Introduction-to-Information-Systems.pptx

Information Systems Maturity Information systems have evolved significantly over the past decades, impacting businesses and industries in profound ways. This presentation explores the concept of Information Systems Maturity, using a 3x3 matrix to illustrate the evolution of information systems in st...

Information Systems Maturity Information systems have evolved significantly over the past decades, impacting businesses and industries in profound ways. This presentation explores the concept of Information Systems Maturity, using a 3x3 matrix to illustrate the evolution of information systems in stages based on their benefits and scope. This framework provides a valuable tool for understanding how organizations can progress through different stages of information systems usage, ultimately achieving greater efficiency, effectiveness, and strategic advantage. By Group 1  Early Stages: Internal Focus 1 Stage 1: Internal Efficiency Early information systems focused on automating routine tasks, primarily within the organization. This stage aimed at improving internal efficiency by replacing manual processes like invoicing, accounting, and order processing with computer-based systems. The emphasis was on cost savings and minimizing manual labor. 2 Stage 2: Internal Effectiveness As organizations gained experience with information systems, the focus shifted to using data for better decision-making. This stage involved developing "Management Information Systems" (MIS) to provide managers with summarized information about internal operations. The objective was to improve decision-making by providing insights into the organization's performance. 3 Stage 3: Internal Evolution The third stage marked a significant leap towards using information systems for strategic advantage. Organizations began to recognize the potential to integrate systems, generate new revenue streams, and even differentiate themselves in the market. This stage involved exploring innovative ways to leverage information systems to improve products, services, and overall business performance. Expanding Horizons: External Collaboration 11 Stage 4: External Efficiency The fourth stage saw a shift towards external collaboration. Organizations recognized the benefits of integrating their systems with key partners, especially suppliers and customers. The emergence of electronic data interchange (EDI) networks allowed for seamless exchange of orders, invoices, and other data, streamlining business processes and improving overall efficiency across industries. 22 Stage 5: External Effectiveness The fifth stage embraced a more strategic approach to external collaboration, aiming to optimize operations across entire industries. Organizations began sharing information and collaborating to optimize stock management, reduce warehousing costs, and improve supply chain efficiency. The objective was to achieve greater effectiveness by streamlining processes across interconnected businesses. 33 Stage 6: Industry Evolution The sixth stage represents a profound change in industry structures. Information systems enabled the re-engineering of entire industries, with businesses collaborating to optimize resource utilization and streamline operations. This stage saw the emergence of supply chain management, industry consolidation, and significant changes in the way businesses operate. Global Reach: Transnational Systems 1 Stage 7: National and International Efficiency The seventh stage witnessed the adoption of information systems at the national level, with countries investing in systems to improve efficiency, attract foreign investment, and compete in the global market. Singapore serves as a prime example of a nation that strategically invested in information technology to achieve significant economic growth. 2 Stage 8: National and International Effectiveness The eighth stage marks a shift towards international collaboration and the blurring of traditional national boundaries. Information systems are deployed to facilitate global business operations, fostering transnational cooperation and communication. The rise of e-commerce and the internet have accelerated this trend, making it possible to conduct business across borders with greater ease. 3 Stage 9: Evolution and Transformation The ninth stage, still in its formative phase, represents the convergence of information systems with global communities and the blurring of traditional organizational structures. Information privileges become more important than geographical locations, with individuals and businesses operating within global networks. The rapid advancements in web technologies and mobile devices have accelerated this transition.  The Applications Portfolio: A Framework for Management High Potential Applications Strategic Applications Key Operational Applications These applications represent potentially These applications are crucial to sustaining Key operational systems are the backbone of groundbreaking ideas that could the organization's future business strategy. the organization's core operations. They are revolutionize the business. They are often They require significant investment and essential for day-to-day functionality and innovative and experimental, requiring a commitment from senior management and all are often widely adopted by businesses flexible approach to development and a focus involved stakeholders. Development involves within a particular industry. They typically on identifying potential benefits and risks. careful analysis of business requirements, involve standardized solutions, often High-potential applications are often considering not just current needs but also packaged software, which require careful championed by individuals within the potential future challenges and implementation and configuration to meet organization who are passionate about their opportunities. Strategic systems are specific business needs. Key operational potential. designed to drive competitive advantage. systems focus on efficiency and reliability. Key Takeaways: Information Systems Maturity an Applications Portfolio Maturity Matters Strategic Portfolio Continuous Improvement Information systems maturity is a The applications portfolio provides a Managing information systems critical factor for businesses valuable framework for managing effectively requires a continuous seeking to leverage technology for information systems investments, improvement approach, involving strategic advantage. By understanding ensuring resources are allocated regular assessments, adjustments, and the stages of information systems strategically and applications are strategic adaptations to meet evolution, organizations can identify aligned with business goals. evolving business needs. opportunities for growth and development.