HR Policies PDF

Human Resources Policy Topic # 3 What are they? (Company) Policies are formal guidelines or principles that govern the behavior and actions of employees within an organization. They provide a framework for decision-making and help ensure consistency, compliance, and fairness in various si...

Human Resources Policy Topic # 3 What are they? (Company) Policies are formal guidelines or principles that govern the behavior and actions of employees within an organization. They provide a framework for decision-making and help ensure consistency, compliance, and fairness in various situations. HR Policies The policies of HR govern the work, behaviors, interactions and management of employees. They can encompass a wide range of employment practices including hiring, benefits and employee conduct, among others. HR Policies HR policies support and supplement local and national laws and regulations regarding the hiring and management of employees. HR Policies HR policies are formal, written guidance on how various employment-related issues, challenges, and opportunities should be handled in the workplace. Purpose Help ensure employees get fair or equitable experience Outline acceptable standards of behavior in the workplace Protect the needs and interests of employees Help address complaints and provide methods to solve them Importance HR policies and procedures are important because they provide clarity and specific guidance to the company’s workforce on what they need to comply with and how to handle a variety of employment issues. It’s important that policies address the broad spectrum of employment topics and matters and that issues are handled promptly and appropriately. Importance 1. A mechanism to help document, communicate, and administer company-wide standards 2. Help ensure that policy issues or questions are handled in a timely and sensitive manner 3. Provide guidance, fairness, transparency, and consistent treatment in employment decisions 4. Ensure compliance with applicable laws and regulations and provide protection against employment claims 5. Address employees’ complaints and grievances and define for employees how they can report issues. Components of a Policy Purpose Scope Actions and Definitions Responsibilities Identifies the actual guiding Has the following: Identifies the people who Allow proper definition of principles or what is to be Coverage would have the roles and terminologies embedded in done or what the document References responsibilities to fulfill the the process. intends to do. Related policies/documents policy. Tools Other related processes Components of a Policy Procedure and Appendixes History Log Exemptions Controls How to implement the policy. Any supporting document/s Captures the changes made Policy that would provide necessary in the and the period these changes prerogative in making such for implementation of the policy were made the outlined policy (e.g.) forms, flowchart Developing a Policy 1. Identify the policy to create 2. Target company values 3. Use a clear and simple language 4. Keep the policy as coherent and simple as possible 5. Consult stakeholders and/or legal department or lawyer if necessary Exercise: Policy Making 1. Discuss and decide on a policy you want to craft/design/create 2. Base the decision of the policy on relevance in a workplace 3. Check for any applicable external/government legislations of the policy 4. Do not think about sanctions yet. Just focus on drafting information on the following: Purpose Scope Actions and responsibilities Definition Procedure Appendixes (flowchart at a minimum) Exemption statement