Securities and Commodities Authority (SCA) PDF

# The Securities and Commodities Authority (SCA) ## Introduction This chapter introduces the regulatory infrastructure established by Federal Law No. 4 that created the Securities & Commodities Authority (SCA). It then covers the SCA's functions and powers, including the requirements relating to m...

# The Securities and Commodities Authority (SCA) ## Introduction This chapter introduces the regulatory infrastructure established by Federal Law No. 4 that created the Securities & Commodities Authority (SCA). It then covers the SCA's functions and powers, including the requirements relating to membership and the need for securities and commodities markets in the United Arab Emirates (UAE) to be licensed by the SCA. After briefly considering corporate governance and the Chartered Institute for Securities & Investment's (CISI's) Code of Conduct, the chapter concludes with considerations of the various categories of licence provided to firms by the SCA. ## 1. Federal Law of No. 4 of 2000 ### 1.1 The Securities & Commodities Authority (SCA) The SCA of the UAE was established by Federal Law No. 4 of 2000. It was incorporated as a public authority in Abu Dhabi, the State's capital. The SCA is a separate legal personality with financial and administrative independence, which has the supervisory and executive powers necessary to perform its functions. It reports to the Cabinet of Ministers. The SCA's purpose is based on achieving the following objectives: - To provide the opportunity to invest savings and funds in securities and commodities in a manner that: - ensures the interest of the national economy - secures the integrity and accuracy of transactions - ensures prices are determined by means of supply and demand - protects investors by establishing the bases for sound and just dealings between market participants. - To develop investment awareness by conducting research and reporting the findings and recommendations. - To ensure financial and economic stability. The SCA is not permitted to: - enter into commercial activities - have private interests of its own in any undertaking, or - own or issue securities. The SCA may establish branches or offices to carry out the functions of supervision and control over the securities and commodities markets licensed in the UAE. Under Article 4 of Federal Law No. 4 of 2000, the SCA has been given the following powers to enable it to meet its objectives: 1. To propose regulations concerning: - functioning of the SCA - licensing and monitoring of the markets - acceptance, listing, and cancelling or suspending the listing of any securities or commodities from being traded in the markets. - All these regulations are to be issued by resolution of the Cabinet of Ministers. 2. In consultation and coordination with the markets licensed in the State, create regulations concerning: - functioning of the market - brokers and the regulating of their functions - trading, clearance, settlement, transfer of ownership and custody of securities - membership of the market - disclosure and transparency - arbitration in disputes arising from trading in securities and commodities. 3. To form specialist technical committees, and to specify the scope of their work and their remuneration. 4. To maintain contact with international markets in order to obtain and exchange information and know-how, and to join relevant Arab and international organisations and federations. 5. To perform all other acts which assist in achieving the Authority's objectives or the exercise of its powers in accordance with the law. ### 1.1.1 The Organs of the SCA and their Competencies The SCA is managed by a board of directors, and the board is based on a resolution from the Cabinet of Ministers. The resolution of the Cabinet of Ministers determines the chairman of the board, the remunerations of the board members, the mechanism for holding meetings and taking decisions. **The period in office:** With the exception of the chief executive, SCA board members are appointed for four years, renewable once. In the event of a member stepping down prior to the end of that member's term, a successor will be appointed for the remaining period of the original term. #### The Regulatory Infrastructure - **Ownership of securities:** Upon joining the board, every member has to declare to the SCA the securities owned by themselves, their spouse and minor children as well as any holdings with any broker. In addition, any changes in these holdings during their period in office need to be declared within one week after they are made aware of the change. All declarations need to be made in writing. - **Immediate termination of membership:** Members have to forfeit their membership in the following events: - Conviction of an offence of dishonour or breach of trust. - **Validity of board meetings:** Board meetings are deemed valid if they are attended by the majority of the members. The chairman, or their deputy has to be in attendance. - **Resolutions:** Passed by a majority of the votes of the members present at the meeting. In the event the vote is undecided (ie, for and against have the same number of votes), the person chairing the meeting has the deciding vote. ### 1.1.2 Responsibilities of the Board of Directors 1. Ensure that the regulations of Article 4 of Federal Law No. 4 of 2000 and subsequent amendments are applied. 2. Collect notifications and complaints relating to the activities of the markets or brokers and take appropriate action within the provisions of the Law and the regulations issued. 3. Ensure markets and brokers submit balance sheets, profit and loss accounts, and annual financial statements audited by an accredited auditor, within one month following the end of the financial year. 4. Ensure markets have adequate disclosure rules in place related to any substantial developments that occur in relation to the companies listed on that market and that these rules are adhered to. 5. Ensure transparency and disclosure as prescribed in the Law and the resolutions implementing it. 6. Issue and maintain resolutions concerning membership of the markets as well as concerning trading in securities and commodities in accordance with the provisions of the Law and the regulations issued pursuant thereto. 