TÜBİTAK Budget Justification PDF

APPENDIX 2: BUDGET AND BUDGET JUSTIFICATION All fields in the Overall Budget Table and in the Request For TÜBİTAK Funds Table provided below must be filled out. The total that appears in the Funding Amount Requested From TÜBİTAK row in the former must equal the amount entered in the Total Cost fiel...

APPENDIX 2: BUDGET AND BUDGET JUSTIFICATION All fields in the Overall Budget Table and in the Request For TÜBİTAK Funds Table provided below must be filled out. The total that appears in the Funding Amount Requested From TÜBİTAK row in the former must equal the amount entered in the Total Cost field of the latter. (TÜBİTAK Budget Table prepared in Excel format, which was in the list of the required documents to accompany the application in the past, is not required during the application process anymore. The document mentioned should be submitted by each applicant whose proposal is approved for funding by the scientific committee of TÜBİTAK, once the results are announced). A detailed justification must be provided for each budget item for which funding is requested from TÜBİTAK. An equipment specification and a proforma invoice or a letter of offer for the machinery-equipment requested and a proforma invoice or a letter of offer for the services procured must accompany the application. As for the consumable supplies and materials requested, a list of items, which includes all details necessary to decide whether an item is required for the project, must be submitted, but a proforma invoice is not required. In addition, letters of support signed by the authorised individual(s) from the recommending organizations and/or other funding agencies, if any, must be annexed to the application. These letters must contain detailed information on the nature, type and amount of the fundings provided to the applicant by those organizations and/or agencies. OVERALL BUDGET TABLE (TL) (*) Machinery Consumabe Service Principle and supplies & Procurement Travel Recipient of Auxiliary Funding Sources TOTAL Equipment materials (***) (03.3) Funding Staff (06.1 + 06.3) (03.2) (03.5 + 03.6) (05.4) (01.3) Funding Amount Requested from TÜBİTAK Funding Amount Provided by Recommending Organization Funding Amount Provided by Other Agencies (**) TOTAL COST (*)The PTİ (Incentive Payment), institution’s share of the project cost and research expenses of the overseas researchers are not included in the budget. The cost of these items is calculated by TÜBİTAK and added to the project budget. (**) New rows should be added to the table if multiple funding agencies provide support for the project. (***) The total cost associated with the sharing and dissemination of project outcomes and outputs entered into the Service Procurement field. REQUEST FOR TÜBİTAK FUNDS (This table specifies the type and amount of the funds requested from TÜBİTAK and provides a justification for each item. Please pay attention to the explanations provided for each category. The rows can be resized and new rows can be added to the table.) Machinery – Equipment Requested (*) (06.1 + 06.3) Item / Model Procurement Type Purpose of Use Cost (TL) Domestic Abroad Domestic Abroad Domestic Abroad (*)For items not procured via the representative of Turkey, the option 'Abroad' is selected and the all-inclusive price for each item is entered (including customs fee, taxes and transportation fee) into the relevant box. For each item in the category 'Domestic', the VAT-inclusive price will be entered. The TL equivalent of the proforma invoices paid in dollars is calculated based on the effective exchange rate of the Central Bank of the Republic of Turkey. Consumable Supplies and Materials Requested (*) (03.2) Item Procurement Type Purpose of Use Cost (TL) Domestic Abroad Domestic Abroad Domestic Abroad (*)For items not procured via the representative of Turkey, the option 'Abroad' is selected and the all-inclusive price for each item is entered (including customs fee, taxes and transportation fee) into the relevant box. For each item in the category 'Domestic', the VAT-inclusive price will be entered. 1001BF-01 Güncelleme Tarihi: 08/01/2016  Service Procurement Requested (03.5) Service Supplier Type of Service Justification Cost (TL) (Individual/Institution) Costs Associated With Project Output Sharing and Dissemination(*) (03.6) Service Supplier Type of Service (**) Justification Cost (TL) (Individual/Institution) Total Cost (*) Within this category, the maximum funding amount that can be requested in this budget category is 10,000 TL for meetings, workshops, etc. associated with the sharing and dissemination of the estimated project outputs with the relevant project stakholders and potential beneficiaries. The amount granted for this category is non-transferable and can be used upon the approval of the Project Team. You cannot transfer money from this category to another budget category. (**) Costs associated with workshop and meeting organizations/visits to institutions and organizations: International participants are not covered. Participation in overseas events is not covered. Participants from the town/city where the meeting takes place are not entitled to receive a daily wage or accommodation fee. Domestic flight economy tickets (plane, train, bus, ferry, etc.) will be reimbursed. Outside participants receive daily wages for 1 day and accommodation fees for a maximum of 2 days, in line with the guidelines that apply the researchers involved in projects. The domestic travel limits related to projects will apply in cases where the project team makes visits out of town that have been scheduled to promote the project. A hall fee is not provided. The hall fee, which cannot exceed 1,000 TL, can only be claimed when the project manager submits a written document issued by the authorised person of the institution where the