IRCM VOL-2, CHAPTER-19 RAILWAY MATERIALS AND STORES 1901 PDF

11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 CHAPTER XIX RAILWAY MATERIALS AND STORES 1901. Rules and conditions of c...

11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 CHAPTER XIX RAILWAY MATERIALS AND STORES 1901. Rules and conditions of carriage of railway materials and stores—Except where otherwise provided for in this Chapter or notified to the staff through rate circulars, etc., the rules and conditions of carriage of railway materials and stores are the same as for public traffic. 1902. Rates for railway materials and stores by goods trains—(a) Railway materials and stores for construction, revenue or stock purposes, excluding those mentioned in (c) below, are charged at the for lowing rates, at owner's risk, both in local and through bookings, when carried by goods trains. The railway risk rates are 20 percent higher than the owner's risk rates :— (11) For traffic in small lots 1.59 paise per quintal pet (..., in loads less than 190 kilometre, quintals per consignment : all gauges. Note.—Minimum distance for charge is 100 Kilometres. (21 For traffic in wagon loads Per 4-wheeled wagon per (i.e., in minimum loads of kilometre for al 1 gauges 90 quintals per consignment. For all gauges Rs. 1.37 Note - (i) The basis of charge will be the number of wagons used at the starting station. (ii) 6-wheeled and bogie wagons will be charged as for 1-1/2 and two 4-wheeled wagons, respectively. (b) The above rates also apply to materials for railway surveys and store belonging to the railway Catering Department. (c) Coal, coal shale, coke, lignite and patent fuel are charged at the separate rate as published in IRCA Goods Tariff No. 41 Pt. I Vol. II. 1903. Charges for private and railway sidings.— A standard siding charges of Rs. 18 per 4- wheeled wagon on all Ganges is levied on railway materials and stores, booked to or from private and railway sidings at rates applicable to railways materials and stores. In the case of consignments in small lots, however, the siding charge is leviable at a flat rate of Rs. 1.00 per quintal subject to a minimum of Rs. 2.00 per consignment. 1904. Booking of railway materials and stores by passenger/parcel trains.—(a) Railway materials and stores may be accepted for booking by passenger parcel trains subject to the weight not exceeding 2 quintals. Except in emergent cases, consignments weighing more than 2 quintals should ordinarily be sent by goods trains. (b) Railway materials and stores booked by passenger/parcel trains should be treated as ordinary public traffic and accounted for as such the freight and other charges being collected through credit notes at the time of booking or delivery, as the case may be. 1905. Free carriage of railway materials, stores publications, etc.—A list of articles of railway materials, stores, publications, etc., which are carried free, appears in the I. R- C. A. Goods and Coaching Tariffs. In such cases, free invoices way-bills should be issued. 1906. Authority for despatch.—The rates for railway materials and stores tendered for despatch by goods apply subject to the condition that the materials, stores etc., are for the use of an Indian Government Railways, consigned by and to officials of these railways in their official capacity, and are authorized and accompanied by a railway material consignment note. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 1/6 11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 1907. Railway material consignment note.—Railway materials and stores tendered for despatch by goods trains should be accompanied by a railway material consignment note in Form Com.R-1 Rev. These forms are machine numbered and supplied to the officials authorized to issue the same, in sets of three foils, bound in books, to be written by carbon process. The first for is the record foil to be retained by the issuing officials; the second is the station foil to serve as an authority under which the consignment is booked and will be retained at the forwarding station and the third will be the Accounts office foil meant for the Traffic Accounts Office of the forwarding railway. The foils marked 'Station' and 'Accounts' Office will both be tendered by the department concerned at the booking station along with the materials to be consigned. 1908. A list of officials authorized to issue the railway material consignment notes will be supplied by each railway administration to its station staff and the Traffic Accounts Office. 1909. Use of railway material consignment note.—The railway material consignment note should be used only for the carriage by goods train of railway materials and stores of Indian Government Railways, consigned by and to officials of such railways in their official capacity for construction, revenue or stock purposes, both in local and through bookings. The use of these consignment notes is not permitted in the case of stores sold or consigned to non-Government railways, other Government Departments (not forming part of the railways system) or to outsiders. Such consignments should be dealt with under the ordinary rule and booked on forms used for public traffic. Similarly, stores or materials supplied by contractors are not to be booked on this form. 1910. When railway material is required to be sent to contractors for use on railway works under construction by them it should be booked to a railway official in-charge of those works, by whom the material will be made over to the contractor concerned; in no circumstances should such materials be booked direct to the contractor under Form Com./R-1 (Rev). 