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OTC 6. Responsibilities of 501 Permit Holders It is also their responsibility whether the safety plan is being followed during the work or not ? I...

OTC 6. Responsibilities of 501 Permit Holders It is also their responsibility whether the safety plan is being followed during the work or not ? If a person is handling the responsibility of the permit holder, then he should be told about the work and should be made aware of the safety plan and why the permit is required at the workplace. If the condition of the working site becomes dangerous then the permit holder should take all the personnel to a safe place. He should be aware that whatever instructions have been given regarding safety on the safety plan are insufficient. Whenever there is an emergency, no work should be conducted under the permit, it has to be seen by the permit holder. Before starting the work, the permit holder has to see whether the site and equipment are safe or not.  OTC 7. Responsibilities of 501 Supervisors. Safety Responsibilities for Supervisors Supervisors are responsible for a great deal of what goes on day to day in the workplace; it's not just a position that solely assigns tasks. Supervisors must ensure a safe and healthful workplace for employees. Employees must be able to report unsafe or unhealthful workplace conditions or hazards to a supervisor without fear of reprisal. The following is a list of primary responsibilities that supervisors have in the area of occupational safety and health for all employees under their supervision: I. Conduct Orientation and Training of Employees. II. Enforce Safe Work Practices III. Correct Unsafe Conditions IV. Prevent Lingering Unsafe or Unhealthful Workplace Conditions or Hazards. V. Investigate Workplace Accidents.  OTC 7. Responsibilities of 501 Supervisors. Conduct Orientation and Training of Employees: Train and instruct employees so they can perform their work safely. Know what personal protective equipment is needed for each task and how this equipment must be properly used, stored and maintained. When there are mandated safety training courses, ensure that your employees take them and that they are appropriately documented. Enforce Safe Work Practices: It's the supervisors responsibility to enforce safe work practices and procedures; failure to do so is an invitation for accidents to occur. Workers must be encouraged to identify unsafe or unhealthful workplace conditions or hazards and absolutely not be disciplined for doing so!  OTC 7. Responsibilities of 501 Supervisors. Correct Unsafe Conditions: Supervisors' must take immediate steps to correct unsafe or unhealthful workplace conditions or hazards within their authority and ability to do so. When an unsafe or unhealthful workplace condition or hazard cannot be immediately corrected, the supervisor must take temporary precautionary measures. Supervisors must follow-up to ensure that corrective measures are completed in a timely manner to address the hazard. Prevent Lingering Unsafe or Unhealthful Workplace Conditions or Hazards: Many near miss incidents are caused by unsafe or unhealthful workplace conditions or hazards. It's the supervisor's responsibility to train and periodically remind employees of what to look for and how to correct or report unsafe conditions or hazards. If a hazard is identified, the supervisor must act.  OTC 7. Responsibilities of 501 Supervisors. Investigate Workplace Accidents: Supervisors are responsible for conducting accident investigations and for ensuring that all occupationally injured employees report to the Occupational Medical Service (OMS) immediately. Note: NIH Policy requires all injuries, including those sustained by contractors, to be reported to OMS. OMS works with the poison of Occupational Health and Safety to identify hazardous conditions leading to injuries. The OMS will document and treat any acute injuries. All facts and opinions regarding the cause of the accident must be compiled and documented on the Workers Compensation Forms (CA-1 or CA-2). Supervisors must review the circumstances, sign and submit the forms within 48 hours. Promote Quick Return to Work: Employees must be encouraged to return to work as soon as possible. The longer an employee is away from work, the less likely he or she will actually return. When possible, light or limited duties should be identified and considered, to assist in  OTC 8. Permit Application 501 Process The Permit to Work form The core of the P.T.W system is the form itself. Installation owners use many different types of forms. Some companies use a simple form to cover all activities. Others use different forms for different types of hazards. The two most common categories of forms are for hot work and cold work. When a large number of active permits are in force, then administration of the permit system and control of work may be enhanced by using color combinations, to distinguish between the permits issued for the work of differing type and degree of potential hazard. It is recommended that the method of differentiation selected should be consistent within a company and/or geographic areas.  