Chapter VII: Annual Accounts and Returns (PDF)

CHAPTER VII ANNUAL ACCOUNTS AND RETURNS Introductory, 701. Capital and Revenue Account, 702. Statement No. I Capital Authorised, 703. Statement No. II Stock and Share Capital Created, 704. Statement No. Ill Capital raised by Loans debentures and debenture stock, 705....

CHAPTER VII ANNUAL ACCOUNTS AND RETURNS Introductory, 701. Capital and Revenue Account, 702. Statement No. I Capital Authorised, 703. Statement No. II Stock and Share Capital Created, 704. Statement No. Ill Capital raised by Loans debentures and debenture stock, 705. Statement No. IV Receipts and Expenditure on Capital Account, 706. Statement No. V Details of Capital Expenditure, 707. Statement No. VI Estimates of Further Expenditure on Capital Account, 708. Statement No. VII Capital, Powers and Other Assets, 709. Statement No. VIII Capital Account, 710. Statement No. IX Revenue Account, 711. Statement No. X Distribution of the actual Earnings and Proportionate Shares of Working Expenses, 712. Statement No. XI Summary of Working Expenses, 713. Statement No. XII Detailed Accounts of Revenue Working Expenses, 714. Statement No. XIII Detailed Accounts of Revenue Earnings, 715. Statement No. XIV Statement of Outstanding Earnings, 716. Statement No. XV Net Revenue Account, 717. Statement No. XVI Account of Total Net Receipts, 718. Statement No. XVII Dividend Account, 719. Statement No. XVIII Depreciation Reserve Fund, Pension Fund and Accident Compensation, Safety and Passenger Amenities Fund Accounts, 720. Statement No. XIX Expenditure under 345-Indian Railways Policy Formulation Direction, Research and Other Miscellaneous Organisations, 721. Statement No. XX Expenditure Charged to Development Fund, 722. Statement No. XXI Expenditure Charged to Open Line Works Revenue, 723. Statement No. XXII Expenditure Charged to Accident Compensation, Safety and Passenger Amenities Fund, 724. Statement No. XXIII Expenditure Charged to Depreciation Revenue Fund, 725. Supplementary Accounts, 726. Certificates, 727. Finance Accounts.—Definitions. Scope and Date of Submission, 728. Abstract Accounts, 729. Schedules. 730. Schedule 'A', 731. Schedule 'B', 732. Detailed Account of Closed Surveys, 733. Schedule 'C', 734. Schedule 'D', 735. Schedule 'E\ 736. Schedule T", 737. Schedule 'G', 738. Schedule 'H', 739. Schedule 'J', 740.Schedule 'K',741.Appendiccs to Finance Account/742.. Appendix 'A', 743..Ap-pendix 'B', 746. Audit Certificate, 747. Debt Head Report. —Due date of submission, 748. Analysis of balances, 749. Report, 750. Certificates, 751. Statement of Annual Expenditure, 753.  CHAPTER VII ANNUAL ACCOUNTS AND RETURNS 701. Introductory.-After the books for a financial year have been closed and after the final accounts current have been submitted, the following accounts and return should be compiled:- (a) The Capital and Revenue Accounts (Section II of the Annual Report- Financial Statements). (b) The Finance Accounts. (c) The Debt Head Report. (d) Statement of Voted ad Charged Expenditure. (e) Appropriation accounts and connected Returns. This Chapter deals with the first four items only; for the fifth, Chapter IV of the Indian Railway Financial code should be seen. A.CAPITAL AND REVENUE ACCOUNTS 702. Capital and Revenue Accounts.-the Capital and Revenue Accounts which are intended to facilitate a review of the finances of the railway as a Commercial undertaking comprise the following statements of accounts which should be prepared, as regards Capital expenditure from the ledger (A. 310) and Register of Capital, Depreciation Reserve Fund, Development Fund, Accident compensation, Safety and Passenger Amenities Fund, and Revenue (open line works Revenue) Expenditure (E 1480) as regards revenue expenditure from the Revenue Allocation Registers (A. 312) and as regards earnings from the Registers of Earnings (A. 313). The forms prescribed in the following paragraphs for the various statements of accounts are intended to serve only as models; they may be amplified if local conditions necessitate additions. Fifteen printed copies of the Capital and Revenue Accounts should be submitted so as to reach the Railway ministry not later than the 15th September each year. STATEMENT OF ACCOUNTS INCLUDED IN THE CAPITAL AND REVENUE ACCOUNTS (i) Statement of Capital authorised. (ii) Statement of Stock and Share Capital created, showing the proportion received. (iii) Statement of Capital raised by loans, debentures and Debenture Stock. (iv) Statement of Receipts and Expenditure on Capital Account. (v) Statement showing Details of Capital. Expenditure for the year. (vi) Statement showing estimate of further. Expenditure on Capital Account.  (vii) Capital powers and other Assets available to meet further expenditure. (viii) Capital account. (ix) Revenue account for the year. (x) Statement showing the distribution of earnings and working expenses of worked lines. (xi) Summary of working expenses for the year. (xii) Detailed accounts of Revenue working Expenses. (xiii) Detailed accounts of Revenue Earnings. (xiv) Statement of outstanding earnings for the year. (xv) Net Revenue Account for the year. (xvi) Account of total New Receipts. (xvii) Dividend Account. (A) Statement showing capital-at-Charge and calculation of Dividend payable to general Revenues for the year. (B) Statement showing details of subsidy received from General Revenues. (xviii) Depreciation Reserve Fund Account (A) Pension fund Account (B) Accident compensation, Safety and Passenger Amenities Fund Account. (xix) Statement of Expenditure under major Head 345 Policy Formulation, Direction Research & other Miscellaneous Organizations. (xx) Statement of Expenditure charged to Development Fund. (xxi) Statement of Expenditure charged to Revenue (open line works revenue) (xxii) Statement of Expenditure charged to Accident Compensation, Safety and Passenger amenities Fund. (xxiii) Statement of Expenditure charged to Depreciation Reserve Fund, Note.-The accounts of the worked (lines paras 704, 705, 706 and 709) need not be printed and sent to the Railway Ministry. These should be compiled by the Railway Administrations, tendered to Audit for check and preserved for a period of ten years so that these may be available for use in Railway ministry as and when necessary. 703. Statement No. I-Capital Authorised.