Value Analysis Concepts and Methods
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Questions and Answers

What is the primary goal of the Development Phase in Value Analysis?

  • To monitor results for potential improvements. (correct)
  • To develop detailed proposals for selected alternatives.
  • To present recommendations to stakeholders.
  • To establish clear and measurable goals.
  • Which stage involves executing recommendations with stakeholder collaboration?

  • Implementation (correct)
  • Function Identification
  • Review and Feedback
  • Recommendation Solutions
  • What aspect of Value Analysis does the Presentation Phase emphasize?

  • Designing new products.
  • Collecting market data.
  • Identifying costs of alternatives.
  • Gaining stakeholder approval for recommendations. (correct)
  • What does the 'Innovate' step of the DARSIRI method encourage?

    <p>Cross-functional collaboration for diverse ideas. (C)</p> Signup and view all the answers

    What is one of the key benefits of Value Analysis?

    <p>Reduces unnecessary costs while enhancing product quality. (C)</p> Signup and view all the answers

    What was the main objective of the packaging system redesign case study?

    <p>Reduce the cost of packaging while maintaining protection. (A)</p> Signup and view all the answers

    Which was a key action taken in the simplification of the manufacturing process case study?

    <p>Automated repetitive tasks. (D)</p> Signup and view all the answers

    In which step of the VA flow diagram is feasibility and impact analyzed?

    <p>Analyze Alternatives (C)</p> Signup and view all the answers

    What is classified as 'waiting time' in waste management?

    <p>Idle time during production processes. (A)</p> Signup and view all the answers

    What is the purpose of establishing criteria in the 'Specify' step of the DARSIRI method?

    <p>To ensure alternatives meet defined standards. (C)</p> Signup and view all the answers

    What does a typical VA flow diagram begin with?

    <p>Define Objectives. (B)</p> Signup and view all the answers

    Which method helps to minimize inventory effectively?

    <p>Implementing Lean Manufacturing techniques. (A)</p> Signup and view all the answers

    What is one source of waste identified in the content?

    <p>Overproduction. (B)</p> Signup and view all the answers

    What is a key method of cost control mentioned in the content?

    <p>Establishing financial plans. (A)</p> Signup and view all the answers

    What benefit was achieved from the redesign of the packaging system?

    <p>Reduction in packaging cost by 30%. (B)</p> Signup and view all the answers

    Which of the following actions was NOT recommended for waste reduction?

    <p>Maintaining outdated equipment. (A)</p> Signup and view all the answers

    What is a key characteristic of custom-made products?

    <p>High labor involvement (C)</p> Signup and view all the answers

    Which production method is most suitable for products with variable demand?

    <p>Batch production (C)</p> Signup and view all the answers

    Which of the following examples best represents mass production?

    <p>Automobile manufacturing (D)</p> Signup and view all the answers

    What does the division of labor primarily aim to achieve?

    <p>Increased efficiency and improved output quality (D)</p> Signup and view all the answers

    Which process refers to a clear chain of command from top to bottom?

    <p>Scalar Process (C)</p> Signup and view all the answers

    What is a main attribute of continuous production?

    <p>High initial setup cost (B)</p> Signup and view all the answers

    How does Production Planning and Control (PPC) minimize costs?

    <p>By avoiding unnecessary expenses (C)</p> Signup and view all the answers

    What is the optimal span of control?

    <p>A balance of supervision and operational efficiency (C)</p> Signup and view all the answers

    What is the primary focus of Production Planning and Control (PPC)?

    <p>Ensuring smooth and efficient manufacturing processes (A)</p> Signup and view all the answers

    What is a primary advantage of decentralization?

    <p>Faster decision-making and adaptability (C)</p> Signup and view all the answers

    Which characteristic is true for batch production?

    <p>Moderate production volume and cost (D)</p> Signup and view all the answers

    How does organizational culture differ from organizational climate?

    <p>Culture evolves over time, while climate can change quickly (B)</p> Signup and view all the answers

    In continuous production, what is the level of human intervention?

    <p>Minimal human intervention (A)</p> Signup and view all the answers

    What is a key factor affecting employee morale?

    <p>Leadership quality (D)</p> Signup and view all the answers

    What defines delegation of authority in an organization?

    <p>Transference of decision-making power to lower levels (B)</p> Signup and view all the answers

    How does high morale typically impact productivity?

