the list of sampled and replacement schools for each district to all States/UTs for the main survey with the help of DDG (stats); 9. Develop National, State and District Report Card (DRC) templates; 10. Establish a Control room at the National Assessment Centre PARAKH to: 11. Address all queries related to PARAKH Rashtriya Sarvekshan 2024 within 24 hours with documentation. 12. Be functional for 24 hours, five days before the day of the Assessment. 13. Respond to queries received at [email protected]. 14. Monitor test administration in the schools on the day of Assessment; National Level Observers & experts for evidencing PARAKH Rashtriya Sarvekshan shall be appointed by Ministry of Education and PARAKH -NCERT. 15. Develop District, State and National Reports and Policy briefs; 16. Develop an action plan to facilitate implementation of quality interventions based on PARAKH Rashtriya Sarvekshan 2024 findings. RESPONSIBILITIES OF CBSE the CBSE will work as Test Administrator and will be responsible for printing & logistics of Assessment Tools as per the blue print provided by PARAKH-NCERT and operational aspects of the Sarvekshan. 4 1. The CBSE will undertake appointment, training & payment of - Regional Coordinators (RCs) from amongst the Regional Directors/officers to coordinate with PARAKH State Authorities (SLC, DLC- PARAKH) for appointment & training of DLCs – CBSE for smooth conduct of the Sarvekshan. The District Level Coordinators (DLCs)-CBSE for each district from amongst the Principals of CBSE Affiliated schools for coordination with the Regional Coordinators, DLC-PARAKH & appointment & Training of Observers as well as for safe storage and distribution/collection of the Sarvekshan materials. The Observers in each school under Sarvekshan from amongst the Principals, Vice-Principals & Teaching Staff of CBSE Affiliated Schools to be appointed by DLCs-CBSE and responsible for assisting the smooth conduct & monitoring of Sarvekshan. Board Representative from amongst from the officials of the Board, other educational/Administrative bodies as well as Principals/Vice Principals & Teaching staff of CBSE Affiliated Schools and responsible for fair conduct of Sarvekshan. 2. The CBSE will also be making the logistic arrangement of the Sarvekshan tools and collection of post conduct Sarvekshan materials. 3. The National Assessment Centre PARAKH will provide expert support to CBSE for proofreading survey questionnaires in multiple languages, ensuring accuracy and quality. 4. The CBSE will manage the printing of OMR sheets, survey questionnaire booklets, and other necessary formats. 5. Planning and organization of printing will be done according to the medium of instruction and student numbers in sampled schools, based on a list provided by DDG (Stats). 6. The CBSE will oversee the appointment of Resource Centre Custodians to ensure secure handling of materials. 7. The CBSE will also appoint, train and make payment to the Regional Coordinators (RCs), Observers, District Level Coordinators (DLCs-CBSE)/custodians and Board representatives for smooth conduct of Sarvekshan. 8. Scanning of OMR sheets and maintaining data secrecy after the conduct of the survey and provide Data to the PARAKH-NCERT in the desired format for further processing at their end. 9. CBSE will serve as a national-level observer during the final survey, Monitoring the administration of the test in the sampled schools at district level on the day of 5  Assessment. 10. CBSE will ensure packaging of the survey material (Packets of Achievement Tests should be sealed separately) as per medium of instruction verified for each sample school as on next page: 6 CLASS-WISE (FOR ONE SCHOOL) QUANTITY OF SURVEY MATERIAL Number of Material Survey Material Class III Class VI Class IX Control Sheet 1 1 1 Test Form-31 5 – – Test Form-32 5 – – Test Form-33 5 – – Test Form-34 5 – – Test Form-35 5 – – Test Form-36 5 – – Test Form-61 – 5 – Test Form-62 – 5 – Test Form-63 – 5 – Achievement Test Form-64 – 5 – Tests Test Form-65 – 5 – Test Form-66 – 5 – Test Form-91 – – 4 Test Form-92 – – 4 Test Form-93 – – 4 Test Form-94 – – 4 Test Form-95 – – 4 Test Form-96 – – 4 Test Form-97 – – 4 Test Form-98 – – 4 Pupil (PQ) 30 30 30 Questionnaires Teacher (TQ) 3 3 4 School (SQ) 1 1 1 Achievement 30 30 30 Tests OMR Sheets PQ 30 30 30 TQ 3 3 4 SQ 1 Note: If the medium of instruction in the sampled school is more than one the quantum of material given in above table will increase proportionally. 7 RESPONSIBILITIES OF STATES/UTs- SCERT/SIEs 1. Finalizing the translations of booklets & questionnaires. 2. Finalizing the list of Master Trainers at the State level. 3. Finalizing the list of DLCs/Master Trainers at the District level. 4. Issue instructions to DLCs-PARAKH & Schools to ensure support in Sarvekshan 5. Extend required support to CBSE in the conduct of the PARAKH Rashtriya Sarvekshan 2024 including establishment of RCC and nomination of DLC-CBSE & observers in remote & difficult geographical districts/areas/terrains where the CBSE does not have adequate representation. The payment to these functionaries will however be made by CBSE. 6. Finalizing the list of Field Investigators (FIs). 7. Training of DLCs in collaboration with PARAKH. 8. Training of FIs in collaboration by DLCs (trained by PARAKH) RESPONSIBILITIES OF STATES/UTs- SAMAGRA SHIKSHA The state level coordinators will be SPD, Samagra Shiksha and Director SCERT/ Principal SIE. The state level coordinators will appoint State Level co-coordinator/Master trainer for smooth functioning of the survey. 1. SPD Samagra Shiksha will be responsible for timely release of funds as and when required. 2. SPD Samagra Shiksha will coordinate in training of District Level Coordinators for each district with SCERT. RESPONSIBILITIES OF DISTRICT LEVEL COORDINATORs (DLCs- PARAKH) 1. Extend required support to CBSE in the conduct of the PARAKH Rashtriya Sarvekshan 2024 including nomination of DLC-CBSE & observers in remote & difficult geographical districts/areas/terrains where the CBSE does not have adequate representation. The payment to these functionaries will however be made by CBSE. 2. Ensure that school wise bundle containing the required PARAKH Rashtriya Sarvekshan test material (Test and questionnaires) is safely handed over to observers of sampled schools before 3 days of the Day of the Assessment. 3. Ensure that a confidentiality agreement letter signed by the observer before handing over the PARAKH, Rashtriya Sarvekshan 2024 test material. 8  4. Ensure that at least 15 additional field investigators were trained and stand ready in case of absence of selected Field Investigators. 5. Ensure that all the selected Field Investigators attend the training workshop for test administration. Only those FIs who have attended the training workshop can visit the sampled schools for Survey activities. 6. The training of Field Investigators is aimed to explain in detail the procedure to administer the test, selection procedure of section and students (if there are more than one section in a class and more than 30 students in a section/class), sitting plan, distribution of tools and their administration. 