Information Management Lesson 1 PDF

KOLEHIYO NG LUNGSOD NG DASMARIÑAS BRGY. BUROL MAIN, CITY OF DASMARIÑAS, CAVITE, PHILIPPINES 4114 INFORMATION MANAGEMENT (CCIS2205) Information management is the systematic process of collecting, organizing, storing, and distributing data and knowledge within an organization. It encompasses...

KOLEHIYO NG LUNGSOD NG DASMARIÑAS BRGY. BUROL MAIN, CITY OF DASMARIÑAS, CAVITE, PHILIPPINES 4114 INFORMATION MANAGEMENT (CCIS2205) Information management is the systematic process of collecting, organizing, storing, and distributing data and knowledge within an organization. It encompasses strategies, technologies, and policies to ensure data is accessible, secure, and used effectively to support decision-making and business processes. INFORMATION MANAGEMENT (CCIS2205) Information management (IM) is the key to success for any organization. It can help organizations achieve efficient operation by effectively managing the information lifecycle. It also helps them avoid security breaches and data loss which could lead to financial loss or other consequences. What are the 5 Key Areas of Information Management? 1- Collection At this stage, we must examine how the business collects information, whether it is created internally or externally, electronically or as paper documents, verbally, written, audio, or video. What are the 5 Key Areas of Information Management? 2- Storage We must determine where the information collected in the previous phase will be stored. Paper documents should be stored and arranged in physical cabinets with fire-resistance measures. On the other hand, electronic information might be kept in databases, document management systems, information systems, cloud storage, etc. What are the 5 Key Areas of Information Management? 3- Distribution This step entails deciding how different types of information should be distributed, in what format, to whom, how frequently, and through what media, among other things. Information is only valuable when it is presented to the appropriate person for the proper action to be taken. This is a critical phase since it helps ensure the overall success of your program. What are the 5 Key Areas of Information Management? 4- Archiving Archiving is the process of securely storing inactive information in any format (both digital and paper) that you no longer use regularly for long-term retention. Such information is still important to organizations and must be retained for future reference or regulatory compliance. You need to clearly state where the information is going to be archived and for how long. What are the 5 Key Areas of Information Management? 5- Destruction According to various rules and regulations, such as the General Data Protection Regulation(GDPR), and others, information should not be maintained or preserved for longer than necessary, necessitating the necessity of a destruction process for information that has outlived its usefulness. This step is critical because it eliminates fines and penalties for noncompliance with various laws and regulations while also lowering storage costs. What is the purpose of information management? IM can be a complex process with many stakeholders involved from different departments. It’s important to ensure that there is an accurate understanding of what information needs to be managed and how it will be used by all stakeholders involved to avoid confusion and conflict among them. What is the purpose of information management? By linking individuals, processes, and technology, effective companies will unlock the full value of their information. When information is handled effectively and only high-quality information is kept, organizations may turn it into knowledge to get additional insights into their business and redirect their operations to more profitable activities.  What is the purpose of information management? The ability to manage information for big complex organizations requires an understanding of critical metrics for all elements of management, including business planning, tactics, content management, and day-to-day operations. What Challenges Involved? There are major challenges that managing information faces inside businesses, including ✔ digitization and automation, ✔ security, ✔ information silos, ✔ integration with legacy applications, ✔ poor information quality, ✔ decreased user acceptance of technology, ✔ legacy application replacement. IM vs Knowledge Management IM is the task of collecting, organizing, and storing information. Knowledge management is the process of managing knowledge assets. Managing information deals with information that is already created while knowledge management deals with knowledge that needs to be created. IM is more about collecting and storing information while KM is more about generating and distributing knowledge. IM vs Knowledge Management IM is all about making sure that all the relevant data are stored in a structured way so they can be accessed when needed and used for decision-making purposes. Knowledge management software provides employees with the right level of skills so they can make better decisions in their day-to-day jobs. The Future of Information Management The future of managing information is promising, but it is not without uncertainty. New data sources are being developed as technology advances. Data can be obtained from almost any piece of hardware that is connected to the Internet using the Internet of Things (IoT). The Future of Information Management Artificial intelligence also plays a very important role in capturing information and classifying it without any human intervention. Information assets are extremely valuable for companies, and they must learn how to efficiently handle them. For all the reasons stated above, it is critical for organizations to keep up with the latest information management trends. THANK YOU!