7. Undertake all other acts which assist the board in achieving the objectives of the SCA. On a six-monthly basis, the board reports on the markets' activities to the Cabinet of Ministers. The SCA is supported by the necessary administrative functions headed up by a full-time chief executive with the rank of undersecretary and a deputy with the rank of assistant under secretary. Both are appointed pursuant to a federal decree upon the proposal of the board. All regulations applicable to SCA employees equally apply to the chief executive and their deputy. ### 1.1.3 The SCA’s Financial Affairs The SCA prepares the annual budget which is approved by the board. The fiscal year runs from 1 January until the end of December each year. The SCA's sources of income consist of the following: 1. Annual funds allotted by the federal government. 2. Income which accrues under the regulations from the following: - Listing fees and annual fees levied on the companies and the brokers in the markets. - Fees levied on trading, and fees for the services rendered by the markets. - Fines levied on brokers and companies whose securities are listed for trading, and any other fines. The SCA is required to keep regular books of account in order to monitor its operations and reflect its true financial position in accordance with the accounting rules and regulations of the State. The SCA has one or more auditors from among the statutory accountants entered on the roll of practising auditors. An annual board resolution is passed for the appointment of the auditors, and the determination of their fees. ### 1.1.4 Understanding the Disclosure Processes The board may require any person, natural or juristic, that has a connection with activities in securities, to publicly or privately disclose these activities, and to submit any information related to their activity. As part of its duties, the board may order any necessary investigation to be conducted associated with the implementation of the law and the subsequent resolutions thereto. Companies whose securities are listed need to immediately make any price sensitive information available to the market. The board of directors of the market has the right to publish the information provided in the local press and other media as appropriate. In order to ensure transaction integrity and investor confidence, listed companies need to provide any explanatory information relating to their activities and circumstances on request. Falsifying information in order to manipulate the market value of securities and the investor's decision making process is not permitted. Equally not permitted is the use of insider information in purchase and sale transactions for personal gain. Any transactions executed that are in breach with these provisions are null and void. Any employee of a listed company, including the chairman, members of the board and the general manager are allowed to buy or sell shares in the company either direct or via a broker, under the following conditions: - Approval of the transaction by the board of directors. - Disclosure of the transaction, including details of the quantity, price and other details required to the market. Any transaction by employees not approved or disclosed are null and void. In addition, the spreading of rumours related to the purchase and sale of transactions in not permitted, and transactions associated with this are null and void. ## 1.2 The Markets Federal Law No. 4 of 2000 enabled the establishment of markets for trading in securities and commodities in the UAE. Each market has to take the form of a local public establishment or a public joint-stock company licensed by the SCA. Markets have to be reciprocally and electronically linked at State level. Markets in the form of local public establishments, have to be administered by a board of directors, which is constituted in accordance with a resolution by the local competent authority. None of the members of the market's board may be on the board of directors of a public joint-stock company or a financial broker. In addition, like the SCA members of the board, any member of the board of a market must step down in the event of: - conviction of: - offence of dishonour, and - breach of trust - declared bankrupt, or - failure to attend three consecutive meetings without an acceptable excuse. For markets in the form of a public joint-stock company, the board of directors has to be elected in accordance with the provisions of the Commercial Companies Law and its internal regulations. **Ownership of securities:** The market's chairman, board members, general manager and deputy must declare the securities owned by themselves, their spouses and minor children as well as any holdings with any broker. In addition, any changes in these holdings during the period in office need to be declared within one week after the individual is made aware of the change. All declarations need to be made in writing. The market's board of directors is responsible for, and has to be sufficiently competent, to the following: 1. Appoint the market's general manager and deputy. 2. Establish the organisational structure and annexes, the internal regulations and all administrative rules and instructions. 3. Monitor the trading transactions in securities and commodities on a daily basis to ensure justice between transacting parties. 