7. Explain that the teacher questionnaire has to be filled up by all the concerned subject teachers teaching sampled students (if a teacher is teaching more than one subject then he/she has to fill only one teacher questionnaire) and the school questionnaire by the Head Teacher/principal of the school. 8. Disburse payment as per State/NCERT norms to the Field Investigators immediately after receiving the bills & vouchers in original and after completion of the assigned task satisfactorily. 9. Share the detailed statement of expenditure with bills and vouchers in original and a brief survey report (field administration) to the State Coordinator (SCERT) 10. Ensure the implementation of all the processes for PARAKH Rashtriya Sarvekshan in the state as per the checklist provided. 11. Ensure all survey material, used and unused is kept securely at least for three months. RESPONSIBILITIES OF DISTRICT LEVEL COORDINATOR (DLC-CBSE) The DLC-CBSE is a key functionary responsible for ensuring the smooth conduct of the PARAKH RASHTRIYA SARVEKSHAN-2024 at the district level. The DLC-CBSE acts as a liaison between the Central Board of Secondary Education (CBSE), Regional Coordinators (RCs), Observers, and Board Representatives as well as the DLC-PARAKH (to be appointed by PARAKH-NCERT) & other state functionaries appointed for the survey. Pre-Examination Duties 1. Appointment of Observers from amongst VP/PGT/TGT/PRT of CBSE affiliated schools/other academic institutions having absolute integrity including some additional number of observers identified & trained to meet any shortfall due to sudden unavailability of observers already appointed to cover different Blocks/areas 9  of the district for sample schools survey. 2. Conduct of multiple online training sessions & one offline briefing meeting at the school for Training (Online/Offline) of Observers. 3. Act as the main point of contact between Regional Coordinators, CBSE & Observers in the district also to coordinate with DLC-PARAKH to be appointed by PARAKH – NCERT. 4. Organize and convene a mandatory pre-Survey briefing meeting at school on 3rd December, 2024 at 10:00 AM. 5. Coordinate with the Regional Coordinator, Observers, and Board Representatives to discuss survey procedures and disseminate necessary information & training. 6. Ensure the presence of all key personnel such as all Observers & Board Representatives in the meeting where observers are informed about their sample schools, FIs and also once again about their role & responsibilities. 7. Provide detailed information about the custodian of the confidential materials to the observer and brief about transportation of materials on the day of survey. 8. Informed all the observers about their sample school, venue & time of distribution and collection of survey material. Survey Day Duties (4th December 2024) 1. Oversee the distribution of survey materials to the respective examination centres through observers. Please ensure that material distribution starts early in the morning of the day of survey, so that observer may collect material and reach the sample school in time. 2. Ensure coordinate so that these materials are handled & transported securely and are delivered on time by observers. 3. Ensure that all preparations are in place to start the survey on time at all centres. 4. Supervise the conduct of the survey and provide assistance as required to other functionaries. 5. Address any issues or concerns promptly to ensure a smooth examination process. Post-Examination Duties 1. Collection back of the survey material as per packing instructions from the observers after the survey. 10 2. Oversee the packing and sealing of all examination materials after the collection of the survey as per instructions. 3. Ensure the secured handover of sealed materials to the designated CBSE officials/ agencies as per instruction to be conveyed in due course of time. 4. One sticker to be pasted on the trunk in which material is to be brought back the OMR Sheets from DLC-CBSE. 5. Ensure that ONLY the OMR and observation tools such as control sheet, monitoring Proforma & filed notes for observers & field Investigator (FIs) are sent to CBSE, when collected by CBSE official/agency to kept in trunk (s) and keys to these keys to be handed over to the Board Representative on duty. 6. Used/unused text booklets are not to be sent to CBSE & must be kept in safe custody till further instructions in this regard. 7. Submit a detailed report on the conduct of the survey to the CBSE through district note for DLC-CBSE. 8. Submit claims regarding remuneration as per CBSE norms. 9. Ensure that the personal details, photographs, signatures, Bank Details etc. are provided correctly. General Responsibilities 1. Work closely with the Regional Coordinators & CBSE-appointed Board Representative and cooperate with them in managing local-level requirements such as observer appointments, logistics, and security. 2. Maintain strict confidentiality regarding all survey materials and processes. 3. Ensure that no sensitive information is shared or mishandled. 4. Make advance planning for transportation and distribution of examination materials to avoid delays in case of exigencies. 5. Keep the mobile number registered with Regional Coordinators & CBSE active and respond promptly to all instructions or updates provided via SMS or email or any other communication made. 11  Important Notes Ensure that all OMR sheets and observation tools such as monitoring proforma, Field Notes, Control Sheets of all the sample schools are packed as per the instructions in one or more trunks as the needs may be. After locking the trunks, the keys must be handed over to the Board Representative, who will bring and deposit them at the PE Unit. One sticker mentioned used OMR with District name & Name of DLC CBSE or DLC(PARAKH) must be pasted on all these trucks in which OMRs and observation tools are packed. Any remaining materials including used/unused survey booklets should be kept in your safe custody until further instructions are provided by the Board. RESPONSIBILITIES OF RESOURCE CENTRE CUSTODIAN (RCC) 1. The Resource Custody Centre/Custodian (RCC) is either appointed by CBSE or by PARAKH (in remote/difficult geographical districts/areas where CBSE does not have adequate representation) at the district level at District Magistrate/Deputy Commissioner offices or District Education Officer offices. However, as per the convenience of the States and UTs flexibility is allowed in choosing RCC locations, considering factors such as security, accessibility, and suitability for storing assessment materials. 2. The RCC is responsible for storing and safeguarding all test materials at the district level. 3. The RCC ensures the timely distribution of test materials to the school observers. 4. The RCC maintains an accurate inventory of all materials and ensures their return to the central authority after use. 5. The RCC serves as a communication point between CBSE and district-level stakeholders. RESPONSIBILITIES OF OBSERVERS AT THE SCHOOL LEVEL The Observers have a vital role to play in ensuring the integrity and smooth functioning of the PARAKH RASHTRIYA SARVEKSHAN 2024. The primary responsibility of the observer is to monitor the assessment process in sampled schools and ensure adherence to the guidelines. 