Podcast
Questions and Answers
What type of incidents should prompt a call to the Documentation Unit?
What type of incidents should prompt a call to the Documentation Unit?
- Small residential structure fires
- Incidents involving only minor injuries
- Large or complex working-fire incidents (correct)
- Routine training exercises
Which of the following information should the Documentation Unit gather?
Which of the following information should the Documentation Unit gather?
- Water supply issues observed during the incident (correct)
- The personal details of all firefighters on scene
- Weather conditions at the time of the incident
- Initial impressions of the fire's cause
Which of the following factors is NOT typically recorded by the Documentation Unit?
Which of the following factors is NOT typically recorded by the Documentation Unit?
- Timings of ventilation efforts
- Personal opinions of incident command (correct)
- Firefighter injuries and their causes
- Locations of involved buildings
What is the primary purpose of conducting PIAs according to the guidelines?
What is the primary purpose of conducting PIAs according to the guidelines?
Which incident would require a District Chief Level PIA?
Which incident would require a District Chief Level PIA?
When should PIAs be conducted by the Incident Commander?
When should PIAs be conducted by the Incident Commander?
Which of the following is NOT considered a criteria for Assistant Chief Level PIAs?
Which of the following is NOT considered a criteria for Assistant Chief Level PIAs?
What information is archived by the Training Center?
What information is archived by the Training Center?
How are PIAs intended to affect firefighter performance?
How are PIAs intended to affect firefighter performance?
Which type of incident would necessitate an Assistant Chief Level PIA?
Which type of incident would necessitate an Assistant Chief Level PIA?
What role does the Incident Commander play in the PIA process?
What role does the Incident Commander play in the PIA process?
What do PIA’s as a tool identify?
What do PIA’s as a tool identify?
The Ic will submit a synopsis to the assistant chief, deputy chief of field operations and the _____
The Ic will submit a synopsis to the assistant chief, deputy chief of field operations and the _____
PIAs will be used to identify strengths, _____ and needed areas of improvement
PIAs will be used to identify strengths, _____ and needed areas of improvement
PIAs should be conducted within _ shifts of the incident
PIAs should be conducted within _ shifts of the incident
A building fire with __ or more rooms are severely damaged by fire or where unusual extinguishing problems existed is criteria for a district chief level pia
A building fire with __ or more rooms are severely damaged by fire or where unusual extinguishing problems existed is criteria for a district chief level pia
District chief level PIA will be conducted after any fire resulting in injury to firefighters serious enough to necessitate _____ to a ____ _____
District chief level PIA will be conducted after any fire resulting in injury to firefighters serious enough to necessitate _____ to a ____ _____
The documentation unit assist the department with ___ ____ analysis and _____ _____
The documentation unit assist the department with ___ ____ analysis and _____ _____
When to call the documentation unit : ___ or ___ working fire incidents where ___ diameter hose is laid, ___ alarm fires, fatality fires, working ___ ____ or ____ ____ incidents, ____ incidents
When to call the documentation unit : ___ or ___ working fire incidents where ___ diameter hose is laid, ___ alarm fires, fatality fires, working ___ ____ or ____ ____ incidents, ____ incidents
The documentation unit will prepare info for conducting the PIA including visual aids to assist in presenting and facilitating the PIA, including a ____ slide show of the scene, and a ____ showing ____ buildings, ____ placement, ___ ___ placements
The documentation unit will prepare info for conducting the PIA including visual aids to assist in presenting and facilitating the PIA, including a ____ slide show of the scene, and a ____ showing ____ buildings, ____ placement, ___ ___ placements
All info pertaining to emergency incidents responded to by the documentation unit are to be archived by the ___ ___. This info will be used for future reference as ____ ____ and training activities
All info pertaining to emergency incidents responded to by the documentation unit are to be archived by the ___ ___. This info will be used for future reference as ____ ____ and training activities
Upon completion of the PIA, the IC will submit a synopsis to the ____ chief, ____ chief of ___ ____ and chief of ____
Upon completion of the PIA, the IC will submit a synopsis to the ____ chief, ____ chief of ___ ____ and chief of ____
District chief level PIA will be conducted after any fire resulting in injury to firefighters serious enough to necessitate ____ to a ____ ____
District chief level PIA will be conducted after any fire resulting in injury to firefighters serious enough to necessitate ____ to a ____ ____
Flashcards
Documentation Unit
Documentation Unit
A dedicated team within the Tulsa Fire Department responsible for collecting and organizing incident data for post-incident analysis (PIA).
