G7 ICT Lesson 5 PDF

Antique National School MICROSOFT OFFICE WORD PROCESSOR bit.ly/m/ANS-ICT LEARNING COMPETENCIES 1 Identify the parts and functions of the MS Word interface. 2 Demonstrate the skills in using the parts of MS Word interface to produce a document. 3 Identify the steps in creating, ope...

Antique National School MICROSOFT OFFICE WORD PROCESSOR bit.ly/m/ANS-ICT LEARNING COMPETENCIES 1 Identify the parts and functions of the MS Word interface. 2 Demonstrate the skills in using the parts of MS Word interface to produce a document. 3 Identify the steps in creating, opening and saving a document in Word. 4 Demonstrate the skills in creating, opening and saving a document in Word. The Microsoft Word Interface When you open Word for the first time, the Start Screen will appear. From here, you'll be able to create a new document, choose a template, and access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface. NEW BLANK DOCUMENT TEMPLATES NEW TAB RECENT EDITED DOCUMENTS  NEW BLANK DOCUMENT OPEN FILE TEMPLATES  The Title bar displays the title of the document on which you are currently working. Word names the first new document you open as Document1. Title Bar As you open additional new documents, Word name them sequentially. When you save your document, you assign the document a new name.  Toolbar lets you access common commands no Quick Access matter which tab is selected. By default, it includes Toolbar the Save, Undo, and Redo commands. To add commands to the Quick Access Toolbar: 1. Click the drop-down to the right of the Quick Access Toolbar. 2. Select the command you want to add from the Menu. 3. The command will be added to the Quick Access Tool bar.  The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus Ribbon and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional commands via a dialog box.  The Ruler The ruler is found below the Ribbon. You can use the ruler to change the format of your document quickly. Follow the steps below to show or hide the ruler: 1. Click the View tab  The Ruler The ruler is found below the Ribbon. You can use the ruler to change the format of your document quickly. Follow the steps below to show or hide the ruler: 2. Click the checkbox next to Ruler to show or hide the Ruler  The Ruler The ruler is found below the Ribbon. You can use the ruler to change the format of your document quickly. Follow the steps below to show or hide the ruler: 2. Click the checkbox next to Ruler to show or hide the Ruler  Microsoft Search (Alt+Q) If you're having trouble finding command you want, the Tell Me feature can help. It works just like a regular search bar: Type what you're looking for, and a list of options will appear. You can then use the command directly from the menu without having to find it on the Ribbon.  Scroll Bars A R E A MS Word consist of vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the icon located on the scroll bar. W O R K I N G To move up and down your document, click and drag the vertical scroll bar up and down. To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You won't see a horizontal scroll bar if the width of your document fits on your screen. The Status bar appears at the very bottom of your window. This bar is used to display information about the document. In the sample image, you will see a page and word count on the left-hand side. (You may also see spell checking and macro commands here depending on your current task.) On the right-hand side you will see commands to change views and zoom into or out of the document. Status Bar  Understanding Backstage View , Document Views and Zooming Backstage View Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.  Document Views and Zooming Word has a variety of viewing options that change how your document is displayed. You can choose to view your document in Focus, Read Mode, Print Layout, or Web Layout. These views can be useful for various tasks, especially if you're planning to print the document. You can also zoom in and out to make your document easier to read.  Switching document views Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. Focus Mode Focus mode is a handy feature in Microsoft Word that hides the ribbon and other elements from the interface, allowing you to write without distractions. Press Alt key to show Ribbon tab. Press Escape to return to the previous view mode. Switching document views Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. Read Mode This view opens the document to a full screen. This view is great for reading large amounts of text or simply reviewing your work. Modification is not allowed in this view mode.  Switching document views Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. Print Layout This is the default document view in Word. It shows what the document will look like on the printed page. Switching document views Switching between different document views is easy. Just locate and select the desired document view command in the bottom-right corner of the Word window. Web Layout This view displays the document as a webpage, which can be helpful if you're using Word to publish content online. Zooming In and Out To zoom in or out, click and drag the zoom control slider in the bottom-right corner of the Word window. You can also select the + or - commands to zoom in or out by smaller increments. The number next to the slider displays the current zoom percentage, also called the zoom level. Creating , Opening and Saving a Document Word files are called documents. Whenever you start a new project in Word, you'll need to create a new document, which can either be blank or from a template. You'll also need to know how to open an existing document. It is also important to save your document whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the document so it will be easy to find later. To create a new blank document When beginning a new project in Word, you'll often want to start with a new blank document.  A template is a predesigned document you can use to create a new document quickly. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project. To create a new document from a template To open an existing document In addition to creating new documents, you'll often need to open a document that was previously saved. Saving Documents Save and Save As Save: When you create or edit a document, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can click the Save command to save it with the same name and location. Save As: You'll use this command to create a copy of a document while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version. To Save a document: Note: You can also access the Save command by pressing Ctrl+S on your keyboard  Using Save As to make a copy If you want to save a different version of a document while keeping the original, you can create a copy. For example, if you have a file named Sales Report, you could save it as Sales Report 2 so you'll be able to edit the new file and still refer back to the original version. To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name.  AutoRecover Word automatically saves your documents to a temporary folder while you are working on them. If you forget to save your changes or if Word crashes, you can restore the file using AutoRecover.  AutoRecover By default, Word autosaves every 10 minutes. If you are editing a document for less than 10 minutes, Word may not create an autosaved version. If you don't see the file you need, you can browse all autosaved files from Backstage view. Select the File tab, click Manage Versions, then choose Recover Unsaved Documents.  Exporting documents By default, Word documents are saved in the.docx file type. However, there may be times when you need to use another file type, such as a PDF or Word 97-2003 document. It's easy to export your document from Word to a variety of file types. To export a document as a PDF file: Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can be especially useful if you're sharing a document with someone who does not have Word. A PDF file will make it possible for recipients to view—but not edit—the content of your document. Exporting documents THANK YOU!