1911. The use of railway material consignment notes is also not permitted in the case of special trains including ballast trains. The charges for such trains, which will be ordered to run on receipt of instructions from the Divisional Office, will be adjusted through monthly or fortnightly statement ,to be prepared by Divisional Office and submitted to the Traffic Accounts Office, vide Para 1759-E. 1912. Acceptance of railway material consignment notes.—(a) Before a railway material consignment note is accepted as an authority for booking railway materials and stores, it should be seen that— (i) it is tendered in the printed form and all the particulars required to be filled in it are clearly and legibly entered, the number actual weight and description etc. of each of the deferent kinds of materials being clearly specified; (ii) the head of account chargeable (e.g., A 2601, Cap. 6910 etc.) has been distinctly indicated in the column headed "Allocation"; (iii) all the foils are written by carbon process, in one operation; (iv) it is signed by the official authorized to issue the same; and (v) it bears the stamp of the office of issue. (b) Railway material consignment notes which are incomplete in any respect should not be accepted by the booking station and should be returned to the consignor for completion, stating reasons for non-acceptance. 1913. Marking, labelling, weighment, etc., of railway materials and stores.—Rules for marking, labelling, weighment, etc., of railway materials and stores are the same as for consignments tendered by the public. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 2/6 11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 1914. Indenting and supply of wagons for loading railway materials and stores.—In the case of consignments in full wagon loads, a written requisition, indicating the number and description of wagons of other vehicles required together with a railway material consignment note, will be sent by the official in-denting the wagons to the Station Master or Goods Clerk concerned. On receipt of the wagon, the official concerned should be promptly informed of the avail ability of the wagon so that no delay takes place in loading the same. Non-receipt of such an intimation, however will not absolve the consignor of his responsibility to load the wagon within the prescribed free time. 1915. Examination of railway materials and stores tendered for despatch.—All consignments of railway materials and stories tendered for despatch must be carefully examined by the station staff and it should be seen that suitable remarks regarding defective packing or defective condition of the consignment are recorded by the consignor on the relevant railway material consignment note. 1916. Issue of invoices for railway materials and stores—(a) After the above preliminary examination has been carried out, invoices should be prepared on the basis of information contained in the relevant railway material consignment notes. The invoices for railway material and stores are printed on a different colour of paper and in a different form from that used for public traffic; these are in three or four foils according to the traffic involved is local or through. These forms are machine numbered and should be treated as money value books for indenting, receipt, custody, issue, etc. (see pares 227 and 228). These invoices should be used exclusively for consignments booked on railway material consignment notes. (b) Full particulars of the materials booked giving the number, actual weight and description of each of the different kinds of materials booked and the number of wagons used in the case of wagon loads should be shown on all the foils of the invoice. Remarks regarding defective condition or defective packing of the consignment should also be shown on all foils of the invoice. The route, the chargeable total distance (as well as the chargeable distance over each railway in the case of through traffic), the rate chargeable and freight charges should be shown by the booking station on all the invoices. (c) Debits will be raised by the Traffic Accounts Office against the Departments concerned for the freight charges due. The detailed heads of accounts, e.g., A. 2501, B. 3601, E. 3801, etc., together with details of Department and Division against whom debit will have to be preferred should, therefore, be clearly shown in the invoice to facilitate correct adjustment of charges in the Traffic Accounts Office. 1917. Numbering of invoices.—The instructions contained in Para 1441 regarding numbering of goods invoices will also apply to invoices issued for railway materials and stores. However, a separate series of invoice numbers with prefix 'R' (e.g., R1, R2 and so on) should be used for such traffic. 1918. Loading and unloading of railway materials and stores.