Workplace Safety Management Quiz

Health and Safety Policy

• Benugo Limited's policy is to comply with the Health & Safety at Work etc. Act 1974 legislation and ensure the health, safety, and welfare of employees, clients, and others.
• The goal is to reduce health and safety risks, prevent accidents, and foster a safety culture.
• Benugo will implement a documented Health & Safety Management System (HSMS) to achieve these goals.
• The HSMS will be regularly reviewed by the Risk Management Committee and Benugo Board.
• Safety performance will be measured through key indicators/metrics.
• Health and Safety information is accessible via SharePoint.

How Benugo Manages Risk

• Benugo has a fully transparent Health and Safety Management System (HSMS).
• The system uses a Plan, Do, Check, Act approach to manage risks.
• Benugo's core initiative is its 5-Star Housekeeping program, primarily focused on promoting an environment where staff look out for each other.

Health and Safety Organisation and Responsibilities

• All employees have a personal responsibility for health and safety.
• Key roles and responsibilities involved are outlined in the Occupational Health & Safety Management System (HSMS).
• The Risk Management Committee monitors safety trends, regulatory and operational risks.
• The Director of Health & Safety (WSH International) has oversight for strategic direction/policies for WSH brands.
• Their reporting involves monthly updates to the Risk Management Committee on safety and audit performance.
• Benugo's statutory board defines health & safety policy and ensures compliance.
• Effective health & safety practice is crucial, for the staff and the clients.

Responsibilities of the Head of Health and Safety (Benugo)

• The Head of Health & Safety (Benugo) is responsible for implementing, monitoring, and reviewing health & safety risks.
• They will ensure compliance with the Health & Safety Policy, HSMS, and other related control measures.
• They communicate updates and changes in the policy & system.
• The Head of Health & Safety manages the Benugo H&S team, which supports and ensures health and safety across Benugo Operations.
• This involves the development of safety measures, control measures and communicating them to all sites.

Accident Investigation and Reporting

• Benugo uses a dedicated online accident reporting portal for accidents and near misses.
• All accidents resulting in an injury must be reported using the company's online accident reporting system.
• If an incident has the potential to cause harm, but it didn't, it should still be reported.

Contractors

• Contractors are subject to the same care standards as all other employees.
• Contractor activities must be coordinated, to handle risks appropriately.
• Approved contractors are nominated through Supply Chain.
• Work is coordinated outside typical operation hours, to avoid risk to site staff.

Control of Substances Hazardous to Health (COSHH)

• Benugo acknowledges the numerous chemicals and hazardous substances used in their sites.
• Benugo maintains a restricted chemical supply chain with company-approved chemicals only.
• All locations have Material Safety Data Sheets (MSDS) readily available for all relevant chemicals/substances.
• A COSHH Risk Assessment should be carried out for every chemical and hazardous substance.

Display Screen Equipment (DSE)

• DSE use can lead to upper-limb pain, eye strain, and fatigue.
• A Display Screen Equipment (DSE) and Workstation Risk Assessment must be completed for all DSE users.
• Regular rest breaks (5-10 minutes every hour of DSE work) are essential.
• Safety training is provided to ensure DSE users understand the work risk factors.

Electricity

• Faulty electrical equipment can cause severe injury/death from shocks and burns.
• Electrical installation and equipment must adhere to standards and be regularly inspected by qualified personnel.
• No electrical appliance should be used, if damaged or there are concerns about its integrity.

Fire

• The risk of fire is managed through procedures based on standards such as the Regulatory Reform (Fire Safety) Order 2005.
• A comprehensive Emergency Evacuation Procedure is available, and fire drills are conducted.
• Suitable and sufficient fire equipment (e.g., extinguishers) are kept available.
• Fire safety training focuses on clear escape routes, fire equipment use, and emergency procedures.

Legionella

• Benugo's policy addresses the risk of transmission of water droplets that can lead to the formation of Legionella bacteria.
• An appropriate risk assessment will be performed and a scheme will be implemented for managing any foreseeable risks.
• All records from the risk assessment must be kept on site for five years.
• Regular temperature checks are carried out on water systems, and anomalies are reported.
• The policy ensures that water systems are regularly/periodically tested/reviewed and kept in good condition (including water testing.)

