Unit 3: Importance of Time Management and Aural Communication PDF

Unit 3: Importance of Time Management and Aural Communication What is time management? The time management process is the management of time in the way you plan and organize your specific tasks and work. The importance of time management will provide insights that will certainly change the f...

Unit 3: Importance of Time Management and Aural Communication What is time management? The time management process is the management of time in the way you plan and organize your specific tasks and work. The importance of time management will provide insights that will certainly change the faith. It will almost effortlessly reinforce the appropriate behavior to take full advantage of the benefits of time management. Time management is a set of principles, practices, skills, tools, and systems working together to help us get more value out of our time with the aim of improving the quality of our life. Common Characteristics of time Time is gold. Do not litter it away. It is a unique resource and if wasted cannot be replaced. Can not be stocked/ piled for future no retrieved. Everybody has its same share irrespective of being rich or poor Purpose of Time Management Time Management is a set of tools which enables us to: 1. Eliminate wastage 2. Be prepared for meetings 3. Refuse excessive workloads 4. Monitor project progress 5. Allocate resource (time) appropriate to a task’s importance 6. Ensure that long term projects are not neglected 7. Plan each day efficiently 8. Plan each week effectively 1 Myths About Stress and Time Management Myth#1 (All stress is bad) No, there’s good and bad stress. Good stress is excitement, thrills, etc. the goal is to recognize personal signs of bad stress and deal with them. Myth#2 (Planning my time just takes more time) Actually, research shows the opposite. Myth#3 (I get more done in less time when I wisely use caffeine, sugar , alcohol or nicotine.) Wrong! Research shows that the body always has to “ come down” and when it does, we can’t always be very effective then after the boost. Myth#4 (A time management problem means that there’s not enough time to get done what needs to get done.) No, a time management problem is not using our time to our fullest advantage, to get done what we want done. Myth#5 (The busier I am, the better I’m using my time.) Look out! We may only be doing what’s urgent, and not what’s important. Myth#6(I feel very harried, busy, so I must have a time management problem.) Not necessarily. We should verify that we have a time management problem. This requires knowing what we really want to get done and if it is getting done or not. Myth#7 (I feel OK, so I must not be stressed) In reality, many adults don’t even know when they’re really stressed out until their bodies tell them so. They miss the early warning signs from their body, for example, headaches, still backs, twitches, etc. Myth#8 (There’s too much to do; I can’t handle it all.) This can’t be the real reason why I have a messy house. After all, other people manage. It’s encouraging to hear that there are others who also have trouble with the ”little “ things in life. Myth#9 (There’s plenty of time; I can do that later.) Funny. This is the exact opposite of myth#8, Yet both myths contribute to procrastinating. Rather than switch from one myth to the other, I need a specific, realistic view of how much my time is worth and how much of it is left. Myth#10 (I’ m busier than usual right now , so it makes sense to shift some tasks off to another time) Occasionally it’s really true, of course. But really, there are so many other aspects to life: dentist appointments, parties holiday celebrations, bike repairs, etc. etc. that taking all into consideration, the other days are also just as busy. Myth#11 (Re-scheduling something to a later time is procrastinating) No, re- scheduling is taking control and responding to new information about priorities 2 and time available. It’s only procrastinating if you don’t schedule it at all, or if you re-schedule for the wrong reasons. Myth#12 (This little task is not important.) Sometimes trifling little things are of utmost importance which should be done immediately. We cannot postpone hanging the Danger board while working on live electrical lines. Advantages or benefits of time management: The time management activity is not the one that requires additional skills. The only necessity is to know how to implement a time schedule and to commit to its implementation. And more importantly, align daily activities to achieve better results and even success. Since the change implemented is never an easy task, it becomes a bit more persistent when you understand the benefits. He will give you a positive answer. The advantage of time management is not only important for career development. It has a significant impact on personal life. Reasonable scheduling is necessary and leads to self-discipline because punctuality has many advantages. 1. Reduction of stress levels Reducing stress is the main content of time management. If you apply time management correctly, you will achieve a better result. You too can relax and enjoy your work. Stress leads to a worsening of working hours and a disrupted workflow can never lead to the best results. The result will undoubtedly come, but no one can say that it will be the best or the worst. 