ENVS 361 Module 5 PDF

ENVS 361: Environmental Project Management Module 5  Outcome of Module 5 Describe how to coordinate an environmental project. © 2016, Southern Alberta Institute of Technology 2  Objectives of Module 5 5.1 Describe the role of coordination in project management. 5.2 Describ...

ENVS 361: Environmental Project Management Module 5  Outcome of Module 5 Describe how to coordinate an environmental project. © 2016, Southern Alberta Institute of Technology 2  Objectives of Module 5 5.1 Describe the role of coordination in project management. 5.2 Describe the rule that a project manager should follow when selecting team members. 5.3 Explain other human resource coordination considerations. 5.4 Discuss the main components of a Project Orientation Package, when it may be used and its role in project management. 5.5 Discuss considerations related to the coordination of non-human resources for environmental projects. © 2016, Southern Alberta Institute of Technology 3  Unit 5 Unit 4: how to assess a project (from a financial point of view) to decide if should do Unit 2/3: how do define and plan projects Unit 5! Of note: coordination occurs not just after defining and planning but THROUGHOUT a project © 2016, Southern Alberta Institute of Technology 4 Coordinating Ensure the appropriate people, equipment, and materials are available at the right time and in the right place during the project © 2016, Southern Alberta Institute of Technology 5 https://cdn2.vectorstock.com/i/1000x1000/88/96/hands-puppeteer-manage-businessmen-vector- 24998896.jpg  Fuel Co Case Study Fuel-Co. is a chain of fuel stations that has been in business since 1965. The business was started by Robert and June and is has been taken over by their two children Ron and Jennifer. Since the business began it has grown to 20 fuel stations across the province of Alberta.​ Over the years Fuel-Co. has used underground storage tanks on its properties to store fuel for retail sales. However, Robert and June have learned that underground storage tanks often leak resulting in contamination of land and potentially groundwater around the site. Robert and June have hired your consulting firm to determine the extent of hydrocarbon contamination at each of the 20 fuel stations owned and operated by Fuel-Co. You have been designated by your consulting company as the project manager for this project. Who is responsible for making sure your team has the correct equipment to do the field work? Who is responsible for making sure the equipment is operating properly? © 2016, Southern Alberta Institute of Technology 6 PM Responsibility A project manager is ultimately responsible for all project deliverables, ensuring they are done on time and within budget… but they can delegate! What does it mean to delegate? “entrust (a task or responsibility) to another person, typically one who is less senior than oneself” “to give a particular job, duty, right, etc. to someone else so they do it for you” © 2016, Southern Alberta Institute of Technology 7  Team Member Selection 1. List out project tasks 2. For each task, figure out specific skills and experience level required to complete the task 3. Identify how much budget is available for labour on the project 4. For each task, select team member(s) who fit the skillset, experience level, and money available Rule of team member selection: select team members that have the necessary skills to complete the project tasks while making the most effective use of project resources © 2016, Southern Alberta Institute of Technology 8  “Borrowing” Team Members Project Project Manager 1 Manager 2 Team member ‘borrowing’ is a great practice! Project Project A C Need to ensure all project managers and team Project Project members agree and are on B D same page with expectations: time frame, PM 1: Hey PM 2, can I Project borrow someone from E task allocation, priorities, Project E for a couple of etc. weeks on my Project A? Project PM 2: Sure! F © 2016, Southern Alberta Institute of Technology 9  “Borrowing” Team Members Project Project Manager 1 Manager 2 When does this not work out so well? Project Project The team member is not clear A C on which tasks they should Project Project prioritize, so they choose their B D existing project Project How do we avoid this? E Make sure the team member is physically in the same place as Project the new project team!.not so F easy with new hybrid or online work anymore © 2016, Southern Alberta Institute of Technology 10 Being a PM of a Project with Field Work Special considerations with field work! Out of office means travel and accommodations must be considered ◦ How much time will it take to travel to/from accommodations and the work site? ◦ Staying in hotel, work camp, or elsewhere? When, where, and with whom will field staff be working? Is there a client or safety person to check in with when arrive at site? Any active wildlife concerns or areas with active construction? ALL of these have to be captured Drug and