-This statement should be in the following form:- Form A. 703 ……………….Railway Statement No. I-CAPITAL OUTLAY AUTHORISED S.No. Reference to sanction Sanctioning Nature of Estimate Amount No. Date Authority 1 2 3 4 5  Rs. P 704. Statement No. II-Stock and Share Capital created showing the proportion received.- this is only for the worked lines and should be in the following form:- Form A. 704 …………….Railway Statement No. II-STOCK AND SHARE CAPITAL-CREATED SHOWING THE PROPORTION RECEIVED. Description Amount Amount calls in Amount Amount Created received Arrear Uncalled Unissued 1 2 3 4 5 6 Rs. P Rs. P Rs. P Rs. P Rs. P (State each class of stocks and shares in order of date of creation showing the premium or discount, if any, at which it was issued, the preferential or Fixed dividend, if any, to which it is entitled and nay other conditions attached to it). Total 705. Statement No. III-Capital raised by Loans, Debentures and Debenture Stock.- This Statement is also for worked lines and should be in the form given below:- Form A. 705 …………..Railway Statement No. III-CAPITAL RAISED BY THE LOANS, DEBENTURES AND DEBENTURE STOCK  Raised by Raised by issue Raised by Total raised Loans of Debentures issue of by loans, Debenture Debentures Stock and Debenture Stock 1 2 3 4 5 At % At % Total At % Total At % Total Existing at….. Do at….. Increase …. Decrease ….. Total amount authorised to be raised by loans, Debentures and Debenture Stock in respect of Capital created as per Statement I…………. Total amount raised by lo ans, Debentures and Debentures stock as above……… Balance being available borrowing power at………….. 20 ….. 706. Statement No. IV-Receipts and Expenditure on Capital Account.-This statement should be prepared only for worked lines. It should be in Form A. 706. Form A 706 707. Statement No. V-Details of Capital Expenditure.-This statement should be in form a.707. in this statement the expenditure for the year would be shown and it should be shown separately for lines open for traffic and for lines in the course of construction. The figures in this statement should tally with those shown in schedule "C" of Finance Account. The nature of all credit entries-due to adjustment of account should invariably be explained in foot-notes. Form A. 707 708. Statement No. VI-Estimates of further expenditure on Capital Account.- This statement should be in Form A-708, and should show the expenditure by minor heads of Account, separately, on lines opened for traffic more than five years, on lines opened for traffic not more than five years and on lines in the course of construction. In preparing this statement, the following instructions should be noted:--  (a) As long as the sanctioned Construction Estimate (E-553) of a Railway remains in force, the "further expenditure" on Capital account to be entered in form A- 708 should represent the represent the unexpended balance of that estimate, the amount being divided between expenditure "during the following year" and "in subsequent years" as provided in the form. (b) When the construction Estimate (E-553) is closed and outlay is being passed against a Completion Estimate (E-713), the "further expenditure," should agree with the unexpended balance of the cost of works provided for in the Completion Estimate (E-713). (c) After the sanction of the Completion Reports (E-1706), the column for "further expenditure in subsequent years" may be left blank. (d) The cause of any great difference between the current estimate and that which preceded it should be fully explained in a foot-note. Form A-708 709. Statement No. VII-Capital, Powers and other Assets available to meet further expenditure.-This statement should be prepared only for worked lines and should be in Form A. 709. Form A. 709 ………………Railway Statement No. VII-CAPITAL POWERS AND OTHER ASSETS AVAILABLE TO MEET FURTHER EXPENDITURE AS PER STATEMENT NO, VI. Share and loan capital authorised of Created but not yet received. Any other assets (in detail) Total 710. Statement no. VIII-Capital Account.-This account should show capital transactions from the commencement of operations to the end of the year and should be prepared in Form A. 710. Form A-710  ………….Railway Statement No. VIII-CAPITAL ACCOUNT Dr. Cr. Amount Amount Rs. P Rs. P I. To expenditure incurred Upto By Outlay 1963-64. Expenditure to be shown (a) In India Under the same heads as (b) In England given in the form prescribed for statement (i) Stores (ii) Miscellaneous No.(V) Total I II. To expenditure incurred in 1964-65 and onward. Total I &II To charge for leave and Pension allowances. To charge for Capitalisation of abatement of Land Revenue. Total Note. -The statement should show the transactions from the commencement of operations to end of the year. ……………………………………... …………… ……..……. Financial Adviser and Chief Accounts Officer General Manager 711. Statement No. IX-Revenue Account. -This account should be in Form A. 711.  Form A. 711 ………...Railway Statement No. IX-STATEMENT OF REVENUE ACCOUNT Dr. Cr. Percent Expenditure Earnings Earnings Current -age year of gross Previ- To Curr- Percent- Previo- BY ous ent age us year year of gross year General Superintendence Coaching and Services. Earnings Repairs and Maintenance of Permanent Way and Works. Repairs and Maintenance of Goods Motive Power. Earnings Repairs and Maintenance of Sundry other Carriages and Wagons. Earnings... Repairs and Maintenance of Plant and Equipment. Operating Expenses-Rolling Stock and Equipment. Operating Expenses-Traffic Operating Expenses-Fuel. Staff Welfare and Amenities. Miscellaneous Working Expenses. Provident Fund, Pension and other retirement benefits. Appropriation to Depreciation Reserve Fund. Appropriation to Railway Pension Fund. Deduct-Amount met from Accident Compensation, Safety and Passenger Amenities Fund Accident compensation only. Deduct-Amount met from Railway pension fund. Total Working Expenses To Balance Net Earnings.  Total Total Gross Earnings of the system 712. Statement No. X.-Distribution of the actual Earnings and proportionate shares of working expenses of the various lines comprising the railway system.