1. The observer for each school is appointed by the Central Board of Secondary Education (CBSE). SLC/DLC-PARAKH is responsible for the nomination of observers in remote/difficult geographical districts/areas where CBSE does not have adequate 12  representation. 2. On the day of the survey, the observer must report to the designated school, equipped with all necessary test materials, ensuring punctuality and preparedness. 3. The observer is responsible for ensuring that the survey is executed precisely in accordance with established protocols and guidelines, thereby maintaining a standardized process. 4. The observer must supervise the proper handling, administration, and secure collection of all test materials, ensuring that no discrepancies occur during this process. 5. The observer should coordinate closely with Field Investigators (FIs) and the District Level Coordinator (DLC) both prior to and on the day of the survey to ensure seamless communication and efficient execution. 6. Any irregularities, challenges, or issues encountered during the survey must be promptly reported to the DLC for immediate resolution. 7. The observer must report any district-level issues or important feedback to CBSE, facilitating necessary adjustments or improvements. 8. It is essential for the observer to ensure the integrity of data collection, storage, and reporting processes, safeguarding the accuracy and security of survey information. 9. The observer serves as a communication point between CBSE and district-level stakeholders, facilitating effective information flow and collaboration. Activity Schedule for Observer for 4th December 2024 S. Tasks Details Timing No. 1 Collection from Report to DLC Distribution Center and 05:30AM Onwards DLC collect the sealed packets (Center Bag), for or as per field Distribution the assigned sample school. Sign CHALLAN situation Center summary 2 Reporting to Report to assigned sample school and meet Before School Sample school head with LOA Assembly schools 3 Sampling of Collect Student attendance Register and After School Section conduct sampling of Section & Students Assembly &Students and as per instruction on the back of Control Sheet with the help of FI 13  4 Pre-Distribution Supervise seating of the students in order of Before the start of Instructions Student ID. Keep things ready for distribution Assessment Test of test booklets as per the Control Sheet. (AT) Explain them the methods for filling the OMRs and general instructions relating AT and PQ. 5 Booklets Distribute the AT booklets to the students, as After all Distribution per the Control Sheet arrangements are done 6 Proctoring & Invigilate the test and ensure no cheating or During the Test Invigilation malpractice take place. DON’T PENALIZE STUDENTS 7 Collection of AT Collect the OMRs for the ATs. Count and After completion of OMRs pack after checking that the OMRs are filled Assessment Test completely. For Grade 3 get the OMR filled by the FI or yourself 8 Distribution of Give PQ to all students Grade 3, 6 & 9 for After the AT is over PQ attempting. PQ for Gr-3 be filled up in interactive mode. Get the SQ & TQ filled by the principal & subject teachers in the meantime 9 Counting and Count all the filled OMRs and verify that all After the AT/PQ/TQ Packing OMRs for each surveyed student has been & SQ are filled & collected. Verify the secure collection and over packing of all the test materials as per instruction. 10 Submission Submit packed materials to DLC-CBSE After Packing as to DLCs distribution center. The time is indicative and per procedure may vary depending upon travel time involved RESPONSIBILITIES OF NATIONAL LEVEL OBSERVERS 1. National Level Observers are appointed by the National Assessment Centre PARAKH at the state level. 2. They will monitor survey activities across multiple districts to ensure compliance with national standards. 3. Observers will collect and report real-time feedback to the Ministry of Education and PARAKH for necessary interventions. 4. Observers act as a point of escalation for any district-level issues. 5. They will validate the reliability and fairness of test instruments and results. RESPONSIBILITIES OF NATIONAL LEVEL EXPERTS 1. Appointed by the Ministry of Education (MoE) and National Assessment Centre PARAKH, National Level Experts consist of eminent personalities in the field of education and assessment. 2. They will oversee the overall quality of the survey process and methodology to ensure alignment with global and national standards. 14  3. They will validate the reliability, accuracy, and fairness of test instruments and the resulting data. 4. Based on their observations and analysis, the experts offer recommendations for enhancing future survey processes and methodologies. RESPONSIBILITIES OF FIELD INVESTIGATORS The Field Investigator should preferably be a DIET student. If the states have no or a smaller number of DIET trainees, they can select the FIs from B.Ed./M.Ed. trainees from government colleges, B.Ed./M.Ed. trainees from Private Teacher Education Institutes (TEI), retired school teachers, postgraduate students, Grade 11 students and trained teachers not working in schools in the given order. The Field Investigator should complete the administration of all tests in all grades on the day of assessment. Details of the role are state below: 1. FI would coordinate with the Observer / DLC for conduct of PARAKH Rashtriya Sarvekshan 2024 as per SoP. 2. Reach school before assembly 3. Ensure that the achievement test package is sealed and that the seal is not broken. Open the package on the Day of Assessment. If the seal is broken, report immediately to District Coordinator and mention in the Control Sheet as well. However, continue to administer the tools. 4. Carry out section and student sampling with the help of sampling sheet. 5. Fill Control Sheet. 6. Administer the tests to students of grades III/VI/IX as per procedures mentioned in the test booklet and during the trainings. 7. FIs to follow the directions given in the test booklets. She/He should instruct the students to read the passage silently by themselves. 8. They must explain how to mark responses in the test booklet for grade III. 9. They must explain how to mark responses in the OMR sheets for grade VI and IX. 10. For grade III, fill the student information on Test Forms and OMR sheet and Transfer students' responses from test booklet and PQ to OMR sheet. 11. On the day of the assessment, meet with the principal of the concerned school and the teachers who teach Grades 3, 6 and 9, and complete the filling of the school and teacher questionnaires along with Administration of Test booklets and PQ. 12. After the test, materials should be packed as instructed. 13. Pack all the used OMR in a separate envelops grade-wise. 15  14. The OMR should not be folded. 15. The unused OMRs and the used and unused test material are to be packed separately in one envelope. 