    <p>Results in higher productivity and better teamwork (C)</p> Signup and view all the answers

    What is the primary goal of material management?

    <p>To manage materials ensuring their availability in the right quality, quantity, time, and cost. (D)</p> Signup and view all the answers

    Which function of material management involves predicting material requirements?

    <p>Planning and Forecasting (A)</p> Signup and view all the answers

    How does material management enhance quality control?

    <p>By ensuring consistent material standards. (B)</p> Signup and view all the answers

    Why is waste management important in material management?

    <p>It minimizes material wastage and manages disposal effectively. (D)</p> Signup and view all the answers

    Which department does material management primarily coordinate with to align with production schedules?

    <p>Production Department (A)</p> Signup and view all the answers

    What is a key objective of purchasing materials?

    <p>To establish and maintain reliable supplier relationships. (A)</p> Signup and view all the answers

    Which function of material management entails efficient movement of materials within the organization?

    <p>Material Handling (B)</p> Signup and view all the answers

    How does updating benefit project management?

    <p>It ensures real-time alignment with project objectives despite unforeseen changes. (C)</p> Signup and view all the answers

    What is the purpose of variance analysis?

    <p>To identify and analyze deviations between planned and actual costs (D)</p> Signup and view all the answers

    Which method involves allocating costs based on activities that drive them?

    <p>Activity-Based Costing (ABC) (B)</p> Signup and view all the answers

    Which guideline is NOT important for effective cost control?

    <p>Limit employee involvement in cost initiatives (D)</p> Signup and view all the answers

    What is one of the key features of an ERP system?

    <p>Integration across functions (D)</p> Signup and view all the answers

    How can organizations achieve improvements in operational efficiency?

    <p>Integrating variance and cost control techniques (B)</p> Signup and view all the answers

    What is a primary benefit of regularly comparing actual expenditures against the budget?

    <p>Identifying potential overruns early (A)</p> Signup and view all the answers

    What aspect is essential for fostering a culture of accountability in cost control?

    <p>Encouraging employee involvement in initiatives (D)</p> Signup and view all the answers

    What is the main purpose of cost auditing?

    <p>To verify adherence to plans (D)</p> Signup and view all the answers

    Flashcards

    Division of Labor

    Breaking down large tasks into smaller ones assigned to individuals based on their skills.

    Scalar Process

    A clear chain of command from top to bottom, like a ladder, where everyone is accountable.

    Functional Process

    Authority divided based on expertise and skills, like different departments in a company.

    Span of Control

    The number of people a manager can effectively supervise.

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    Delegation of Authority

    Transferring decision-making power from higher to lower levels in the organization.

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    Centralization

    Decisions concentrated at the top, like a pyramid.

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    Decentralization

    Decision-making power shared among lower levels.

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    Morale

    The overall attitude and outlook of employees towards work.

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    Material Management

    A systematic process of managing materials to ensure they are available in the right quality, quantity, time, and cost for efficient organizational operations.

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    Planning and Forecasting (Material Management)

    Predicting material requirements based on production schedules, market demand, and inventory levels.

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    Procurement (Material Management)

    Sourcing materials from reliable suppliers while focusing on cost-effectiveness and quality.

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    Storage and Inventory Control (Material Management)

    Safeguarding materials in storage while maintaining optimal stock levels to minimize costs and prevent waste.

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    Material Handling (Material Management)

    Streamlining processes for moving materials within and outside the organization.

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    Waste Management (Material Management)

    Reducing waste, recycling surplus, and managing disposal effectively.

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    Purchase Objective 1 (Material Management)

    Acquiring materials of the right quality and quantity at the most advantageous price.

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    Purchase Objective 2 (Material Management)

    Building and sustaining strong relationships with suppliers.

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    Job Production

    A production method specializing in unique products of high quality, created individually based on specific customer specifications or needs. Examples include custom-made furniture, handmade jewelry, or bespoke clothing.

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    Batch Production

    A production method involving groups or batches of identical products. The same machinery is used for multiple products, but only one batch is produced at a time. Examples include bakery products like bread and cakes, pharmaceutical drugs, or seasonal clothing collections.

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    Mass Production

    A production method involving the large-scale manufacturing of standardized products, often using assembly lines or automated systems. Examples include automobile manufacturing, household appliances, or smartphones.

