Module 2 - Chapter 3 – The 5S Methodology

A process used to identify and remove unnecessary items from a workplace.

A designated area where yellow-tagged items are temporarily stored.

The process of going through stored information to determine what is still relevant and useful.

A label used to indicate that an item is faulty or poses a safety risk.

Items or equipment that are no longer needed or are in poor condition.

The frequency with which a document is used.

A list documenting the items tagged for removal, with responsibilities and target dates.

A process of visually identifying faulty or unsafe items and conditions in the workplace.

The study of how humans interact with their physical work environment, considering factors such as safe and comfortable movements.

Conditions that can cause injury, often involving repetitive motions.

Keeping floors and walkways clear of obstacles to prevent slips, trips, and falls.

Using cleaning techniques and procedures to prevent cross-contamination between patients and staff.

Using cleaning procedures to prevent the spread of infectious diseases.

The principle of arranging items so they are easy to find and put away.

Removing unnecessary items from the workplace to create a more organized environment.

The principle of placing items in a designated location for easy access and return.

Clearly defined areas within a workplace for storing specific items.

Using trolleys to move and store items, making them easier to access and handle.

The habit of immediately replacing or filing items after use.

The benefits of a workplace that looks clean and organized.

Visually identifying and addressing missing, misplaced, or excessive items in a workplace.

Making sure all supplies are in place before starting a shift.

A workplace policy that emphasizes maintaining a clean and disinfected environment for patients.

A comprehensive evaluation system used to assess the cleanliness, organization, and efficiency of a workplace.

A designated area for storing essential documents and information, typically organized alphabetically and easily accessible.

A system that allows documents to be easily located and retrieved within one minute.

Work surfaces that are free of clutter and organized according to specific guidelines, including designated areas for paperwork, emails, and electronic documents.

Machines, equipment, and devices in a workplace that meet specific criteria for effectiveness and efficiency, such as proper functionality and maintenance.

A standard recognized by the International Organization for Standardization (ISO) that defines a standard for documenting information.

A workplace that adheres to specific criteria for efficiency, organization, and cleanliness, designed to inspire others to achieve similar standards.

A comprehensive assessment that is conducted regularly to evaluate the effectiveness of a workplace, including its organization, cleanliness, and efficiency.

Ensuring all paperwork needed for a task can be found within one minute, and computer information within 10 seconds.

A model workplace standard where information is organized for fast retrieval. This often involves indexing, labeling, and designated storage.

Workspaces need to be regularly cleaned and maintained. Screens, indicators, and machines must be kept spotless.

Items should be stored in designated areas. This applies to work-in-progress, finished products, and frequently used materials.

Manufacturer and rental company details should be clearly displayed on all equipment.

Procedures for properly storing files, paper, and documents must be established and consistently followed.

Operational checklists, troubleshooting manuals, equipment usage logs, maintenance records, and preventative maintenance schedules must be readily available.

Important documents, like user manuals, should be placed near the related machines or equipment for easy reference.

A method used to assess the efficiency and effectiveness of a team's organization and processes.

A review team composed of various managers, team members, and champions, who assess a team's organization and processes using a structured evaluation.

A visual representation of improvement opportunities identified during assessments, used to motivate and generate suggestions for improvement.

A plan outlining specific actions to address the areas needing improvement, identified during a maturity assessment.

The practice of showcasing before and after photos of an improvement process to highlight the positive impact of implemented changes.

Celebrating success by rewarding teams for outstanding organization or significant improvement.

A workplace organization method that promotes efficiency and effectiveness.

A way to visualize progress and motivate teams to aim for continuous improvement.