2. Allows you to concentrate on the task Time management skills initially relieve you of stress and later help you focus on your goal and performance in the task. A target succeeds in less time than a person who fights harder to achieve their goal in life. People always want to have a successful and pleasant life, and this can be achieved by keeping track of everything and every step. 3. Reduce the hesitation There is a lot of time in life and it also causes fluctuations. The special point in introducing time management is the ability to predict results and control situations. Time management is not something that requires additional skills, the 3 only thing you need to know is how to implement it and how to deal with it in your daily activities. 4. Gain confidence Self-confidence plays a crucial role in human life and people who are confident always have a better life than dependent people. This feeling usually manifests itself when you plan your work properly and make decisions about the time it takes to improve. “Time management never takes time, but gives you extra time.” A person can do anything with self-confidence and self-confidence takes a person to a higher level. 5 A path to the goal Everyone has the desire to achieve their goal in life and dreams of a relaxing future after reaching that goal. Time management gives you time where it has the most effect. The time management system allows everyone to spend time with the things that are most important to them. In this process, time management has a positive aspect and people consider planning as a better option. 6. Test your productivity Everyone’s capacity is similar, only habits differ in the results. People who reach 100 out of 100 points are also people and not robots, the fact is that they follow their dreams. The state turns into a turtle with your determination when you plan your next meeting because all the tasks are listed on the to-do list. You can use priorities when you define the order in which tasks are performed. Productivity is a challenge because the production process puts people to the test. It is a race that must be won by everyone, not just one race. In short, it’s a great thing to take on, but you also have to be able to withstand the pressure. 7. Have an instinct for success The performance of a task is different, while the success of a series of successes is a very different task. Only then will our kitten experience a series of successes if we make our efforts in a pre-defined way. Discipline and personal development are a must. Communication tools that are available in various forms of support, synchronous, such as setting the meeting time as a web conference and asynchronous without a fixed time to contribute as a discussion forum in the form of interaction. This 4 performance is the result of hard work and dedicated behavior. Everyone must introduce time management if they are to be successful. 8. Time for relaxation and leisure activities Recreation in this time of rush is a blessing and everyone wants it, but few can do it. Don’t miss an event. You don’t have to worry about missing events as the working day is scheduled with reminders and alerts for urgent events. The blessed are those who work punctually and adopt a schedule in their lives to create daily chaos. Relaxed living motivates people and puts them on the road to success. Leisure activities also give a boost to family life. People feel more connected to their families. The only thing to keep in mind is that relationships need time and love to thrive. 9. Financial strength Success brings financial benefits. A person is always in good financial health if he or she has planned his or her life well and has a schedule for his or her personal and professional life. 10. Become healthy Health is a blessing to people and can be achieved through appropriate care. Time management is also useful for making human life healthy; as if a person were planning their life, they would certainly save time for exercise and other health- related activities. Thus, he/she will definitely become healthy. Once you have decided to plan your time, you need to discipline yourself and work to improve yourself, where health is a key factor. Disadvantages of time management: The first fall, while you are managing your time, is an area of your life that influences other areas. To avoid a compromising situation, it is enough to understand that learning time management theory mainly means a change in lifestyle. In other words, it requires a consistent adoption of values for effective time management. This can be very difficult for someone who does not accept punctuality and time. Time management has very few disadvantages. The main disadvantages of management are that it takes longer to create plans. It can also make human life mechanical. 5 1. Unclear targets Productive behavior is certainly one of the main goals of time management. Sometimes it leads to imprecise goals that generally hit people hardest. An unconscious person does not know what to do? If you are not able to manage your workload better, you will be more affected by tasks that are not completed in the shortest possible time. 2. Bad management Organized results for less rework and mistakes, but an excess of enthusiasm for the organization leaves a person in error. Articles, details, and instructions are so forgotten that they lead to extra work and blame for mismanagement. A person must do a task more often if he forgets something. This leads to fatigue and occurs due to predictive behavior. 