16. The administration of the survey tools is to be completed in the school as per the schedule provided by the district coordinator. Field Investigator: Activities on the Day of Assessment Sample a Check the seal of section and the packed Reach school students when survey tools. Administer before there are more Unpack the test the test assembly than one booklets and sections. Fill the OMR sheets of the Control Sheet assigned class After the test, Cross check Pack the for same survey Submit used transfer the and unused responses Codes on test material (used booklets, OMR OMRs in 1 material to from test observer and booklets and Sheets (AT, TQ packet and and SQ) and unused Seek PQ to OMR reimbursement Control Sheet material in sheets for for each another from DLC class III students packet) PARAKH 16 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS III SAMPLED STUDENTS 17 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS VI SAMPLED STUDENTS 18 SITTING PLAN AND DISTRIBUTION OF TEST FORMS FOR CLASS IX SAMPLED STUDENTS School 1 School 2 And so on... 19 PACKAGING AND DISPATCHING OF THE SURVEY MATERIAL The process of packaging and dispatching survey materials is carefully structured to ensure proper handling and accountability. Count all the filled OMRs and verify that all OMRs for each surveyed student has been collected. An empty, open Tamper-Evident Packet, labeled as the "OMR RETURN BAG," will be provided in the SQ Booklets Bag. This common empty packet should be used for packing of all used i.e. filled OMR sheets of Achievement Test (AT), Pupil Questionnaire (PQ), Teacher Questionnaire (TQ), and School Questionnaire (SQ) for grades 3, 6, and 9. Additionally, it should contain the filled Control Sheet, Monitoring Proforma, and Joint Field Notes for both the Observer and Field Investigators. All OMR sheets for one school should be placed in this bag and sealed by the Observers and Field Investigators at the allotted school, after the exam. All used and unused test booklets (AT, PQ, TQ, and SQ) must be repacked in their original packet (in which they were received) and sealed with transparent/brown tape. These packets, along with the sealed "OMR RETURN BAG," should be bundled together and returned by the Observer to the collection center from where had collected in the morning. It is imperative that Field Investigators and Observers ensure no survey materials are left behind at the school. The District Level Coordinator is responsible for dispatching Packet 1 to CBSE HQ for further processing, while Packet 2 is retained for a minimum of three months or until further instructions are received from national authorities, ensuring the security of all survey materials for future reference. 20 Annexure Annexure-I: Sampling procedure How to get a Random Number for Section sampling: Step A: Use school PIN code digits to calculate the random number as shown below: Stage-1: Add together all the digits of the pin code of the school till we get a single-digit number as shown below: Example: Let your school PIN code be 110097 Random Number = 1 + 1 + 0 + 0 + 9 + 7 = 18=1+8=9 Step B: Write down the sections in a line as shown in the figure. Starting from section ‘1’, move to the next section at a time in a cyclic fashion, and continue till you get to the number calculated at Step A (Random Number) above. The section where you stop is the section selected. Starting at section s.no. ‘1’ i.e. Section A and move to another every movement counts as step 1 and you have to move up to your random number. In this example, the random number is 9 and 9th movement is completed at Section A so the selected section will be ‘A’. 21 Conditions for Selection of the Students 1. If the selected section in the school has 30 or less than 30 students in the class then take all of them. 2. If there are more than 30 students in the selected section, then select only 30 students as per the procedure given next. Procedure for the Selection of Students If there are more than 30 students in the sampled section in a class, then select only 30 students as per the procedure given below: Step-1: List all the students of the sampled section/class as per the school register in Sheet-I (sampling sheet). Step-2: Calculate the Sampling Interval (SI) by using the formula given below or follow the table of SI: Example: Suppose the total enrollment in the sampled section/class in the school is 58, then Example: Suppose the total enrollment in the sampled section/class in the school is 44, then Note: If the value after decimal is more than or equal to 0.50 then it would be rounded to next whole number and if the value after decimal is less than 0.50 then it will be rounded to the preceding whole number. Table: Ready Reckoner for Sample Interval (SI) Number of Students in the sampled section/class in the school 30-44 45-74 75-104 Sample Interval 1 2 3 Step-3: In order to select the first student by Random Start (RS) method, follow the procedure as below: Example: If School PIN Code = 110097 Add the PIN Code numbers = 1+1+0+0+9+7 = 18=1+8=9 Then, Random start (RS) = 9 22 So, select the 9th student from the attendance list. Step-4: Select your first student from the serially arranged students’ list (Sheet-I) at S.No.‘9’ (take reference of Step-1 above). The next student will be selected as per the following method: Student 1- RS Student 2 - RS+SI Student 3- RS+2SI Student 4 RS+3SI and so on.......... For example: If SI is 2, then the selected students would be at serial numbers 9, 11, 13, 15, 17, 19... RS SI 1 RS 2SI RS 3SI + = ; + = 13 ; + = 15 9 2 1 9 4 9 6 Step-5: If you get the end of list before getting 30 students, then continue the process from the beginning until you have selected 30 students. Step-6: If by chance you get again to a student already selected or the absent student in this process, then select the immediate next student and continue your counting following the same process until you get 30 students. Step-7: Allot Student ID against each selected student in Sheet-I. Note -If selected students are absent then move to the next student. 