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Questions and Answers
How many days do Sheriff's Office personnel have to report a duty-related injury?
Who is responsible for ensuring the Description of Accident Form is received by the TPA?
Where should a Workers' Compensation injury requiring medical assistance be treated during normal business hours?
Who must be contacted by the patient's supervisor in case of an emergency treatment?
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What should be completed and submitted to Risk Management in case of a duty-related injury?
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Where should the Description of Accident and Exposure Incident Form be transmitted to?
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What should the transporting deputy advise the booking nurse of in an exposure incident involving an arrest?
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What should happen if the arrestee refuses to allow blood to be drawn in an exposure incident?
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What happens to sworn law enforcement employees placed in a light duty capacity for more than 2 weeks?
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When does Risk Management personnel provide the employee with the Return to Work (RTW) form?
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Who has functional control over assignments of sworn and non-sworn personnel on light duty?
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What is required for sworn personnel on a light duty assignment?
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When must an employee receive a RTW form from Risk Management?
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What happens if the Sheriff's Office questions an employee's ability to work?
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Who must be notified whenever an assigned person has sustained a duty-related injury requiring medical attention?
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What is the purpose of the Return to Work (RTW) form?
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Who is responsible for providing the employee with the Return to Work (RTW) form?
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What is required for sworn employees who have been 'other than full duty' for 14 working days or longer?
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Who ensures the Sheriff is advised of any serious injury to assigned personnel during weekdays?
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What is the purpose of the 'Reserve Deputies’ Workers’ Compensation Agreement' form?
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What happens if an employee fails to return to work after an authorized leave of absence?
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What is the duration of Short-Term Disability Insurance (STD) for Plan 'B' employees?
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What is considered an 'other than full duty' status?
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What is the purpose of a Due Process Hearing?
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What is the duration of the rolling two-year calendar period?
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What happens when an employee reaches 180 days in an 'other than full duty' status within a rolling two-year calendar period?
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Who provides affected employees with a status notification when they have reached 90 days and 130 days in an 'other than full duty' status?
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What is prohibited for sworn employees on light duty while inside a Sheriff's Office facility?
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What is the requirement for personnel who need non-life threatening treatment beyond normal business hours?
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What happens when an employee is placed in a non-duty status by an authorized Workers' Compensation treating physician?
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How many aggregate days are sworn employees entitled to full salary benefits for?
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What happens to civilian employees after 7 aggregate days of non-duty status?
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Can employees accrue sick leave or vacation time while in a Workers' Compensation status?
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How much travel time are employees entitled to for Workers' Compensation related appointments?
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What should supervisors do when personnel have returned to full or light duty and are required to attend additional Workers' Compensation appointments?
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What is the purpose of the Workers' Compensation Appointment Log (WCAL)?
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What should supervisory personnel do when receiving WCAL Forms?
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What is the location of the Workers' Compensation Appointment Log (WCAL) form?
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If a Workers' Compensation injury requires medical assistance, it can be treated at any hospital.
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The supervisor is responsible for completing the Description of Accident Form and submitting it to Risk Management.
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The Exposure Incident Report is only required if the injury is severe.
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Risk Management has 10 days to receive the Description of Accident Form after knowledge of a duty-related accident and injury.
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In an exposure incident involving an arrest, the transporting deputy must advise the booking nurse of the exposure prior to releasing the arrestee.
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The patient's supervisor is required to make telephone contact with the hospital in case of an emergency treatment.
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Signatures are required on the Description of Accident Form and the Exposure Incident Form prior to transmission to Risk Management.
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The supervisor is not required to notify Risk Management immediately after an exposure incident.
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Employees who have reached Maximum Medical Improvement (MMI) and are still receiving treatment from an authorized physician will be required to attend appointments during their work hours.
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All employees who are placed in a light duty capacity will report to their supervisor with the proper Workers’ Compensation paperwork.
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Sworn law enforcement employees who are placed in a light duty capacity for more than 2 weeks will be required to relinquish their agency-issued vehicle but not their firearm.
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Assignments of sworn and non-sworn personnel on light duty are under the functional control of the District/Division Commander.
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Employees are entitled to receive up to 60 minutes travel time to and from their medical appointment in addition to the time actually spent at the appointment.
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Sworn employees are entitled to full salary benefits for up to 150 aggregate days during the 12-month period, commencing on the date of such injury.
