EOG 100 pg 34-35 documentation unit and PIAs

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Questions and Answers

What type of incidents should prompt a call to the Documentation Unit?

Small residential structure fires

Incidents involving only minor injuries

Large or complex working-fire incidents (correct)

Routine training exercises

Which of the following is NOT a duty of the Documentation Unit?

Assisting in accountability procedures

Preparing visual aids for PIA presentations

Directly managing fire suppression efforts (correct)

Gathering fire condition data upon arrival

Which of the following information should the Documentation Unit gather?

Water supply issues observed during the incident (correct)

The personal details of all firefighters on scene

Weather conditions at the time of the incident

Initial impressions of the fire's cause

What is one of the purposes of the PowerPoint presentation prepared by the Documentation Unit?

To assist in conducting a post-incident analysis Signup and view all the answers

Which of the following factors is NOT typically recorded by the Documentation Unit?

Personal opinions of incident command Signup and view all the answers

What is the primary purpose of conducting PIAs according to the guidelines?

To identify strengths, deficiencies and needed areas of improvement from the initial call through the closure of the incident report Signup and view all the answers

Which incident would require a District Chief Level PIA?

A fire resulting in a civilian fatality Signup and view all the answers

When should PIAs be conducted by the Incident Commander?

Within three shifts of the incident Signup and view all the answers

Which of the following is NOT considered a criteria for Assistant Chief Level PIAs?

Minor brush fire incidents Signup and view all the answers

What information is archived by the Training Center?

All information pertaining to the emergency incidents responded to by the documentation unit. Signup and view all the answers

How are PIAs intended to affect firefighter performance?

By promoting a non-punitive learning environment Signup and view all the answers

Which type of incident would necessitate an Assistant Chief Level PIA?

Any incident taxing the department's capacity Signup and view all the answers

What role does the Incident Commander play in the PIA process?

They should conduct the PIA and submit a synopsis Signup and view all the answers

What do PIA’s as a tool identify?

Strengths, deficiencies and needed areas of improvement starting from the initial call through the closure of the incident fire report Signup and view all the answers

What scenario would demand the presence of the Documentation Unit during an incident analysis?

An explosion at a commercial facility Signup and view all the answers

Which duty is most relevant to the responsibilities of the Documentation Unit?

Providing post-incident documentation and analysis Signup and view all the answers

In what situation would the Documentation Unit typically be involved?

Incidents involving hazardous materials Signup and view all the answers

Which of the following incidents would NOT likely require the involvement of the Documentation Unit?

A minor furniture fire in a private residence Signup and view all the answers

Which condition is crucial for determining if the Documentation Unit should be called?

The size of the fire hose deployed in the response Signup and view all the answers

The Ic will submit a synopsis to the assistant chief, deputy chief of field operations and the _____

Chief of training Signup and view all the answers

PIAs will be used to identify strengths, _____ and needed areas of improvement

Deficiencies Signup and view all the answers

PIAs should be conducted within _ shifts of the incident

3 Signup and view all the answers

A building fire with __ or more rooms are severely damaged by fire or where unusual extinguishing problems existed is criteria for a district chief level pia

3 Signup and view all the answers

Study Notes

Documentation Unit and Post Incident Analysis (PIA)

The Documentation Unit supports post-incident analysis and incident documentation for the Tulsa Fire Department.
Trigger for Documentation Unit involvement includes:
- Large complex fires with significant hose deployment
- Multiple alarm fires
- Fatality-related fires
- Hazardous materials incidents
- Aircraft emergencies
Primary responsibilities of the Documentation Unit:
- Prepare materials for PIA, utilizing visual aids such as PowerPoint presentations and scene sketches.
- Collect vital information like fire conditions at arrival, strategic goals, and tactical assignments.
- Document attack location, ventilation timing, fire spread avenues, and loss control efforts.
- Note water supply issues and the effectiveness of suppression systems.
- Record firefighter injuries and accountability procedures including Personnel Accountability Reports (PARs).

Archiving and Future Reference

All emergency incident documents are archived by the Training Center.
Archived information is intended for future training and reference.

Post Incident Analysis (PIA) Purpose

PIAs serve to identify:
- Strengths and areas for improvement during the incident response lifecycle.
- Equipment needs and staffing deficiencies.
- Training requirements.
They are learning-focused, not blame-assignment tools, encouraging full participation from members.

Timing and Reporting of PIAs

Conducted by Incident Command (IC) within three shifts after the incident.
IC submits a synopsis of findings to the assistant chief, deputy chief of field operations, and chief of training.

Specific PIA Criteria

District Chief Level PIAs are required for significant incidents, including:
- Building fires with severe damage (three or more rooms).
- Unusual events (explosions, collapses).
- Fires resulting in civilian fatalities or firefighter injuries needing medical transport.
- Close call incidents with potential firefighter injury.
- Multi-company hazardous materials incidents.
- Mass casualty events involving four or more victims.
- Large wildland fires with five or more units.
- Technical rescue operations.
- Any other incidents at the IC’s discretion.
Assistant Chief Level PIAs triggered by:
- Third alarm fires or greater.
- Natural disasters.
- Events exceeding departmental capabilities (storm mode, multiple incidents).
- Any incident at the discretion of the IC or assistant chief.

The Documentation Unit Overview

Assists with post-incident analysis and documentation within the department.

When to Call the Documentation Unit

Needed for large or complex working-fire incidents involving large-diameter hose.
Responds to multiple alarm fires indicating significant emergency situations.
Engages during fatality fires to ensure thorough documentation and analysis.
Involvement in hazardous materials incidents or technical rescues for detailed reports.
Activated for aircraft incidents to maintain comprehensive records and evaluations.

Documentation Unit Duties

Focuses on collecting and organizing incident data for accurate assessments.
Aids in the evaluation of incidents to improve future response and protocols.

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Description

This quiz covers the Tulsa Fire Department's Emergency Operating Guidelines, specifically focusing on Section 100 regarding Incident Command/Management. It emphasizes the role of the Documentation Unit in post-incident analysis and documentation for large or complex incidents. Test your knowledge on when to call the Documentation Unit and its responsibilities.