23 Annexure-II Sheet – I Sampling Sheet Sheet – I Sampling Sheet List all students of sampled section/class as per school attendance register (If total number of students in the sampled section/Class, is more than 30, then use this sheet). Allot Allot Allot Class Class Class Student S.No. Student S.No. Student Roll No. Roll No. Roll No. S.No. ID ID ID 1 26 51 2 27 52 3 28 53 4 29 54 5 30 55 6 31 56 7 32 57 8 33 58 9 34 59 10 35 60 11 36 61 12 37 62 13 38 63 14 39 64 15 40 65 16 41 66 17 42 67 18 43 68 19 44 69 20 45 70 21 46 71 22 47 72 23 48 73 24 49 74 25 50 75 Space for Random Sampling calculations 24 Annexure-III Control Sheet 25 26 Annexure-IV Sample OMRs Sample OMR for Achievement Test (AT) 27 28 Sample OMR for Pupil Questionnaire (PQ) 29 30 Sample OMR for Teacher Questionnaire (TQ) 31 32 Sample OMR for School Questionnaire (SQ) 33 34 Annexure-V Medium of Instructions Medium of Instructions S. No. Language 01 Assamese 02 Bengali 03 Bodo 04 English 05 Garo 06 Gujarati 07 Hindi 08 Kannada 09 Khasi 10 Konkani 11 Malayalam 12 Manipuri 13 Marathi 14 Mizo 15 Nepali 16 Oriya 17 Punjabi 18 Sanskrit 19 Santhali 20 Sindhi 21 Tamil 22 Telugu 23 Urdu 35 Annexure-VI Appointment as DLC-PARAKH/CBSE PARAKH RASHTRIYA SARVEKSHAN-2024 Dated: ___ / ___ / ________ Subject: Appointment as District Level Coordinator (DLC-PARAKH/CBSE) for PARAKH Rashtriya Sarvekshan-2024 Dear [Mr./Ms./Dr. ___________________], As you are aware that PARAKH Rashtriya Sarvekshan - 2024 is scheduled to be held on 4th December, 2024 across India. The Sarvekshan (Survey) will be conducted by PARAKH-NCERT in collaboration with CBSE, New Delhi, under the aegis of the Ministry of Education, Government of India. The objective of this Sarvekshan (Survey) is to assess the attainment of learning outcomes among students across the country. In this context, I am to inform you that you have been appointed as the District Level Coordinator (DLC- PARAKH/CBSE). In your capacity as DLC-PARAKH/CBSE, you are entrusted with the assignment of smooth conduct of the Survey in your designated district. This is a significant role in ensuring that the survey is executed with integrity, fairness, and accuracy, as it is vital for assessing the overall academic performance of students nationwide. Please find attached a detailed document outlining your roles, responsibilities, and duties as a District Level Coordinator PARAKH/CBSE. Needless to emphasise that your role as DLC-PARAKH/CBSE is critical to the success of the Sarvekshan (Survey), and the Board relies on your full cooperation and attention to details for the fair and smooth conduct of this national survey, which is being conducted in the academic interest of all students. You are required to organize multiple training sessions for Field investigators/Observers and a briefing meeting at your institute on one day prior i.e. 3rd December, 2024 where the Field investigators/Observers are informed about their assigned sample schools. For sample schools where material needs to be dispatched early due to geographic conditions & other reasons, the observer may be informed well in advance about their sample school & survey material be handed over to observer early as per requirement with an under taking for advance delivery of survey material. We look forward to your dedicated involvement and appreciate your contribution to this important national cause. For any clarifications or further instructions, please feel free to contact the undersigned. Thank you for your cooperation. (SPD, Samagra Shiksha)/(Director, SCERT)/(Regional Director/Officer) State Office ………………………………CBSE Regional Office ………. State Coordinator PARAKH / Regional Coordinator CBSE for PARAKH Rashtriya Sarvekshan-2024 36 Annexure-VII Acceptance of appointment as DLC PARAKH RASHTRIYA SARVEKSHAN-2024 Acceptance of appointment as DLC-PARAKH/CBSE held on 04th December, 2024 DISTRICT LEVEL COORDINATOR (DLC)-PARAKH/CBSE District Name: State Name: S.No. Particulars Name of the DLC A1 PARAKH/CBSE A2 Designation A3 Mobile No A4 E-Mail id A5 School Code Affiliation No A7 Name of School A8 Address of School A9 District Pin Code A10 State S.No. Bank Details B1 Account Holder's Name B2 Name of Bank B3 Account No B4 IFSC Code Consent and declaration 1. I hereby convey my consent to act as District Level Coordinator for PARAKH to be conducted on 04.12.2024 also convey my consent for Custodian for Survey materials and store them securely as per guidelines. 2. I confirm that I have read the contents of the letter seeking my consent for being appointed as District Level Coordinator (DLC-PARAKH/CBSE) for above mentioned District. I have understood my role and responsibility as broadly outlined in the covering letter. My A/c No. IFSC Code and beneficiary details are correct for online payment. 3. I hereby declare that I am serving in the above said capacity in the school as mentioned above. I would carefully discharge duties assigned to me by the State/Regional Coordinator & CBSE from time to time in respect of conduct of PARAKH RASHTRIYA SARVEKSHAN -2024 and also attend the Training session as and when conducted. Admissible remuneration shall be acceptable as per rules of the Board 4. I confirm that this Consent is final and my school would not hold any activity on the Survey date i.e., 04.12.2024. 5. I have checked my Bank A/c No, my Name, Bank's Name and the IFSC code and details are correct. No change is needed. Signature ___________________________ Name ___________________________ Seal ___________________________ 37 Annexure-VIII Undertaking for Advance Delivery UNDERTAKING for Advance Delivery of PARAKH RASHTRIYA SARVEKSHAN-2024 Test Paper & Survey Material The sealed PARAKH RASHTRIYA SARVEKSHAN-2024 Packets and all associated confidential materials for the following: District District Code Sampled School Name UDISE+ Code Sample Grade(s) Grade 3 Grade 6 Grade 9 Medium of Instruction is hereby handed over to Shri/Smt.________________________________________________ Mobile Number _____________________ working in (Mention School/Organisation name which the observer is working) as the early transportation of material is necessary due to the reason______________________________________________________________________ on Date: ____________________________ at Time: ___________________________ With the collection of the sealed PARAKH RASHTRIYA SARVEKSHAN (Survey) Packets, the Observer hereby confirm that: 1. The transit safety and intactness of the sealed packets and materials till the packets are mandated to open on the day of the survey i.e., 4th December, 2024. 2. The carrying of the sealed packets safely to the assigned sampled school at the appropriate time and coordinating with the Field Investigator for the smooth conduct of PARAKH Rashtriya Sarvekshan-2024. 3. The DLC-PARAKH/CBSE to take picture (from their cell phone) with the sealed packets held close by observers at the time of collection of materials from the distribution center. The same will preserved for future use and also shared with Observer & Board Representative. 38 Annexure-IX District Note for District Level Coordinator PARAKH RASHTRIYA SARVEKSHAN-2024 District Note for District Level Coordinator-PARAKH/CBSE DLCs to mark Yes/No or provide adequate response in the District Note below, and share the same with CBSE duly scanned on Mail ID _________________________________________ Name of District Name of DLC-CBSE in-charge UDISE+ Code of DLC(CBSE) School Please fill the circle with your response in the Yes or No column as appropriate: S.No. Question Yes No Pre-Sarvekshan (Survey) Day Observations 1 Were the PARAKH Rashtriya Sarvekshan (Survey) materials kept in safe and secure location? 2 Was the seal on the PARAKH Rashtriya Sarvekshan (survey) trunks intact as per safety norms? 3 Was the Pre-Sarvekshan (Survey) meeting conducted with BRs and other functionaries? Did you hand over materials to Observers during Pre-Sarvekshan (Survey) meeting? 4 (In areas with hilly terrain, high travel time / distance and as per district conditions) Were Distribution counters arranged for Distribution of Materials to Observers as per the 5 distribution plan? 6 Were Distribution counters arranged as per UDISE+ code or as per Center Bag numbers? 