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    Continuous Production

    A production method involving a continuous and uninterrupted manufacturing process, often used where high volumes are needed over extended periods. Examples include oil refining, cement manufacturing, or electricity generation.

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    Production Planning and Control (PPC)

    A crucial aspect of manufacturing that involves planning and controlling production processes to ensure efficiency, cost-effectiveness, and smooth operations.

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    Optimal Resource Utilization

    A benefit of PPC, where resources like labor, machinery, and materials are used efficiently, reducing waste and idle time.

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    Minimizing Costs and Delays

    A benefit of PPC, where planning ahead minimizes unnecessary expenses and ensures timely completion of production.

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    Enhanced Coordination

    A benefit of PPC, where communication and coordination between departments like design, manufacturing, and logistics are improved.

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    What is Value Analysis (VA)?

    A systematic approach to improving the value of products, services, or processes by identifying and eliminating unnecessary costs without compromising quality or performance.

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    What is the DARSIRI method?

    A clear and structured method to guide the VA process, ensuring systematic progress through each stage.

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    Define in DARSIRI

    The first step in the VA process involves clearly defining the objectives of the study, identifying the scope, and setting boundaries for the analysis.

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    Analyze in DARSIRI

    The second step in DARSIRI involves a thorough examination of the existing product, service, or process to understand its functions and associated costs.

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    Research in DARSIRI

    The third step in DARSIRI focuses on researching alternative approaches to achieve the desired functions, exploring best practices and innovative methods.

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    Specify in DARSIRI

    The fourth step in DARSIRI involves establishing criteria for evaluating alternatives, such as cost, quality, and feasibility, and prioritizing functions based on customer requirements.

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    Innovate in DARSIRI

    The fifth step in DARSIRI encourages brainstorming and developing creative solutions to enhance value, promoting cross-functional collaboration to generate diverse ideas.

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    Implement in DARSIRI

    The final step in DARSIRI involves selecting and implementing the most viable solutions identified through the process.

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    What is ERP?

    A comprehensive software system used by businesses to manage and streamline their core business processes, integrating various functions like accounting, procurement, manufacturing, inventory, HR, and customer relations into a single cohesive system.

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    What is the key benefit of ERP integration?

    ERP systems integrate various business processes into a single system, allowing different departments to work on the same data, reducing errors, redundancy, and confusion caused by separate systems.

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    What is Budget Monitoring?

    Regularly comparing actual expenditures against the budget to identify deviations and potential overruns early on.

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    What is Standard Costing?

    Setting benchmarks for costs and comparing actual performance to identify variances, highlighting areas where improvements can be made.

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    What is Cost Auditing?

    Reviewing and verifying expenditures to ensure adherence to plans, detecting irregularities and promoting accountability.

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    What is Activity-Based Costing (ABC)?

    Allocating costs based on the specific activities that drive them, providing detailed insights into the true cost of products or services.

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    What is Variance Analysis?

    Identifying and analyzing deviations between planned and actual costs, highlighting areas where operational efficiency can be improved.

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    How do you handle unfavorable variances?

    Addressing the root causes of unfavorable variances, implementing corrective actions to prevent similar deviations in the future.

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    What is waste in Value Stream Mapping?

    Any activity that doesn't add value to a product or service, for example, waiting, transportation, defects, or unnecessary processing.

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    How did the Case Study 1 packaging system improve?

    Replacing a multi-layer cardboard box with a single-layer reinforced design and introducing biodegradable materials to align with sustainability goals.

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    What were the key actions taken in Case Study 2 to simplify the manufacturing process?

    Analyzing each step of the manufacturing process, eliminating redundant steps, automating repetitive tasks, and optimizing material flow to reduce handling time.

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    What is 'Overproduction' in waste management?

    Producing more than what is needed, resulting in excess inventory and potential waste.

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    What is 'Transportation' in waste management?

    The unnecessary movement of materials or products, leading to increased transportation costs and delays.

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    What is 'Overprocessing' in waste management?

    Performing redundant or unnecessary activities that don't add value to the product or service.

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    What is 'Inventory' in waste management?

    Holding excess stock or raw materials, increasing storage costs, and potentially leading to obsolescence.

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    What is 'Motion' in waste management?

    Excessive movement by workers or machines, leading to fatigue, errors, and inefficiencies.

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    Study Notes

    Introduction to Industrial Management

    • Industrial management focuses on optimizing operations in industrial enterprises.
    • It aims to efficiently utilize resources (human, financial, and technological).
    • This field combines engineering principles with management practices to ensure smooth workflows and high productivity.