Lifts

• Safe use of lifts is critical to prevent injuries from falls or entrapment.
• Lifts must undergo thorough examinations at designated intervals (e.g., 6 or 12 months).
• Records for inspection must be kept and properly maintained.
• Overloading of lifts is prohibited.

Lone Working

• Lone workers need appropriate risk assessments, precautions, and access to emergency support.
• Lone worker risk assessments should be conducted and recorded, and the experience/fitness, training level, and emergency preparedness of the lone worker will be considered.

Manual Handling

• A safe handling risk is assessed by considering the task, individual, load & environment, to identify hazards and improve work procedures, where appropriate.
• Mechanical aids, such as trolleys or hoists, must be provided to minimize the handling risks.
• The policy aims on the practical rather than the tick-box approach.
• A Person Specific Manual Handling Risk Assessment should be completed and reviewed at least annually to identify any changes made to tasks or handling activities.
• Manual handling training should be completed by all team members.

New and Expectant Mothers

• Benugo is committed to managing the specific risks to pregnant and new mothers in the workplace.
• A risk assessment specific to pregnant workers & new mothers must be implemented & reviewed periodically.
• The policy covers aspects like manual handling, posture, long working hours, and exposure to hazards.

Noise at Work

• Excessive noise can cause hearing damage, necessitating measures to reduce noise levels, where possible.
• Management and client must be informed of any concerns regarding noise levels.

Occupational Contact Dermatitis

• Dermatitis concerns the skin irritation from irritant substances that can lead to severe health problems.
• Protective measures such as suitable protective clothing, safety equipment such as gloves, hygiene procedures, protective creams must be in place.
• Regular checks of the skin must be performed to report any irregularities to the supervisor or manager.

Personal Protective Equipment (PPE)

• PPE, such as gloves, goggles, and safety shoes, provides individual protection to team members—other safety measures must be in place before PPE is issued.
• All PPE must be appropriate for the job—compatible with other PPE if multiple items are required and stored properly so that it doesn’t affect its condition.

Pressure Vessels

• Many sites use "Still" and Café units with pressurised systems requiring careful maintenance.
• A written program for annual/periodic testing and examination by qualified personnel has been implemented by Benugo.
• Appropriate safety measures should be in place to manage risks related to pressurised systems.

Remote Workers

• Remote workers require appropriate equipment, PPE, and safety training, depending on their tasks/environments.
• Remote workers must report problems (eg. eye strain & aches) to their direct manager or supervisor.

Risk Assessments

• Benugo has implemented a system for identifying hazards/risks/controls and providing assurances on effectiveness and to address emerging risks.
• Risk assessments must be performed annually, or whenever conditions change to ensure its fit for purpose.

Safety Audits and Meetings

• Regular safety audits (e.g., Navitas, Operational Manager, Quality) are essential.
• Audits/meetings involve checks for compliance, hazard identification, and improvement suggestions.
• The results must be reported using the due diligence book/records.
• The policy and procedure should follow the agreed guidelines and standards.

Slips, Trips, and Falls

• Poor housekeeping, and obstructions can lead to slips, trips, and falls.
• Good housekeeping and regular maintenance of floors/equipments is essential to prevent slips and falls..
• Unsafe conditions must be reported immediately.

Structure and Equipment

• Equipment must be maintained and/or tested regularly.
• Appropriate equipment (based on the needs for safety and task) must be used when working in various environments.

Training

• Suitable and sufficient training, related to tasks/roles, should be provided (including fire safety awareness, hazard identification and risk assessment.)
• Training records are maintained for all team members.

Workplace Temperature

• Reasonable workplace temperatures (at least 16°C) must be ensured to support cognitive function.
• Appropriate measures must be in place to protect workers if extremely hot or cold work conditions exist.

Working at Height

• Working or cleaning equipment at heights requires specific safety measures.
• Work at heights above 6 ft should be avoided and if unavoidable appropriate equipment (i.e. ladder, platforms) must be used.

Young People

• Young workers need careful management of risks to protect them from hazards based on experience, maturity, and knowledge.
• A separate risk assessment to examine/understand hazards/risks for young people is essential.
• Young workers must receive appropriate training to use required equipment and/or materials.

Test your knowledge on workplace safety practices and regulations. This quiz covers essential safety audits, meeting types, and employee responsibilities. Ensure you are informed about preventing hazards and maintaining a safe work environment.