Functions Of Record Center PDF

IMD237: FUNDAMENTALS OF RECORDS CENTER Chapter 2 MANAGEMENT Functions of Records Center Learning Objectives Describe the functions of a records center. Identify the activities and services offered in a records center. The main function of a records...

IMD237: FUNDAMENTALS OF RECORDS CENTER Chapter 2 MANAGEMENT Functions of Records Center Learning Objectives Describe the functions of a records center. Identify the activities and services offered in a records center. The main function of a records center is to hold semi-current records and make available for use until the date of their disposal. Governments, corporations, organizations or individuals create records in the course of their daily work. During the period when the records are current, it is the responsibility of the records offices to manage them and to see that they are available when needed. After a period, virtually all records cease to be current especially within government, many records that must be retained for legal or other reasons can be very bulky. It is expensive and difficult to manage them when they are kept in the offices in which they were originally created and used. It is generally advantageous to establish a central repository to provide for medium to long term records storage. The records center is a temporary or, as it is often called, an intermediate storage facility or intermediate stage between the organization's records offices and the archival institution. The records center should be safe, secure, clean, efficient and economical. It should be capable of holding all designated semi-current records in all media and able to provide a dependable retrieval service. The records center is not a place for permanent retention of records. It is a fundamental rule that no records should be transferred to the records center unless appraisal has taken place. 1. Receive and administer all records in what ever format, that are retired from current records system. 2. Provide reference services until the date of their disposal. 3. Dispose all the records according to its disposal schedules and plan. 4. As an Information Center for the creating agencies. 5. Provide security for the records. Activities and services offered in RC 1. Preparing records for storage. 2. Executing and maintaining control and retrieval system procedures (Including checking transfer list, filing lists etc) 3. Completing statistical information. 4. Receiving and carrying out requests for information or records. 5. Implementation of retention and disposal schedule. Video link: https://www.ironmountain.com/resources/multimedia/r/records-management-how-i t-works?utm_content=geopupup&localize=false