Procurement Systems PDF

Procurement Systems Coverage, Scope, and Application Principles of Government Procurement Engr. Ma. Vilma P. Gonzales Procurement Systems......................................................................

Procurement Systems Coverage, Scope, and Application Principles of Government Procurement Engr. Ma. Vilma P. Gonzales Procurement Systems................................................................................................ Procurement Systems................................................................................................ Problems Reforms Confusion caused by fragmented Enactment of the Government legal system Procurement Reform Act (GRPA) Inconsistent policies, rules, and Creation of the Government regulations due to lack of Procurement Policy Board standards (GPPB) Lack of transparency Use of PhilGEPS (Philippine Electronic Procurement System) Lack of check and balance Participation of civil society Procurement Systems................................................................................................ 2016 IRR, Section 6 provides for the legal basis for the Procurement Manual The Government Procurement Manual was developed pursuant to R.A 9184, otherwise known as the “ Government Reform Procurement Act” and its IRR. ⚬ “An act providing for the Modernization, Regulation and Standardization of the Procurement Activities of the Government and for other Purposes” Procurement Systems................................................................................................ The section mandates the development of standardized procurement manuals and bidding documents for all Procuring Entities to ensure consistency, transparency, and adherence to government procurement principles. COVERAGE SCOPE APPLICATION  Procurement Systems................................................................................................ SECTION 4, REVISED IRR ADOPT Adopt as default position, use All fully domestically-funded procurement activities of the IRR or selection All foreign-funded procurement activities, unless through competitive bidding otherwise provided in a treaty or int’l/executive agreement As may be agreed upon by the GoP and IFI in their treaty or EXPLAIN int’l/executive agreement Explain in writing if treaty or Projects funded from foreign grants int’l/executive agreement Projects for International Competitive Bidding states otherwise Consulting Services for National Competitive Bidding Procurement Systems................................................................................................ R.A. 9184 APPLIES TO: National Government Agencies (NGAs) State Universities and Colleges (SUCs) Government Owned or Controlled Corporations (GOCCs) Government Financial Institutions (GFIs) Local Government Units (LGUs) R.A. 9184 GOVERNS THE PROCUREMENT OF INFRASTRUCTURE GOODS AND CONSULTING PROJECT SERVICES SERVICES Incl. Transportation, Incl. Supplies, materials, Incl. Management, energy, water, etc. and related services financial, marketing, etc. Procurement Systems................................................................................................ Construction Improvement Rehabilitation Demolition Repair Restoration Maintenance WORKS of Government Procurement Systems................................................................................................ Items Supplies Materials Gen. Support Services needed in the transaction of public business or Pursuit of government undertaking, activity and project Procurement Systems................................................................................................ Adequate External Technical Professional Expertise beyond capability and or capacity of government Procurement Systems................................................................................................ TRANSPARENCY COMPETITIVENESS STREAMLINED PROCESS SYSTEM OF PUBLIC ACCOUNTABILITY MONETORING Procurement Systems................................................................................................ TRANSPARENCY COMPETITIVENESS STREAMLINED process The procurement Public procurement process must be must be competitive The procurement transparent, with bid through bidding, process must be opportunities posted with alternatives simple and on PhilGEPS, COA used only when adaptable to modern oversight, observer necessary. Equal technology for invitations, and opportunities to all efficiency. proper eligible bidders. documentation. Procurement Systems................................................................................................ SYSTEM OF PUBLIC ACCOUNTABILITY MONITORING Procuring entity A reporting system heads must ensure a to the GPPB allows transparent and eligible CSOs to efficient observe and monitor procurement system, the procurement with clear, legally process and contract identifiable implementation. responsibilities for all officials involved. Procurement Systems................................................................................................ Covers procurement of all government agencies General Rule is Public/Competitive Bidding Alternative Methods of Procurement allowed in highly exceptional cases Use of the Approved Budget for the Contract (ABC) as ceiling for the bid price Use of transparent, objective, and non-discretionary criteria Increased transparency in the procurement process Professionalization of procurement