-This statement should be in the Form A. 712. Form A. 712 ……………..Railway Statement No. X-DISTRIBUTION STATEMENT OF THE ACTUAL EARNNINGS AND PROPORTIONABLE OF THE WORKING EXPENSES OF THE VARIOUS LINES COMPRISING RAILWAY SYSTEM FOR THE YEAR ENDING….20…. Particulars Total Earnings and Distribution Working Expenses of the system ………Railway ………Railway Amount Percent- Amount Percent- Amount Percent- age age age of gross of gross of gross Earnings Rs. P Rs. P Rs. P Rs. P Abstract X-Earnings from Coaching Traffic. Abstract Y-Earnings from Goods Traffic. Abstract Z-Sundry other earnings. Total earnings Working Expenses General Superintendence and Services __A Repairs and maintenance of Permanent Way and works ___ B Repairs and Maintenance of Motive Power ___C Repairs and maintenance of Carriage and Wagons __ _ D Repairs and Maintenance of Plant and Equipment ___ E Operating Expenses__Rolling Stock and Equipment ____F Operating Expenses-Traffic ____ G Operating Expenses __ Fuel ___ H Staff Welfare and amenities ____ J Miscellaneous working Expenses _____ K Provident Fund, Pension and other retirement benefits …… L Appropriation to Depreciation Reserve Fund…. Appropriation to Railway Pension fund… Deduct-Amount met from Accident Compensation, Safety and passenger Amenities Fund. Deduct-Amount met from railway Pension Fund. Total Working expenses…. Net earnings…. 713. Statement No. XI-Summary of working Expenses.-This statement should show expenditure under each Demand, Primary Unit wise. This should be in form A- 713. Form A-713 714. Statement No. XII-Detailed Accounts of Revenue Working Expenses.- This statement should be in Form A-714 and should show the working expenses duly analysed under the detailed heads of classification provided for Revenue Working Expenses (appendix I to the Indian Railway Financial Code). A separate statement should be prepared for each Abstract of Revenue Working Expenses. Form A- 714. …………..…..Railway Statement No. XII-EETAILED ACCOUNTS OF WORKING EXPENSES  Abstract …… (A to N of Revenue Expenses) Expenditure for Particulars (Detailed Expenditure for Particulars (Detailed the previous year heads of Account) the year heads of Account) 1 2 3 4 Total Note. A separate statement should be prepared for each Abstract of Revenue Working Expenses. 715. Statement No. XIII.-Detailed Accounts of Revenue Earnings.-this statement should be in form A-715 and should show the earnings. Duly analysed under the various heads of detailed classifications provided for revenue earnings (Appendix III to the Indian Railway Financial Code). A separate statement should be prepared for each Abstract of "Earnings" Form –715 ………..Railway Statement No. XIII-DETAILED ACCOUNTS OF REVENUES EARNINGS Earning for the Particulars (Sub and Earnings for the Particulars (Sub and previous years detailed heads of year detailed heads of Account Account 1 2 3 4 Total Note. A separate statement should be prepared for each Abstract of Revenue Working Expenses. 716. Statement No. XIV-Statement of Outstanding Earnings. -this statement should be in Form A-716  FormA. 716 …………….Railway Statement No. XIV-STATEMENT OF OUTSTANDING EARNINGS S.No. Outstanding on Last Day Date of Reasons for of the preparation outstanding year of the statement 1. Due from the central Government.- postal Department Telegraph Department Defence ministry etc. 2. Due from the State Government.- ………..Government ………..Government ………..Government ………..Government 3. Due from Public companies corporation, Municipal boards, Traders etc., 4. Due from other Railway.- …………….Railway …………….Railway …………….Railway …………….Railway 5. Sundries. - Cash in transit…….. Station outstanding….. Outstanding "Debits" etc.,………………. Toal 717. Statement No. XV.—This should be in Form A. 717 Form A. 717 ………Railway Statement No. XV-NET REVENUE ACCOUNT FOR THE REAY………….. Dr. Cr. Particulars Amount Particulars Amount  Rs. P Rs. P To Payments to general Revenues.- By net earnings of the (i) Dividend to general Revenue @ year as per statement 6% on capital outlay , Pre-1980 no. IX. By balance (ii) Dividend to General Revenues being loss to @6.5% on capital outlay, Post 1980 Government (iii) Dividend to General Revenue @ 3 ½ % on capital outlay of Residential buildings. (iv) Dividend to General Revenues on new lines at average borrowing rate. (v) Payment to General Revenue in lieu of tax on Passenger Fares. To balance being surplus profit. 718. Statement No. XVI-Account of total Net Receipts.-This should be prepared in form A. 718. Form A. 718 ………..Railway Statement No. XVI-ACCOUNTS OF TOTAL NET RECEIPTS Dr. Cr. Rs. Rs. To Net Earnings to end of previous By amount outstanding at debit of year Traffic Account To Net Earnings for Current year By amount outstanding at debit of Traffic Account. To other Railways By Other Railways By amount of net Receipts Total Total 719. Statement No. XVII-Dividend Account.-this statement should be prepared in Form A. 719. Form A. 719 ……………..Railway Statement No. XVII-ACCOUNT OF DIVIDEND TO GENERAL REVENUES AND  PAYMENT TO GENERAL REVENUES IN LIEN OF TAX ON RAILWAY PASSENGER FARES, AND CONTRIBUTION TO GENERAL REVENUES FOR ASSISTING THE STATES FOR FINANCE SAFETY WORKS. Dr. Cr. Rs. Rs. To amount of Net Receipts from By Payments to General Revenues Account No. XVI. to end of previous year. — (i) Dividend to General Revenues. To Balance excess of payments to (ii) Payment to General Revenues in genera Revenue over Net Receipts. lieu of tax on Railway passenger Fares. (iii) Contribution for assisting the states for financing safety works. By payments to General revenues during the current year.- (ii) Payment to General revenues in lieu of tax on Railway Passenger Fares (iii) Contribution for assisting the states for financing Safety Works. By Balance, excess of Net Receipts over payments to General revenues. Total Total This statement should be accompanied by the following two statements. **** Form a. 719 (A) Statement No. XVII-A-STATEMENT SHOWING CAPITAL AT CHARGE AND DIVIDEND PAYABLE TO GENERAL REVENUES DURING THE YEAR………... 1. Capital-at-charge on 31-3-…. 2. T. W. F. A. 3. Capital-at-charge on 1-4-…. 4. Pre 1964 capital-at-charge on 31-3- 5. T. W. F. A. 6. Total pre 1964 capital-at-charge on 1-4- 7. Deduct.- Capital contributed by companies. 8. Net Pre 1964 capital-at-charge on 1-4- (a) Outlay relating to the Residential Buildings. (b) Outlay relating to New Lines other than those taken up on other than financial considerations. (c) Outlay other than that mentioned at (a) & (b) above. 9. Post 1964 capital-at-charge form 01.04.1964 to 31.03 10. T. W. F. A. 11. Total post 1964 capital-at-charge.