    Systems in Industrial Management

    • A system is a cohesive arrangement of interdependent components that work together towards a specific purpose.
    • Systems are crucial in understanding, designing, and optimizing industrial processes.

    Types of Systems

    • Open Systems: Interact with external environments. (Example: A manufacturing unit receiving raw materials and delivering finished products)
    • Closed Systems: Operate in isolation with minimal external influence. (Example: A highly automated assembly line)
    • Dynamic Systems: Adapt and evolve in response to internal or external changes. (Example: Flexible manufacturing systems)
    • Static Systems: Fixed and unchanging over time. (Example: Legacy production setups)

    Parameters and Variables

    • Parameters: Fixed attributes of a system defining its characteristics. (Examples: Production capacity, available resources)
    • Variables: Dynamic elements that can change within a system. (Examples: Workforce availability, market demand)

    Management: Definition and Functions

    • Management is coordinating resources (people, materials, and finances) to achieve organizational objectives efficiently and effectively.
    • Planning: Setting clear objectives and actionable strategies. (Example: Developing a production schedule)
    • Organizing: Allocating resources and defining roles and responsibilities. (Example: Assigning teams to tasks)
    • Leading: Motivating, guiding, and managing teams to achieve goals. (Example: Conducting regular team meetings)
    • Controlling: Monitoring performance, identifying deviations, and implementing corrective measures. (Example: Analyzing production metrics)

    Organizational Structure

    • Organizational structure defines the hierarchy, communication channels, and responsibilities within an organization.
    • Goals: Efficient resource allocation, streamlined decision-making, and enhanced communication and collaboration.

    Factors Considered in Formulating Structure

    • Size: Larger organizations require more complex structures.
    • Nature of Operations: Manufacturing, service, or project-based operations affect structure.
    • Technological Requirements: Adoption of new technologies influences structure.
    • Geographical Dispersion: Global operations often require decentralized structures.

    Types of Organizational Structures

    • Functional: Employees grouped by specialization (e.g., marketing, production)
    • Divisional: Separate divisions based on products, services, or regions
    • Matrix: Combines functional and project-based elements
    • Flat: Fewer hierarchical levels
    • Hierarchical: Clearly defined levels of authority

    Key Concepts in Industrial Management

    • Division of Labor: Breaking down tasks into smaller, manageable units for specialization. Improves efficiency, reduces redundancy, and enhances output quality.
    • Scalar and Functional Processes: Refers to a clear chain of command from top to bottom and ensures accountability and clear communication. Functional process divides authority based on expertise.
    • Span of Control: The number of subordinates a manager can effectively supervise. Optimal span balances effective supervision with operational efficiency.
    • Delegation of Authority: Transferring decision-making power to lower levels. Empowers employees, accelerates decision-making, and enhances flexibility.
    • Centralization and Decentralization: Centralization concentrates decision-making at the top level, while decentralization delegates decision-making to lower levels.

    Organizational Culture and Climate

    • Culture: Deep-rooted values, norms, and traditions
    • Climate: Employees' perception of the organizational environment.
    • Factors Affecting Culture/Climate: Leadership styles, communication effectiveness, employee engagement, and organizational policies and practices

    Morale and Job Satisfaction

    • Morale: The overall attitude and outlook of employees toward their work.
    • Factors Affecting Morale: Work conditions, job security, leadership quality, and team dynamics.
    • Job Satisfaction: A measure of how content employees are with their jobs. High morale commonly leads to higher productivity and better teamwork.

    Important Provisions of Factory Act and Labor Laws

    • Worker Safety: Ensures adequate measures for preventing accidents and health hazards.
    • Working Hours: Limits hours to avoid worker fatigue.
    • Welfare Measures: Provides provisions for canteens, restrooms, and first-aid facilities.
    • Labor Laws: Minimum Wages Act (ensuring fair compensation), Employees Provident Fund Act (mandates contributions toward retirement savings), and Industrial Disputes Act (providing mechanisms for resolving conflicts). Equal Remuneration Act (ensuring gender parity in wages).

    Critical Path Method (CPM) and Programme Evaluation Review Technique (PERT)

    • CPM: A step-by-step project management technique for process planning, defining critical and non-critical tasks, and determining a minimum completion time.
    • PERT: A project management tool for planning, scheduling, and coordinating tasks within a project. It considers the uncertainty of time estimates (optimistic, pessimistic, and most likely).