4. Present reports and data to the SCA and issue the necessary press releases to ensure transparency of information and disclosure. Like the SCA, the markets are financed from the following sources: - Listing fees and annual fees levied on companies and brokers in the market. - Fees levied on trading and for the services rendered by the market. - Any fines levied on brokers or companies whose securities are listed for trading. The markets are required to keep records of all transactions in securities listed on the market. Any transactions in listed securities outside the market need to be reported to the market by the company in accordance with the rules in force issued by the board of that market. Transactions in securities listed on the market not recorded according to these provisions and the regulations and resolutions issued are null and void. ## 1.3 Clearing, Settlement, Transfer of Ownership and Custody - **Securities Price Information:** All securities and commodities prices need to be displayed in accordance with the market's regulations. - **Ownership transfer:** Transfer of ownership of securities, the registration thereof and custody agreements have to be in accordance with the market's regulations. The issuer of securities is required to carry out its part of the procedures for transfer of ownership without delay. - **Suspending of trading:** The market's board may resolve to temporarily suspend all trading in the market, the trading in shares of a company, or transactions in any securities. In order to suspend trading, the majority of the members of the board must be present. The board can decide to suspend trading in exceptional circumstances or when circumstances arise that threaten the proper and regular working of the market. - **Suspending or reinstating rules or regulations:** The market's board may resolve to freeze, suspend or bring back into force any rules or regulations relating to the market or any of its operations. In order to do so, the majority of the board must be present. - **Sanctions:** The SCA board has the right to impose sanctions on a market when it fails to pay any amounts due to the SCA. The sanctions are ranked in the following order: - Warning: a warning can be given to the market explicitly stating which financial requirement has been violated. - Notice to rectify: the SCA can serve a notice to the market to rectify the cause of the violation within 30 days of the date of the notice. - Penalty: the SCA can levy a penalty for delay of payment and when determining the penalty, a part-month shall be considered as a full month. - Suspension: the SCA may temporarily suspend a market from operation in the event until the fees are paid. Alternatively, the matter may be brought before the board to decide on any other course of action. ## 2. Securities & Commodities Authority (SCA) ## 2.1 The Functioning of the Securities & Commodities Authority As seen in section 1, the SCA is a public authority with a separate legal personality, financial and administrative independence, and the supervisory and executive powers necessary to perform its functions. Its objectives have already been outlined and include the requirement to provide a suitable climate for the investment of savings and funds in securities and commodities in a manner that serves the interest of the national economy, secures integrity of transactions and protects investors. On its website, the SCA lays out its mission: "To safeguard the rights of investors, promote sound practices, and create an environment attractive to capital, using innovative systems." ## 2.1.1 Public Authority, Objectives and Powers The markets are required to keep records of all transactions in securities listed on the market. Any transactions in listed securities outside the market need to be reported to the market by the company in accordance with the rules in force issued by the board of that market. Transactions in securities listed on the market not recorded according to these provisions and the regulations and resolutions issued are null and void. ## 2.1.2 Organs of the SCA and their Competencies The organisational structure of the SCA is composed of: 1. a board of directors, and 2. an administrative system. To perform its duties, the SCA may seek the assistance from suitable third parties. The SCA's affairs and conduct of business are governed by its board in accordance with the provisions of the Law and regulations. In particular, the board is required to: 1. Collect information and complaints relating to the market or brokers and take the appropriate decisions based on the information received. This includes initiating investigations and imposing penalties in accordance with the provisions of the Law and the regulations. 2. Approve the SCA's annual budget. 3. Appoint one or more auditors for the SCA and determine their fees. The auditors have to be chosen from the statutory auditors listed as practising auditors. 4. Temporarily suspend trading in the securities market, in the shares of any of the listed companies, or in any other securities, upon the occurrence of exceptional circumstances or circumstances threatening the proper and regular working of the market. 5. Freeze, suspend or reinstate rules and regulations relating to the market and its operations. 6. Ensure that any natural or juristic persons that has a connection with activities in securities, publicly discloses information related to their activities. 7. Set and amend scales for salaries, increments, allowances, bonuses, privileges and any other entitlements of employees in the SCA. 8. Define regulations for the SCA's employees. 