Meeting Room Setup Advantages and Disadvantages (Oct 2020) PDF

 Advantages Disadvantages 1. Attendees understand they 1. Setup discourages are there to listen discussion and participation 2. Everyone sees speaker 2. Little opportunity for speaker 3. Best for learning experience...

 Advantages Disadvantages 1. Attendees understand they 1. Setup discourages are there to listen discussion and participation 2. Everyone sees speaker 2. Little opportunity for speaker 3. Best for learning experience to get feedback to ensure with SME speaking to audience understands audience with little information being delivered knowledge 3. Podium reduces intimacy 4. Maximizes work space and with speaker(s) seating 4. Most people will sit at back 5. Puts speaker(s) in Power and the room will have empty Position chairs up front 6. ________________ 5. ________________ 7. ________________ 6. ________________ 8. ________________ 7. ________________  Recommended Uses Training Sessions with limited time and you know the attendees well enough to ask feedback questions to assess that they “get it” Public schools How to Make it Work Walk around the room – NO PODIUM EVER Ask questions to ensure audience understands  Advantages Disadvantages 1. Modification of Classroom 1. Decreased visibility Style 2. Audience now opposing each 2. Increases discussion other 3. Increased seating 3. Setup discourages 4. Good Workspace discussion and participation 5. Attendees understand they 4. Little opportunity for speaker are there to listen to get feedback to ensure 6. Everyone see speaker audience understands information being delivered 7. Best for learning experience 5. ________________ with SME speaking to audience with little 6. ________________ knowledge 7. ________________ 8. Puts speaker(s) in Power 8. ________________ Position  Recommended Uses Training Sessions with limited space and you know the attendees well enough to ask feedback questions to assess that they “get it” How to Make it Work Walk around the room – NO PODIUM EVER Ask questions to ensure audience understands Put those that may argue at same table or at least same side  Advantages Disadvantages 1. No workspace 1. Variation of Classroom with no 2. No discussion tables 3. Little opportunity for speaker to 2. Maximizes seating get feedback to ensure audience 3. Allows maximum dissemination understands information being of information from stage delivered 4. Everyone sees speaker 4. Podium and stage reduce 5. Best for learning experience with intimacy with speaker(s SME speaking to audience with 5. Most people will sit at back and little knowledge the room will have empty chairs 6. Puts speaker(s) in Power up front Position 6. ________________ 7. Attendees understand they are 7. ________________ there to listen 8. ________________ 8. ________________  Recommended Uses Training Sessions with large audiences Public meetings with large audiences How to Make it Work Maximize effectiveness of Audio/Visuals Have handouts at back Remember it’s a percentage thing with these  Advantages Disadvantages 1. Variation of convention setup 1. Can limit discussion for small groups 2. No workspace 2. Maximizes seating 3. Speaker(s) must queston 3. Everyone sees speaker audience for feedback to 4. Best for learning experience assess learning with SME speaking to 4. Most people will sit at back audience with little and the room will have empty knowledge chairs up front 5. Puts speaker(s) in Power 5. ________________ Position 6. ________________ 6. Attendees understand they 7. ________________ are there to listen 8. ________________ 7. ________________ 8. ________________  Recommended Uses Most common for producer meetings!! How to Make it Work Limit audio visuals. Use it – turn it off then talk Ask open ended questions to encourage discussion Limit initial seating! Have someone to add chairs as people arrive If you’re the speaker sit down for the discussion to level so people with open up.  Advantages Disadvantages 1. Everyone is a peer 1. People on opposing sides of 2. Discussion encouraged seating tend to oppose each 3. Good workspace and other verbally. medium seating 2. Gap in middle creates mental 4. Ideal for group working gap sessions 3. May be difficult for facilitator 5. If no gap in middle it to maintain control facilitates discussion 4. Audio/Visual use is difficult 6. ________________ 5. ________________ 7. ________________ 6. ________________ 8. ________________ 7. ________________ 8. ________________  Recommended Uses Working sessions of peers who need to solve problems Small groups (common for commissioner meetings) How to Make it Work Put facilitator at head of table Have clear roles defined if necessary Group must want to function  Advantages Disadvantages 1. Head of table can see and 1. Discussion difficult control well 2. Anyone in middle is 2. More seating than box but uncomfortable mentally and less work space usually physically 3. If possible can place difficult 3. Encourages side people in middle to limit them conversations 4. ________________ 4. Gap in middle creates mental 5. ________________ gap 6. ________________ 5. May be difficult for facilitator 7. ________________ to maintain control 8. ________________ 6. ________________ 7. ________________ 8. ________________  Recommended Uses Training Sessions with limited group size Well suited for computer training if outside or inside seating is eliminated and trainer can walk and monitor. Can work well if groups will break out and work independently for part of session in the same room How to Make it Work Walk around and check for learning To encourage discussion sit down with group Eliminate seating on inside until or unless needed. Have Audio/Visuals at open end of the horse shoe  Advantages Disadvantages 1. Best for encouraging 1. Works best for groups of discussion because all seven to thirty barriers removed 2. VERY Easy to lose control 2. Level playing field – all peers 3. May be uncomfortable for 3. Works best for groups of introverts and others seven to thirty 4. Easy for small percent to 4. Facilitator can stand to gain dominate discussion more of a power position 5. Use of audio visuals is 5. ________________ almost impossible 6. ________________ 6. ________________ 7. ________________ 7. ________________ 8. ________________ 8. ________________  Recommended Uses Sessions where intimacy with the group is critical so they will talk. How to Make it Work Facilitator can stand to gain more of a power position If some aren’t talking ask them an open ended question If some are talking to much thank them and remind them that others may have input.