Hris

Definition of HRIS

• An HRIS is a system that acquires, stores, manipulates, analyzes, extracts, and distributes information relevant to an organization's human resources.
• It includes people, forms, policies, and procedures, and data.

History of HRIS

• The first payroll software package was introduced in the 1960s, marking the shift from mechanography to computers.
• In the 1970s and 1980s, users gained a better understanding of IT and began making requests, leading to the development of customizable applications.
• The first HR software package emerged in the mid-1990s, with the introduction of query tools and the era of IT culture.
• Payroll, Time and Activity Management, and Personnel Administration made significant progress in the 1990s, with Training emerging as a new module.
• Automation of administrative tasks enabled HR function managers to refocus on more strategic and political dimensions.

Meeting the Challenges of Internationalization

• The international development of major groups led to the need for harmonizing practices across different companies in the group.
• All IT systems needed to be rationalized to achieve this, including the HRIS.
• The HRIS ensures rationalization for the HR function, enabling flexible and responsive support and tools that can be shared by all those involved in the HR function.

The Role of HRIS Players

• The HRIS must become a management and decision-making tool for all those involved in HR, with HRM objectives taking precedence over technology.
• The HRIS is a real work tool for HRIS managers, who demand ease of use.
• Managers can have partial access to the system, enabling them to enter personal and professional data about their staff.

HRIS Functionalities

• HRIS offers solutions that interface at every level, with a structure based on eight processes:
  • Payroll
  • Administrative management
  • Time and activity management
  • HR dashboards
  • Skills & knowledge
  • Recruitment
  • Overall remuneration
  • Training
• Each process has various functionalities offered by HRIS solution publishers.

Detailed Analysis of Functionalities

• Payroll: a set of processes, practices, and applications used to calculate payroll items, make payments, and ensure regulatory compliance.
• Personnel administration: administrative management of each employee's file, including creation, administration, and closure of the file.
• Time and activity management: daily record of employees' performance of their part of the salary transaction.
• Skills & knowledge: GPEC (Gestion prévisionnelle des emplois et des compétences) is an HR process that integrates the Jobs - Employment - Skills module into HRIS.
• Recruitment: tools offered by software publishers manage online recruitment, including posting vacancies, candidate applications, and response management.
• Total remuneration: IT solutions help companies manage the design, implementation, and steering of an effective remuneration policy.