3. I cannot say “no”: You may have forgotten an appointment or missed an appointment and everything has happened because you have been working on other tasks, because saying “no” will be difficult for you. Such crazy situations promote the friction of life. You can avoid such problems by planning and preparing carefully. No one can create more time, but it can be better used by managing time, no doubt about it. It is always better to stay away because people cannot say no to anyone. 4. Obstacles Simple measures such as moving the pendulum or working early lead to more problems in life. Time management leads you to an obstacle. If you know what to do, you hate wasting time in idle activities, which leads to arguments and disruptions. Instead of thinking about what to do next, focus on the steps before work, because everything can go wrong. This results in many problems for people. 5. Inactivity Frequent misunderstandings make time management an extra effort. On the contrary, good time management makes human life easier and more inactive. If things take less effort than usual, then time consumption leads to inertia. Managing time to improve life, because time management means spending time in the right places and on the right things, but sometimes the obsession with doing things right makes your life stagnate. 6 6. One load of different jobs at a time When you work after time management, you sometimes take on too many tasks with too much self-confidence. This particular state makes you make a total mistake. People have too many expectations of you simply because of our pompous behavior, and finally, you feel a lot of work on your shoulders. And such confusion leads to mismanagement. 7. Fatigue and stress are part of life Fatigue and stress are common problems that lead you into a phase of fatigue. Fatigue makes a person tired of life. They also feel demoralized because they think again and again about their unsuccessful attempt to take charge of time management in their lives. They consider their unsuccessful attempt as a stop in their own way and leave behind them an interest in everything. Most people are susceptible to the disease. Good planning is not a cup of tea for everyone. The first and last grasp only the abilities that allow you to relax from the difficulties of a hectic life, instead of taking you deeper. 8. No time to rest Recovery disappears from the lives of people who are more concerned about time management than their personal abilities. They waste most of their time planning instead of acting. Intellectuals generally define actions as speaking louder than words. And people who invest their time and money in planning can never succeed. Leisure has become a necessity in today’s life. If someone does not, then these people’s lives will become a burden to them and they will lead their lives in a stagnant way. Stress management Stress management is the ability to recognise the sources of stress and restructure yourself, your work or your life in order to cope with them. This is different from stress reduction which involves eliminating the sources of stress. Stressful situations can be categorised under the following four headings: 1. Significant life adjustments: this covers any serious changes in your life, which can be both pleasant and unpleasant. 7  2. Daily routines: daily routines such as fighting the rush hour traffic or meeting the deadline on an important project sap your energy. You become accustomed to your daily activities and easily overlook their cumulative effect on you. 3. Unrealistic self–expectations: while positive self-expectations motivate you to realise your goals, unrealistic expectations can lead to setting yourself up for failure and a lowering of self-esteem. 4. Interpersonal relationships: both personal and professional relationships require a significant amount of effort to maintain. Poor communication leads to conflict that can escalate into increased frustration and open hostility. As well as causing stress, poor interpersonal relationships can also be caused by stress. Common stress factors are: family problems mental illness elderly care issues childcare issues financial issues legal issues grief and loss communication difficulties work health concerns balancing work and family time management problems change management issues. Common stress factors are: family problems, mental illness, elderly care issues, childcare issues, financial issues, legal issues, grief and loss, communication difficulties, work, health concerns, balancing work and family time management, problems change management issues. Work-Life Balance and Stress One of the essential factors in successfully managing work–life balance is the ability to reduce and control stress. Stress is undoubtedly one of the biggest problems faced by the modern workforce. It is also becoming an increasingly worrying problem for employers. In this article we review stress in the workplace, the current legal attitude, and what individuals and employers can do to minimise stress and its damaging consequences. Stress and the workplace Stress is on the increase across the western world. Recent surveys in the US by the American Psychological Association indicate that about 43% of adults suffer adverse health effects due to stress, and that between 75-90% of visits to a doctor are stress-related. A similar story is playing out across the developed world. Here are some statistics from the UK: 70% of managers think work-related stress has an adverse effect on their home lives and therefore impacts on their work–life balance. 