—(a) Loading and unloading of railway materials and stores will be done by the consignors and consignees respectively, in accordance with the rules lad down for public traffic in the I.R.C.A. Tariffs. (b) Exceptional circumstances may arises in which the loading/unloading required to be done by the consignor / consignee is arranged by the station staff through the handling contractor. In such cases, the Station Master should obtain a certificate from the consignor/consignee to the effect that the loading/unloading was not done by his Department clearly indicating the 'Department', 'Division' and 'Head of account' to be debited. A separate handling bill supported by the above certificate should be submitted to the Traffic Accounts Office for arranging payment to the handling contractor and debiting the same to the Department and the Head of account shown in the at certificate 1919. Goods Clerks at Depots or other places, where specially provided will witness the loading of railway materials and stores. In such case, receipts for the number of articles actually loaded should be given to the despatching official. The responsibility for tallying and weighing such consignments and scaling and riveting the wagons, where necessary, rests with the station staff https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 3/6 11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 as for public traffic. 1920. At other places, however, where Goods Clerks are not provided, wagon containing railway materials and stores loaded by Departments in their own sidings, will be sealed and riveted independently by the depots concerned with wagon seals of their own. Station staff will grant 'said to contain receipts' at the forwarding stations. The receipts should, therefore, show "sealed and riveted by sender said to contain......................." 1921. Outward books for railway materials and stores.—Separate outward books (see Para 2008), both for local and through traffic, should be maintained for recording the invoices of railway materials and stores issued from the station. These books should be posted daily from record foil's of invoices, which should be entered in the order of their issue, i.e., in the order of their printed machine numbers. 1922. Placing of wagons.—The procedure for placing wagons containing railway materials and stores in position for loading/unloading of goods will be the same as for public traffic (see Chapter XV and XVII), separate registers being maintained for such wagons. 1923. Notice of arrival.—The procedure for the issue of notice of arrival to consignee of railway materials and stores will be the same as for public traffic vide pares 1801—1806. However, if the consignee is not headquartered at the station, the notices of arrival may be issued through a 'service' telegram instead of by a postcard. 1924. Delivery of railway materials and stores.— Separate goods delivery books should be maintained for railway materials and stores. The freight charges, which will be entered in the delivery books as in the case of public traffic, will not be collected from the consignee/endorsee, letters 'R.M.C' being written in the 'Amount' column in the goods cash book against the relevant progressive number of delivery. The railway receipt will be collected and the signature of the consignee or his authorized agent obtained in the goods delivery book as in the case of public traffic. 1925. Should the railway receipt be not produced, an unstamped indemnity note should be executed by the consignee/endorsee. 1926. Damages and deficiencies in the railway materials and stores will be dealt with in the same way as ordinary public traffic. 1927. Wharfage/ demurrage charges.—Wharfage demurrage charges will be recovered as in the case of public traffic; the charges accrued being paid by the Departments concerned by credit notes. These amounts will be accounted for by the stations in the wharfage demurrage returns and balance sheets, but shown separately from that accrued on public traffic. 1928. Preparation and submission of returns to Traffic Accounts Office.—Separate abstracts and summaries of railway materials and stores will be prepared for local and though traffic in which all particulars as per invoices should be copied out. In this connection the instructions given in the following pares should be observed. The freight charges relating to railway material and stores should not be entered on either side of the station balance sheet. 1929. Abstracts of railway materials and stores forwarded (local).—All invoices of railway materials and stores issued from the station in local booking should be entered daily in the abstract of railway materials and stores forwarded-local in Form Com.| R-4 Rev., booking to each station, by each via. being posted on separate sheets. After the last entry for the month has been posted, total of each abstract should be struck to arrive at the total traffic booked to each station via. each route. These abstracts, supported by the 'Accounts Office' foils of the relevant railway material consignment notes, dully entered in the order of their entries in the abstracts should be submitted monthly to the Traffic Accounts Office. 1930. Abstracts of railway materials and stores forwarded (through).