Letters - Fill in Blank - Copy PDF

LETTERS 1. **Business Letters** a. Special stationery is used for a business letter which contains the return address of the business formatted in an artistic fashion in the header.  This special stationery is called Letterhead. b. The best font size to use for...

LETTERS 1. **Business Letters** a. Special stationery is used for a business letter which contains the return address of the business formatted in an artistic fashion in the header.  This special stationery is called Letterhead. b. The best font size to use for a business letter is \_\_12\_\_. The best font styles to use are c. The best line spacing to use is 1.0 or 1.15. d. You may also have to do this to ensure the line spacing is proper: remove any after the paragraph.\   2. **Return Address and Date** e. This is the address of the sender. f. Is the person\'s name to be included with this address?  Yes No g. What is included on the first line of this address -- the street number and name. h. On the second line of this address is the -- city, province, and postal code. i. A comma is placed after the city. j. After the return address press enter 1 time(s), then key the current date. Remember, do not include the day of the week.  Do not abbreviate.  k. A comma is placed after the day. l. Today\'s date would look like this -- October 29, 2024 m. After the date, press enter 6 time(s) before you key the next address.\   3. **Inside Address** n. This is the information of the reciever. o. On the first line of this section is their name. What 3 things are included on this line: prefix title, first, and last name. p. What information is typed about this person on the next 2 lines? Their job position, then their companies name. q. Is this address in a different format than the return address? Yes No r. After the mailing address, press enter 2 time(s) before you key the next part (salutation).\   4. **Salutation** s. An example of a salutation is Dear \_\_\_\_\_\_\_\_ t. If you know the name of the person the letter is to, use their prefix Title and Last name. u. If you don\'t know the name of the person the letter is to, and can\'t find out, use either dear sir or dear madame as your salutation. v. At the end of the salutation put what punctuation mark?  colon w. Press enter 2 time(s) before you key the next part (subject).\   5. **Subject** x. What punctuation is used after the word Subject? colon y. Press enter 2 time(s) before you key the next part (body). 6. **Body** z. These are the paragraphs of the letter. a. What alignment is used? justified or left aligned. b. Are paragraphs of a letter indented?   No c. How do you indicate that there is a new paragraph beginning? Press enters d. The first paragraph gives Purpose of the letter. e. The second paragraph gives more detail. f. The last paragraph gives call to action thank you. g. Press enter 2 time(s) before you key the next part (closing).\   7. **Closing** h. The most common closing is Sincerely. i. If using a two-word closing (ex: yours truly), which words are capitalized? First word only. j. What punctuation goes at the end of the closing?  comma k. Press enter 6 time(s) after the closing then key the senders name. l. Why it necessary to type this line? Signatures are difficult to read. m. We include the sender's business title only if it's relevant. n. What goes between the closing and these lines? signature.\    8. **Enclosure** o. This notation indicates that something else is in the letter. It is needed so that the sender does not forget to send what is required and so that the recipient can quickly check that all items are included. p. Do you always type this word in every letter? No\   9. **Typist's Initials** q. This notation indicates that someone other than the sender has typed the letter and includes the initials of the sender in Captials followed by the initials of the writer in lowercase. r. The punctuation in between the two sets of initials is a colon. 10. **Final Thoughts** s. It is important to proofread business letters so they don't have any spelling mistakes or grammatical errors that would not give a professional impression.