OTC 8. Permit Application 501 Process In considering the content of the form the following list is typical of the information required:  Description of task to be done  Description of exact location/plant numbers etc  Details of work party and tools to be used  Details of potential hazards  Details of precautions taken  Details of protective equipment to be used or worn  Other persons to be notified/approve  Time of issue and period of validity  Signature of person in charge of the work  Signature of person issuing the permit  Signature for handover of responsibilities between shifts  Declaration by person in charge of work that work is complete or incomplete and site has been left in a safe condition  Signature of person issuing the permit, which confirms that site, has been checked and that equipment may be reinstated or left safely isolated and that  the permit is cancelled.  OTC 8. Permit Application 501 Process Documentation The P.T.W system will include critical procedures and it is therefore important that the documentation associated with the P.T.W. system be given a suitable level of importance. The following points should be noted. The P.T.W System documentation should :  Be controlled  Have a specific owner  Be accessible  Be periodically reviewed and amended if required  Be a standard to be audited against.  OTC 8. Permit Application 501 Process Communication The importance of effective communication within the P.T.W system cannot be overstated. Due to the number of people who may be involved in the P.T.W. system and the potentially large number of interfaces, this is one of the most important areas of a P.T.W. system. Special attention should be paid to the possibility of communication problems on sites where more than one language is spoken. Areas of specific emphasis include:  Person requesting the work to state clearly the exact nature and scope of the work, the number of workers, different trades and special tools involved  Person issuing the permit to communicate clearly the potential hazards at the worksite, the precautions he has taken and the precautions to be taken by the person in charge of the work. He should also ensure that any other person who may be affected by the work is informed  Person in charge of the work to communicate clearly to the members of his work party the information received on hazards and precautions and the action required in the event of an emergency. He should tell the person issuing the permit if there are changes in the work conditions which may affect the validity of the permit.  OTC 8. Permit Application 501 Process Verification and monitoring of the P.T.W. system The extent and frequency of verification and monitoring will be determined by the size of the location/installation, the numbers of permits in normal use and the extent of discrepancies found on previous checks. As a general rule, the following programe is suggested Daily monitoring by the Installation Manager, Safety personnel, Supervisors, Permit Issuer.  OTC 8. Permit Application 501 Process This should be on a spot check basis, checking for example :  Is the permit properly displayed at the work site ?  Has it been properly completed?  Is specified safety equipment in place?  Are specified precautions adequate and being implemented?  Has the work party been briefed and are the conditions of the permit and the full extent and nature of the work to be performed understood? More in-depth regular inspections should be carried out possibly using a prepared check list. See Appendix 1 for sample checklist. This should cover all aspects of the P.T.W system including isolations, adequacy of briefings, shift handover arrangements and training. Senior personnel independent of the area being checked should carry out this inspection. Auditing should take place on an annual basis, by persons independent of the location being audited. The P.T.W system is usually included as part of an overall Safety Audit. See Appendix 2 for sample audit checklist. A periodic review of the Company P.T.W system should take place to consider the results of previous audits, incident reports, and legislation and organization changes.  