—Invoices of railway materials and stores issued from the station in through booking should be posted daily in the abstract of railway materials and stores forwarded (through), in Form Com./R-5 Rev. The procedure for preparation of these abstracts and their submission to the Traffic Accounts Office is https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 4/6 11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 the same as laid down for local traffic vide Para 1929. 1931. Abstracts of railway materials and stores received (local).—Local invoices of railway materials and stores received at the station should be posted daily in the abstract of railway materials and stores received (local), i.e., Form Com./R-2 Rev. in the same manner as laid down in Para 1929 for forwarded abstracts, separate abstracts being prepared for each station and each via. from which consignments are received. These abstracts should be submitted monthly to the Traffic Accounts Office accompanied by the relevant invoices. 1932. Abstracts of railway materials and stores received (through).—These should be prepared and submitted in Form Com.|R-3 Rev. in the same way as abstracts of railway materials and stores received (local), vide Para 1931. 1933. To admit of as many invoices as possible being brought to account in the same month as issued, the received abstracts for the month should be kept open till the 7th of the month following. Invoices received after the close of the month's accounts to which they properly belong should be accountd for in the following month and not shown in supplementary abstracts. 1934. Summaries of railway materials and stores forwarded and received (local and through).—(a) Summaries of railway materials and stores, forwarded and received, local and through, should be prepared in Form Como.|R-6 Rev. and should be submitted monthly to the Traffic Accounts Office concerned of the forwarding or receiving railways as the case may be along with the relevant abstracts. (b) In regard to through traffic, the summaries should be prepared in two parts : summary Part I or via. summary will show the traffic to or from each railway (station by station) via each route : summary Part II or general summary will be based on Part I and will show the local traffic forwarded to or received from each railway via. all routes and a grand total of the traffic for all railways. 1935. Booking of railway coal.—Railway coal booked from collieries on 'weight only' invoices, either through to destination stations or to distributing centers, will be dealt with and accounted for as notified by individual railway administrations. 1936. Demurrage on railway coal wagons.—(a) Placement mema for loaded coal wagons made over by Traffic Department to the Mechanical Department should be prepared in triplicate by the station staff in the pro forma appearing at Appendix. XIX/A. Two copies of the placement memo will be made over to the representative of the Mechanical Department immediately after the placement of wagons and his signature obtained on the third (record) copy in token of the correctness of the placement time. Similarly, when empty wagons are made over to the Mechanical Department for loading railway coal, placement mema should be prepared in triplicate and disposed of in the same manner as the placement mema issued for loaded coal wagons. (b) When wagons are released by the Mechanical Department, its representative will enter the date and time of release, together with the time taken for releasing the wagon, on both copies of the placement memo. One copy of the memo will be returned to the station staff after obtaining signature on the other copy, which will be retained as record by the Mechanical Department. 1937. (a) The free time allowed for loading and unloading the railway coal wagons, the rates at which demurrage charges, if any due, are leviable and detailed instructions regarding the computation of the free time will be notified separately by each railway administration. (b) At the end of each day, the station staff should prepare a statement of demurrage charges accrued on railway coal wagons in the proforma appearing at Appendix XIX/B, in quadruplicate, by carbon process. One copy of the statement should be made over to the representative of the Mechanical Department after obtaining his signature on all the four copies : one copy should be sent daily to the cash office as a voucher duly entered in the cash remittance note : one copy should be submitted to the Traffic Accounts Office at the end of the month as a return of demurrage on railway coal wagons, duly summarized on a separate sheet to arrive at the total for the month one copy should be retained a the station as record. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 5/6 11/22/24, 10:52 AM CHAPTER XIX RAILWAY MATERIALS AND STORES 1901 1938. The total amount of demurrage on railway coal wagons, should be accounted daily in the goods cash book separately from public traffic and other railway material traffic. The total of the demurrage on railway coal as per return should be reconciled with the debit taken to account in the station balance sheet against the relevant head. It should be ensured that there are no outstanding on this account as the corresponding credit would automatically be taken under the head 'vouchers'. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch19_data.htm#1901. 6/6