7 Did the BR extend support for smooth conduct of Sarvekshan (Survey)? Sarvekshan (Survey) Day Observations 8 Did the BR arrive to school on time to start the Sarvekshan (Survey) Day activities? 9 Was your school staff present to facilitate the distribution process? 10 Did all Observers / FI report on time to collect the Sarvekshan (Survey) Materials? Did you or the BR deliver Sarvekshan (Survey) materials directly to school in any case or 11 instance? 12 Were there any school where the Sarvekshan (Survey) Materials did not reach on time? 13 Did all sample schools in district conduct the Sarvekshan (Survey) on 4th December 2024? Post- Sarvekshan (Survey) Observations 14 Did the survey take place in a fair manner according to you? 15 Were Distribution counters arranged for Re-collection of Materials from Observers? 16 Were Re-collection counters arranged as per UDISE+ code or as per Center Bag numbers? Was all three material including all the OMRs & observation tools such as control sheet, 17 monitoring proforma, Field Notes for observers & Field Investigator packed in ‘OMR RETRUN BAG’ duty sealed was received back by you. 18 If not, reasons there of………………………………………………………………………… Whether all the used/unused survey Booklets were received back from observer & kept in your 19 safe custody awaiting further instruction 20 If not, reason there of…………………………………………………………………………. 21 Did you notice any other difficulty during test administration? OR any other observations. District Level Coordinator-CBSE Signature ________________________ & Name ___________________________________________________ 39 Annexure-X Letter of Appointment Format for Observers PARAKH RASHTRIYA SARVEKSHAN - 2024 Letter of Appointment Format for OBSERVERS Name:............................................................................................................................... Mobile No:............................................................................................................................... Dear Madam/Sir, you have been appointed as observer for PARAKH Rashtriya Arvekshan-2024 PASTE PHOTO for the sample school (below) mentioned to be conducted on 4/12/2024. & Sample School (Name and Address) …………......................................................................... Attested by.................................................................................................................................................... DLC UDISE + Code.......................................................................................................................... Survey Grade 3 Survey Grade 6 Survey Grade 9 1. The name of the Field Investigator appointed to the sample school and Mobile No are as below (to be obtained from DLC-PARAKH) a).............................................................................................................. Mobile No................................ b).............................................................................................................. Mobile No................................ c).............................................................................................................. Mobile No................................ d).............................................................................................................. Mobile No................................ 2. Observer, would collect the Test Material from DLC- CBSE school’s Distribution Centre as per time informed by the DLC-CBSE (Note: In case of states areas with remote and difficult terrains, the distribution timing will be as per intimation issued by the DLC-CBSE, PARAKH RASHTRIYA SARVEKSHAN-2024.Including advance delivery against ‘Undertaking for Advance Delivery of PARAKH RASHTRIYA SARVEKSHAN-2024 Test Paper & Survey Material’ signed both by the observer and DLC-CBSE. After collection of materials, Observer would report to the sampled school. Both Observer and FI would coordinate with each other for conduct the Survey in the school. 3. FI would reach districts to the assigned sample school in time. Both observers and FI must study the Hand outs, Field Note, view training videos material and understand their duties. Name of District Level Coordinator (DLC- Name of District Level Coordinator (DLC- CBSE) Address and Mobile No. PARAKH) appointed by PARAKH-NCERT Address and Mobile No. 4. The particular of the Observer appointment locally. Designation Department/School and Address District State Mobile Number Email ID Signature CERTIFICATE: I confirm the details of the Observer appointed by me as above. I have explained him/her the duties of Observer. He/She has given the training as per instructions. I have given a copy of all observation tools hand-outs & Field Note to the observer. His/her photo has been attested by me. Signature of DLC ……………..................................... Name of DLC ……………..................................... Designation ……………..................................... Seal Impression of School ……………..................................... 40 Annexure-XI Hand Out for Observer & FIs Hand Out for Observer & FI- PARAKH RASHTRIYA SARVEKSHAN 2024 Observer & FIs Observers (DLCs-CBSE) & FIs (DLCs-PARAKH) are appointed by District Level Coordinators (DLCs) and issued the Letter of Appointment (LOA), which indicates the sampled school assigned to them for PARAKH RASHTRIYA SARVEKSHAN 2024. Observers & FIs need to carry out the following responsibilities to ensure smooth, fair and timely conduct of PARAKH RASHTRIYA SARVEKSHAN - 2024on 4th December 2024 Check No. Roles and Responsibilities of the Observer & FIs List 1 Collect Letter of Appointment (LOA) from concerned DLC 2 LOA contains the Name, UDISE+ Code, Address of sample school assigned to the Observer & FIs. 3 The LOA has provision for photo* and signature. Observer should visit the assigned sample school along with LOA and a photo ID (AADHAR CARD, Driving License, Passport, Voter ID, Departmental ID etc.) *Please handover your passport size photograph to DLC-CBSE well in advance for affixing on the LOA. 4 LOA of observer will have the details of the assigned DLC-CBSE/Custodian school from where Test materials have to be collected Observer to report to assigned DLC -CBSE at 05:30 AM on 4th December 2024, with LOA and ID 5 (For Hilly areas and difficult locations involving longer travel time, the DLC will decide the date and time of handing over of sealed Test packets in advance in consultation with the Observer with Undertaking for advance delivery of survey material. The Observer would ensure intactness of the sealed packets till the commencement of PARAKH RASHTRIYA SARVEKSHAN - 2024on 4th December 2024 in all such cases. While collecting the PARAKH materials, please check the assigned sample school and the center bag number allocated to your sampled school. The DLC-CBSE distribution center has been advised to ensure a proper mechanism and arrangement in the school 6 for an error free distribution of the center bags meant for respective sampled school. 