Understanding Projects: Key Concepts

Questions and Answers

Which statement best describes a project? (Select all that apply)

Something that produces a unique product, service, or result and is ongoing

Something that produces multiple products, services, or results

Something that produces a unique product, service, or result and has a start date and end date (correct)

Something that produces a unique product, service, or result and does not have a start date or end date

You are working on moving the in-house Human Resources Management System (HRMS) to a cloud self-service provider. One of your team members has submitted a change request. What is the next step in the process?

Implement the change

Evaluate impact and justification (correct)

Document the change

Validate change/quality check

As your team members work with one another on an update to the corporate website, what is an advantage of communicating via instant messaging?

The communication is considered unofficial.

The communication content is limited.

The communication is immediate. (correct)

The communication cannot be saved or forwarded.

Management decides that implementation can proceed with up to 10% of the code malfunctioning. This is an example of what type of change?

Quality change Signup and view all the answers

Which deliverable is the main output of the Planning phase of a project?

Project management plan Signup and view all the answers

When are the requirements for a project using Agile methodology determined?

Continuously Signup and view all the answers

At this time, which is the most important activity when preparing the project scope?

Confirm that key stakeholders have provided their input. Signup and view all the answers

You have moved into executing the project plan for the Customer Resource Management (CRM) system and the vendor you selected has split its company into two organizations. What will likely happen to your project?

It will continue with a contract with the new company. Signup and view all the answers

During product testing, the team identifies a problem and needs to trace it back to its root cause. Which quality tool would they use?

Fishbone diagram Signup and view all the answers

Which of the following terms is used to describe issues that can influence the process of planning procurements?

Enterprise environmental factors Signup and view all the answers

What are the steps in the evolutionary process teams go through as they become more developed?

Forming, storming, norming, performing, adjourning Signup and view all the answers

What are the two schedule compression techniques—fast-tracking and crashing—used for?

Shortening total project schedule duration Signup and view all the answers

Who approves the business case for a project?

Project sponsor Signup and view all the answers

What does the term 'matrix' refer to in project management?

In a matrix organization, project manager authority ranges from weak to strong. Signup and view all the answers

What does the term 'functional' refer to in project management?

In a functional organization, authority is weak. Signup and view all the answers

Does the project manager's responsibility include approving the high-level requirements?

No, they are approved by the sponsor. Signup and view all the answers

Study Notes

Project Definition

A project is characterized by a unique product, service, or result, with defined start and end dates.

Change Request Process

Upon receiving a change request during a project, the next critical step is evaluating the impact and justification.

Communication Advantages

Instant messaging in project execution offers immediate communication, facilitating faster collaboration among team members.

Quality Changes in Projects

Management permitting up to 10% malfunctioning code during an ERP system upgrade exemplifies a quality change in project scope.

Planning Phase Deliverables

The primary output of the Planning phase is the project management plan, detailing how the project will be executed and monitored.

Agile Methodology

In Agile, project requirements are determined continuously throughout the project lifecycle, adapting as needed.

Stakeholder Input in Scope Preparation

Confirming input from key stakeholders is crucial before preparing the project scope to ensure alignment and support.

Vendor Changes Impact on Projects

If a vendor splits into two companies while executing a project, the outcome often involves renegotiation of contracts with the new entity.

Quality Management Tools

A fishbone diagram is a quality tool used for identifying and tracing problems back to their root causes during product testing.

Enterprise Environmental Factors

Factors influencing procurement planning processes include market conditions and supplier information, referred to as enterprise environmental factors.

Team Development Stages

Teams typically progress through five stages: forming, storming, norming, performing, and adjourning as they evolve and mature.

Schedule Compression Techniques

Fast-tracking and crashing are techniques used to shorten the overall duration of a project schedule.

Business Case Approval

The business case for a project must be approved by the project sponsor, establishing the project's foundation and direction.

Project Management Authority Types

In a matrix organizational structure, project manager authority can range from weak to strong, whereas functional structures generally have weak project authority.

High-Level Requirements Approval

High-level requirements for a project require approval from the project sponsor, not the project manager or other stakeholders.

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Description

Test your knowledge on project definitions with this engaging flashcard quiz. Discover the essential characteristics that make a project unique, including the importance of start and end dates. Challenge yourself to recognize the correct descriptions and definitions of a project.