9. Issue resolutions required for the implementation of the Law. ### 2.1.3 Administration The chairman of the board is the head of the SCA. The chairman, or their deputy, represents the SCA to third parties and before the courts. The chairman, or their deputy, invites the board to meet, presides over the meetings, directs the discussion, and issues the resolutions appointing experts, consultants and office holders of the special and the first grades, terminating their services with the Authority and all other matters in connection with them. The board delegates any of its competences to its chairman, and the chairman of the board may delegate any of their competences to their deputy or to any member of the board or to the chief executive, provided that the delegation is specific and in writing. The deputy chairman shall, as a matter of course, take the place of the chairman in their absence, when they are unable to perform their duties or when their post becomes vacant. The board shall convene, at least once every two months, or more often when required, on the chairman's invitation. The invitation shall be sent to the members, in writing, in sufficient time prior to the date of the meeting, accompanied by the agenda. The board shall also meet upon request by at least four members. In case of an emergency, the invitation may be sent by any means of communication. A meeting of the board is valid if attended by the majority of its members, including the chairman or their deputy. Resolutions are passed by a majority of the votes of those present. In the event the vote is equal, the chairman or their deputy has the deciding vote. Voting by proxy or by letter is not permitted. ## 2.2 Market Licensing and Supervision No market may undertake the activity of trading in securities and commodities in the State unless licensed by the SCA. ### 2.2.1 Conditions For the granting of a licence in any market, the following conditions need to be met: 1. It is in the form of a public institution or a public company. 2. It occupies an appropriate building fitted out with the technical equipment necessary to conduct its activity electronically. 3. It is electronically linked with the State's other markets so as to give effect to a common trading system between the markets. ### 2.2.2 Applications Market licence applications shall be submitted to the Authority in the prescribed format, supported by the following documents: - The local resolution establishing the market. - A statement of the names of the members of the market's board of directors, with, from each of them, the following information: - An acknowledgment, signed by the member stating therein that they are not a member of the board of directors of a public joint-stock company, and that they are not a partner in, or a representative of a financial brokerage company - It diso articulates its live strategic goals: - To enhance the legislative framework necessary for the development of UAE-based capital markets. - To safeguard the rights of financial market investors. - To promote transparency and corporate governance practices. - To ensure the provision of all administrative services in line with the transparency, efficiency and quality standards. - To foster a culture of innovation in an institutional workplace. In achieving its objectives, the SCA has a range of powers, including defining regulations, supervising and monitoring of the markets, the licensing of markets and brokers, and authorising securities and commodities to be listed for trading in the market. In addition, the SCA has the power to remove brokers from the registers of licensed brokers. ## 2.1.2 Organs of the SCA and their Competencies The organisational structure of the SCA is composed of: 1. a board of directors, and 2. an administrative system. To perform its duties, the SCA may seek the assistance from suitable third parties. ## 2.1.3 Administration The chairman of the board is the head of the SCA. The chairman, or their deputy, represents the SCA to third parties and before the courts. The chairman, or their deputy, invites the board to meet, presides over the meetings, directs the discussion, and issues the resolutions appointing experts, consultants and office holders of the special and the first grades, terminating their services with the Authority and all other matters in connection with them. The board delegates any of its competences to its chairman, and the chairman of the board may delegate any of their competences to their deputy or to any member of the board or to the chief executive, provided that the delegation is specific and in writing. The deputy chairman shall, as a matter of course, take the place of the chairman in their absence, when they are unable to perform their duties or when their post becomes vacant. The board shall convene, at least once every two months, or more often when required, on the chairman's invitation. The invitation shall be sent to the members, in writing, in sufficient time prior to the date of the meeting, accompanied by the agenda. The board shall also meet upon request by at least four members. ## 2.2 Market Licensing and Supervision No market may undertake the activity of trading in securities and commodities in the State unless licensed by the SCA. ### 2.2.1 Conditions For the granting of a licence in any market, the following conditions need to be met: 1. It is in the form of a public institution or a public company. 2. It occupies an appropriate building fitted out with the technical equipment necessary to conduct its activity electronically. 3. It is electronically linked with the State's other markets so as to give effect to a common trading system between the markets. ### 2.2.2 Applications Market licence applications shall be submitted to the Authority in the prescribed format, supported by the following documents: - The local resolution establishing the market. - A statement of the names of the members of the market's board of directors, with, from each of them, the following information: - An acknowledgment, signed by the member stating therein that they are not a member of the board of directors of a public joint-stock company, and that they are not a partner in, or a representative of a financial brokerage company - the market's organisational structure, the internal regulations and all administrative rules and instructions. - the necessary proposals. in relation to the amending of the regulations issued pursuant to the visions of the Law, and to present them to the SCA - monitor trading transactions in securities and commodities, so as to ensure justice between transacting parties - present reports and data to the SCA and to