- (a) Outlay relating to residential Buildings. (b) Outlay on New Lines other than those taken up on other than financial considerations (c) Outlay on P&T line wires. (d) Outlay other than that mentioned at (a), (b) & 9c) above. 12. Outlay during…… (a) Relating to Residential Buildings. (b) Relating to New Lines other than those taken up on other than financial consideration (c) Relating to P&T line wires. 13. Net Outlay during……. i. e. outlay other than that mentioned at 12 9a) to 12 (c). 14. Half of net outlay 15. Net outlay for the purpose of dividend. 16. Dividend.- (a) @6 % (b) @ 6.5 % (c) @ 3.5 % (d) @ Average borrowing rate. 17. Arrear adjustment, any. 18. Surplus of national investment. 19. Deferred Dividend 20. Total dividend. 21. Deductions on account of difference between dividend rate of 6% and average borrowing rate of …… on fund balances. Depreciation Reserve Fund. Pension fund. Accident compensation, Safety and Passenger Amenities Fund. 22. Net Dividend payable.  T. W. F. A. stands for transfer without financial adjustment. **** Form A.719(B) Statement No. XVII 'B'-STATEMENT SHOWING DETAILS OF SUBSIDY UNDER SPECIFIC HEADS RECEIVED FROM GENERAL REVENUES AGAINST EQUITABLE CONCESSION IN PAMENT OF DIVIDEND VIDE PARA 91 OF THE 5TH REPORT OF RAILWAY CONVENTION COMMITTEE 1977. Capital outlay relating to Pre Post 1964 During 1964 ( 1-4-64 (Hall) to 31-3-) 1. Unremunerative branch lines 2. Ferries 3. Welfare Buildings. 4. One lines 5. New lines taken up on 01.04.1955 or afterwards on other than financial considerations. 6. New lines taken up on 01.04.1955 or afterwards other than those taken up on other than financial considerations. 7. Strategic lines 8. Non-strategic portion of N. F. Railway 9. National investment 10. Works-in-progress 20----- 20----- 20----- Total 11. Subsidy (a) @ 5.5% on pre 1964 capital (b) @ 6.00% on post 1964 capital (c) @ Average borrowing rate on New Lines capital taken up on 01.04.1955 and afterwards other than those taken up on other than financial considerations. 12. Total Subsidy ***** 720. Statement No. XVII.-Depreciation Reserve Fund, Pension Fund, and Accident Compensation, Safety and Passenger Amenities Fund Account.- This statement should be prepared in Forms No. A-720A, A0720 B. and A- 720 C. Form A. 720-A Form A. 720-B Form A. 720-C Form A. 720-A …………Railway Statement No. XVIII-A-DEPRECIATION RESERVE FUND ACCOUNT AS ON 31ST MARCH…….… Dr. Cr. Particulars Amount Particulars Amount Rs. P Rs. P To appropriation (expenditure) from the By Balance on 31st March…. Depreciation Reserve Fund. (i) Renewal and Replacements T.W.F.A Less credits for materials released from By Balance on 1st April…. Replacement and renewal works. (ii) Other Expenditure (to be detailed) By Appropriation (contribution) to the Depreciation Reserve Fund. By Interest on DRF To Balance on 31st March…. Total Total  Form A. 720-B ………….Railway Statement No. XVIII-B-PENSION FUND ACCOUNT AS ON 31st March…. Dr. Cr. Particulars Amount Particulars Amount Rs. P Rs. P To appropriation (expenditure) from the By Balance on 31st March…. Railway Pension Fund. (i) Pension and other retirement benefits T.W.F.A By Balance on 1st April…. By Appropriation to Pension Fund. By Transfers from contributory Provident Funds. By Interest on Pension Fund st To Balance on 31 March…. Total Total Form A. 720-C …………….Railway Statement No. XVIII C-ACCIDENT COMPENSATION SAFETY AND PASSENGER AMENITIES FUND ACCOUNT AS ON 31ST MARCH….. Dr. Cr. Particulars Amount Particulars Amount Rs. P Rs. P To appropriation (expenditure) from By Balance on 31st March…. Accident Compensation Safety and Passenger Amenities Fund. (i) Accident Compensation By Appropriation (contribution) to (ii) Safety works the Fund. (iii) Passenger amenity works By Interest on Pension Fund st To Balance on 31 March…. Total Total 721. Statement No. XIX.-Expenditure under 345-Indian Railway Policy Formulation, Direction, Research and other Miscellaneous Organisations.- Commercial Lines/Strategic Lines. This statement should be prepared in Form A- 721.  Form A.721 …………….Railway Statement No. XIX-DETAILED ACCOUNT OF EXPENDITURE UNDER MAJOR HEAD 345-POLICY FORMULATION DIRECTION, RESEARCH AND OTHER MISCELLANEOUS ORGANISATIONS COMMERCIAL/STRATEGIC. For the year ending… Minor heads of expenditure Outlay Outlay to Outlay during the end of the to end year previous of the year year 1. Inspection-(by each circle) 2. Railway Board- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Credits and Recoveries (e) Pensionary charges Deduct-amount met from Railway pension Fund. (f) Appropriation to Pension fund 3. Research, Design and Standards Organisation- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Credits and Recoveries (e) Pensionary charges Deduct-amount met from Pension Fund (f) Appropriation to pension fund 4. Audit - Cost of Railway Audit Staff- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Pensionary charges Deduct-amount met from Pension Fund (e) Appropriation to Pension Fund 5. Miscellaneous Establishments Total misc. Charges 6. Miscellaneous Charges Total Misc. Charges 7. Surveys.- Current surveys (Vide details on Page…. to ……. Closed Accounts of Surveys 9Vide details on page…..…. to………….…… 8. Subsidised companies 9. Payment to worked lines 10 Suspense-miscellaneous Advances. 11 Appropriation to Accident compensations, Safety and passenger Amenities fund. Grand Total Add-Loss by Exchange … … Deduct-Gain by Exchange … … Deduct-Expenditure in England … … Net Indian Outlay 722. Statement No. XX-Expenditure charged to Development Fund.-The statement should be prepared in Form A-722. Form A. 722 …Railway Statement No. XX-EXPENDITURE CHARGED TO DEVELOPMENT FUND FOR THE YEAR ENDING 31ST MARCH, 20…… Minor and Sub-heads of Outlay during the year Outlay to end of the Expenditure previous year 1 2 3 723. Statement No. XXI.-Expenditure charged to Revenue (open line Works Revenue).- This statement should be prepared in Para A. 723. Form A. 723. …Railway Statement No. XXI-- EXPENDITURE CHARGED TO DEVELOPMENT FUND FOR THE YEAR ENDING 31ST MARCH, 20…… Minor and Sub-heads of Outlay during the year Outlay to end of the Expenditure previous year 1 2 3  724. Statement No. XXII-Expenditure charged to-Accident compensation Safety and passenger Amenities fund.