8  In the UK there are nearly 170,000 claims for stress-related illness and injury every year: 27,000 people take time off work each day as a result of stress. (The situation is even worse in the US, where the Workers’ Compensation Scheme, an insurance scheme for work-related health problems, is regularly inundated with stressrelated claims. Massive payouts are becoming more and more common.) The British Heart Foundation has indicated that stressful jobs increase the risk of coronary heart disease by more than 50% in men and by more than 70% in women compared to less stressful jobs. Although workplace-induced stress affects employees first and foremost, employers are beginning to realise how hard the consequences can hit their bottom line. The rise in legal claims is just one reason for this. In the UK, for instance, the Health & Safety Executive calculated that in 1998 alone, 90 million working days were lost due to stress-related illness. Businesses sit up and take notice when they realise that this amounts to a loss of about £5.2 billion. Positive and negative stress However, stress can also be a positive force. It can stimulate you to work harder and increase your focus for short periods of time. However, negative stress is more common and can adversely affect your health and performance. The key then is to find a balance between having enough stress to improve performance and ensuring that the level of stress does not impact negatively on performance and well-being. There is therefore an optimal point on a stress curve as shown in the following diagram. 9 Concept of Work Life Balance Work-life balance refers to devoting time and energy to work as well as personal life in a balanced manner. By and large, the notion of work has been based on the notion of paid work and personal life has been understood as individual’s engagement with family demands, pursuance of hobbies, social life etc. The challenge of work-life balance revolves around balancing the following activities in one’s life: What the person is doing for his self enhancement, like doing exercise, participating in sports, maintaining a good healthy lifestyle, with regular hours of meals, sleep etc. Good effective job performance and a healthy interpersonal relationship at the work-place. Being useful to the family, taking care of the children and elderly members of the family, spending quality time with the family. Spending time in leisure activities and with friends. Community activities. Activities pertaining to religious/ spiritual and philosophical pursuance of individuals. While being good at work contributes to our self-esteem and social respect, attending to all other aspects listed above contributes to our subjective wellbeing. Work-life balance is achieved in different ways by different people. Somebody may try to balance their caring responsibilities for children with work, while somebody else may want more time to themselves, engaging in leisure activities. IMPORTANCE OF WORK LIFE BALANCE As mentioned earlier, something becomes a challenge when it is important for the subject (individual or society) in question and becomes difficult to achieve. According to Singh and Khanna (2011), work life balance has gained importance due to following reasons: a) Changing Social Scene. In today’s world maintaining work-life balance is the greatest challenge employees’ face. They have realized that their personal lives 10 have an effect on their work life. Hence they are striving hard to maintain a balance between the two. b) Changing Work Culture. There is a shift in the organizational work culture. Today’s work culture provides flexible work hours, focus on results and recognition of achievements. This has made the workplace even more competitive as employees are always expected to give their best. c) Increased Work Time (Effect of Globalization). With globalization, organizations are working 365 days, 24 hours and 7 days a week irrespective of the time zones. Even the technology has added to the speed of work but the workload remains the same. d) Dual Income Families. The shift in attitudes, work styles and cultures has disturbed the work-life balance. Working mothers have major responsibilities of managing both home and workplace. This makes it all the more important to balance work and life. Balancing professional and personal life can be a challenge in today’s demanding workplace. With the recession pushing many professionals to work harder than ever and technology enabling work around the clock, achieving work-life balance is more important - and elusive - than ever. According to Abercromby (2007), it seems that this problem is increasing over time due to high female labour force participation rates, increasing numbers of single parent families, the predominance of the dual-earner family and emerging trends such as elder care. It is further exasperated with globalization, an aging population, and historically low unemployment. **************************************************************** 11