issue the press releases necessary to secure transparency and disclosure - approve the annual balance sheet of the market's income and expenditure - levy penalties on brokers pursuant to the provisions of the law, and to recommend to the SCA the removal of them from the register of licensed brokers - consult with the SCA in respect of the fees charged in implementing the provisions of the Law and related regulations - handle applications for the entering of brokers and the listing of securities in the market, and - deal with any other matters to ensure the proper and regular working of the market. The market's board of directors may delegate some of its powers to the market's director general or their deputy. ## 3. SCA Resolutions ## 3.1 Regulations for Securities and Commodities Markets No market is permitted to conduct the activity of trading in the State unless licensed by the SCA. Each market is required to be established by a resolution by the competent local authority, and to be managed by a board of directors constituted by resolution of such authority, provided that none of its members is a member of the board of directors of a public joint-stock company or of a broker. Each market must have a director general and a deputy to the director general, assisted by a sufficient number of officers and administrative staff. Before granting a licence to any market, the following conditions must be satisfied: 1. It is in the form of a public institution or a public company. 2. It occupies an appropriate building equipped with the technology necessary for its activity to be conducted electronically. 3. The market applying for the licence has its system linked electronically with the other markets in the State, so that there is set in place a common trading system among the markets. The market is required to make the arrangements necessary to secure the proper performance of the electronic data processing system and the system for recovery of the data saved in it in case of system failure. Each market operates under the supervision and control of the SCA. The SCA may, in coordination with the markets where required, conduct inspections and investigations necessary to ascertain the application of the Law and regulations, provided that the scope of any investigation is specified and the person conducting it is designated by the SCA. ## 4. Corporate Governance Corporate governance is all about the way corporate entities are run. Broadly, it is the set of regulations, criteria and procedures that ensure discipline in managing companies. This is achieved by determining responsibilities and obligations of the directors and executive management of a company, taking into consideration the protection of shareholders' rights and other stakeholders' interests. The OECD Principles of Corporate Governance define it as: "a set of relationships between management, board, shareholders and stakeholders providing structure through which the objectives of the company are set". In early 2020, the chairman of the Securities and Commodities Authority issued Board Resolution No. 03 of 2020 which adopted the Corporate Governance Guide for Public Joint-Stock Companies. This resolution introduced new corporate governance rules for public joint-stock companies in line with international best practice with the aim of promoting accountability, fairness and transparency. ## 4.1 The Corporate Governance Guide for Joint-Stock Companies ### 4.1.1 The Pillars of the Guide The Corporate Governance Guide provides the framework necessary for regulating the affairs of public joint-stock companies. The Securities and Commodities Authority supervises the guide in its capacity as the regulator of listed companies. The guide is formulated in a simple and clear way, focused on guiding companies by providing a set of controls and rules that ensure institutional discipline in company relations and management. The main pillars of corporate governance according to the guide are accountability, fairness, disclosure, transparency and responsibility. The guide's framework complies with the international best practice in terms of defining the responsibilities and duties of the members of the board of directors and executive management. It also serves to protect the rights of shareholders and other stakeholders, and it should contribute towards improving corporate sustainability. ### Guide Principles and Objectives The guide is based on the following principles of corporate governance: - **Accountability** towards all shareholders and stakeholders, directing the board to develop strategy, supervise, guide and control the way the company operates. - **Equity** ensuring fair treatment for all shareholders, including minority shareholders, and protecting their rights. - **Transparency and disclosure** the company must ensure that accurate and timely disclosures are made of all material matters, including its financial affairs, performance, ownership of its shares and governance in an accessible manner to all interested parties. - **Responsibility** the company must recognise the rights of other stakeholders in accordance with laws and regulations, and encourage cooperation between the company and stakeholders in "shing sustainable and solvent companies. - Provide effective and balanced processes and procedures for dealing with conflicts of interests. - Strengthen mechanisms of accountability and control for the administration of the company and its employees. - Ensure the application of effective mechanisms for risk management, internal controls and procedures of the company. - Support the efficiency of the audit of the company and its instruments. - Raise the awareness of companies in relation to the concept of professional behaviour and encourage ethical behaviour. - Ensure that the company applies an investor relations policy that supports regular, effective and fair communication with shareholders. ### 4.1.2 Responsibilities for Implementation Article (4) of the Corporate