Chapter Four: Acquisition PDF

CHAPTER FOUR Acquisition  ACQUISITION Acquisition is the act of acquiring a new material or item into a library or information center. It is the process of obtaining materials for a library or information center's collection. It is a critical component of collection development, as i...

CHAPTER FOUR Acquisition  ACQUISITION Acquisition is the act of acquiring a new material or item into a library or information center. It is the process of obtaining materials for a library or information center's collection. It is a critical component of collection development, as it directly impacts the quality and relevance of the library's contributions. Acquisition methods It is an strategies or approaches used to obtain materials for a library or information center collection.  ACQUISITION METHODS These methods can vary based on the type of materials, budget constraints, and the specific needs of the library's users. Here are some common acquisition methods 1. Traditional acquisition methods and 2. Automated acquisitions system Traditional acquisition methods It was a method followed before automation systems were introduced for acquiring library or information center materials from vendors or jobbers. It is the process through which a company purchases another company or its assets directly. It include the following activities.  Acquisition methods  Purchases (through jobbers or direct  Donations from the publishers)  Gifts (print/non-print)  Deposit accounts  Cooperative agreements  Subscriptions (through coupons,  Depository programs leases and licensing)  Exchanges  Standing orders  Resource sharing  Credit card  Books resold scheme  Approval plan Haramaya University | 2024  Automated acquisitions systems It is a technology-driven approach that simplifies the process of acquiring materials, resources, or services. It utilizes software and automated workflows to manage various aspects of the acquisition process to improve efficiency and accuracy.  Elements to consider in purchasing materials  Community needs;  price, gaps in collection, reading level;  quality of publishing;  fill in gaps as new subject or area of  balanced collection; knowledge expands;  good reviews;  anticipated needs;  patron requests;  current events;  currency;  local information; and  circulation;  local authors.  reputable author and publisher; Haramaya University | 2024  Group discussion + presentation (5 mark) 1. Differentiate traditional acquisition methods and automated acquisitions systems. 2. What is the drawbacks of traditional acquisition method? 3. What are the advantage of automated acquisitions systems? 4. Does TAM seem to have an advantage? List the advantages and describe them. 5. Discuss library or Information center budget and its relation to collection development 6. What are legal issues and requirements that affect acquisition systems? How? Group 1(5, &2), G2 (5, 1 #3), G3 (5, 2 &3), G4 (3,4 &5) G5 (2, 4 $ 5)  Components and operation of acquisitions programs Components of acquisition program. Collection Development Policy: formal document that outlines the criteria and guidelines for selecting and acquiring materials Budget Management: Systems for planning, allocating, and monitoring funds dedicated to acquisitions. Vendor Relationships: Establishing and maintaining partnerships with publishers, suppliers, and distributors Ordering Systems: Tools and software used to place orders for materials  COMPONENTS OF ACQUISITION PROGRAM. Material Formats: Consideration of various formats (e.g., print books, e-books, journals, multimedia Acquisition Methods: such as direct purchase, subscriptions, approval plans, and associations agreements. Evaluation and Assessment: Ongoing review of the collection to assess its relevance and usage Cataloging and Processing: Systems for organizing acquired materials  OPERATION OF ACQUISITION PROGRAM. Needs Assessment: Conducting surveys, focus groups, or usage analysis to determine user needs and preferences for materials.  Ordering and Receiving: Creating and managing purchase orders, receiving materials, and verifying that orders match expectations (e.g., correct title, format, quantity).  Invoice Management: Handling invoices from vendors, ensuring they are processed accurately in line with purchase orders and budgets.  Inventory Management: Keeping track of acquired materials, including monitoring for duplicates, outdated resources, and items in need of replacement.  OPERATION OF ACQUISITION PROGRAM. Reporting and Analytics: Generating reports on acquisitions, usage statistics, and budget status to inform decision-making and strategic planning.  Collaboration: Working with other departments (e.g., reference, instruction) to align acquisitions with user services and institutional goals.  Continuous Improvement: Adapting the acquisitions strategy based on feedback, changes in technology, and evolving user needs.  Selection slips’ content for acquisition Selection slips" are forms or documents used in libraries and information centers to facilitate the acquisition of materials. It is typically includes specific information that helps librarians and acquisition staff manage the purchasing process effectively.  Subject of information materials It may contain the following  Number of pages  Name of author or authors, compilers etc.  Special features of the information  Title of information materials materials  Date of publication  Price of material  Publisher  Copies needed  Legal issues and requirements that affect acquisition systems Acquisition systems in libraries and information centers are influenced by various legal issues and requirements that govern the procurement and management of materials. Understanding these legal considerations is essential for ensuring compliance and protecting the interests of the institution. The followings are legal issues and requirements that affect acquisition systems: Copyright Law: Libraries must acquire materials in compliance with copyright regulations. Understanding fair use provisions is crucial, especially when considering photocopying,  Legal issues and requirements that affect acquisition systems Licensing Agreements: that governed how materials can be used. Libraries must carefully review and negotiate licenses to ensure they align with institutional needs and user access Privacy Laws: privacy laws protect personal information collected by libraries, particularly regarding user borrowing and access records. Libraries must implement policies to safeguard user privacy Accessibility Requirements: Libraries must consider accessibility when acquiring materials Ethical Standards: Ethical considerations may influence acquisition decisions, including the diversity and inclusivity of materials Vendor Contracts: Contracts with vendors for the acquisition of materials must be legally sound and clearly outline terms and conditions. READING ASSIGNMENT Qualities of Acquisition Librarian and Functions of librarian in all acquisitions