Types of Computer Documents Quiz and Flashcards

Study Notes

Text Documents: Contain plain text, with little to no formatting. Examples: .txt, .log
Word Processing Documents: Contain formatted text, with features like font styles, sizes, and alignment. Examples: .docx, .odt
Spreadsheet Documents: Contain data organized in tables, with calculations and formatting capabilities. Examples: .xlsx, .ods
Presentation Documents: Contain slides with multimedia content, used for presentations. Examples: .pptx, .odp
PDF Documents: Portable Document Format, a fixed-layout document that preserves formatting. Examples: .pdf

Binary Formats: Store data in a binary format, not human-readable. Examples: .doc, .xls
Text-Based Formats: Store data in plain text, human-readable. Examples: .txt, .csv
Markup Formats: Use tags to define document structure and formatting. Examples: .html, .xml

File Systems: Organize documents in a hierarchical structure of folders and subfolders.
Document Management Systems: Software that manages, stores, and retrieves documents. Examples: Google Drive, Microsoft OneDrive
Version Control: Tracks changes to documents, allowing for collaboration and revision history.

Encryption: Protects documents from unauthorized access by encoding content.
Access Control: Restricts access to documents based on user permissions and authentication.
Digital Signatures: Verify the authenticity and integrity of documents.

File Naming Conventions: Use clear, descriptive names and consistent formatting.
Document Templates: Use pre-designed templates to ensure consistency and efficiency.
Regular Backups: Save documents regularly to prevent data loss.

Text documents contain plain text with little to no formatting, examples include .txt and .log files.
Word processing documents contain formatted text with features like font styles, sizes, and alignment, examples include .docx and .odt files.
Spreadsheet documents contain data organized in tables with calculations and formatting capabilities, examples include .xlsx and .ods files.
Presentation documents contain slides with multimedia content, used for presentations, examples include .pptx and .odp files.
PDF documents are in a fixed-layout format that preserves formatting, examples include .pdf files.

Binary formats store data in a non-human-readable format, examples include .doc and .xls files.
Text-based formats store data in plain text, making it human-readable, examples include .txt and .csv files.
Markup formats use tags to define document structure and formatting, examples include .html and .xml files.

File systems organize documents in a hierarchical structure of folders and subfolders.
Document management systems are software that manage, store, and retrieve documents, examples include Google Drive and Microsoft OneDrive.
Version control tracks changes to documents, allowing for collaboration and revision history.

Encryption protects documents from unauthorized access by encoding content.
Access control restricts access to documents based on user permissions and authentication.
Digital signatures verify the authenticity and integrity of documents.

File naming conventions use clear, descriptive names and consistent formatting.
Document templates use pre-designed templates to ensure consistency and efficiency.
Regular backups save documents regularly to prevent data loss.