Post-Incident Analysis (PIA)
Post-Incident Analysis (PIA)
A comprehensive process that analyzes an incident to identify strengths, weaknesses, and areas for improvement.
When to Call the Documentation Unit
When to Call the Documentation Unit
A review of a fire incident triggered by large-diameter hose usage, multiple alarms, or fatality.
Incident Report
Incident Report
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PIA Benefits
PIA Benefits
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Incident Document Archiving
Incident Document Archiving
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PIA Timing
PIA Timing
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District Chief Level PIA
District Chief Level PIA
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Assistant Chief Level PIA
Assistant Chief Level PIA
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Building Fire PIA Trigger
Building Fire PIA Trigger
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Unusual Event PIA Trigger
Unusual Event PIA Trigger
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Injury/Fatality PIA Trigger
Injury/Fatality PIA Trigger
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Close Call PIA Trigger
Close Call PIA Trigger
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Hazmat Incident PIA Trigger
Hazmat Incident PIA Trigger
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Mass Casualty PIA Trigger
Mass Casualty PIA Trigger
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Large Wildland Fire PIA Trigger
Large Wildland Fire PIA Trigger
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Technical Rescue PIA Trigger
Technical Rescue PIA Trigger
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Third Alarm PIA Trigger
Third Alarm PIA Trigger
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Natural Disaster PIA Trigger
Natural Disaster PIA Trigger
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Study Notes
Documentation Unit and Post Incident Analysis (PIA)
- The Documentation Unit supports post-incident analysis and incident documentation for the Tulsa Fire Department.
- Trigger for Documentation Unit involvement includes:
- Large complex fires with significant hose deployment
- Multiple alarm fires
- Fatality-related fires
- Hazardous materials incidents
- Aircraft emergencies
- Primary responsibilities of the Documentation Unit:
- Prepare materials for PIA, utilizing visual aids such as PowerPoint presentations and scene sketches.
- Collect vital information like fire conditions at arrival, strategic goals, and tactical assignments.
- Document attack location, ventilation timing, fire spread avenues, and loss control efforts.
- Note water supply issues and the effectiveness of suppression systems.
- Record firefighter injuries and accountability procedures including Personnel Accountability Reports (PARs).
Archiving and Future Reference
- All emergency incident documents are archived by the Training Center.
- Archived information is intended for future training and reference.
Post Incident Analysis (PIA) Purpose
- PIAs serve to identify:
- Strengths and areas for improvement during the incident response lifecycle.
- Equipment needs and staffing deficiencies.
- Training requirements.
- They are learning-focused, not blame-assignment tools, encouraging full participation from members.
Timing and Reporting of PIAs
- Conducted by Incident Command (IC) within three shifts after the incident.
- IC submits a synopsis of findings to the assistant chief, deputy chief of field operations, and chief of training.
Specific PIA Criteria
-
District Chief Level PIAs are required for significant incidents, including:
- Building fires with severe damage (three or more rooms).
- Unusual events (explosions, collapses).
- Fires resulting in civilian fatalities or firefighter injuries needing medical transport.
- Close call incidents with potential firefighter injury.
- Multi-company hazardous materials incidents.
- Mass casualty events involving four or more victims.
- Large wildland fires with five or more units.
- Technical rescue operations.
- Any other incidents at the IC’s discretion.
-
Assistant Chief Level PIAs triggered by:
- Third alarm fires or greater.
- Natural disasters.
- Events exceeding departmental capabilities (storm mode, multiple incidents).
- Any incident at the discretion of the IC or assistant chief.
The Documentation Unit Overview
- Assists with post-incident analysis and documentation within the department.
When to Call the Documentation Unit
- Needed for large or complex working-fire incidents involving large-diameter hose.
- Responds to multiple alarm fires indicating significant emergency situations.
- Engages during fatality fires to ensure thorough documentation and analysis.
- Involvement in hazardous materials incidents or technical rescues for detailed reports.
- Activated for aircraft incidents to maintain comprehensive records and evaluations.
Documentation Unit Duties
- Focuses on collecting and organizing incident data for accurate assessments.
- Aids in the evaluation of incidents to improve future response and protocols.
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