OTC 9. Potential Risks and 501 Controls. Identifying potential risks associated with different types of work permits and implementing effective controls are crucial for ensuring safety and compliance in various work environments. Here’s a structured approach to understanding these risks and the controls needed: Types of Work Permits and Associated Risks Hot Work Permits Risks: Fire or explosion due to sparks or heat. Toxic fumes or gases. Burns or other heat-related injuries. Controls: Ensure fire-resistant barriers are in place. Have fire extinguishers and other firefighting equipment readily available. Conduct pre-work inspections and maintain a fire watch during and after the work.  OTC 9. Potential Risks and 501 Controls. Confined Space Permits Risks: Oxygen deficiency or enrichment. Toxic gases or fumes. Physical hazards (e.g., entrapment, falls). Difficulty in emergency evacuation. Controls: Test and monitor air quality regularly. Provide proper ventilation and continuous air monitoring. Ensure that all personnel are trained in confined space entry procedures and emergency response. Use appropriate personal protective equipment (PPE). Establish and practice an emergency rescue plan.  OTC 9. Potential Risks and 501 Controls. Electrical Work Permits Risks: Electric shock or electrocution. Arc flash or blast. Electrical fires. Controls: Ensure all power sources are properly locked out and tagged out before beginning work. Use insulated tools and wear appropriate PPE (e.g., rubber gloves, face shields). Verify that electrical circuits are de-energized before work begins. Implement grounding procedures and ensure proper use of testing equipment.  OTC 9. Potential Risks and 501 Controls. Excavation Permits Risks: Cave-ins or collapses. Utility strikes (e.g., gas, water, electricity). Falling materials or equipment. Controls: Conduct a thorough site assessment and utility location before digging. Use appropriate shoring or trenching equipment. Ensure proper signage and barriers around excavation areas. Train workers on excavation safety and emergency procedures.  OTC 9. Potential Risks and 501 Controls. Working at Heights Permits Risks: Falls from height. Falling objects. Controls: Use fall protection systems (e.g., harnesses, guardrails). Ensure all equipment (e.g., ladders, scaffolds) is inspected and maintained. Provide training on fall hazards and use of fall protection equipment. Secure tools and materials to prevent them from falling.  OTC 9. Potential Risks and 501 Controls. General Controls for All Work Permits 1.Training and Competency: 1. Ensure that all workers and supervisors are trained and competent in the specific permit requirements and associated risks. 2.Communication: 1. Clearly communicate permit requirements and hazard controls to all affected personnel. 3.Pre-Work Planning: 1. Conduct a thorough risk assessment and develop a detailed work plan before starting the job. 4.Inspection and Monitoring: 1. Regularly inspect work sites and permit compliance. 2. Monitor work conditions to ensure controls remain effective. 5.Emergency Preparedness: 1. Develop and implement emergency response plans tailored to the specific risks of the work being performed. 6.Documentation: 1. Maintain proper documentation of permits, risk assessments, and controls to ensure compliance and provide a reference for audits or inspections.  By carefully evaluating these risks and implementing robust controls, organizations can significantly reduce the likelihood of incidents and ensure a  OTC 10. Permit Compliance and 501 Auditing Checklist for the review of P.T.W. Systems The purpose of this checklist is to help everyone concerned with the preparation of P.T.W systems to decide whether a particular example covers all the points which are considered essential. If the answer to any of the questions below is “no” the system may need to be reconsidered and changed.  OTC 10. Permit Compliance and 501 Auditing The System  Does the permit system in force satisfy all the legal requirements applying to that site or installation?  Is the permit system recognized throughout the site or installation as being essential for certain types of work?  Are the types of work, types of job or areas where permits must be used clearly defined and known to all concerned?  Does the permit system extend to contractors and their employees?  Is it clearly laid down who may issue permits?  Is it clearly laid down how permits should be obtained for specific jobs?  Is the permit system flexible enough to allow it to be applied to other potentially hazardous work, apart from that which may have been specifically identified when the system was established?  Is the issue of a permit by a person to themselves prevented?  Does the system provide both for the recipient to retain the permit and for a record of live permits and suspended permits to be maintained at the point of issue?  Does the system require a copy of the permit to be displayed at the workplace?  Does the system require the display of live and suspended permits so that process operating staff can readily see and check plant status?  