7 At the distribution center, show your ID, verify the center bag number and UDISE+ code upon collection of materials and then sign the CHALLAN summary before leaving the DLC-CBSE distribution center 8 Observer & FI must report to the assigned sampled school before the morning assembly on 4th December 2024, after collecting the sealed packets from distribution center/FI from Observer. On reaching the sample school, meet the Principal / Headmaster (HM), and introduce yourself and explain that you are there for the conduct of PARAKH RASHTRIYA SARVEKSHAN - 2024 in the school, and also share the Grade in which the survey will 9 be conducted. Handover the letter of appointment to the Principal / Headmaster. Also hand over the material & handout to the Field Investigator. Sample school wise Field Note, handout, control sheet has been sent to the Distribution Center in advance which should be collected by you along with the sealed material packet. 10 Check and confirm the number of sections in the sample Grade. 11 Collect the sampled class (Section) attendance register(s) of students of the sample Grade. 12 Ensure that survey room is preferably at the ground floor and the room is big enough to accommodate 30 students for PARAKH RASHTRIYA SARVEKSHAN - 2024. 13 Request Principal / HM to provide chair and furniture etc. for work 14 Carry Pen and White paper (2-3 sheets), for the purpose of Sampling of students for the Sarvekshan (Survey) 41 15 Conduct Sampling following the procedure given on the Control Sheet (reverse side) Ensure that the Control Sheet is filled with actual names of students selected as part 16 of PARAKH Sampling procedure (batch of maximum 30 students selected following the sampling procedure), and get them seated in the survey room according to PARAKH ID from 01 to 30). Sampling instructions are also printed all the reverse side of the control sheet. FIs to distribute Assessment Test (AT) Booklets starting from Student ID 01, strictly as 17 per Control Sheet, ensuring that correct AT booklet number and correct PQ booklet number is distributed as per Student ID mentioned on control sheet 18 FIs to read out the Instructions to Students about the Test Booklet describing them (preferably in their language). The students should be informed that the Test Booklet has questions with options as given in the example below: Example question: Which one of the following is the largest number? 1. 55 2. 77 3. 57 4. 75 Grade 6 & 9 students should be asked to circle the correct option in the OMR, Option 2 is correct in this case. Correct way of marking the answer Incorrect way of marking the answer 19 FIs to collect the responses on the option on the booklet by circling / ticking in case of Grade 3, and the opted option be posted on the OMR by darkening the relevant circle 20 Remain attentive to ensure silence and discipline in the survey room and also prevent cheating etc. Do not punish or penalize any student. If needed for maintaining discipline, take the help of the Principal / HM 21 After the AT is over, ensure distribution of Pupil Questionnaire (PQ) immediately with help of FI and ensure interaction with the sample students of Grade 3 for explaining the questions. FIs to collect the responses on the option on the booklet by circling / ticking in case of Grade 3, and the opted option be posted on the OMR by darkening the relevant circle 22 For Grade 6 and 9, distribute PQ and ask the students to fill the OMR. Remove the doubts of the students if any 23 Update the observation tools such as monitoring proforma & Field Notes, Control Sheet etc. 24 Once all the OMRs have been filled, collect back all the materials including used and un-used test booklets and OMRs. 25 Count all the filled OMRs and verify that all OMRs for each surveyed student has been collected. One empty and open Tamper-Evident Packet marked as “OMR RETURN BAG” will be kept in the SQ Booklets Bag. This empty common packet should be used for packing of all used i.e. filled OMRs of AT, PQ, TQ and SQ of all grades (3,6 & 9) and filled Control Sheet, Monitoring Proforma, Field Note for Observer and Joint field note of Field Investigators. OMRs of all classes for one school will be put up in this open bag and sealed by the Observers and Field Investigators at the centre, after the survey All the used & unused Test Booklets (AT, PQ, TQ & SQ) may be packed in the same 26 old packets in which the material was received from collection centre by observer & Field investigator in the morning & sealed with transparent / brown tape. All these packets of used booklets should be tied together with sutli & brought back by observer along with the sealed “OMR RETURN BAG” & submitted to the collection centre from where the material was distributed on the day of survey Field Investigator & Observers should ensure that none of the material related to the 27 survey should be left at the school under any circumstances. Report to the DLC-CBSE distribution center and deposit the ‘OMR RETURN BAG’ 28 containing used OMR sheets (AT +PQ + SQ+ TQ) and other observation tools as well as packet of all used/Unsed Booklets tied together. Sign the Challan Summary upon submission of the materials The process to conduct the Sampling is given below. Step- by-step guide has been given on the reverse side of the Control Sheet. 42 Annexure-XII Acceptance of Appointment as Observer Acceptance of appointment as Observer for PARAKH RASHTRIYA SARVEKSHAN -2024 to be held on 04th December, 2024 OBSERVERS DLC-PARAKH/CBSE Name: District Name: State: S.No. Particulars A1 Name of the Observer A2 Designation A3 Mobile No A4 E-Mail id A5 School Code Affiliation No A7 Name of School A8 Address of School A9 District A10 State PIN CODE S.No. Bank Details B1 Account Holder's Name B2 Name of Bank B3 Account No B4 IFSC Code Consent and declaration 1. I hereby convey my consent to act as Observer for PARAKH RASHTRIYA SARVEKSHAN - 2024 to be conducted on 04.12.2024. 2. I confirm that I have read the contents of the letter seeking my consent for being appointed as Observer for above mentioned District. I have understood my role and responsibility as broadly outlined in the covering letter. My A/c No. IFSC Code and beneficiary details are correct for online payment. 3. I hereby declare that I am serving in the above said capacity in the school as mentioned above. I would carefully discharge duties assigned to me by the State/Regional Coordinator & DLC-PARAKH/CBSE from time to time in respect of conduct of PARAKH RASHTRIYA SARVEKSHAN - 2024 and also attend the Training session as and when conducted by the DLC-CBSE. Admissible remuneration shall be acceptable as per rules of the Board 4. I confirm that this Consent is final and I will positively be available for conduct of survey on the Survey date i.e. 04.12.2024 and report to DLC-CBSE for collection of material as per planned schedule. I have checked my Bank A/c No, my Name, Bank's Name and the IFSC code and details are correct. No change is needed. Signature: ________________________ Name of Observer: _________________ Designation: ___________________ 43 Annexure-XIII Field Note for Observer Field Note for Observer-PARAKH RASHTRIYA SARVEKSHAN-2024 The Observer are required to mark Yes/No, provide response in the Field Note below. Name of School UDISE+ Code Survey Grade Grade 3 Grade 6 Grade 9 Please fill the circle with your response in Yes or No column as appropriate: S.N Question Y No es Administrative Observations 1 Was the School Aware of the Survey Team Arrival? 