Moving from Traditional to Automated Systems PDF

Moving from Traditional to Automated Systems  1  Before computers   Libraries as stores of books and documents.  Circulation is almost the only service provided.  Records are used to store information about the library.  Limited cooperat...

Moving from Traditional to Automated Systems  1  Before computers   Libraries as stores of books and documents.  Circulation is almost the only service provided.  Records are used to store information about the library.  Limited cooperation within libraries. 2 Computer features:   Speed  Accuracy  Ability to store and retrieve information  Communication and information transfer  Multi uses 3 Why need computers in libraries?   Cope with the increase of information resources  Change in the need of information  Focus on information instead of documents  Enhance the performance of technical services  Improve the public services  Speed and accuracy in storing and retrieving information  Benefit from information centers, databases and internet 4 Continue   Facilitate cooperation among libraries  Reduce duplications  Save time for librarians  Save space  Provide online access to catalog 5  Why need a new system?   The current system may no longer be suitable for its purpose.  Technological developments may have made the current system outdated.  The current system may not be flexible.  Maintain and upgrade the current system is expensive. 6 Components of automated systems   It has several sub systems: - Acquisition including periodicals control - Cataloging - Circulation - Information retrieval - wedding and other services 7  Requirements for introducing integrated systems in libraries   Skilled and trained human power  Basic infrastructure (internal network)  Sufficient budget  software 8 Steps to adopt integrated system   Define the system goals  Feasibility study  Specify operating requirements  Define the system features  Select the appropriate system  Operating, developing, and training  Evaluation and maintenance 9 Define the system goals   Define the priorities of moving to integrated system  Define the services to be included in the system 10  Feasibility Study  - Study the current system (weakness, strength) - Technical feasibility: the current technology help to develop the proposed system, or we need a new technology - Economic feasibility: does the proposed system economically effective? - Legal feasibility: is there any contradiction between the proposed system and the existing rules? Data saving and protection - Operational feasibility: does the current practice align with the requirements of the proposed system? - Schedule feasibility: how long will take to develop the new system? can we develop it in the required timeline? 11 Specify operating requirements  - Budget - Human power - Infrastructure - Software 12 Define the system features  - Features of service or sub-systems - General features of the system 13 Select the appropriate system  - Interaction between the sub-systems and the whole system - Accommodate all types of information resources - Flexibility (can be modified and developed) - Accommodate a huge amount of data quickly 14  Continue  - Different levels of information security - User interaction with the system, locally and remotely - Availability of technical support - Can interact with other information systems 15 Operating, developing, and training  - Make data ready to be moved in a readable form - Collect data and convert them in a readable form - Train staff to use the system - Train users - Operate the system and evaluate it (Test) 16 Ways of moving the new system   Test moving in a small group  Step moving (according to stages or services)  Parallel moving (using both systems for a period of time)  Direct moving 17 Evaluation and maintenance   Get users opinions and their comments and evaluation  Evaluate the system as a whole and also the sub- systems in separate  Make any corrections or developments if needed 18  checklist when preparing and operatingthe system  Full and detailed description of the system  Timeline for preparing, moving and operating the system  Requirements of the location (place)  Training for staff and users  Continues financial support  Plans for system development 19  Ways of developing libraries’ systems   Develop local system  Ready systems -The library has to check if the system is appropriate to it requirements  Turn Key System: -The company will do all the steps needed  Network Sharing System 20 Outcomes of using integrated systems   Provide service to a larger users  Accommodate a hug amount of information  Make the catalog available online  Improve the cataloging service  Save staff and users time and efforts 21  Continue   Reduce records size  Spread of digital libraries  Improvements in reference service and information retrieval  Spread of information networks 22    You have been Asked to introduce a new Grading system to College of Arts and Science, what are the responsibilities you will take? What are the steps you will follow?  what are the main differences between web and mobile/computer applications 23  Assignment #1 (10%)  Assume you are working  as a systems analyst in any organization, and you have been asked to lead a team working in the process of Moving from Traditional to Automated Systems, prepare a complete scientific report for that purpose including the following steps:  Define the system goals  System Components and the types of integration  System Services including subsystem Functions  Types of People intend to use it and procedures  Explain the Expected System challenging  Identify the system features  List System software (OS, DBMS, GUI platform …)  Evaluation and maintenance  Note: the report should include figure, charts, tables etc.…  Note: Scientific style and creativity are required  Note: Submission Deadline is 1/11/2024 24  Formatting   The Font style for the whole document is Times New Roman.  Cover Page: Title : 26 Point, Other 16 Points:  Headings: Font size 16 points, Bold, Alignment centralized.  Subheadings: Font size 14 points, Bold. Alignment is left.  Body Text: Font size 12 points, 1.5 line space, Alignment Justified.  Minimum 5 Pages Maximum 8 Pages.  Referencing APA Style 25