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All sworn personnel on a light duty assignment are required to utilize a compensated meal/rest break of a minimum of 30 minutes.
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The Return to Work (RTW) form is only provided to civilian employees.
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Civilian employees are entitled to full salary benefits for up to 10 aggregate days during the 12-month period, commencing on the date of such injury.
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Employees can accrue sick leave or vacation time while in a Workers' Compensation status.
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The District/Division Commander is notified whenever an assigned person has sustained a non-duty-related injury requiring medical attention.
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Supervisors should adjust the duty hours of the individual to absorb the Workers' Compensation time when personnel have returned to full or light duty and are required to attend additional Workers' Compensation appointments.
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Risk Management personnel are responsible for providing the employee with the Return to Work (RTW) form and directing the employee to the appropriate area.
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Sworn employees who have been 'other than full duty' for 14 working days or longer will not follow the same process as civilian employees.
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The Workers' Compensation Appointment Log (WCAL) is used to record medical information.
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Supervisory personnel receiving WCAL Forms should route the WCAL form(s) to Risk Management via email.
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The Duty Major and the Risk Manager or the on-call Risk Management representative shall be notified only if a serious injury occurs on a weekday.
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The Workers' Compensation Appointment Log (WCAL) is located on the Employee Intranet under the 'Payroll' section.
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Time spent to attend Workers' Compensation related treatment of any type counts as time worked for overtime calculations.
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In cases where personnel have returned to full or light duty and are required to attend additional Workers' Compensation appointments, the additional hours shall convert to overtime.
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The District/Division Commander is responsible for ensuring the Sheriff is advised of any serious injury to assigned personnel on weekends.
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Reserve deputies are eligible for Workers' Compensation benefits upon employment without signing a 'Reserve Deputies' Workers' Compensation Agreement' Form.
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A 30-day leave without pay can be granted by the Risk Manager.
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Long-Term Disability Insurance (LTD) is offered to Plan A and B employees for coverage up to five years.
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An 'other than full duty' status includes Workers' Compensation, Short-Term Disability, and Leave without Pay.
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The rolling two-year calendar period is defined as 730 consecutive days.
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Employees who are non-duty due to personal medical reasons and are eligible for STD are required to use their own accruals.
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The Due Process Hearing is scheduled by the District/Division Commander.
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Sworn employees on light duty are allowed to possess concealed firearms or weapons while inside a Sheriff's Office facility.
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The Risk Manager provides affected employees with a status notification when the employee has reached 60 days and 120 days in an 'other than full duty' status.
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Study Notes
Workers' Compensation
- Sheriff's Office personnel have 30 days to report any duty-related injury.
- Supervisors must ensure necessary documents are completed and submitted to Risk Management prior to the end of the tour of duty.
- Risk Management must receive the Description of Accident Form within 7 days of knowledge of a duty-related accident and injury.
Medical Treatment and Evaluation
- Duty-related injuries requiring medical assistance shall be treated at the agency's Occupational Health and Wellness Clinic or the nearest authorized occupational health facility.
- Emergency treatment may be taken to the nearest hospital.
- The patient's supervisor must make telephone contact with Risk Management during normal business hours.
Exposure Reporting
- Complete a Description of Accident and an Exposure Incident Report.
- The Description of Accident and Exposure Incident Form must be immediately transmitted to Risk Management.
Non-Duty Status and Salary Benefits
- Employees placed in a non-duty status by an authorized Workers' Compensation physician are entitled to full salary benefits.
- Sworn employees are entitled to full salary benefits for up to 180 aggregate days during a 12-month period.
- Civilian employees are entitled to full salary benefits for up to 7 aggregate days during a 12-month period.
Workers' Compensation Appointment Log
- The Workers' Compensation Appointment Log (WCAL) is completed and submitted to the immediate supervisor.
- The WCAL is used for up to five appointments or until the end of a pay period.
Supervisory Responsibilities
- Supervisors receiving WCAL Forms must:
- Check the form for completeness.
- Verify or update Kronos to reflect the appropriate Workers' Compensation appointment information.
- Route the WCAL form to Risk Management.
Return to Work
- All employees shall immediately notify their supervisor when an authorized occupational physician has placed them in a light duty capacity.
- Risk Management personnel will provide the employee with the appropriate Return to Work (RTW) form.
Light Duty
- Assignments of sworn and non-sworn personnel on light duty are under the functional control of the Risk Manager.