2 Did the Field Investigator Arrive on time on the survey day? 3 Did HM/ Principal provide proper access to Student Attendance register? 4 Was a suitable room available for PARAKH RASHTRIYA SARVEKSHAN-2024? 5 Were Survey room, benches, lighting and ventilation in proper condition 6 Were required arrangements and provisions made for CWSN? 7 Did the HM/staff extend support for smooth conduct of PARAKH RASHTRIYA SARVEKSHAN - 2024? Sampling related Observation 8 Was it a single section in the sample Grade? 9 I had to use the sampling procedure defined & also mentioned on reverse side of the Control Sheet, it being a multiple section school for the Sample Grade. If yes, give classes & Sections__________________________Medium____________ __________ 10 I followed the instructions on the Control Sheet about selection of section and selection of sample batch for survey Survey Related Observations 11 Did the survey take place in a fair manner according to you? 12 Was there any interruption from school teachers/HMs/staff during the survey? 13 The Distribution of the AT and PQ took place as per control sheet 14 The students were explained the PQ items for ensuring that the questions are correctly understood for capturing the correct response 15 All the materials were packed and handed over to the Observer and no material (used / un- used), was left at the sampled school or with any sampled school staff, student etc. 16 Did you notice any other difficulty during test administration? OR any other observation. ____________________________________________________________________________ ____________________________________________________________________________ Observer’s name:................................................... Signature:............................................................... 44  Annexure-XIV Activity Schedule for Observer & FI for 4th December 2024 S. Tasks Details Responsi Timing No bility 1 Collection Report to DLC Distribution Center and collect the sealed packets Observer 05:30AM Onwards from DLC (Center Bag), for the assigned sample school. Sign CHALLAN or as per the field Distribution summary situation Center 2 Reporting to Report to assigned sample school and meet school head with LOA Observer Sample & FI Before School schools Assembly 3 Sampling of Collect Student attendance Register and conduct sampling of FI After School Section and Section & Students and as per instruction on the back of Control Assembly Students with the help of observer. 4 Pre- Supervise seating of the students in order of Student ID. Keep FI Before the start of Distribution things ready for distribution of test booklets as per the Control Assessment Test Instructions Sheet. Explain them the methods for filling the OMRs and general (AT) instructions relating AT and PQ. 5 Booklets Distribute the AT booklets to the students, as per the Control FI After all Distribution Sheet arrangements are done 6 Proctoring & Invigilate the test and ensure no cheating or malpractice take Observer During the Test Invigilation place. DON’T PENALIZE STUDENTS & FI 7 Collection of Collect the Test booklets & OMRs for the ATs. Observer After completion AT OMRs & FI of Assessment Test 8 Distribution Give PQ to all students Grade 3, 6 & 9 for attempting. PQ for Gr- FI After the AT is over of PQ 3 be filled up in interactive mode. Get the SQ & TQ filled by the principal & subject Teachers in the meantime 9 Counting of Count and pack all the booklets in the same old packets in which Observer After the the OMRs the material was received. & FI AT/PQ/TQ & SQ Count and Pack OMRs after checking that the all OMRs are filled are filled & over completely. For Grade 3 get the OMR filled by the FI with the help of observer. 10 Counting and Count all the filled OMRs and verify that all OMRs for each Observer Packing surveyed student has been collected. One empty and open & FI Tamper-Evident Packet marked as “OMR RETURN BAG” will be kept in the SQ Booklets Bag. This empty common packet should be used for packing of all used i.e., filled OMRs of AT, PQ, TQ and SQ of all grades (3,6 & 9) and filled Control Sheet, Monitoring Proforma, Field Note for Observer and field note of Field Investigators. OMRs of all classes for one school will be put up in this open bag and sealed by the Observers and Field Investigators at the centre, after the survey. After the All the used & unused Test Booklets (AT, PQ, TQ & SQ) may be AT/PQ/TQ & SQ packed in the same old packets in which the material was are filled & over received from collection centre by observer & Field investigator in the morning & sealed with transparent / brown tape. All these packets of used booklets should be tied together with sutli & brought back by observer along with the sealed “OMR RETURN BAG” & submitted to the collection centre from where the material was distributed on the day of survey. Field Investigator & Observers should ensure that none of the material related to the survey should be left at the school under any circumstances. 10 Submission to Submit packed materials to DLC-CBSE distribution center. The Observer After Packing as DLCs time is indicative and may vary depending upon travel time per procedure involved 45 Annexure-XV Monitoring Proforma PARAKH RASHTRIYA SARVEKSHAN 2024 MONITORING PROFORMA To be filled in Jointly by the Head Teacher/Principal of the Sample School & Observer (To be filled in jointly by the Observers & Principal for the Sampled School) 1. Name of the School _____________________________ 2. UDISE + Code _______________________________ 3. Name of the State _____________________________ 4. Name of the Block & District _________________ 5. Survey Grades 3 6 9 6. Section (if applicable) _________________ 7. Provide the following information: Total Students Students Present Students Participated in Enrolled Survey Instructions - For registering responses, please use ‘YES’ or ‘NO’: Yes No 8. Whether the school got prior information about the Day of Assessment? 9. Whether the Head Teacher/Principal was found to facilitate the survey activities 10. Whether faced any problem with regard to printing quality of test items/diagrams were in readable condition to students? 11. Whether the following facilities were adequate during the tools administration i. Seating arrangement ii. Ventilation iii. Light iv. Sanitation v. Drinking water vi. Enabling facilities for Children with Special Needs (CWSN) 46 12. Suggestions (if any) regarding the conduct of survey. Head Teacher's/Principal's Signature with school's Observer's Signature seal Name & Designation: Name & Designation: Contact No. Contact No. Date: ______________________________ Date: ______________________________ Place: _____________________________ Place: _____________________________ 47 Annexure-XVI Letter of Appointment (LOA) for FIs To whom it may concern This letter is to authorize ………………………