alcohol testing in the project schedule and budget! © 2016, Southern Alberta Institute of Technology 11 Being a PM of a Project with Field Work Special considerations with field work! Where is the equipment coming from (rental company) and how reliable are they? ◦ Is there a back-up supplier in case of equipment malfunctions or timing issues? Is there specific training required by the client or for certain tasks? ◦ Industry standards in AB: H2S Alive, defensive driving, wildlife safety, standard first aid ◦ Equipment-specific training, dealing with challenging landowners, troubleshooting issues, etc. Downloading from weather station, Sweden. ALL of these have to be captured in the Photography. Britannica ImageQuest, Encyclopædia Britannica, 25 May 2016. project schedule and© 2016, budget! Southern Alberta Institute of Technology quest-eb- com.libresources2.sait.ab.ca/search/132_124247 12 8/1/132_1242478/cite. Accessed 23 Jan 2023.  Project Orientation Package (POP) …AKA project proposal, project workplan, project charter What’s included? 1) Project Description: a brief description of the project, its purpose, background, location of activities, etc. The purpose of this section is to describe what the project is and why it is being done for team members. 2) Project Stakeholders: a summary of the main project stakeholders. This section may identify the client, the project manager and any other main stakeholders. 3) Project Management Structure: describe the management structure so that team members understand how their section fits into the larger project. Contact information may also be provided here so that team members understand who the decision makers are and who to contact under certain circumstances. © 2016, Southern Alberta Institute of Technology 13  Project Orientation Package (POP) …AKA project proposal, project workplan, project charter What’s included? 4) Project Contact List: identify both the main decision makers and when they should be contacted. The contact list may also include a list of all team members. The purpose of this contact list is to promote communication within the project team and to ensure that important issues are reported to the appropriate decision makers in a timely fashion. 5) Project Administrative Procedures: Environmental projects may have a variety of procedures to be followed and the POP is one tool that can be used to inform team members about them. This section may identify the way that time is to be tracked, how to report progress and how to get approval for things such as vacation. 6) Confidentiality Statement: Environmental projects often create or use confidential information. If this is the case, the POP is a tool that can be used to communicate the confidentiality requirements for a particular project. It is important that team members understand what information is confidential, especially in high © 2016, Southern Alberta Institute of Technology 14 profile cases which involve the media.  Project Orientation Package (POP) How is the POP used? Introduce team members to project Introduce team members to each other (especially for large projects!) In the project kick-off meeting Throughout the project Office meeting. Photograph. Britannica ImageQuest, Encyclopædia Britannica, 31 Aug 2017. quest-eb-com.libresources2.sait.ab.ca/search/132_1519309/1/132_1519309/cite. Accessed 23 Jan 2023. © 2016, Southern Alberta Institute of Technology 15 Midterm Approximately 65 questions Question format: multiple choice, T/F, matching, multi-select, fill- in-blank ◦ Majority are multiple choice and T/F No cheat sheets Bring: ◦ your own tablet/laptop with lockdown browser (make sure lockdown browser installed!). Make sure laptop is fully charged ◦ a calculator! I will provide paper Duration: 2 hours (extra time for those of you with approved accommodations will be in the hour after in the same room) Room is not ideal for writing a test – questions will be in random order! FYI: it says lockdown monitor is on, but that's just for one student who is taking the test remotely due to a family event. Will provide code to 'waive' the © 2016,monitor in class Southern Alberta Institute of Technology 16 Let's recap Units 1-5... any questions? © 2016, Southern Alberta Institute of Technology https://media.tenor.com/qH6BctmWa7MAAAAM/question-asking.gif 17  Next… Read Module 5 (not required but will solidify material from today) Next class: midterm Reminder: Midterm on Modules 1-5 on Jan 27 in class © 2016, Southern Alberta Institute of Technology 18 © 2016, Southern Alberta Institute of Technology. All rights reserved. This publication and materials herein are protected by applicable intellectual property laws. Unauthorized reproduction and distribution of this publication in whole or part is prohibited. For more information, contact: Director, Centre for Instructional Technology and Development Southern Alberta Institute of Technology 1301 16 Ave. N.W., Calgary, AB T2M 0L4 © 2016, Southern Alberta Institute of Technology 19