Podcast
Questions and Answers
Applicants must submit their application within how many months of taking the class?
Applicants must submit their application within how many months of taking the class?
three months
After receiving the Oath Notification Letter, the appointee must appear before the Register of Deeds within how many days?
After receiving the Oath Notification Letter, the appointee must appear before the Register of Deeds within how many days?
45
If you haven't received notification of the issuance of your commission within _____________, you should call Customer Service at 919-807-2219.
If you haven't received notification of the issuance of your commission within _____________, you should call Customer Service at 919-807-2219.
two weeks
How soon before commission expiration can a notary begin the reappointment process?
How soon before commission expiration can a notary begin the reappointment process?
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If your name, residence, business address, mailing address or telephone number changes, how long do you have to let the Department know?
If your name, residence, business address, mailing address or telephone number changes, how long do you have to let the Department know?
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As soon as reasonably practicable after resignation, revocation or termination of commission, what must the notary send by certified mail (return receipt) to the Department for disposal?
As soon as reasonably practicable after resignation, revocation or termination of commission, what must the notary send by certified mail (return receipt) to the Department for disposal?
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How many days does a notary have to report a lost or stolen seal or stamp?
How many days does a notary have to report a lost or stolen seal or stamp?
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When a seal is lost or stolen, who must the notary notify?
When a seal is lost or stolen, who must the notary notify?
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How many educational hours must an applicant for NC notary take?
How many educational hours must an applicant for NC notary take?
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Can an applicant for recommissioning take an online exam instead of the classroom portion?
Can an applicant for recommissioning take an online exam instead of the classroom portion?
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What are the age requirements for becoming a notary?
What are the age requirements for becoming a notary?
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What are the residency requirements for becoming a notary?
What are the residency requirements for becoming a notary?
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What are the communication requirements for becoming a notary?
What are the communication requirements for becoming a notary?
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What are the educational requirements for becoming a notary?
What are the educational requirements for becoming a notary?
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What is the minimum passing grade for the test?
What is the minimum passing grade for the test?
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A notary public holds a public office.
A notary public holds a public office.
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What are the prohibitions to becoming a notary listed in Article VI, Section 8 of the NC Constitution?
What are the prohibitions to becoming a notary listed in Article VI, Section 8 of the NC Constitution?
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Where are statutory guidelines for Notary Publics found?
Where are statutory guidelines for Notary Publics found?
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What is the Notary's main purpose?
What is the Notary's main purpose?
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What must journal entries include?
What must journal entries include?
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Why should journals be kept bound?
Why should journals be kept bound?
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What is an acknowledgment?
What is an acknowledgment?
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What is an affirmation?
What is an affirmation?
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What is attestation?
What is attestation?
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What is a commission?
What is a commission?
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What is a credible witness?
What is a credible witness?
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What is a jurat?
What is a jurat?
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What is moral turpitude?
What is moral turpitude?
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What are notarial acts?
What are notarial acts?
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What is a notarial certificate?
What is a notarial certificate?
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What is a notary public?
What is a notary public?
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What is an oath?
What is an oath?
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What is official misconduct?
What is official misconduct?
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What does personal appearance mean?
What does personal appearance mean?
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What does personal knowledge or personally know mean?
What does personal knowledge or personally know mean?
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What is a regular place of work or business?
What is a regular place of work or business?
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What is revocation?
What is revocation?
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What is satisfactory evidence?
What is satisfactory evidence?
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What must a notary's seal or stamp include?
What must a notary's seal or stamp include?
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What is a subscribing witness?
What is a subscribing witness?
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Study Notes
Application and Commissioning
- Applicants must submit their application within three months of taking the notary class.
- After receiving the Oath Notification Letter, appointees have 45 days to appear before the Register of Deeds.
- If notification of commission issuance isn't received within two weeks, contact Customer Service at 919-807-2219.
- Notaries can start the reappointment process 10 weeks before their commission expires.
Changes and Notifications
- Notaries must inform the Department of any personal changes (name, residence, addresses, phone number) within 45 days.
- Upon resignation, revocation, or termination, the notary must send their seal or stamp to the Department by certified mail.
- Lost or stolen seals or stamps must be reported within 10 days to the sheriff's office, Register of Deeds, and the employer.
Educational Requirements
- Minimum educational hours for applicants is six, with a shift toward seven hours.
- Applicants for recommissioning can take an online exam if their previous commission expired within the last year.
- Candidates must be at least 18 years old or legally emancipated.
- Residency in or regular work in NC is required.
- Candidates must be able to communicate in English and hold at least a high school diploma or equivalent.
Notarial Acts and Responsibilities
- The passing grade for the notary test is 80%.
- A notary public holds a public office and must protect public interest to prevent fraud and forgery.
- Journal entries must include date, names/signatures of signers, ID type used, and the document notarized.
- Journals should be bound to prevent page removal.
Key Terms and Definitions
- Acknowledgment: A notarial act confirming an individual appeared in person, was identified, and signed in the notary's presence.
- Affirmation: Legally equivalent to an oath, without invoking a deity.
- Attestation: Completion of a certificate by a notary after a notarial act.
- Commission: Written authority empowering an individual to perform notarial acts.
- Credible Witness: An individual known personally to the notary who is honest, reliable, and not involved in the transaction.
- Jurat: Certificate evidencing the administration of an oath or affirmation by the notary.
- Notarial Certificates: Completed portion of a notarized record by the notary.
Legal Prohibitions and Conduct
- Prohibitions for becoming a notary include felony convictions in NC or other states, conviction of corruption or malpractice, and removal from office by impeachment.
- Official Misconduct: Occurs when a notary performs prohibited acts or fails to comply with mandated actions.
- Familiarity with an individual must eliminate all reasonable doubt to establish personal knowledge.
Seal and Stamps
- A notary's seal must include the notary's name and the words "Notary Public," along with other required information from GS 10B.
Additional Concepts
- Personal Appearance: Close proximity for effective communication between the individual and the notary.
- Revocation: Cancellation of a notary's commission.
- Satisfactory Evidence: Identification through current documents or a credible witness' affirmation.
- Subscribing Witness: A person who witnesses and signs an instrument's execution.
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