-this statement should be prepared in Form A. 724. Form A. 724 …Railway Statement No. XX-EXPENDITURE CHARGED TO DEVELOPMENT FUND FOR THE YEAR ENDING 31ST MARCH, 20…… Minor and Sub-heads of Outlay Outlay to Expenditure during end of the year the year 1 2 3 II. Safety works-- (i) Track circuiting of axle counters (including the cost of new wooden sleepers). (ii) Automatic Warning Systems (iii) Vigilance Control Device (iv) Provision of lighting barriers at level crossings (v)Interlocking of level crossing gates with signals (vi) Provision of Scotch light of reflective materials on sighting/warning boards. III. Passenger Amenities- (i) Provision of goods platforms and covers over goods platforms. (ii) Train Indicator boards on important stations of suburban and non-suburban sections. (iii) Rest shelters for licensed porters 725. Statement No. XXIII-Expenditure charged to Depreciation Reserve Fund.-The statement should be prepared in Form A. 725. Form A. 725 …Railway Statement No. XXIII-EXPENDITURE CHARGED TO DEVELOPMENT FUND FOR THE YEAR ENDING 31ST MARCH, 20…… Minor and Sub-heads of Outlay during the year Outlay to end of the year Expenditure since 1-4-79  1 2 3 726. Supplementary Accounts.- The accounts pertaining to Capital expenditure and Revenue earnings and Working expenses of the Northern Railway and Northeast Frontier Railway system which are composed of both commercial and strategic lines should be analysed to exhibit figures separately under "Commercial" and ‘Strategic". This may be done either in the Capital and Revenue Accounts themselves or in separate Subsidiary statements. The latter course in recommended as it is comparatively convenient. The subsidiary statement of accounts may collectively be termed the Supplementary (capital and Revenue) Accounts. 727. Certificates.-the following certificates should be appended to the Capital and Revenue Accounts (Section II of Annual Report). The Audit Certificate will be signed by the Audit Officer and the other certificates by the heads of departments concerned and the head of the railway. The last two certificates will, in addition, be countersigned by the Commissioner of Railway Safety. Form A. 727 ………………..Railway FOR THE YEAR ENDING 31ST MARCH, 20 …… 1. Certificate respecting Accounts- Certified that the foregoing accounts of the …… Railway for the year ending……. 19….…. Are correct and have been prepared strictly in accordance with the rules and orders in force. Dated………….. 20. ………………… General Manager 2 Audit Certificate- Certified as a result of test audit of the accounts compiled under the direction of the General Manager that subject to the observations below, the Capital and Revenue Accounts of the ………. Railway have to the best of my knowledge and belief been correctly prepared. Dated………….20 … ……………….. Chief Auditor 3. Certificate respecting the Permanent Way and Other Structural Works- I here by certify that the whole of the permanent way, stations, buildings, bridges, fencing, signalling and interlocking and other structures on the …….. Railway have during the year………..been maintained in good working condition and repairs. ………………………………………………… …………… Engineer-in-Chief/Chief Engineer/Chief Signal and General manager Telecommunication Engineer, Chief Electrical Engineer, etc. Dated………….20 Dated…………20 (Countersigned) Dated……………20 Commissioner of Railway Safety 4. Certificate respecting the Rolling Stock, etc.- I hereby certify that the whole of the plant, engines, tender carriages, wagons, machinery and tools also the steam vessels and their engines, cargo boats and other stocks have, during the past year been maintained in good working order and repairs. ………………………………………………… …………… Chief Mechanical Engineer/Chief electrical Engineer General manager Dated………….20 Dated…………20 (Countersigned) Dated……………20 Commissioner of Railway Safety 728. Definition, Scope And Date of submission.-The Finance Accounts are compiled in accordance with the requirements of Government Accounts, duly classified in accordance with the heads of accounts prescribed for Government accounting (see Appendix IV). The transactions brought to account in the books of the railway under the various railway heads of account are, after the closing of accounts for each financial year, summarised in the form of a handy compilation called the 'Finance Accounts". The compilation comprises (I) Abstract accounts of the various railway heads together with detailed schedules, and (ii) Appendices. Six printed copies of the compilation should be submitted so as to reach the Railway Ministry not later than the 20th September. If printed copies cannot be dispatched by the prescribed by the prescribed date. A manuscript copy should be sent in time. 729. Abstract Accounts.-The Abstract accounts should show in Form A. 729 the booked actuals by major and minor heads of accounts for the year concerned in juxtaposition with those for the previous year. Form A. 729  ………..Railway FINANCE ACCOUNTS Abstract Accounts for the year………..20 Major Heads Sub – Major- Heads Reference to Actuals of Actuals schedule the year of the previous Year 1 2 3 4 5 146. Indian Railways Abstract X – Coaching Commercial Lines Earnings Revenue Receipts Abstract X – Goods Earnings Abstract X – Sundry Earnings Total Gross Earnings Suspense— Traffic Accounts— Other Railways Total Gross Receipts 346. Indian Railways— Abstract A to N Commercial Lines— (Separately). Working Expenses Total Expenditure Voted Charged Net Traffic Receipts And so on for each Major Head as per Appendix IV and separately for Commercial and Strategic. 730. The Schedules.-The Abstract Accounts (a-729) should generally be supported by detailed accounts in the following schedules. If further details are found desirable they may be given in additional schedules or in statements subsidiary to the main schedules. Schedules prepared in support of the Abstract Accounts:- (1) Schedule A-Detailed Account of expenditure under subsidized companies. (2) Schedule B-Detailed Account of expenditure under 345-policy formulation, Direction, Research and other miscellaneous organisations.  (3) Schedule C-Detailed Account of Capital Expenditure on Construction of Railways outside the Revenue Accounts. (4) Schedule D-Detailed Account of expenditure on Construction of Railways, charged against State governments and Corporate Body's capital. (5) Schedule E-balances in the books of the Railway. (6) Schedule F-Account of expenditure under Major head 5002-5003 met from Development Fund. (7) Schedule G-Account of expenditure under major head 5002/5003 transferred to Major head 348 "Revenue (Open Line works) Revenue. (8) Schedule H-Expenditure charged to final heads met from Contingency Fund. (9) Schedule J-Account of expenditure under Major head 5002/5003 met from Depreciation Reserve Fund. (10) Schedule K-Account of expenditure under major head 5002/5003 met from Accident Compensation Safety, and passenger Amenities fund. 731. Schedule A.