Natesan Synchrones Pvt Ltd Asset Management Policy PDF

NATESAN SYNCHROCONES PVT LTD ASSET MANAGEMENT POLICY TRAINING DATE - TRAINING BY - Mr GK Arvind Natesan Automotive Natesan Aerospace Natesan Renewable...

NATESAN SYNCHROCONES PVT LTD ASSET MANAGEMENT POLICY TRAINING DATE - TRAINING BY - Mr GK Arvind Natesan Automotive Natesan Aerospace Natesan Renewable Natesans Energy Confidential  Asset for the purpose of this policy means any information technology (IT) and telecommunication based physical asset, which are a combination of hardware and software, configured to specifically support data processing, transmission, storage, and other IT and communication related services. Any individual employee who has been allotted IT assets for the purpose of fulfilling his/her job responsibilities or business process/function owners using such assets for various business activities are called as owner of the asset for this policy. However they are not legal owners but custodians of the asset in individual capacity or as department head. The objective of this policy is to safeguard IT assets from all kinds of risk, and to haveNatesan Natesan Automotive control over IT Aerospace assets to deliver maximum Natesan Renewable Natesans Energy value. Users must need to Confidential be continually educated and trained on best practices to protect the assets and to reap the best out of IT  Procurement of Assets in Natesan IT department and ordering departments shall maintain record of assets and departments should maintain an inventory register for all assets deployed in the department including one which is purchased currently as asset register. (Doc.No.IT/DI/D/04) All IT assets are procured based on Natesan’s corporate plan and long term strategy. Requirements for IT assets are justified by a business case explaining the need for the equipment or devices to support business operations. Departments requiring IT assets may send their requirements, along with the justification (User Request for new IT assets IT/DI/R/03). The request then will be with IT team. IT Head will access the request and forward it to MD along with recommendations. If the request is rejected for any valid reason by Head IT at the evaluation stage itself, the requisition may be sent Natesan back Automotive to the originator along with reasons Natesan Aerospace for Natesan Renewable Energy Natesans Confidential rejection.Once approval is received from MD further action for ordering shall be initiated by Head –IT.  Procurement of Assets in Natesan Upon approval by MD for any of the items required, Head -IT shall initiate procurement actions, quotations may be obtained from prospective vendors and evaluation of the same should be done by purchase department and the results of the evaluation should be made in Purchase Requisition for Capital Assets (Doc.No.IT/DI/R/28). Purchase will do due diligence before sending it to the approving authority (MD or any of the directors) with details of budget for the category. Once the order is approved by the MD or any of the directors, the same shall be sent back to Head IT for sending it to the vendor. At the IT department, control numbers for all such requests will be allotted and details entered in a order tracking register (Doc.No.IT/DI/R/27). Upon actual goods received, a capital GRN (Doc.No.IT/DI/R/19) will be prepared and endorsed by Head IT as proof of receipt of items ordered Natesan Automotive in good Natesan Aerospace condition and asNatesan perRenewable Natesans Energy order terms. The GRN should also Confidential mention details about any user manual or CD or any other item delivered along with the item ordered. Such items  Warranty or support for assets The IT department will maintain warranty and support service details for addressing any deficiency related to assets procured and commissioned. Annual Maintenance Contract (AMC) for all assets would be arranged as soon as the warranty period is over (Doc No IT/DI/R/20, Doc No IT/DI/R/25) Testing It will be the responsibility of IT team to arrange for testing of any IT Asset(s) received, in a separate testing environment (sandbox environment). It should be tested without connecting to the Natesan network. If found ok, Head IT will approve the GRN for having inspected the asset(s). (Doc.No.IT/DI/R/26) Unique identity labeling All the assets should be allocated a unique asset id and a label, should be affixed on every single asset for easy identification and management. Wherever possible the Natesan asset Automotive number can be written on the device Natesan Aerospace using special Natesan Renewable Natesans Energy Confidential ink/paint, which should remain in the asset throughout its life cycle. The maintenance will be responsibility of IT team. The unique id can be used for insurance and for  Preventive or predictive maintenance All assets should be subject to periodical maintenance based on AMC. Labels to indicate date of the last maintenance and due date for next maintenance should be affixed on the assets. This will help to easily identify if any assets are not covered by AMC. IT will monitor the maintenance actually done with the schedule indicated in the AMC (Doc.No.IT/DI/R/22) Hardening of equipment to build resilience Unwanted ports and services should be disconnected from all assets and security patches applied periodically by the IT Department (Doc.No. IT/DI/R/05). Periodical review of hardening will be carried out using vulnerability scanning tools. Internal audit Asset inventory, preventive maintenance, environment protection, AMC etc. should be checked by internal Natesan Automotive Natesan Aerospace auditors once a Natesan year Renewable and report their observation and Natesans Energy Confidential recommendation ( Doc.No.IT/DI/R/02).  Conclusion Asset Management Policy of Natesan follows a robust process to safeguard IT assets from all kinds of risk, and to have control over IT assets to deliver maximum value. This policy continually educate the users about the best practices to protect the assets and to reap the best out of IT investments in order to sustain business growth. Natesan Automotive Natesan Aerospace Natesan Renewable Natesans Energy Confidential