    Network Diagrams

    • Terms and concepts used in network diagrams (events, activities, predecessor/successor activities, critical path, slack/float).
    • Examples of network diagrams for projects (house construction, event planning, software development).

    Materials Management

    • Definition: A systematic approach to ensuring materials availability in the right quality, quantity, time, and cost for smooth operations.
    • Functions: Planning and forecasting, procurement, storage and inventory control, material handling, and waste management.

    Purchasing Systems

    • Centralized Purchasing: All procurement activities managed from a single location. (Advantages: better cost control, standardized processes, and bulk purchase discounts; Disadvantages: potential delays and less responsiveness to local needs)
    • Decentralized Purchasing: Individual departments manage procurement. (Advantages: faster response times and better alignment with departmental needs; Disadvantages: higher costs due to lack of economies of scale)
    • Just-in-Time (JIT): Materials ordered and received only when needed. (Advantages: reduces inventory costs and minimizes waste; Disadvantages: higher reliance on supplier reliability)

    Storekeeping

    • Functions: Receiving, storing, issuing materials, maintaining records, and preventing loss.
    • Classification: Centralized stores (all materials in one location) or decentralized stores (materials in multiple locations).

    Inventory Control

    • Definition: Managing inventory levels to ensure availability while minimizing costs.
    • Objectives: Maintaining adequate stock, minimizing costs, optimizing resource utilization, and preventing obsolescence and pilferage.
    • Economic Order Quantity (EOQ): Calculation for the optimal order quantity that minimizes total inventory costs.

    Software Packages

    • SAP ERP: Comprehensive enterprise resource planning solution.
    • Oracle NetSuite: Cloud-based ERP system for inventory and order management.
    • Microsoft Dynamics 365: Integrated solution for supply chain and inventory management.
    • Odoo: Open-source ERP for small to medium-size enterprises.

    Types and Examples of Production

    • Job Production: Unique or customized products tailored to individual customer needs. (Example: Custom furniture, handmade jewelry).
    • Batch Production: Manufacturing identical products in groups or batches. (Example: Automobile manufacturing, household appliances)
    • Mass Production: Large-scale manufacturing of standardized products using assembly lines. (Example: Cars, certain electronics).
    • Continuous Production: Constant and uninterrupted manufacturing process. (Example: Oil refining, electricity generation)

    Production Planning and Control (PPC)

    • Importance: Ensuring smooth, efficient, and cost-effective manufacturing processes.
    • Functions: Planning, routing, scheduling, dispatching, and follow-up.

    Scheduling

    • Scheduling: Creating a timetable for manufacturing tasks.
    • Purpose: Ensures efficient allocation of resources, increases productivity, improves resource utilization, and enhances customer satisfaction.
    • Techniques: Gantt charts, critical ratio scheduling.

    Bottlenecking in Production

    • Definition: A stage in the production process where capacity is limited, slowing overall production and affecting efficiency.
    • Effect: Reduces throughput, delays schedules, and impacts delivery timelines.
    • Ways to Reduce: Identify and analyze bottlenecks, increase capacity (adding resources or improving efficiency).

    Value Analysis (VA) and Cost Control

    • Definition: A structured and systematic approach aimed at improving the value of a product, service, or process while reducing costs.
    • Process: Information phase, function analysis phase, creative phase, evaluation phase, development phase, presentation phase, implementation and monitoring.
    • VA methods: DARSIRI

    Industrial Management: Streamlining and Optimizing Processes

    • Streamline Workflows: Removing redundancies, optimizing task sequencing.
    • Implement Advanced Technologies: Automating repetitive tasks.
    • Cross-Train Employees: Equipping workers with skills to handle multiple tasks.

    Logistics

    • Definition: Management of the flow of goods, services, and information from origin to consumption.
    • Need: Global supply chains, cost reduction, and customer expectations.
    • Benefits: Cost efficiency, improved customer satisfaction, and operational efficiency.
    • Strategies: Just-in-Time (JIT) production.

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    Description

    Test your knowledge on the key concepts and methods of Value Analysis, including the different phases such as Development and Presentation. This quiz covers the DARSIRI method and waste management aspects related to Value Analysis, helping you understand its application in manufacturing and design processes.

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