Value Payable Articles Overview
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Questions and Answers

What is the purpose of maintaining the Broad-Sheet for each series (NSC/KVP)?

  • To track staff attendance
  • To list all customers
  • To maintain HO-wise particulars of issues and discharges (correct)
  • To summarize monthly revenue

    • Posting of discharge particulars in SIR is required for certificates issued on or after 01.07.2016.

    False

    What should be done with discrepancies noticed in booking figures?

    Bring the fact to the notice of the Branch Officer.

    The correctness of figures should be cross checked with those obtained from __________ software.

    <p>Finacle</p> Signup and view all the answers

    Match the following Forms with their purpose:

    <p>D.G.(PA)-32l = Monthly posting of issues and discharges D.G.(PA)-337 = Posting of issues from checked summaries D.G.(PA)-338 = Register of Discharges D.G.(PA)-337 and 338 = Maintenance of P.O. Certficates records</p> Signup and view all the answers

    What is the result of reconciling figures in the Detail Book Register of Discharges?

    <p>Total issues and discharges for the whole Circle</p> Signup and view all the answers

    Discharged certificates are always paid at the same office they were issued.

    <p>False</p> Signup and view all the answers

    What is the maximum amount specified for remittance to the sender for value payable postal articles?

    <p>Rs. 5,000</p> Signup and view all the answers

    Which officer should be informed in case of discrepancies regarding P.O. Certificates?

    <p>Postmaster</p> Signup and view all the answers

    Value payable postal articles can contain coupons or tickets.

    <p>False</p> Signup and view all the answers

    In the DOP ERP application, how are VPMO collections supposed to be booked?

    <p>As eMO</p> Signup and view all the answers

    The ______ shall have access to e-data of transactions in the DOP ERP application.

    <p>PAO</p> Signup and view all the answers

    What process is at par with that of eMO upon booking?

    <p>Payment &amp; reconciliation process</p> Signup and view all the answers

    What must the ledger of a registered customer not show?

    <p>Any adverse balances</p> Signup and view all the answers

    Match the following terms with their meanings:

    <p>eMO = Electronic Money Order RTS = Return To Sender VPMO = Value Payable Money Order MIS = Management Information System</p> Signup and view all the answers

    The process for handling return eMOs is described as a ______ driven process.

    <p>system</p> Signup and view all the answers

    What must be checked against copies of the sanctions before discharging P.O.certificates?

    <p>Particulars of the payment</p> Signup and view all the answers

    A succession certificate is always required to authorize payment to the heirs of a deceased holder.

    <p>False</p> Signup and view all the answers

    What should be written below the minor's signature on the reverse of the P.O.Certificate?

    <p>minor or ex-minor</p> Signup and view all the answers

    The discharge of a P.O.certificate will be verified by the office of __________.

    <p>registration</p> Signup and view all the answers

    What document must accompany payment of discharged P.O.certificates authorized by the holder?

    <p>A letter of authority</p> Signup and view all the answers

    All discrepancies should be noted through an objection statement or a half marginal memorandum.

    <p>True</p> Signup and view all the answers

    Match the following values with their respective claims:

    <p>Rs. 100 = Minimum claim without complications Rs. 1000 = Intermediate claim authorized Rs. 5000 = Higher claim status Rs. 10000 = Maximum claim allowed</p> Signup and view all the answers

    What must the sanction from the sanctioning authority include regarding the value of the P.O.certificates?

    <p>A certificate stating the current value does not exceed specified amounts</p> Signup and view all the answers

    What is the primary difference between Foreign Money Orders and IFS-eIMO?

    <p>Foreign Money Orders are paper-based, whereas IFS-eIMO is electronically processed.</p> Signup and view all the answers

    The IFS helpdesk for IFS-EIMO is located in Chennai.

    <p>False</p> Signup and view all the answers

    Who conducts checks on the RTS payment document before releasing it to the customer?

    <p>The postmaster</p> Signup and view all the answers

    The _____ service was started with the Instant Cash -UAE and Foreign Postal Administration of France.

    <p>IFS-EIMO</p> Signup and view all the answers

    Match the following services with their characteristics:

    <p>Foreign Money Orders = Paper-based transactions IFS-eIMO = Electronically processed Inbound Service = Handled by India Post from selected administrations Nodal Section of Postal Directorate = Formulates rules and monitors transactions</p> Signup and view all the answers

    Which Foreign Postal Administrations currently handle inbound and outbound Foreign Money Orders with India?

    <p>Nepal and Bhutan</p> Signup and view all the answers

    The Accountant and AAO Money Order section must document any deviation noticed during checks.

    <p>True</p> Signup and view all the answers

    What does IFS stand for in the context of IFS-eIMO?

    <p>International Financial System</p> Signup and view all the answers

    Which document specifies that the checking of vouchers is conducted by the Savings Bank Control Organization?