- Personnel on light duty assignment may work beyond their normally scheduled hours, if required due to operational necessity.
Return to Duty
- All civilian employees and sworn employees who have been "other than full duty" for 5 or more days but less than 14 working days must follow the process outlined in the procedure.
- All civilian and sworn employees who have been "other than full duty" for 14 working days or longer must follow the process outlined in the procedure.
Leave of Absence
- Failure to return to work (without restrictions and within authorized time constraints) may result in dismissal for failure to return to duty.
- Leave without pay, Short-Term Disability Insurance, and Long-Term Disability Insurance may be granted.
Two-Year Calendar
- The rolling two-year calendar period is defined as 730 consecutive days.
- The aggregate 180-day count within the rolling two-year calendar includes each day in an "other than full duty" capacity and every day of no pay leave for illness reasons granted by the District/Division Commander.
Due Process Hearing
- A review of the employee's work history will occur at the completion of the aggregate 180 days in an "other than full duty" status.
- Factors considered at the Due Process Hearing include the amount of time spent in an "other than full duty" status during the rolling two-year calendar and time spent in an "other than full duty" status throughout the employee's career.
Workers' Compensation
- Sheriff's Office personnel have 30 days to report any duty-related injury.
- Supervisors must ensure necessary documents are completed and submitted to Risk Management prior to the end of the tour of duty.
- Risk Management must receive the Description of Accident Form within 7 days of knowledge of a duty-related accident and injury.
Medical Treatment and Evaluation
- Duty-related injuries requiring medical assistance shall be treated at the agency's Occupational Health and Wellness Clinic or the nearest authorized occupational health facility.
- Emergency treatment may be taken to the nearest hospital.
- The patient's supervisor must make telephone contact with Risk Management during normal business hours.
Exposure Reporting
- Complete a Description of Accident and an Exposure Incident Report.
- The Description of Accident and Exposure Incident Form must be immediately transmitted to Risk Management.
Non-Duty Status and Salary Benefits
- Employees placed in a non-duty status by an authorized Workers' Compensation physician are entitled to full salary benefits.
- Sworn employees are entitled to full salary benefits for up to 180 aggregate days during a 12-month period.
- Civilian employees are entitled to full salary benefits for up to 7 aggregate days during a 12-month period.
Workers' Compensation Appointment Log
- The Workers' Compensation Appointment Log (WCAL) is completed and submitted to the immediate supervisor.
- The WCAL is used for up to five appointments or until the end of a pay period.
Supervisory Responsibilities
- Supervisors receiving WCAL Forms must:
- Check the form for completeness.
- Verify or update Kronos to reflect the appropriate Workers' Compensation appointment information.
- Route the WCAL form to Risk Management.
Return to Work
- All employees shall immediately notify their supervisor when an authorized occupational physician has placed them in a light duty capacity.
- Risk Management personnel will provide the employee with the appropriate Return to Work (RTW) form.
Light Duty
- Assignments of sworn and non-sworn personnel on light duty are under the functional control of the Risk Manager.
- Personnel on light duty assignment may work beyond their normally scheduled hours, if required due to operational necessity.
Return to Duty
- All civilian employees and sworn employees who have been "other than full duty" for 5 or more days but less than 14 working days must follow the process outlined in the procedure.
- All civilian and sworn employees who have been "other than full duty" for 14 working days or longer must follow the process outlined in the procedure.
Leave of Absence
- Failure to return to work (without restrictions and within authorized time constraints) may result in dismissal for failure to return to duty.
- Leave without pay, Short-Term Disability Insurance, and Long-Term Disability Insurance may be granted.
Two-Year Calendar
- The rolling two-year calendar period is defined as 730 consecutive days.
- The aggregate 180-day count within the rolling two-year calendar includes each day in an "other than full duty" capacity and every day of no pay leave for illness reasons granted by the District/Division Commander.
Due Process Hearing
- A review of the employee's work history will occur at the completion of the aggregate 180 days in an "other than full duty" status.
- Factors considered at the Due Process Hearing include the amount of time spent in an "other than full duty" status during the rolling two-year calendar and time spent in an "other than full duty" status throughout the employee's career.
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Description
This quiz covers the procedures for reporting duty-related injuries for Sheriff's Office personnel, including notification and document submission timelines. It outlines the roles of supervisors and Risk Management in the reporting process.
