Sheriff's Policy Manual - Staff Inspections PDF

SHERIFF’S POLICY MANUAL 14.2 STAFF INSPECTIONS: A. General: The staff inspection process is designed to improve the Broward Sheriff’s Office’s (BSO's) efficiency, effectiveness, and accountability. Staff Inspections' role...

SHERIFF’S POLICY MANUAL 14.2 STAFF INSPECTIONS: A. General: The staff inspection process is designed to improve the Broward Sheriff’s Office’s (BSO's) efficiency, effectiveness, and accountability. Staff Inspections' role will be to conduct audit and non-audit inspections of selected BSO facilities, property, equipment, employees, administrative, and operational activities. B. Responsibility and Authority: 1. Staff Inspections reports to the captain of Internal Investigations and Compliance, Bureau of Compliance and Accountability, Department of Professional Standards and Investigations. 2. No direct command authority over inspected areas will be vested in Staff Inspections. 3. During a staff inspection, unrestricted access to inspected facilities and their contents will be granted. 4. Staff Inspections will be authorized to direct questions (written or verbal) to any employee, vendor or inmate. 5. Staff Inspections will be authorized to conduct in-person visual observations of any employee’s job performance. 6. Employees will be required to provide assistance to Staff Inspections upon request and cooperate in the inspection process. 7. Questions on authority to inspect and analyze records and files will be referred to the captain, Division of Internal Investigations and Compliance. C. Procedure: 1. Periodic staff inspections will be conducted at each BSO component. a. Department of Professional Standards - Staff Inspections is responsible for conducting staff inspections at all law Reviewed: 10/18/2023 Revised: 01/19/2024 Rescinds: 10/14/2021 Effective: 02/08/2024 14.2 Page 1 of 3  SHERIFF’S POLICY MANUAL enforcement, administrative, and Department of Detention and Community Control components. b. The Department of Fire Rescue and Emergency Services is responsible for conducting staff inspections of all fire-related components. 2. Notification: a. The Staff Inspections captain or designee will notify affected commands of impending inspections prior to the start of the inspection via memo or email. Exception for unannounced inspections. b. The notification memo/email will include requests for the availability of documents, records, data, and current staffing levels from the affected command. 3. Preliminary and Post Meeting: A pre and post-inspection meeting with the Staff Inspections captain or designee, lead inspector, and affected commander will be held. D. Staff Inspections' Limits: The Staff Inspections captain will have the responsibility and authority to decide the areas inspected and when the inspection will be completed except as specifically cited by the sheriff or designee. Refer to the Staff Inspections Standard Operating Procedures for specific inspection procedures. E. Staff Inspections' Reports: 1. Documentation: Staff Inspections will create a formal report that specifies the objectives, authorities, observations, conclusions, and recommendations for improvement. To include, any positive aspects of the area inspected. Any exhibits and backup documentation utilized will be attached to the final report. 2. Authorization: After the formal report is completed, the Major – Inspector General, Bureau of Compliance and Accountability, will review the report and if approved, authorize its release to the Executive Director of the inspected component. The Executive Reviewed: 10/18/2023 Revised: 01/19/2024 Rescinds: 10/14/2021 Effective: 02/08/2024 14.2 Page 2 of 3  SHERIFF’S POLICY MANUAL Director of the inspected component will forward the report to the inspected component’s command. F. Follow-Up Process: 1. Inspected Component Command's Response: Within 20 working days of receipt of the inspection report, the inspected component’s command will submit a written response to the captain, Division Internal Investigations and Compliance, detailing any actions taken or a proposed course of action to correct non-compliance issues to address recommendations made on the report. A copy of the response will be forwarded to the inspected component’s Executive Director, via the chain of command. The Staff Inspections captain will attach the response to the original staff inspection report which will be kept on file in Staff Inspections. 2. Administrative Issues: Administrative issues noted in the inspection report beyond the component command's control will be sent to the affected Department’s Executive Director. The Staff Inspections captain, via memo or email, will indicate specific areas of the report requiring a written response, noting any administrative action or inaction taken on each issue. 3. Re-inspection: A re-inspection may be scheduled by the Staff Inspections captain. Reviewed: 10/18/2023 Revised: 01/19/2024 Rescinds: 10/14/2021 Effective: 02/08/2024 14.2 Page 3 of 3