Governance Guide makes it clear that the board of directors takes the primary responsibility for the implementation of the guide. It states that the board is responsible for the implementation of the principles and rules of corporate governance, monitoring the company's adherence to those principles and rules and making any necessary amendments. The company must maintain the documents which will evidence the way the company is governed, including all minutes, documents, reports and other papers as necessary. These should be held at the company's headquarters for a period not less than ten years, including minutes of the general assemblies, board meetings and those of its committees. In the case of a judicial lawsuit (filed or to be filed against the company) or a continuous claim or investigation related to these minutes, documents, reports and other papers, the company must maintain such documents until the end of the lawsuit, claim or continuing investigation. ## 4.2 Gifts, Conflicts and Related Party Transactions In order to avoid even the appearance of a conflict of interest between a board member and the company, the Corporate Governance Guide includes provisions in relation to gifts, conflicts of interests generally and transactions with related parties. The rationale and requirements are detailed below. ### 4.2.1 Gifts A board member accepting gifts from persons or authorities may lead to a conflict of interest or the impression of a conflict. So, where the party giving the gift does so in circumstances where it may be concluded that it was intended to influence, or may influence the board member in the performance of tasks on behalf of the company, the Corporate Governance Guide says it should not be accepted. This does not prevent accepting objects of symbolic or real value of AED 500 or less, or entertainment of symbolic or simple value which is not related to any special transaction or activity of the company. In the event of any significant change to the terms of the transaction after approval, another approval is needed from the board or the general assembly, as the case may be. Again, where the transaction exceeds 5% of the issued capital, it must be evaluated again and its conditions reviewed by an assessor accredited by the SCA at the company's expense. The related party and complicit board members may be liable for damages to the company if transactions with the related parties are concluded in contravention of these requirements, or is otherwise proven to be unfair or involves a conflict of interests and incurs damages to the shareholders. ## 4.2.5 Related Parties Record The company must maintain a register for related parties where the names of such parties shall be recorded together with their transactions, the details and actions taken in relation thereto. The company must provide documents of the transactions with related parties and the nature of those transactions, volume, and details of each transaction, and inform the shareholders of such transactions in the general assembly. ### 4.2.6 Company Disclosure of Related Parties' Transactions In cases of entering into transactions with related parties, the chairman must provide the SCA with a notice which includes the data and information of the related party, the details of the deal or transaction, the nature and the benefit of the involvement of the related party in the deal, together with a written confirmation that the terms of the transaction or the deal with the related party are fair, resonable, and in favour of the company's shareholders. ### 4.2.7 Related Party Disclosures Before entering into a transaction between a related party and the company, the parent company, or an affiliate company, the related party must disclose, in a written letter addressed to the board, the nature of the transaction, conditions and all substantial information about the related party's share or its stake in the two contracting companies and the related party's interest or benefit, which the board is required to immediately disclose to the SCA and the market. The details of the transaction must also be listed in the annual financial statements submitted to the general assembly, and published on the website of the market and the company. ### 4.2.8 Access to Transactions Concluded with Related Parties If a company enters into transactions with related parties, a shareholder who owns 5% or more of the company's shares is entitled to the following: 1. Review the company records and any documents relating to those transactions. 2. File a lawsuit before the competent court regarding the transactions concluded with related parties to compel the parties of the transaction to provide all information and documents relating to those transactions, whether directly to prove the facts set out in the case or relevant to it or to lead to the discovery of information that will help in the detection of the facts. 3. If it is prove to the competent civil court that the transaction is unfair or involves a conflict of interests and causes harm to the rest of the shareholders, the court may cancel the transaction and oblige the related party to render the profit or benefit gained to the company, in addition to compensation if harm is proven against the company. ## 5. Codes of Conduct In other words, members of the CISI must understand the obligation upon them to act with integrity in all aspects of their work and their professional relationships. Where duties are set out in law or regulation, members of the CISI should comply with the regulations both letter and spirit. Members of the CISI are also required to meet the standards set out within the CISI's Principles, which impose an obligation on members to act at all times not only in compliance with the rules, but also to support the underlying purpose and values of the Institute. Each Principle specifies the duties owed by members to one or more stakeholders who may be impacted by their actions. There may be situations where