Is there a set of properly documented isolation procedures for working on potentially  OTC 10. Permit Compliance and 501 AuditingTraining and competence P.T.W systems are only as good as the care and competence of the people who use them. it is essential to have all key personnel within the P.T.W system adequately trained. Training is recommended to reflect the different responsibilities of: The person issuing the permit The person in charge of the work The workforce. P.T.W training requirements for the person issuing the permit and the person in charge of the work should include: legislation and industry guidance company policy, local rules and procedures responsibilities case histories of accidents or near misses involving failure of the p.t.w. system. A written examination or suitable assessment should be included in the training.  OTC 10. Permit Compliance and 501 Auditing The permit  Is there a clear requirement for work being done under a permit to be stopped if any new hazards have arisen or old hazards have recurred?  Does the permit contain clear rules about how the job should be controlled or abandoned in the event of an emergency?  Do permits specify clearly the job to be done?  Do permits specify clearly to whom they are issued?  Does the system require the potential hazards at the work site to be clearly identified and recorded on the permit?  Does the permit clearly specify the precautions to be taken by the issuing and performing authorities?  Do permits specify clearly the plant or geographical area to which work must be limited?  Does the recipient have to sign the permit to show that they have both read the permit and understood the conditions laid down in it?  Do permits specify clearly a time limit for expiry or renewal?  Does the permit include a hand-over mechanism for work which extends beyond a shift or other work period including work which has been suspended?  Is a hand-back signature required when the job is complete?  Is there a procedure to bring to the attention of the site manager tasks which require inhibiting safety devices eg fire detectors, to ensure that contingency plans and  OTC 10. Permit Compliance and 501 Auditing Coordination  Are copies of permits issued for the same equipment/area kept and displayed together ?  Is there a means of coordinating all work activities to ensure potential interactions are identified ?  Is there provision on the permit form to cross-reference other relevant certificates and permits ?  Is there a procedure to ensure that the agreement of others who could be affected by the proposed work is obtained before starting the work or preparations for it ? Monitoring  Where there are isolations common to more than one permit, is there a procedure to prevent  Is there athe isolation system being of spot removed checks beforethat to ensure all the permits permits are have beingbeen signed off ? followed?  Is there a procedure for reporting any incidents that have arisen during work carried out under a permit and for reviewing procedures as necessary?  Are audits carried out on the P.T.W system at least once a year, preferably by people not normally employed at that site or offshore installation?  OTC 10. Permit Compliance and 501 Auditing Sample checklist of potential hazards  Liquid or gas under pressure.  Radioactivity.  Toxic materials.  Moving Machinery.  Corrosive materials.  Equipment generating sparks.  Flammable materials.  Crane operation.  Hot materials.  Pressure testing.  O2 deficiency.  Adjacent operations.  Explosives.  Wind, weather, sea state.  Confined space.  Danger of falling.  Naked flames or arcs.  Access/egress.  Flying particles or sparks.  Substances harmful to health.  Electricity.  H2S area.  Isolation of safety systems. This list is not exhaustive. Each company should prepare its own list of hazards for each location.  OTC P.T.W forms 501 https://www.bp.com/content/dam/bp/country-sites/en_us/united-states/ home/documents/products-and-services/pipelines/control-of-work/cow- ptw-form-print-template.docx https://data.unsaferguard.org/forms/06.60-permit- to-work.doc https://www.rmit.edu.au/content/dam/rmit/documents/PropertyServices/ permit-to-work-forms/PS-8143-permit-to-work-consolidated-form- V.1.1.pdf https://www.safetymint.com/permit-templates/wp-content/uploads/ 2023/07/Electrical-Work-Permit.pdf https://www.safetymint.com/permit-templates/wp-content/uploads/ 2023/07/Hot-Work-Permit-Form.pdf https://www.safetymint.com/permit-templates/wp-content/uploads/ 2023/07/Confined-Space-Work-Permit.pdf https://www.safetymint.com/permit-templates/wp-content/uploads/ 2023/07/General-Work-Permit.pdf https://www.safetymint.com/permit-templates/wp-content/uploads/ 2023/07/Cold-Work-Permit-Form.pdf  OTC 501 Thank you