    <p>SB Order 06/2016</p> Signup and view all the answers

    The Stock and Issue Register (SIR) must be updated for all certificates issued after July 1, 2016.

    <p>False</p> Signup and view all the answers

    What is the purpose of the Stock and Issue Register of P.O. Certificates?

    <p>To maintain a record of all issued P.O. Certificates.</p> Signup and view all the answers

    All certificates issued prior to __________ must have their discharges recorded in the Stock and Issue Register.

    <p>01.07.2016</p> Signup and view all the answers

    What is the main concern when checking the returns from Head Post Offices?

    <p>Corresponding vouchers for payment entries</p> Signup and view all the answers

    Match the corresponding verification requirements for checking returns.

    <p>For every payment entry, a corresponding voucher exists. = a The total discharge value tallies with CGA report. = b Amount tallies with e-lekha figures. = c Correctness of interest payment. = d</p> Signup and view all the answers

    What software implementation resulted in the discontinuation of SIR maintenance in PAOs?

    <p>PATRAM software.</p> Signup and view all the answers

    The entries in the Stock and Issue Register should be temporary records.

    <p>False</p> Signup and view all the answers

    Study Notes

    ### Value Payable Articles

    • Registered parcels, letters, and book packets can be sent as value payable articles if prepaid with postage and a registration fee.
    • The maximum value payable for these articles is Rs. 5,000.
    • Articles cannot contain coupons, tickets, or certificates for the "Snowball System" of goods sale.

    Value Payable Articles - eMO System

    • DOP ERP application handles the eMO system.
    • The system tracks VPMO collections, payment, and reconciliation.
    • Registered customers can send multiple eMOs at once with tracking features.

    Value Payable Articles - RTS

    • RTS stands for Return to Sender.
    • The system tracks RTS details including the amount paid and updates the registered customer's account.
    • The accountant verifies transactions and checks for any discrepancies.
    • All payments are system-driven to avoid manual intervention.

    ### Foreign Money Orders & IFS-EIMO

    • Foreign Money Orders (FMO) are paper-based, while IFS-EIMO is electronic.
    • Both are handled according to Bilateral Agreements between India Post and other postal administrations.
    • The CF Section, IR&GB Division of Postal Directorate manages FMO and IFS-EIMO rules, monitoring, and account adjustments.
    • FMO Inbound and Outbound services are only available with Nepal, Bhutan, and some selected Designated Postal Administrations.
    • IFS-EIMO Inbound services are available for Instant Cash -UAE and France.
    • FMOs are received and delivered by designated Foreign Post offices in India.
    • IFS-EIMO is handled by the IFS helpdesk at CEPT Mysore.

    ### Cash Certificates

    • The Postal Accounts Office maintains a Stock and Issue Register (SIR) to track Cash Certificates.
    • SIR entries include issue date, number, and denomination.
    • After implementing PATRAM software, the SIR is no longer maintained, but it is still used for pre-2016 certificates.
    • The PO Certificate discharge process is checked.
    • For certificates issued before 01.07.2016, the process involves verifying if:
      • There is a corresponding voucher for every payment.
      • The discharge value matches the CGA report and e-lekha figures.
      • Any discrepancies are notified to the Head Postmaster.
      • If the certificate is discharged at a different office than the issue office, a letter of sanction is received.
      • Interest paid is correct.
      • Post-maturity interest is correct.
    • Expenditure on account of the discharge of such certificates is checked against the copies of the sanctions.
    • When payment is made to a deceased holder's heirs, a sanction must contain a certificate verifying the value of the certificates held by the deceased.
    • Payment to minors must be accompanied by verification from the office of registration.
    • Payment to a teacher from the Teachers' Provident Fund Account must be made only to the authorized person.
    • Payment to a person authorized by the holder requires a letter of authority.
    • Discrepancies are handled through an objection statement or a half marginal memorandum.

    ### Cash Certificates - Post 01.07.2016

    • Discharge particulars are posted in FINACLE instead of SIR.
    • A separate Broad-Sheet is prepared for each series (NSC/KVP) containing HO-wise particulars of issues and discharges.
    • The Broad-Sheet figures are cross-checked with Finacle software and CSI data.
    • Discrepancies are reported to the Branch Officer for action with the Postmaster.

    ### Cash Certificates - Abstracts and Registers

    • Abstracts in Form D.G.(PA)-337 are used to track issue details.
    • Registers in Form D.G.(PA)-338 are used to track discharge details.
    • The figures from these forms are reconciled with the Detail Book.

    ### Cash Certificates - Office of Issue/Registration

    • Since certificates can be discharged at a different office than the issue or registration office, adjustments are made to ensure entries are accurate for each Head Office.

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    Related Documents

    Postal Accounts Manual Volume-II PDF

    Description

    This quiz covers the essential aspects of value payable articles, including registration, eMO system, and Return to Sender processes. Understand the maximum limits and the differences between foreign money orders and electronic options. Test your knowledge on handling these postal services effectively.

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