-this schedule should be prepared in Form A.-731. Form A. 731 ………..Railway Schedule A-DETAILED ACCOUNT OF EXPENDITURE SUBSIDIZED COMPANIES FOR THE YEAR ENDING 31ST MARCH, 20 Minor heads of expenditure Outlay Outlay to Outlay to Sanctioned during end of end estimate the year the of thee previous year year 1 2 3 4 5 Land ……………………Railway ……………………Railway Total Subsidy ………………..Railway ………………..Railway Total Grand Total 732. Schedule B-Detailed Account of Expenditure 345 Indian Railway policy, formulation, Direction, Research and Miscellaneous Organisations Commercial/Strategic.-This schedule should show the expenditure booked under the Major Heads 345 Indian Railway Policy Formulation. Direction, Research and Miscellaneous Organisations, Commercial/Strategic, during the year and to end of the year. It should be prepared in form A. 732. Form A. 732 ………….Railway Schedule B-DETAILED ACCOUNT OF EXPENDITURE UNDER MAJOR HEAD 345-INDIAN RAILWAY POLICY FORMULATION, DIRECTION, RESEARCH AND MISCELLANEOUS ORGANISATION FOR THE YEAR ENDING 31ST MARCH 20 Minor heads of expenditure Outlay Outlay to Outlay during the end of the to end year previous of the year year 1. Inspection-(by each circle) 2. Railway Board- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Credits and Recoveries (e) Pensionary charges Deduct-amount met from Railway pension Fund. (f) Appropriation to Pension fund 3. Research, Design and Standards Organisation- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Credits and Recoveries (e) Pensionary charges Deduct-amount met from Pension Fund (f) Appropriation to pension fund 4. Audit - Cost of Railway Audit Staff- (a) Pay of Officers (b) Pay of Establishment (c) Other charges (d) Pensionary charges Deduct-amount met from Pension Fund (e) Appropriation to Pension Fund 5. Miscellaneous Establishments Total misc. Charges 6. Miscellaneous Charges Total Misc. Charges 7. Surveys.- Current surveys (Vide details on Page…. to ……. Closed Accounts of Surveys 9Vide details on page…..…. to………….…… 8. Subsidised companies 9. Payment to worked lines 10 Suspense-miscellaneous Advances. 11 Appropriation to Accident compensations, Safety and passenger Amenities fund. Grand Total Add-Loss by Exchange … … Deduct-Gain by Exchange … … Deduct-Expenditure in England … … Net Indian Outlay 733. Detailed Account of Closed Surveys.-A statement of surveys the accounts of which have been closed should be prepared on Form A. 733. And appended to Schedule B, in support of the figure shown against the item “Closed Accounts of Survey.” Form A. 733 ………Railway DETAILED ACCOUNT OF EXPENDITURE ON CLOSED SURVEYS Name of Surveys Total expenditure to end of the year Remarks Commercial Strategic 734. Schedule C-Detailed Accounts of Capital and other Works Expenditure outside the Revenue Accounts,-This schedule should shown the outlay booked under the major Head 546/547 Capital Outlay on Indian Railways Commercial Lines/Strategic lines during the year and to end of the year, separately for the open line and for lines under construction the accounts of which have not been closed. The schedule for Capital expenditure should be prepared in Form A. 734 on the basis of the Concordance List of old and revised classification under Capital. The schedule of Depreciation Reserve Fund, Development Fund, Accident Compensation Safety and passenger Amenities Fund and Revenue (Open Line Works Revenue) should be prepared in Form A, 734-A. Form A.734  735. Schedule D-Detailed Account of Expenditure on construction of Railways charged against State governments and Corporate body's capital.-This schedule, form A.735 should show the capital outlay "during the year" and "to end of the year" on each of such lines whether open to traffic or under construction. This schedule is required for worked lines (Form A. 735 is identical to Form A. 734). 736. Schedule E-Schedule of Balances.-This schedule should exhibit the balances in the Accounts Officer's book at the end of the year to which the Finance Accounts relate and the increase or decrease during the year. It should be prepared in Form A. 736. A certificate regarding the internal check of suspense balances by the Financial Adviser and Chief Accounts officers should, as shown in the form, be furnished on this schedule. The certificate of correctness of the Finance Accounts as a whole buy the Statutory Audit (see paragraph 747) may also be appended to this schedule. Form A. 736 …………….Railway Schedule E- STATEMENT SHOWING BALANCES IN THE BOOKS OF ………..RAILWAY AT THE END OF THE 31ST MARCH, 20 Dr. Cr. Capita! Ledger Heads Capital Total Total Revenue Open New Revenue 0pen New Line Construc- Line Constr- tion uction Suspense balance affecting charge to grant Purchases — Imported Purchases — Indigenous Purchased by Railways including Railway Board. Purchases through Centralized Agencies such as DSG & D, CS & P etc. Sales other than fuel Sales Fuel Stores Stores-in-transit Stock adjustment account Workshop manufactures suspense Other Manufacture Suspense Accounts Miscellaneous Advances Demands payable Total  Increase/Decrease in suspense balances during the year Suspense balances affecting credit to Revenue. Traffic Account Other Railways Total Increase/Decrease in suspense Balances during the year Closing Balance (all other heads in the ledger to be detailed). Cash Government Total AMOUNT OF UNCASHED CHEQUES RS………..ON 31ST MARCH 20…….... Certified that the balances under the several Suspense heads have been checked in accordance with the rules and orders in force and that the cash balance shown in the foregoing schedule is the sum of cash balances including imprest of the Disbursing officers as verified from their cash balance statement. Dated………. ……………………. General Manager Certified that as a result of test audit of test audit of the accounts compile under the direction of General Manager that the Finance Account of ……………… Railway for the year. ……have to the best of my knowledge and belief been correctly prepared. ……………. Chief Auditor 737. Schedule F-Account of Expenditure under Major head 5002/5003 met from Development Fund.