professionals are faced with making a decision where the correct course of action is not immediately obvious. In addition to referring to the Code, consideration of the following could help to decide the right course of action: - **Clear & Honest:** have I told no lies or 'half-truths' to any party involved in my reaching my decision? - **Impartial & Open:** is everyone affected by my action or decision aware of the consequences? - **Straightforward & Transparent:** have I made sure that my action or decision will not result in any party being unknowingly disadvantaged or unduly advantaged? - **Informed & Fair:** have I considered the interests of my potential stakeholders and not been misleading when making my decision? ### Principles - **Personal Accountability** to strive to uphold the highest levels of personal and professional standards at all times, acting with integrity, honesty, due skill, care and diligence to avoid any acts, either in person, in a remote working environment or digitally which may damage the reputation of your organisation, your professional body or the financial services profession. - **Client Focus** to strive to uphold the highest levels of personal and professional standards at all times, acting with integrity, honesty, due skill, care and diligence to avoid any acts, either in person, in a remote working environment or digitally which may damage the reputation of your organisation, your professional body or the financial services profession. - **Conflict of Interest** being alert to and actively manage fairly and effectively any personal or other conflicts of interest, obeying legislation and complying with regulations to the best of your ability, ensuring you are open and cooperative with all your regulators, challenging and reporting unlawful or unethical behaviour. - **Respect for Market Partners** to treat all counterparties and business partners with respect, to observe proper standards of market integrity, good practice, conduct and confidentiality required to maintain the highest level of mutual trust. - **Professional Development** to strive continually for professional excellence, committing to Continuous Professional Development (CPD) and promoting and supporting the development of others. - **Aware of Capabilities** to decline to act on any matter about which you are not competent or qualified unless you have access to such advice or assistance to carry out the work in a professional manner, taking into account the nature of the individual mandates given by your customers and counterparties. - **Respect Others and the Environment** to treat everyone fairly and with respect, supporting opportunity for all, embracing diversity and inclusion and ensuring that the environmental impact of your work is considered. - **Speak Up & Listen Up** to be active in speaking up and encouraging others to do so by listening up, promoting a safe environment for all and recognising the responsibilities you have to the communities in which you operate. The company must maintain a register of conflicts of interests in which the cases are recorded together with the measures taken. The board secretary should record the conflict of interest in the related board minutes. In conflict cases, the remaining board members must consider whether it is appropriate for the board member involved in the conflict issue to participate in discussing that item or not. If they decide that it is not appropriate for the member to participate, they may ask the board member to leave the meeting room during the discussions. The board member is not allowed to use personal influence on the issue whether in or outside the meeting. The board member should not vote on the decision. ### 4.2.3 Insiders Register In a similar way to conflicts management, the company's board is expected to issue written rules regarding the transactions of the board members and its employees, collectively referred to as 'insiders", in securities issued by the company, the parent company, its subsidiaries or related companies. They are also expected to assign a department of the company, an internal committee, a special committee, or whoever the company deems it suitable to: 1. Prepare a special and complete register for all insiders, including persons who may be considered as temporary insiders who have the right to access the company's internal information prior to publication. The register must also include prior and subsequent disclosures of insiders. 2. Manage, follow up and supervise the transactions of the insiders and maintain details in the register. 3. Notify the SCA and the market of an updated list of insiders at the beginning of each fiscal year and any amendments thereto during the fiscal year. 4. Submit a copy of the Insiders Register to the SCA on request. 5. Comply with any other requirements specified by the SCA. ### 4.2.4 Transactions with Related Parties The Corporate Governance Guide defines a 'related party' as the chairman and other members of the company board, plus members of the senior executive management of the company, employees of the company, and the companies in which any of these persons holds 30% or more of its capital, as well as subsidiaries or sister companies or affiliate companies. Deals done between a company and related parties (related party transactions) need to be handled carefully to ensure nothing untoward occurs. So, the Corporate Governance Guide specifies that a company must not enter into transactions with related parties without the consent of the board - in cases where the value of the transaction does not exceed 5% of the company's capital - and also without the approval of the general assembly where the 5% percentage threshold is met or exceeded. Furthermore, for larger transactions that exceed 5% of the issued capital, the transaction must be evaluated by an assessor accredited by the SCA. Unsurprisingly, the related party who has an interest in the transaction must not participate in voting on the terms