officials Inclusion of Penal and Civil Liabilities PROCUREMENT ORGANIZATION Procurement Systems................................................................................................ HOPE (Head of Procuring Entity) Observers BAC TWG (Bids and Awards (Technical Working Committee) 1 COA Group) 1 NGO Chairman 1 Private Sector Vice Chairman 5 Members BAC Secretariat Procurement Units (End Users) Procurement Systems................................................................................................ THE PROCURING ENTITY A Procuring Entity shall be the central office, or, when duly authorized to procure independently, the regional office or any decentralized, local or lower level agency/bureau/office of an NGA, GOCC, GFI, SUC or LGU Procurement Systems................................................................................................ Act as the BAC Secretariat Prepare and monitor the status of the procurement documents Create, maintain and update the registry of suppliers, contractors, consultants and price monitoring list Manage and undertake procurements upon prior resolution of the BAC and approval by the Head of the Procuring Entity. Administer the PhilGEPS Transact with the PhilGEPS and PS-DBM in behalf of the Procuring Entity Procurement Systems................................................................................................ The HOPE refers to the authorized official for NGAs, constitutional commissions, and government branches; the governing board or its official for GOCCs, GFIs, and SUCs; or the local chief executive for LGUs. Procurement Systems................................................................................................ Designate the BAC and create BAC Secretariat Approves the APP Approves/disapproves RTA and Contracts and ensure that all procurement abides by the IRRR Promptly act on BAC recommendation (approve/disapprove) Approve the extension of post-qualification period Impose sanctions Resolve protest strictly on the basis of records of the BAC Ensure BAC, BAC Secretariat and TWG receive their incentives Ensure attendance of procurement staff in trainings Procurement Systems................................................................................................ THE HOPE MUST CREATE A SINGLE BAC IN THE HEAD OFFICE OF THE PROCURING ENTITY The HoPE shall designate at least five (5) but not more than seven (7) members to the BAC of unquestionable integrity and procurement proficiency. Alternate BAC members may be designated. Procurement Systems................................................................................................ Advertise and/or post IB/REI Conducts pre-proc & pre-bid conference Receives bids Determine eligibility of prospective bidders Conducts evaluation of bids Undertakes post-qualification proceedings Recommends awards of contracts to Hope Recommends imposition of sanctions Performs other functions including creation of TWG Procurement Systems................................................................................................ Created by the BAC from a pool of Technical, Financial and/or Legal Experts To assist in the procurement process. Procurement Systems................................................................................................ TWG shall provide assistance to the BAC in terms of the technical, financial, legal and other aspects of the procurement Review of Technical Specifications, Scope of Work and Terms of Reference Review of Bidding Documents Shortlisting of Consultants Eligibility Screening Evaluation of Bids Post-Qualifications Resolutions of Request for Reconsideration Procurement Systems................................................................................................ To assist the BAC in the conduct of its functions, the Head of the Procuring Entity shall create a Secretariat that will serve as the main support unit of the BAC. The Head of the Procuring Entity may also designate an existing organic office within the agency to serve as the Secretariat. Procurement Systems................................................................................................ Provides admin support to BAC Organizes and makes all necessary arrangements for BAC meetings, conferences Advertises and/or post bidding opportunities Manages sale & distribution of bidding documents Prepare minutes of BAC meetings and draft BAC Resolutions Takes Custody of procurement docs and other records Assists in managing procurement process Monitors procurement activities & milestones Consolidates PPMPs Procurement Systems................................................................................................ REPRESENTATIVE 1 - COA 2 - Organizations duly registered with SEC or CDA With knowledge, experience, and expertise in the subject matter of contract Absence of actual or potential conflict of interest Meet the criteria set forth in the IRR. RESPONSIBILITIES Prepares report Submit report to PE, cc GPPB & Ombudsman Inhibit & notify in writing the PE of actual conflict of interest Procurement Systems................................................................................................ Procurement Systems................................................................................................ Procurement Systems................................................................................................ Procurement Systems