-This schedule should show the expenditure during the year and to end of the year by minor heads (plan heads) of classification. It should be prepared in Form A. 737. Form A. 737 …………Railway Schedule F-EXPENDITURE UNDER MAJOR HEAD 5002/5003 MET FROM DEVELOPMENT FUND, BY MINOR HEADS OF CLASSIFICATION (PLAN HEADS) FOR THE YEAR ENDING DF. I D.F. II D.F. III Head of Account Expend- Expendit- Expend- Expen- Expend- Expendit- itue ure to Iture diture to itue ure to during end of during the end of during end of the year year… year year… the year year… since since since 1-4-79 1-4-79 1-4-79 1400. Gauge conversion 1500. Doubling 1600. Traffic facilities-yard remodeling and others 2100. Rolling stock 3100. Track Renewal 3200. Bridge Works 3300. Signalling & Tele- communication Works 3500. Electrification Projects 3600. Other electrical Works 4100. Machinery and plant 4200. Workshops including Production Units 5100. Staff Quarters 5200. Amenities for Staff 5300. (i) passenger Amenities (ii)Other Railway Users Amenities 6400. Other Specified Works Total Expenditure to end of 31.03.1979 Expenditure since commencement  738. Schedule G.—Account of Expenditure under Major head 5002/5003 transferred to Major head 348 Revenue (Open Line Works Revenue).—This schedule should show the expenditure during the year and to end of the year by minor (Plan heads) of classification. It should be prepared in Form A.738 Form A.738 …………….Railway Schedule G-EXPENDITURE UNDER MAJOR HEAD 5002/5003 TRANSFERRED TO MAJOR HEAD 348 REVENUE OLWR BY MONOR HEADS OF CLASSIFICATION (PLAN HEADS FOR THE YEAR ENDING Head of Account Expenditure Expenditure to during the end of year… year since 1-4-79 1400. Gauge conversion 1500. Doubling 1600. Traffic facilities-yard remodeling and others 2100. Rolling stock 3100. Track Renewal 3200. Bridge Works 3300. Signalling & Tele-communication Works 3500. Electrification Projects 3600. Other electrical Works 4100. Machinery and plant 4200. Workshops including Production Units 5100. Staff Quarters 5200. Amenities for Staff 5300. (i) passenger Amenities (ii) Other Railway Users Amenities 6400. Other Specified Works Total Expenditure to end of 31.03.1979 Expenditure since commencement  739. Schedule H-Schedule of expenditure from the Contingency Fund.-The detail of expenditure recorded under final heads met from the Contingency Fund and not reimbursed during the year should be shown in this schedule which should be submitted in the following form A. 739. Form A. 739 Schedule H- EXPENDITURE FROM THE CONTINGENCY FUND. Minor abd Sub- head Total Outlay Extent of outlay in Balance of outlay during the year column 2 from Contingency from Contingency reimbursed from fund awaiting Fund Consolidated reimbursement fund Rs. P. Rs. P. Rs. P. 740. Schedule J-Amount of Expenditure under major head 5002/5003 met from Depreciation Reserve Fund.-This schedule should show the expenditure during the year and to end of the year by minor heads (Plant heads) of classification. It should be prepared in Form A. 740. Form A. 740 Schedule J-EXPENDITURE UNDER MAJOR HEAD 5002/5003 MET FROM DEPRECIATION RESERVE FUND BY MINOR HEADS OF CLASIFICATION (PLAN HEADS) FOR THE YEAR ENDING…. Head of Account Expenditure Expenditure to during the end of year… year since 1-4-79 1300. Restoration of dismantled lines 1400. Gauge conversion 1500. Doubling 1600. Traffic facilities-yard remodeling and others 2100. Rolling stock 3100. Track Renewal 3200. Bridge Works 3300. Signalling & Tele-communication Works 3500. Electrification Projects 3600. Other electrical Works 4100. Machinery and plant 4200. Workshops including Production Units 5100. Staff Quarters 5200. Amenities for Staff 5300. (i) passenger Amenities (ii) Other Railway Users Amenities 6400. Other Specified Works Total Expenditure to end of 31.03.1979 Expenditure since commencement 741. Schedule K-Account of Expenditure under Major head 5002/5003 met from Accident Compensation, Safety and passenger Amenities Fund.-This schedule should show the expenditure during the year and to end of the year by minor heads (plant heads) of classification. It should be prepared in Form A. 741. Form A. 741 Schedule K-EXPENDITURE UNDER MAJOR HEAD 5002/5003 MET FROM ACCIDENT COMPENSATION, SAFTY AND PASSENGER AMENITIES FUND (SAFETY AND PASSENGER AMENITY WORKS)-PLAN HEAD WISE FOR THE YEAR ENDING……. A.CF. II A.C.F..I II Head of Account Expenditure Expenditure to during the year end of year… since 1-4-79 1400. Gauge conversion 1500. Doubling 1600. Traffic facilities-yard remodeling and others 2100. Rolling stock 3100. Track Renewal 3200. Bridge Works 3300. Signalling & Tele- communication Works 3500. Electrification Projects 3600. Other electrical Works 4100. Machinery and plant 4200. Workshops including Production Units 5100. Staff Quarters 5200. Amenities for Staff 5300. (i) passenger Amenities (ii)Other Railway Users Amenities 6400. Other Specified Works Total Expenditure to end of 31.03.1979 Expenditure since commencement 742. Appendices to Finance Accounts.-The following are the appendices to the Finance Accounts:- Appendix A. -Statement of indirect charges relating to the Capital and Revenue Accounts. Appendix B. –Statements of works undertaken on behalf of the Defence ministry on which interest and maintenance charges are leviable. The appendices are intended o give information, which the compiled accounts do not reveal, but which is necessary for the proper understanding of the financial position of the railway. While submission of Appendix A with the Finance Accounts is obligatory, that of Appendix B is not. The latter should nevertheless be prepared and kept on the record for the purpose of effecting the necessary recoveries from the Defence Ministry. 743. Appendix A-Statement of indirect Charges.-This statement should be prepared in Form A 743. Form A. 743. 744. In preparing the above statement the following instructions should be noted:- (a) Under columns 5, 6, and 12 no allowance should be made for indirect charges relating to Capitalisation of land revenue and leave-salary of staff as these charges are now adjusted directly in the railway accounts.  (b) Allowance should be made for indirect charges relating to pensionary charges for pension able establishment and to dividend on Capital Outlay, as these are not adjusted in the accounts of individual railways. Note.