IT Application Tools Review PDF

COMPONENTS OF A COMPUTER MOST IMPORTANT COMPONENTS OF SYSTEM COMPUTER COMPUTER – an electronic device that processes 1. Motherboard data and performs tasks according to a set of...

COMPONENTS OF A COMPUTER MOST IMPORTANT COMPONENTS OF SYSTEM COMPUTER COMPUTER – an electronic device that processes 1. Motherboard data and performs tasks according to a set of 2. Central Processing Unit (CPU) instructions called a program. It can store, retrieve, 3. Graphical Processing Unit (GPU) and process information, making it useful for a wide 4. Random Access Memory (RAM) range of applications, from simple calculations to 5. Storage Device complex simulations. 5 FUNCTIONALITIES OF A COMPUTER COMPUTER CLASSIFICATION 1. DATA PROCESSING - Analyze data and ⸙ CLASSIFICATION BY SIZE AND POWER process information. Performing calculations and operations on inputted data. SUPERCOMPUTERS – Highly powerful/Most powerful. They perform extremely fast calculations 2. DATA STORAGE - Saving data, programs and and are key in fields that need a lot of data processing documents. Data can be stored and retrieved. (ex. such as scientific research and engineering. (ex. Hard disk, Gdrive) SUMMIT/FUGAKU) 3. DATA INPUT – (ex. keyboard, mouse, monitor) MAINFRAME COMPUTERS - powerful 4. DATA OUPUT – can be presented in paper or machines used by businesses for big tasks like sound. (ex. printer, speaker, projector) managing financial transactions and data in sectors such as banking and insurance. They handle large 5. AUTOMATION AND CONTROL – computer volumes of information. (ex. IBM Z Series) can run repetitive task based on program code. MINI COMPUTERS - are a bit larger than microcomputers and less powerful than mainframe, KEY COMPONENTS OF A COMPUTER supporting several users at once, and offer more power than microcomputers but less than HARDWARE – the physical part of a computer mainframes. (ex. PDP II) including: MICRO COMPUTERS - are compact and a) Central Processing Unit (CPU) affordable, designed for just one person. This b) Memory (RAM) category includes everyday devices. (ex. Laptop, c) Storage Desktops, tablets, smartphones) d) Input Devices e) Output Devices WORKSTATIONS – high-performance microcomputers designed for professional SOFTWARE – the programs and operating applications like graphic designs, engineering, and systems that run on the hardware, including: scientific computing. (ex. HP Z series, Apple iMac a) Operating System (OS) Pro) b) Applications ⸙ CLASSIFICATIONS BY PURPOSE INTRODUCTION TO IT GENERAL – PURPOSE COMPUTERS – APPLICATION TOOLS IN BUSINESS computers designed for a broad range of tasks like INFORMATION TECHNOLOGY (IT) – refers browsing, document creation, gaming, and to the use, development, and management of multimedia. Most personal computers fall under this computer systems, software, networks, and digital category. (ex. Desktops, Laptops) technologies to store, process, transmit, and secure SPECIAL – PURPOSE COMPUTERS – information. IT encompasses a wide range of designed for specific tasks like controlling industrial technologies, practices, and disciplines that play a machines, handling traffic lights, or embedded in fundamental role in modern society, business, and devices like cars and appliances. (ex. embedded everyday life. systems, ATMs) IT APPLICATION TOOLS – encompass a wide range of software and digital solutions designed to enhance business operations, improve productivity, ⸙ CLASSIFICATION BY DATA HANDLING and support various aspects of technology management. These tools are essential for businesses ANALOG COMPUTERS – use continuous data and organizations of all sizes and across various (like voltage levels) to simulate physical systems. industries. Often used in scientific and engineering applications. (ex. Speedometers, traditional weather forecasting devices) THE HISTORY DIGITAL COMPUTERS – handle discrete Overview of how technology as evolved in business. (binary) data using Os and 1s. These are the most common type of computers, including PCs, EARLY INDUSTRIAL REVOLUTION – Late smartphones, and servers. (ex. Desktops, laptops, 18th Century – Early 19th Century. calculators) i. The industrial revolution marked the first HYBRID COMPUTERS – combine features of major technological shift in business. both analog and digital computers. Used in ii. Mechanization of production processes, specialized applications like medical equipment (ex. powered by water and steam engines, led to ECG, monitoring and ultrasound machines) where increased efficiency and productivity. both types of data processing are needed. iii. The introduction of the telegraph improved long-distance communication. ⸙ CLASSIFICATION BY FUNCTIONALITY LATE 19TH TO EARLY 20TH CENTURY i. The electric power grid allowed for more SERVERS – computers that manage resources and flexible and widespread industrialization. provide services to other computers over a network. ii. The typewriter revolutionized office work They host applications, data storage, and websites. and document production. (ex. Web servers, database servers.) iii. The telephone enabled quicker EMBEDDED SYSTEMS – computers embedded communication between businesses and within other devices to control specific functions. customers. Found in cars, home appliances, and industrial LATE 20TH TO EARLY 21ST CENTURY machines. (ex. Smart thermostats, washing machine controllers) i. The rise of email, instant messaging, and mobile phones improved communication and connectivity.  