EOG 100 pg 34-35 documentation unit and PIAs

Documentation Unit and Post Incident Analysis (PIA)

• The Documentation Unit supports post-incident analysis and incident documentation for the Tulsa Fire Department.
• Trigger for Documentation Unit involvement includes:
  • Large complex fires with significant hose deployment
  • Multiple alarm fires
  • Fatality-related fires
  • Hazardous materials incidents
  • Aircraft emergencies
• Primary responsibilities of the Documentation Unit:
  • Prepare materials for PIA, utilizing visual aids such as PowerPoint presentations and scene sketches.
  • Collect vital information like fire conditions at arrival, strategic goals, and tactical assignments.
  • Document attack location, ventilation timing, fire spread avenues, and loss control efforts.
  • Note water supply issues and the effectiveness of suppression systems.
  • Record firefighter injuries and accountability procedures including Personnel Accountability Reports (PARs).

Archiving and Future Reference

• All emergency incident documents are archived by the Training Center.
• Archived information is intended for future training and reference.

Post Incident Analysis (PIA) Purpose

• PIAs serve to identify:
  • Strengths and areas for improvement during the incident response lifecycle.
  • Equipment needs and staffing deficiencies.
  • Training requirements.
• They are learning-focused, not blame-assignment tools, encouraging full participation from members.

Timing and Reporting of PIAs

• Conducted by Incident Command (IC) within three shifts after the incident.
• IC submits a synopsis of findings to the assistant chief, deputy chief of field operations, and chief of training.

Specific PIA Criteria

• District Chief Level PIAs are required for significant incidents, including:

  • Building fires with severe damage (three or more rooms).
  • Unusual events (explosions, collapses).
  • Fires resulting in civilian fatalities or firefighter injuries needing medical transport.
  • Close call incidents with potential firefighter injury.
  • Multi-company hazardous materials incidents.
  • Mass casualty events involving four or more victims.
  • Large wildland fires with five or more units.
  • Technical rescue operations.
  • Any other incidents at the IC’s discretion.

• Assistant Chief Level PIAs triggered by:

  • Third alarm fires or greater.
  • Natural disasters.
  • Events exceeding departmental capabilities (storm mode, multiple incidents).
  • Any incident at the discretion of the IC or assistant chief.

The Documentation Unit Overview

• Assists with post-incident analysis and documentation within the department.

When to Call the Documentation Unit

• Needed for large or complex working-fire incidents involving large-diameter hose.
• Responds to multiple alarm fires indicating significant emergency situations.
• Engages during fatality fires to ensure thorough documentation and analysis.
• Involvement in hazardous materials incidents or technical rescues for detailed reports.
• Activated for aircraft incidents to maintain comprehensive records and evaluations.

Documentation Unit Duties

• Focuses on collecting and organizing incident data for accurate assessments.
• Aids in the evaluation of incidents to improve future response and protocols.

This quiz covers the Tulsa Fire Department's Emergency Operating Guidelines, specifically focusing on Section 100 regarding Incident Command/Management. It emphasizes the role of the Documentation Unit in post-incident analysis and documentation for large or complex incidents. Test your knowledge on when to call the Documentation Unit and its responsibilities.