project is carried out, stating that there is no venue available at the relevant institution. Refreshment expenses at workshops/meetings cannot exceed 1,000 TL. Website expenses: A maximum of 1.000 TL Stationery/Consumable supplies and materials/Printing and Binding/Postal expenses: A maximum of 500 TL Fieldwork Plan (New rows can be added to the table) Sample/Data Are any Collection Type of legal/special Number Number Total Number Locations(*) Justification Sample/Data permissions Vehicle Type of of Days Length of (Point of required? (Private/Official) for Travel Collection People (per of Route Travels departure/Point (Yes/No) Location(**) Involved person) (km)(****) of Arrival) (***) TOTAL (km) (*) Points of arrival/departure for each travel should be entered in the relevant rows when a location is visited several times. (**) National/Natural park, wetland area, forestland, conservancy district, natural/historical protected area, caves, military zone, special district, private/state-owned enterprise (cultivated area, farm, slaughterhouse, etc.) (***)The “LEGAL/SPECIAL* PERMISSION BULLETIN”, which is available at the TÜBİTAK website, should be examined in detail prior to the application. (****)The total value for the column ‘Total Length of Route’ must comply with the value in the “Domestic Travel Costs to Fieldwork Site” table. 1001BF-01 Güncelleme Tarihi: 08/01/2016  Domestic Travel Costs to Fieldwork Site(*) (03.3) * The data in the table below must comply with the data entered in the Fieldwork Plan. Total Number Number of Number Vehicle Total Length of of People Travels(how of Days Rental Fee Route TOTAL (TL) Traveling many times) Spent (Cost/Day) (km) Traveling Travel by Public Transport (Bus/Train) Travel by Private/Official Vehicle (**) Transportation Rental Fee Daily Wages (***) (Project Managers/Researchers) Daily Wages (***) (Scholarship holder/Auxiliary Staff) Accommodation (***) (Project Managers/Researchers) Accommodation (***) (Scholarship holder/Auxiliary Staff) TOTAL (TL) (**) Participants who drive their personal car to the fieldwork site or travel by an official vehicle receive an allowance, which equals the cost of 6 litres of unleaded gasoline, for every 100 km. (***) The per diem rates set for 2016 are 55 TL per day for project managers and researchers; and 51,50 TL per day for auxiliary staff. To be entitled to an accommodation allowance, which is two times more than the per diem, the documents required should be provided. No separate reimbursement for meals will be made because the per diem covers meal expenses. Domestic/Foreign Non-fieldwork Travel Costs (Scientific Meeting or Work-Related Event Participation Expenses, etc.)(*) (03.3) Total (TL) Domestic Travel Costs Foreign Travel Costs TOTAL (*)The maximum amount of funding that can be requested for domestic/foreign non-fieldwork travel costs is 10,000 TL. Scholarship Holder (*) (05.4) Involvement Duration Funds Requested Project Role Total (TL) (month) (TL/month) (Undergraduate/MA/PhD/Post-Doctoral Researcher) TOTAL (*) A more detailed description of the role of the scholarship holder(s) in the project should be included in the appendices. The field of study or thesis topic of the scholarship holder(s) participating in the project must be related to the project topic. They are not allowed to work on multiple projects simultaneously. Those who pursue their Master's/PhD degree or Post-Doctoral studies and hold a full BİDEB scholarship can also be offered funding for the project. The total of the BİDEB scholarship and the project's funding cannot exceed the upper limits of monthly funding displayed in the table below. Those who hold a partial BİDEB scholarship are not offered an additional funding. Students who are in their third year of bachelor's studies or above; who are not employed by any institution; and who obtained a minimum Grade Point Average (GPA) of 2,5 out of 4 or 65 out of 100 in the previous academic years, excluding the preparatory school period, on the basis of the 1001BF-01 Güncelleme Tarihi: 08/01/2016 grading system of the University, or scored in the top 20% of their departments are eligible for funding. A maximum of 2 undergraduate scholarship holders can participate in a project simultaneously. Upper Limit of Funding Amount Per Project Project Role Non-Fee Earner Fee Earner Undergraduate Students 500.-TL/month ------------ MA Students 2.200.-TL/month 400.-TL/month PhD Students 2.500.-TL/month 500.-TL/month Post-Doctoral Researcher 2.800.-TL/month ------------ Auxiliary Staff (*) (01.3) Planned Duration of Name/Surname Project Role (**) Salary (TL) Total (TL) Service (month) (*) A more detailed description of the role of the technicians, laborants, engineers, etc. involved in the project should be included in the appendices. Direct regular payments cannot be made to the project auxiliary staff employed by a public institution. In accordance with the relevant regulations, the payments to the auxiliary staff members who are employed by a public institution can be made via the accounting offices of the circulating capital of universities, under the supervision of the project managers. The direct regular payments made to the auxiliary staff members who are not employed by any public institution should be indicated in the category of ‘gross income’ in the project. In this case, the project manager is the person who has the overall responsibility concerning all taxes, social security witholdings and legal obligations related to the auxiliary staff members. The amount of payments to be made to the auxiliary staff members is determined by the project manager on the basis of the current market value of the salary of someone who is employed by the institution where the project is conducted and who performs an equivalent duty or works in the same field. 1001BF-01 Güncelleme Tarihi: 08/01/2016