- In the case of New Construction, surveys and large open line projects, as contribution for pensionary charges in respect of pension able establishment is adjusted in the accounts in the Department, it is not necessary to make an further proforma adjustments in this respect. 745. The total dividend for all railways is adjusted in the Books of the Railway Board, In order that the financial result of the individual railway may be exhibited correctly, it is necessary that due allowance should be made for dividend. For this purpose the figures of dividend should be adopted as intimated by the Railway ministry. 746. Appendix B.-Statement of Works undertaken on behalf of Defence Ministry on which interest and maintenance charges are leviable.-This statement should be prepared in Form A.746. Form A. 746 747. Audit Certificate.-The Annual Finance Accounts should be got audited by the Audit Officer and a signed copy of the audit certificate should be furnished to the Railway Ministry The audit certificate will be on the following lines:- Certified that t as a result of the test audit of the accounts compiled under the direction of the General Manager that subject to the observation below the Finance Accounts of the …….. Railway for the year…. have to the best of may knowledge and belief been correctly prepared. C. DEBT HEAD REPORT 748. Due date for submission.- A report on the balances under the "Debt heads" (see Appendix IV) should be submitted by each Financial Adviser and Chief Accounts officer so as to reach the Railway ministry not later than the 10th September, a copy being furnished at the same time to the Statutory Auditor. A copy duly audited should be submitted to the Railway ministry, to reach them by the 25th September. 749. Analysis of Balances. -The report should be based on an analysis of the various balances. The analysis may be in the form given below, separate forms being prepared for "I-Small Savings, Provident fund". "K-Deposits and Advances", "F-Loans and Advances" and "M-Remittances inter-Government adjustment accounts-Accounts with States". Form A. 749  ……………..Railway STATEMENT SHOWING BALANCE UNDER DEBT HEADS FOR THE YEAR ENDING 31ST MARCH, 20 S.No. Heads of Balance at the Balance at the Increase or Remarks Account end of the end of the Decrease in previous year under review balance during the year under review 1 2 3 4 5 6 Total 750. The Report-The report should, besides generally reviewing the outstanding balances, furnish explanations for important variations from the previous year's balances and comments on the efficiency of the balances at the end of the year under review. 751. Certificates by the Accounts Officer.-The following certificates, suitably modified wherever necessary, should be furnished by the Financial Adviser and Chief Accounts officers on the Debt head Report :- 1. Regarding-"I-Small savings & provident Fund"-Provident Fund Balances.- Certified that the balances at the end of the year, as per the general books agree with the total of the balances of the individual members, as per personal ledgers and that advice slips showing the balances in the Fund the credit of members on the 31st March, 19….. have been issued to them. 2. Regarding "K-Deposits and Advances"- (i) Deposits.-Certified that action has been taken for the clearance of items outstanding for more than three months. (ii) Cash.-(a) Certified that the cash balance actually in charge of the Cashier (s) and departmental officers on the 31st march 19…… was Rs. ……. (b) Certified that the cash balances in the hands of the Cashier (s) and disbursing officers were verified by actual count and found correct. 3. Regarding "F-Loans & Advances-Loans by the Central Government".- (a) Certified that the recoveries during the year were made regularly as required under the rules.  (b) It is also certified that these balances have been analysed and reviewed by sub-heads and there are no cases of write-off suspensions or doubtful assets in the balances; also there are no cases of remission of interest, grant of loan without or at a nominal rate of interest. Grant of loans without necessary safeguards for recovery, and unusually large loans to an individual. (c) The acceptance of the balances outstanding against the employees concerned as on the 31st march, 19………. Have been obtained. 4. Regarding "M-Remittances-inter-Government adjustment accounts-Accounts with States".- Certified that the outstanding balance represents the amount for which settlement could not be effected in the Reserve Bank Account during the year. 5. General.- Certified that the balances shown in the Report agree with the General books and are supported by details. 752. Audit Certificate.-The Debt Head Report should be got audited by the Statutory Auditor and his audit certificate should be furnished to the Railway Board along with the audited copy of the report. The audit certificate will be on the following lines:- Certified that as a result of the test audit of the accounts compiled under the direction of the general manager that, subject to the observations below, the Review of Balances of the ……… Railways for the year……….. has, to the best of my knowledge and belief, been correctly prepared. ……………………… Chief Auditor D. STATEMENT OF ANNUAL EXPENDITURE 753. As soon as possible after the closing of the accounts of a year, a statement A. 753 showing the expenditure for the year under the various heads of accounts prescribed in Appendix IV should be prepared and got audited by the Statutory Audit. An audited copy of the statement should be submitted to the Railway Board on the 1st September following the close of the financial year. Great care should be taken in compiling this statement as it is used in connection with the preparation and check of the Appropriation Accounts. 754. The following annual statements are required to be sent by the Railways so as to reach the Railway ministry on the dates noted against them:- (i) Statement of exchange on sterling transactions 25th July (ii) Statement of transfers without financial adjustments 25th July (iii) Statement showing share capital, debenture and loans of Advance Copy certain branch lines, forms as in Appendix B to Finance 25th August revenue Accounts. Audited copy 5th September. ********