Hris
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Questions and Answers

What is an information system?

  • A complex network of relationships involving people, machines, and procedures (correct)
  • A set of instructions to process information
  • A tool for decision-making only
  • A computer-based system for data storage

    • What sparked the transformation to information systems?

  • Advancements in telecommunications
  • The shift from mechanography to computers (correct)
  • Advancements in human resources
  • Increased use of paper forms

    • What was the first type of customisable application that emerged in the 1970s and 1980s?

  • Time and Activity Management system
  • Personnel administration system
  • Payroll software package (correct)
  • HR software package

    • What was the driving force behind HRIS?

    <p>Personnel administration</p> Signup and view all the answers

    What is HRIS defined as?

    <p>A system for acquiring, storing, manipulating, analysing, extracting and distributing information relevant to an organisation's human resources</p> Signup and view all the answers

    When did the first payroll software package emerge?

    <p>1960s</p> Signup and view all the answers

    What made payroll increasingly complex in the mid-1990s?

    <p>Need for payroll to be fed by other peripheral systems</p> Signup and view all the answers

    What was an emerging module in HRIS in the 1990s?

    <p>Training</p> Signup and view all the answers

    What is a driving factor behind the increasing adoption of web-conferencing and teleworking?

    <p>Reducing the need for travel and conserving energy</p> Signup and view all the answers

    How does the concept of a process relate to HRM?

    <p>It is a series of finalised activities leading to a service</p> Signup and view all the answers

    What is the HRIS composed of?

    <p>A patchwork of tools</p> Signup and view all the answers

    How many processes are identified in the HRIS?

    <p>8</p> Signup and view all the answers

    Which of the following is NOT one of the eight processes in the HRIS?

    <p>Employee engagement</p> Signup and view all the answers

    What can be found within each of the eight processes in the HRIS?

    <p>Various functionalities offered by HRIS solution publishers</p> Signup and view all the answers

    What is the primary function of payroll?

    <p>Calculating salaries, remuneration, benefits, and deductions</p> Signup and view all the answers

    What is the purpose of personnel administration?

    <p>To manage individual employee data</p> Signup and view all the answers

    What is enabled by the management of individual data?

    <p>Collaborative process</p> Signup and view all the answers

    What can employees view and update through the HR portal?

    <p>Their personal information</p> Signup and view all the answers

    What is the purpose of time and activity management?

    <p>To record daily working time</p> Signup and view all the answers

    What type of information is organized by theme in a number of forms?

    <p>Personal information</p> Signup and view all the answers

    What can line managers update on behalf of their employees?

    <p>Personal information</p> Signup and view all the answers

    What is an example of an administrative request that employees can make through the HR portal?

    <p>Request for advance payment</p> Signup and view all the answers

    What has enabled HR function managers to refocus their work on more decision-making, strategic or political dimensions?

    <p>The automation of administrative tasks</p> Signup and view all the answers

    What is a major driver of the need for HRIS rationalisation?

    <p>The international development of major groups</p> Signup and view all the answers

    What is the primary goal of implementing an HRIS?

    <p>To support the HR function in becoming a strategic partner</p> Signup and view all the answers

    Who are the primary users of an HRIS?

    <p>Managers who use the HRIS on a daily basis</p> Signup and view all the answers

    What is a key benefit of HRIS rationalisation?

    <p>Increased flexibility and responsiveness</p> Signup and view all the answers

    What is the role of HRIS players in the HR function?

    <p>To become a strategic partner, expert and internal advisor</p> Signup and view all the answers

    What is a key requirement of HRIS managers?

    <p>Ease of use of the HRIS</p> Signup and view all the answers

    What is the benefit of involving managers in managing their teams using an HRIS?

    <p>Enabling managers to enter personal and professional data about their staff</p> Signup and view all the answers

    What is the primary goal of total remuneration IT solutions?

    <p>To design and implement an effective remuneration policy</p> Signup and view all the answers

    What is the main challenge of GPEC in times of uncertainty?

    <p>It becomes extremely complex</p> Signup and view all the answers

    What feature do online recruitment tools typically offer to candidates?

    <p>A mini-application form and unsolicited application submission</p> Signup and view all the answers

    What is the primary benefit of GPEC for companies?

    <p>Representing a real competitive advantage</p> Signup and view all the answers

    What do online recruitment tools enable recruiters to do?

    <p>View responses to vacancies and access the applicant pool</p> Signup and view all the answers

    When did the integration of the Jobs - Employment - Skills module into HRIS occur?

    <p>In the 2000s</p> Signup and view all the answers

    What is a key feature of online recruitment tools for recruiters?

    <p>Statistics on the number of hits and responses for each offer</p> Signup and view all the answers

    What is the primary purpose of online recruitment tools?

    <p>To manage online recruitment and applicant tracking</p> Signup and view all the answers

    Study Notes

    Definition of HRIS

    • An HRIS is a system that acquires, stores, manipulates, analyzes, extracts, and distributes information relevant to an organization's human resources.
    • It includes people, forms, policies, and procedures, and data.

    History of HRIS

    • The first payroll software package was introduced in the 1960s, marking the shift from mechanography to computers.
    • In the 1970s and 1980s, users gained a better understanding of IT and began making requests, leading to the development of customizable applications.
    • The first HR software package emerged in the mid-1990s, with the introduction of query tools and the era of IT culture.
    • Payroll, Time and Activity Management, and Personnel Administration made significant progress in the 1990s, with Training emerging as a new module.
    • Automation of administrative tasks enabled HR function managers to refocus on more strategic and political dimensions.

    Meeting the Challenges of Internationalization

    • The international development of major groups led to the need for harmonizing practices across different companies in the group.
    • All IT systems needed to be rationalized to achieve this, including the HRIS.
    • The HRIS ensures rationalization for the HR function, enabling flexible and responsive support and tools that can be shared by all those involved in the HR function.

    The Role of HRIS Players

    • The HRIS must become a management and decision-making tool for all those involved in HR, with HRM objectives taking precedence over technology.
    • The HRIS is a real work tool for HRIS managers, who demand ease of use.
    • Managers can have partial access to the system, enabling them to enter personal and professional data about their staff.

    HRIS Functionalities

    • HRIS offers solutions that interface at every level, with a structure based on eight processes:
      • Payroll
      • Administrative management
      • Time and activity management
      • HR dashboards
      • Skills & knowledge
      • Recruitment
      • Overall remuneration
      • Training
    • Each process has various functionalities offered by HRIS solution publishers.

    Detailed Analysis of Functionalities

    • Payroll: a set of processes, practices, and applications used to calculate payroll items, make payments, and ensure regulatory compliance.
    • Personnel administration: administrative management of each employee's file, including creation, administration, and closure of the file.
    • Time and activity management: daily record of employees' performance of their part of the salary transaction.
    • Skills & knowledge: GPEC (Gestion prévisionnelle des emplois et des compétences) is an HR process that integrates the Jobs - Employment - Skills module into HRIS.
    • Recruitment: tools offered by software publishers manage online recruitment, including posting vacancies, candidate applications, and response management.
    • Total remuneration: IT solutions help companies manage the design, implementation, and steering of an effective remuneration policy.

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