Lesson 7- Time Management.pptx

College Success Sunday, Week 4 How do you spend your time? How do you WANT to spend your time? How far away are you from your ideal day? Let’s be real- how much do you procrastinat e? Once you have identified and scheduled what matters in your day, you need to remove distractions from your fi...

College Success Sunday, Week 4 How do you spend your time? How do you WANT to spend your time? How far away are you from your ideal day? Let’s be real- how much do you procrastinat e? Once you have identified and scheduled what matters in your day, you need to remove distractions from your field of vision and time spent on low-value tasks. Benefits of Time Management “A single mishap or a case of poor time management can set into motion a series of events that can seriously jeopardize a student’s success.” DiscussionHow have you been directly affected by poor time management? What happened? College Success pter 3 MANAGING YOUR TIME AND PRIORITIES 3.1 The Benefits of Time Management 3.2 Time Management in College 3.3 Procrastination: The Enemy Within 3.4 How to Manage Time 3.5 Prioritization: SelfManagement of What You Do and When you Do It 3.6 Enhanced Strategies for Time and Task Management Figure 3.1 Our devices can be helpful tools for managing time, but they can also lead to distraction. You Have Lots of Time to Manage “In college, as an active participant in your own education, what you do and when you do it is largely determined by you.” 3.3 Procrastination: The Enemy Within • Why do we procrastinate? • What are the effects of procrastination? • How can we avoid procrastination? The High Cost of Poor Time Management- Table 3.1 “In the long run, just two extra semesters of college can cost you almost $150,000.” Credit: Washington Post. The Nature of What You Have to Do Has Changed Pew Research Center found that 82 percent of teens report that their typical high school writing assignments were only a single paragraph to one page in length. This is in stark contrast to a number of sources that say that writing assignments in lower-level college courses are usually 5–7 pages in length, while writing assignments in upper-level courses increase to 15–20 pages. The amount of writing done by a college student can differ depending on their program of study. We can think of many creative ways to procrastinate, but the outcome is often detrimental. Procrastination: The Enemy Within There are situations where procrastination can become a serious problem with a lot of risk. These include: • when it becomes a chronic habit • when there are a number of tasks to complete and little time • when the task being avoided is very important. The Reasons behind Procrastination There are several reasons we procrastinate: Consider •Lack of Energy •Lack of Focus •Fear of Failure something right now that you may be procrastinating about. Are you able to identify the cause? The Effects of Procrastination In addition to the causes of procrastination, you must also consider what effects it can have. •Loss of Time •Loss of Goals •Loss of Self-Esteem •Stress Group Research: Ms. Christina will assign your group a time management method YOUR JOB is to research it and tell the class about it What is it? How does it work? In which scenarios is it most effective? REVIEW- Enhanced Strategies for Time and Task Management Methods to manage procrastination •Get Organized •Put Aside Distractions •Reward Yourself •Be Accountable—Tell Someone Else •Prioritization •Biological Prime Time •Time-on-Task estimates •Online Calendars/ Apps •Eisenhower Decision Matrix REVIEW- Enhanced Strategies for Time and Task Management Methods to manage procrastination •SMART Goals •Daily Top Three •Pomodoro Technique •Eat the Frog •Breaking Down the Steps and Spreading Them over Shorter Work Periods •Analyzing Your Schedule and Creating Time to Work Additional Advanced Strategies • Kanban • The Seinfeld Method 26 Most effective time m anagement techniques — Clockify Time-on-Task estimates • Accurately predict how long a task will take • Be accurate in timekeeping • Understand some tasks can be dependent upon the completion of other things first • Know the time a task takes can vary from one instance to another Online Calendars/ Apps Apps that can help: Trello (http://www.trello. com) Toggl (https://toggl.com ) An online calendar is a very useful tool for keeping track of classes, meetings, and other events. Most learning management systems contain these features, or you can Activity Table 3.9 Eisenhower Decision Matrix • Make Certain You Understand the Requirements of Each Task • Make Decisions on Importance, Impact on Other Priorities, and Urgency Set SMART Goals • Specific • Measurable • Attainable • Relevant • Time-bound Table 3.6 SMAR T or not? Table 3.6 Daily Top Three • Determine which 3 things are the most important to finish that day, and these become the tasks that you complete. • Even if you took one day off a week and completed no tasks on that particular day, a daily top three strategy would have you finishing 18 tasks in the course of a single week. Pomodoro Technique Eat the Frog “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” – Mark Twain •If a person takes care of the biggest or most unpleasant task first, everything else will be easier after that. Kanban Board MOTIVATION- THE HARDEST PART! •Motivation often means the difference between success and failure. • Set goals that motivate you The Importance of Where You Do Your Work Figure 3.12 • The Right Space • Distraction Free • Working at the Right Time Where you do work can be as important as when Figure 3.3 These seven ways to stay motivated are good suggestions from highly successful people. What other strategies would you suggest? Reflection : 1. What is your overall evaluation of your time management habits? Are they serving you well or could you improve them? 2. What could you do differently to help you improve your time management? (use solutions presented from what you learned in today's presentations) TIME MANAGEMENT QUIZ