ii. Customer Relationship Management (CRM) c) ZOHO CRM – offers a comprehensive software helped businesses better manage suite of customer management tools. customer interactions and sales processes. ACCOUNTING AND FINANCIAL iii. E-commerce platforms like Amazon and eBay transformed retail and enabled global SOFTWARE trade. a) QUICKBOOKS – a widely used accounting software for managing finances 21ST CENTURY and bookkeeping. i. Cloud computing allowed businesses to store b) XERO – cloud-based accounting software data and run applications remotely, reducing suitable for small and medium-sized the need for on-site infrastructure. businesses. ii. Mobile technology and the proliferation of c) SAP BUSINESS ONE – enterprise-level smartphones led to the development of financial management software for larger mobile apps and mobile-first business organizations. strategies. PROJECT MANAGEMENT iii. Artificial Intelligence (AI) and machine learning began automating tasks and a) TRELLO – a visual project management optimizing processes. tool using boards and cards. b) JIRA – designed for software and issue CURRENT TRENDS tracking i. Blockchain technology gained traction in DATA ANALYTICS AND BUSINESS supply chain management and financial transactions. INTELLIGENCE ii. Augmented Reality (AR) and Virtual Reality a) TABLEAU – a data visualization tool that (VR) are finding applications in training, helps organizations make data-driven marketing, and product development. decisions. iii. Cybersecurity measures have become b) POWER BI – Microsoft’s business increasingly critical as data breaches and analytics service for data analysis and cyber threats continue to evolve. visualization. c) GOOGLE ANALYTICS – provides insights into websites and user behavior TYPES OF IT APPLICATION TOOLS DOCUMENT MANAGEMENT AND OFFICE PRODUCTIVITY SUITES STORAGE COMMUNICATION AND a) SHAREPOINT – Microsoft’s document COLLABORATION management and collaboration system b) BOX – a secure content management and CUSTOMER RELATIONSHIP file-sharing service MANAGEMENT (CRM) a) SALESFORCE – a popular CRM platform that helps businesses manage customer TYPES OF IT APPLICATION TOOLS interactions, sales, and marketing HUMAN RESOURCE MANAGEMENT campaigns. b) HUBSPOT CRM – provides tools for a) WORKDAY – a comprehensive cloud- marketing, sales, and customer service based HR and finance management system automation.  b) BAMBOO HR – designed for small to  Human Resource Management medium-sized businesses to manage HR  Security and Data Protection tasks.  Scalability and Flexibility CYBERSECURITY TOOLS  Competitive Advantage  Compliance and Reporting a) FIREWALLS AND ANTIVIRUS SOFTWARE – to protect against cyber threats ROLE OF TECHNOLOGY IN BUSINESS b) INTRUSION DETECTION SYSTEMS OPERATIONS (IDS) AND INTRUSION PREVENTION SYSTEMS (IPS) – monitor and secure AUTOMATION – technology automates networks repetitive tasks and processes, reducing the need for manual intervention. This not only saves time but MARKETING AND SOCIAL MEDIA also minimizes errors and enhances productivity. TOOLS DATA MANAGEMENT AND ANALYTICS – a) MAILCHIMP – email marketing and technology allows businesses to collect, store, and automation platform analyze vast amount of data. This data-driven b) HOOTSUITE – social media management approach helps companies make informed decisions, tool for scheduling and monitoring posts identify trends, and gain insights into customer CONTENT MANAGEMENT SYSTEMS behavior. (CMS) COMMUNICATION AND a) WORDPRESS – a popular CMS for COLLABORATION – with the advent of the website development and blogging internet and communication tools, businesses can b) DRUPAL – an open-source CMS known for connect with employees, partners, and customers its flexibility and scalability more easily and efficiently. INVENTORY AND SUPPLY CHAIN CUSTOMER ENGAGEMENT – technology MANAGEMENT enables businesses to engage with customers through various channels, including websites, social media, a) SAP INTEGRATED BUSINESS email, and mobile apps. PLANNING – for advanced supply chain planning FINANCIAL MANAGEMENT – technology b) ORACLE NETSUITE – a cloud-based simplifies financial processes, from online banking ERP solution with supply chain and electronic payment systems to accounting management capabilities. software. INNOVATION AND PRODUCT DEVELOPMENT – technology fosters innovation IMPORTANCE OF IT APPLICATION TOOLS by providing tools for research and development, IN MODERN BUSINESS product design, and prototyping.  Efficiency and Productivity CUSTOMER SERVICE AND SUPPORT -  Data Management chatbot and AI-driven customer service platforms  Communication and Collaboration help businesses provide round-the-clock support and  Customer Relationship Management (CRM) quickly respond to customer inquiries, improving  Marketing and Advertising customer satisfaction.  Inventory and Supply Chain Management COMPETITIVE ADVANTAGE - Adopting  Financial Management cutting-edge technologies can give businesses a competitive edge. Staying up-to-date with industry trends and emerging technologies can help companies differentiate themselves from competitors. ENVIRONMENTAL SUSTAINABILITY - Technology can also help businesses reduce their environmental footprint through energy-efficient infrastructure, waste reduction, and the adoption of eco-friendly practices. THE END “Goodluck po sa quiz!” - Kez